Understanding Manage Orders Purchase Orders, Acknowledge Purchase Orders, View Order Summary, View Receipts

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1 Understanding Manage Orders Purchase Orders, Acknowledge Purchase Orders, View Order Summary, View Receipts Logging into the 3M supplier portal (Supplier Direct) enables suppliers to view purchase order details, acknowledge purchase orders, view and print the purchase order in a printable format, review purchase order shipping address information and review receipt information. This is enabled by the Oracle esupplier application. Note: Electronic Data Interchange (EDI) capability is NOT a requirement for use of this functionality. This online inquiry feature enables 3M Suppliers to view purchase order information in real-time. Instructions to Log in to the 3M Supplier Portal Navigate to URL: Click the: "Please Sign In" link Enter: User name and password Click: Login Click the: Secured Procurement Tools link in "Quick Links - Secure" on bottom right side 1 January 30, 2017

2 Manage Orders - Purchase Orders The Purchase Orders link enables suppliers view, download and print detailed purchase order and purchase order related information. 1. Click the Manage Orders link. Click the Purchase Orders link. 2 January 30, 2017

3 2. Choose to limit the number of purchase orders displayed by setting Filter Options listed below. From Date and To Date range PO Date From PO ID and To PO ID Enter the same PO number in both fields, when searching by individual PO. OM Order Number (3M COMS Number) Item ID (3M 11-Digit Part Number) Buyer Contract ID Enter Criteria and Click Search 3. The Purchase Order List page displays PO Details and Header Details Tabs. PO Details enables suppliers to view the purchase order number, total dollar amount and PO dispatch status. Additional purchase order information can be viewed by clicking on the Purchase Order link, can be downloaded by clicking on the View Selected POs in Downloadable Format button, or can be viewed and printed as a formatted document by clicking on the Printable Format button. Note: The Acknowledge Status indicates the current PO acknowledgement status and the View PDF button is not enabled. 3 January 30, 2017

4 4. Header Details enables the supplier to view the Business Unit, Purchase Order Date, Buyer Name, and Payment Terms for each purchase order. 5. Click the Purchase Order link The Purchase Order Details page displays. 4 January 30, 2017

5 6. The Purchase Orders page enables the supplier to: Expand the Standard BU Comments section to view purchase order comments made by 3M. Click the Line link to access the Purchase Order Schedule page, displaying schedule details for the line item. Click the comment bubble to view purchase order line comments and/or attachments (e.g. pdf, jpg). Note: The comments bubble will contain lines if comments or attachments exist. Click the Invoice link to access the Invoice Details page when an invoice has been processed against the purchase order. 5 January 30, 2017

6 Manage Orders Acknowledge Purchase Orders See separate training documentation for Acknowledge Purchase Orders Manage Orders View Order Summary The View Order Summary page enables suppliers to view a list of dispatched purchase orders and provides the physical street address for items that need to be shipped. 1. Click the Manage Orders link. Click the View Order Summary link. 6 January 30, 2017

7 2. Choose to limit the number of order summaries displayed by setting Filter Options listed below. Note: The Include PO Data box MUST be checked for data to appear. From Date and To Date range Shipped Due Date Item ID (3M 11-Digit Part Number) Vendor Item ID (3M COMS Number) PO Status Drop Down Box Enter Criteria and Click Search 3. The Order Schedule page enables suppliers to view Purchase Orders that have been dispatched, Shipment Due Dates and Ship To addresses. Note: To view the physical Shipping Address, click on the Ship-to link. 7 January 30, 2017

8 Manage Orders - View Receipts The View Receipts link enables suppliers to view receipt information associated to purchase orders. 1. Click the Manage Orders link. Click the View Receipts link 8 January 30, 2017

9 2. Choose to limit the number of receipts displayed by setting Filter Options listed below. From Receipt Date and To Receipt Date From PO ID and To PO ID When searching by individual PO, enter the same PO number in both fields. Item ID (3M 11-Digit Part Number) Vendor Item ID (3M COMS Number) Receipt Status Enter Criteria and Click Search 9 January 30, 2017

10 3. Click on the Receiver ID link to view the Receipt Details associated with a receipt line. The information includes: PO Number, Due Date, Quantity, Ship To address, Ship Via, Freight Term, Price, and Amount. A receipt is created only after the shipment has been received by 3M. Note: The Invoice Lines section will only be displayed here if the supplier has sent an invoice to 3M and the invoice has been entered into the system. 10 January 30, 2017