The Singapore E-Government Procurement Experience. Puay Long CHIA Principal Engineer, DSTA Executive Consultant, IDA International Nov 10, 2009
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1 The Singapore E-Government Procurement Experience Puay Long CHIA Principal Engineer, DSTA Executive Consultant, IDA International Nov 10, 2009
2 Agenda Singapore Government Procurement Regime Government Electronic e-business (GeBIZ) Overview of GeBIZ Benefits of GeBIZ Project Implementation Journey Future Plan Value creation in e-gp
3 Singapore Government Procurement Regime As a city-state, Singapore does not have local government/ sub-central authorities The bulk of Government Procurement (GP) activities in Singapore is decentralised to individual government agencies However, they must adhere to central procurement guidelines issued by the Ministry of Finance Centralised purchasing is carried out for common goods and services and the government agencies can purchase off service-wide contracts
4 Objectives of GeBIZ Common e-procurement system for the entire public sector Open and transparent procurement in accordance with government procurement policies (including World Trade Organisation Government Procurement Act) Facilitate demand aggregation Complete repository of procurement information
5 Government Electronic Business (GeBIZ) Ministries Statutory Boards Enterprise Sourcing Contracting Purchasing Invoicing Supplier Management GeBIZ Dashboard & Analysis Partner Registration & Profiling Business Management Catalog Management Order Management Invoice & Payment Reporting Local Supplier Overseas Supplier Organs of States Integration Financial System One stop e- procurement portal used by Singapore Government to trade with the suppliers
6 Success of GeBIZ Implementation (FY2008) Ministries Statutory Boards Organs of States 79,000 Quotations (S$0.9B) GeBIZ Enterprise Sourcing Contracting Purchasing Invoicing 144 Agencies Supplier Management Dashboard & Analysis Partner (S$28.2B) Registration & Profiling Business Management Catalog Management Order Management Invoice & Payment 5,800 Tenders Reporting Local Supplier Overseas Supplier 10,000 Buyers Integration 181,000 Orders (S$2.05B) 42,000 Suppliers Financial System
7 Benefits of GeBIZ MOF/ (Govt) Buyers Suppliers Increase transparency in Government Procurement Compliance to Government procurement policies and guidelines Global reach to suppliers Increased competition and value-formoney Increase in procurement efficiency Easy access to business opportunities Simpler to do business Access to historical award information enable suppliers to price more competitively in their biddings Increase in procurement efficiency
8 The Stakeholders Ministry of Finance /(Govt) Transit to use of e- procurement? Legal, security & audit issues? Managing diverse requirements & practices across agencies? Buyer s adoption? Support structure? Buyers Suppliers Supplier s adoption? Legitimacy of transaction Confidentiality of bids? How to sign up? Support structure?
9 Project Implementation Journey Define e- GP Strategy Buyer Supplier Extended Services Collaborative Procurement
10 Project Implementation Journey Define e- GP Strategy Buyer Supplier Extended Services Collaborative Procurement Define vision Readiness Assessment ogovernance ogovt leadership oinfrastructure
11 Project Implementation Journey Define e- GP Strategy Buyer Supplier Extended Services Collaborative Procurement Early buyer s involvement Buyer management s buy-in Use of common contracts Process efficiency Training Support services
12 Project Implementation Journey Define e- GP Strategy Buyer Supplier Extended Services Collaborative Procurement Solicit key supplier s feedbacks during implementation Wide spectrum of business opportunities Ease of registration Process efficiency Training
13 Project Implementation Journey Define e- GP Strategy Buyer Supplier Extended Services Collaborative Procurement Demand aggregation Indicative government procurement opportunities Enhance value to stakeholders
14 Project Implementation Journey Define e- GP Strategy Buyer Supplier Extended Services Collaborative Procurement Procurement competency build-up Knowledge management Cross-enterprise integration
15 Future Plan More connected and synergised within the whole of government (for example, to connect to EnterpriseOne portal) Value creation in e- GP using business intelligent tools Commercialisation of GeBIZ Intellectual Property
16 Value Creation in e-gp Value Creation Goals Quality sourcing/procurement decisions Value for money Responsive Service Levels Process efficiency Spend Visibility Demand Aggregation Demand Forecasting Procurement Planning Portfolio Management & Analysis Sourcing Strategy Transparent Market Competition Industrial Collaboration Smart Procurement Procurement KPI Supplier Score Card Performance Monitoring & Feedback Performance Measurement Business Intelligence
17 Government Electronic Business Visit us at
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