REVISION HISTORY... 4 OVERVIEW Security & New Features... 5 Give Us Feedback... 5 UPGRADE/UPDATE TASKS... 5 RELEASE FEATURE SUMMARY...

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2 TABLE OF CONTENTS REVISION HISTORY... 4 OVERVIEW... 5 Security & New Features... 5 Give Us Feedback... 5 UPGRADE/UPDATE TASKS... 5 RELEASE FEATURE SUMMARY... 6 COMMON TECHNOLOGIES AND USER EXPERIENCE... 8 USER EXPERIENCE... 8 Page Layout and Icons... 8 ADFdi Ribbon Icons... 9 APPLICATIONS SECURITY Improved Data Security Model User Account Management Administrator Password Management User Password Management (Self-Service) User Account Locking Enhanced Role Visualization Tabular Role Hierarchy View Search in Role Hierarchy Visualization User Name Generation Rules Password Policies Notification Templates Upgrade-Safe Management of Factory Shipped Roles Bridge for Microsoft Active Directory User Password Changes Audit Report Integrate Custom Identity Management Solution Password Reset Security Console New Function Security Privileges for Applications Security INTEGRATION Financials Data Extract - Outbound Integration Partner Transaction Tax Integrations with Oracle ERP Cloud Oracle Planning and Budgeting Integration FINANCIALS ADVANCED COLLECTIONS Collections Work Area Case Folder ASSETS Assets Statutory Reports EXPENSES Global Per Diem Policies PAYMENTS Payment Approvals RECEIVABLES

3 Recurring Billing Installment Update ADFdi Ribbon Tab Button Changes Bank Account Transfer Information for Completed Transactions TRANSACTIONAL BUSINESS INTELLIGENCE (OTBI) Improved Payables and Receivables Reconciliation Drilldown Scalability Usability Improvements for Assets Usability Improvements for General Ledger Receivables Descriptive Flexfields General Ledger Descriptive Flexfields Global Descriptive Flexfields Expenses Descriptive Flexfields Improved Support for Audit Subject Area Search Save a Column New Print & Export Options HTML5 Graph Style REGIONAL AND COUNTRY-SPECIFIC FEATURES FINANCIALS FOR LATIN AMERICA Country-Specific Features for Mexico Chart of Accounts for Mexico Journals for Mexico Trial Balance Report for Mexico Auxiliary Report for Mexico Electronic Invoicing Compliance

4 REVISION HISTORY This document will continue to evolve as existing sections change and new information is added. All updates appear below: Date What's Changed Notes 20 FEB 2018 Usability Improvements for Assets Added information about Extract Assets Reporting Data process 01 MAR 2017 Collections Work Area Uploaded new Customer Hierarchy image. 17 JAN 2017 Initial Document Creation 4

5 OVERVIEW This guide outlines the information you need to know about new or improved functionality in Oracle Financials Cloud Release 12 and describes any tasks you might need to perform for the update. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you. SECURITY & NEW FEATURES We would like to remind you if your system has modified security structures you may need to advise your security administrator of new features you would like to use. GIVE US FEEDBACK We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com UPGRADE/UPDATE TASKS This section gives you information to help you plan, deploy and validate your upgrade to this release. For Oracle ERP Cloud, we have published Oracle ERP Cloud: Performing Your Release 12 Upgrade on My Oracle Support. This document includes a list of all Pre- and Post-Upgrade steps for ERP. We frequently update this document so don t forget to check back and get the latest information before you start your upgrade. 5

6 RELEASE FEATURE SUMMARY Some of the new Release 12 features are automatically available to users after the upgrade and some require action from the user, the application implementation administrator, or Oracle. The table below offers a quick view of the actions required to enable each of the Release 12 features in Oracle Financials Cloud. Action Required to Enable Feature Feature Automatically Available End User Action Required Administrator Action Required Oracle Service Request Required User Experience Page Layout and Icons ADFdi Ribbon Icons Applications Security Improved Data Security Model User Account Management Administrator Password Management User Password Management (Self-Service) User Account Locking Enhanced Role Visualization Tabular Role Hierarchy View Search in Role Hierarchy Visualization User Name Generation Rules Password Policies Notification Templates Upgrade-Safe Management of Factory Shipped Roles Bridge for Microsoft Active Directory User Password Changes Audit Report Integrate Custom Identity Management Solution Password Reset Security Console New Function Security Privileges for Applications Security Advanced Collections Collections Work Area Case Folder 6

7 Action Required to Enable Feature Feature Automatically Available End User Action Required Administrator Action Required Oracle Service Request Required Assets Assets Statutory Reports Expenses Global Per Diem Policies Payments Payment Approvals Receivables Recurring Billing Installment Update ADFdi Ribbon Tab Button Changes Bank Account Transfer Information for Completed Transactions Transactional Business Intelligence (OTBI) Improved Payables and Receivables Reconciliation Drilldown Scalability Usability Improvements for Assets Usability Improvements for General Ledger Receivables Descriptive Flexfields General Ledger Descriptive Flexfields Global Descriptive Flexfields Expenses Descriptive Flexfields Improved Support for Audit Subject Area Search Save A Column New Print & Export Options HTML5 Graph Style Financials for Latin America Chart of Accounts for Mexico Journals for Mexico Trial Balance Report for Mexico Auxiliary Report for Mexico Electronic Invoicing Compliance 7

8 COMMON TECHNOLOGIES AND USER EXPERIENCE This section gives an overview of common features available in Release 12. These are the overall investments in technology and user experience that Oracle has focused on in this release. USER EXPERIENCE In Release 12 we have modernized and simplified the user experience with a new look and feel to setup pages to provide a clear layout. new Ribbon icons for ADFdi spreadsheets. PAGE LAYOUT AND ICONS The new look and feel of the transaction pages (introduced in Release 11) is expanded to include all setup pages in Oracle Financials Cloud in Release 12. All pages throughout the application now have a consistent style. Some fields, buttons and regions have been moved on the page in order to provide a more effective and accessible work area on any device. A new set of icons with a simplified appearance has been introduced, allowing you to access functions and perform actions on the page. STEPS TO ENABLE No steps are necessary to enable this feature. TIPS AND CONSIDERATIONS The Release 12 function icons are grey. Enabled icons are dark grey, disabled icons are light grey. Hover over an icon to see a tooltip describing the icon. 8

9 ADFDI RIBBON ICONS In ADFdi spreadsheets, certain buttons are changed to Ribbon icons to group together actions in one place. STEPS TO ENABLE No steps are necessary to enable this feature. 9

10 APPLICATIONS SECURITY Oracle Fusion Applications Security provides a single console where IT Security Managers and Administrators can perform various functions including user lifecycle management, role definition, security policy management(both functional and data), role hierarchy maintenance, username and password policy administration, and certificate management. The console also enables users to simulate the effect of security changes, to run security reports, and download a connector for integration with Microsoft Active Directory. In Release 12, Oracle Fusion Applications Security offers several new capabilities that offer customers the following benefits: A Simplified User Experience for the IT Security Manager - Prior to Release 12, security administration functions were distributed across Oracle Identity Management (OIM) and Authorization Policy Manager (APM). In Release 12, these functions are delivered through a single interface the Security Console. OIM and APM are no longer available in R12. Easy Integration with Identity and Access Management (IDM/IAM) Systems New capabilities to synchronize user account information with Identity and Access Management (IDM/IAM) systems. This synchronization enables the delivery of a Single Sign-On experience through these systems. 10

11 For Microsoft Active Directory (AD) and Oracle Identity Management (OIM), customers can download and install connectors that will automatically synchronize user account information between Oracle Fusion Applications and these IDM systems. As in R11, customers must continue to log a Service Request (SR) to set up federated Single Sign-On (SSO) between these systems. Once the federation is enabled, the connectors will synchronize information. Release 12 also delivers a REST API based on the SCIM (System for Cross-Domain Identity Management) standard. Customers can use this API to create user accounts, modify user attributes (e.g. ), enable/disable users, and fetch user account and role information. Upgrade-Safe Reference Role Model - Starting from Release 12, pre-defined roles that are shipped with Oracle Applications Security will be locked down. Customers will not be able to modify the functional and data security policies that are associated with these roles. They can, however, add new data security policies to these pre-defined roles. In addition, privileges and resources are protected. Users cannot create or modify these artifacts Locking down these security artifacts enables safe upgrades to pre-defined roles, since the possibility of conflict with customer introduced changes to these roles is now eliminated. This, in turn enables customers to safely adopt new enhancements that may be delivered with pre-defined roles in future releases. As in R11, customers can make copies of predefined roles and freely customize these copies. Please refer to the Upgrading Applications Security in Oracle ERP Cloud for any steps that may be required to prepare for and adopt this feature. Enhanced Self-Service Capabilities - Administrators are able to manage the entire user lifecycle. They can customize how notifications are generated and sent for various user lifecycle events including user account creation, and password management. Administrators can also tailor username and password generation by choosing from a list of shipped policies. Please refer to the Upgrading Applications Security in Oracle ERP Cloud for any steps that may be required to prepare for and adopt this feature. IMPROVED DATA SECURITY MODEL A new data security model was introduced in Release 11 that only applied to new Oracle ERP Cloud customers. In Release 12 all users will now be assigned to the appropriate data sets using the new Manage Data Access for Users page, without the need for assigning data roles generated from data role templates. Since data roles are no longer used, they will no longer be automatically generated upon the creation of a new data security element, such as a new business unit, a new ledger, etc. While customers who started using Oracle ERP Cloud in Release 11 have been introduced to this new model, customers who were using Oracle ERP Cloud prior to Release 11 have continued to use the data role based data security in Release 11. In Release 12, the usage of generated data roles for data security 11

12 will be discontinued, and customers who are using the data role based model will be upgraded to use the new user-role-data assignment model. To access the Manage Data Access for Users page, you must navigate to Setup and Maintenance > Manage Data Access for Users task. Manage Data Access for Users Page This new feature is available to all products in Oracle ERP Cloud, including Financials, Procurement, Project Portfolio Management, Supply Chain Management, and Incentive Compensation. Specifically, this new feature is available to the following reference job roles: Reference Job Role Accounts Payable Manager Accounts Payable Specialist Accounts Payable Supervisor Accounts Receivable Manager Accounts Receivable Specialist Advanced Procurement Requester Advanced Revenue Analyst Advanced Revenue Manager Assignable Data Security Context Business Unit Business Unit Business Unit Business Unit, Reference Data Set Business Unit, Reference Data Set Business Unit Ledger Ledger 12

13 Reference Job Role Asset Accountant Asset Accounting Manager Budget Analyst Budget Manager Collections Agent Collections Manager Corporate Card Administrator Cost Accountant Expense Auditor Expense Manager Financial Analyst Financial Application Administrator General Accountant General Accounting Manager Grants Accountant Grants Administrator Incentive Compensation Analyst Incentive Compensation Application Administrator Incentive Compensation Manager Incentive Compensation Plan Administrator Internal Auditor Inventory Manager Order Administrator Order Manager Assignable Data Security Context Fixed Asset Book Fixed Asset Book Control Budget Control Budget Business Unit Business Unit Business Unit Business Unit, Cost Organization, Reference Data Set Business Unit Business Unit Data Access Set Business Unit, Reference Data Set Data Access Set Data Access Set Business Unit Business Unit Business Unit Business Unit Business Unit Business Unit Business Unit, Inventory Organization Inventory Organization Reference Data Set Business Unit 13

14 Reference Job Role Procurement Preparer Procurement Requester Project Accountant Project Administrator Project Billing Specialist Project Creator Purchase Analysis Receiving Agent Shipping Agent Shipping Manager Supply Chain Application Administrator Tax Accountant Tax Administrator Tax Manager Tax Specialist Warehouse Manager Warehouse Operator Assignable Data Security Context Business Unit Business Unit Business Unit Business Unit, Project Organization Business Unit Business Unit Business Unit Inventory Organization Inventory Organization Inventory Organization Cost Organization, Inventory Organization, Manufacturing Plant, Reference Data Set Business Unit Business Unit Business Unit Business Unit Inventory Organization Inventory Organization STEPS TO ENABLE There are no steps needed to enable this feature. TIPS AND CONSIDERATIONS As data assignments are specific to a role, a user must first be assigned to a role before data assignments can be created in the Manage Data Access for Users page. When selecting a role, the selection is limited to the roles that are currently assigned to the selected user. Only data roles generated from seeded data role templates will be upgraded, as the user-role-data assignment records require associated data security policies against the roles in order to drive data 14

15 security, and the required data security policies will only be present against the corresponding seeded roles. Instructions to manually upgrade custom data roles will be provided in a separate upgrade document. KEY RESOURCES Upgrading Applications Security in Oracle ERP Cloud USER ACCOUNT MANAGEMENT You can now create and manage implementation user accounts within Oracle Fusion Applications Security. You can assign roles to these user accounts using the following navigation: Tools > Security Console > User tab. You can also search, retrieve, and manage user accounts automatically created for employees, contingent workers, supplier contacts, or partner contacts. Search User Accounts Page 15

16 Add User Account Page STEPS TO ENABLE There are no steps necessary to enable this feature. ROLE INFORMATION The following function security privileges are required for this feature. Privilege Name and Code Create User Account ASE_CREATE_USER_ACCOUNT_PRIV Delete User Account ASE_DELETE_USER_ACCOUNT_PRIV Edit User Account ASE_EDIT_USER_ACCOUNT_PRIV View User Account ASE_VIEW_USER_ACCOUNT_PRIV Job Role Name and Code IT Security Manager ORA_FND_IT_SECURITY_MANAGER_JOB IT Security Manager ORA_FND_IT_SECURITY_MANAGER_JOB IT Security Manager ORA_FND_IT_SECURITY_MANAGER_JOB IT Security Manager ORA_FND_IT_SECURITY_MANAGER_JOB KEY RESOURCES For more information on the Security Console, go to the Help Center for the following guide: Security Oracle HCM Cloud 16

17 ADMINISTRATOR PASSWORD MANAGEMENT As an administrator, you can manage passwords of other users using the Security Console. You can auto-generate or manually enter a password for a user account. You can also define password lifecycle and complexity policies. Passwords will be automatically validated against these policies. Administrator s Reset Password Page STEPS TO ENABLE There are no steps necessary to enable this feature. KEY RESOURCES For more information on the Security Console, go to the Help Center for the following guide: Security Oracle HCM Cloud USER PASSWORD MANAGEMENT (SELF-SERVICE) You can now manage your own user account password using the Security Console. The password will be automatically validated against the defined password lifecycle and complexity policies. 17

18 Self-Service Password Reset Page STEPS TO ENABLE There are no steps necessary to enable this feature. USER ACCOUNT LOCKING As an administrator, you can now lock user accounts. If you lock a user account, you will be temporarily preventing the user from logging in with that user account. You can also unlock a locked user account. Lock User Account in Edit User Account Page STEPS TO ENABLE There are no steps necessary to enable this feature. 18

19 ENHANCED ROLE VISUALIZATION You can now view only certain components of a role in the graphic visualizer. You can view only the privileges, aggregate privileges or roles assigned to a role. You can also view the graph in full screen mode and pan over a specific region in the graph. For complex roles, these features enable you to reduce the amount of information visualized and to focus on the area within the role hierarchy that requires your attention. View Only the Privileges for a Role 19

20 View Only the Inherited Roles for a Role 20

21 Pan and View Top Left Region of the Graph STEPS TO ENABLE There are no steps necessary to enable this feature. 21

22 TABULAR ROLE HIERARCHY VIEW You can now view role hierarchies in a tabular view. You can switch between the graphic visualizer view and the tabular view. You can also export the date displayed in the tabular view. Tabular View of Direct and Indirectly Inherited Roles for a Role 22

23 Tabular View of Direct and Indirectly Assigned Privileges for a Role Tabular View of Direct and Indirectly Assigned Users for a Role 23

24 Export of Direct and Indirectly Inherited Privileges for a Role STEPS TO ENABLE There are no steps necessary to enable this feature. SEARCH IN ROLE HIERARCHY VISUALIZATION You can now search and quickly locate security artifacts (nodes) in the role hierarchy visualization. You can search for privileges, roles or users in the visualization. 24

25 Search in Role Hierarchy Graph STEPS TO ENABLE There are no steps necessary to enable this feature. USER NAME GENERATION RULES You can now define the user name generation rules used to auto-generate the user name in Oracle Fusion Applications Security. User name generation rules can be based on the user s first and last names, or person number. You can also choose to use a system generated user name if the rule fails to generate a user name. 25

26 User Name Generation Rules Region in the Administration Page STEPS TO ENABLE There are no steps necessary to enable this feature. TIPS AND CONSIDERATIONS If your company submitted a service request for Oracle to set up a custom username generation rule, review the Validate User Lifecycle Settings topic in the Upgrade Guide for Oracle ERP Cloud Security. PASSWORD POLICIES You can now define policies for password management. These policies can define the duration for various password lifecycle events like password expiration and password warning generation. You can also set the complexity of generated passwords by choosing from a pre-defined list of rules. Password Policy Region in the Administration Page STEPS TO ENABLE There are no steps necessary to enable this feature. 26

27 TIPS AND CONSIDERATIONS If your company submitted a service request for Oracle to set up a custom password policy, review the Validate User Lifecycle Settings topic in the Upgrade Guide for Oracle ERP Cloud Security. ROLE INFORMATION The following function security privilege is required for this feature: Privilege Name and Code Run Password Expiry Job ASE_PASSWORD_EXPIRY_ESS_JOB_PRIV Job Role Name and Code IT Security Manager ORA_FND_IT_SECURITY_MANAGER_JOB NOTIFICATION TEMPLATES You can now define custom notification templates for user account life cycle events. You can also use pre-defined notification templates. These templates will be used to generate notifications for events like user account created, user password reset and user password expiry warning. Notification Templates Region in the Administration Page 27

28 Edit Notification Template Page STEPS TO ENABLE There are no steps necessary to enable this feature. TIPS AND CONSIDERATIONS If your company submitted a service request for Oracle to set up a custom notification template, review the Validate User Lifecycle Settings topic in the Upgrade Guide for Oracle ERP Cloud Security. UPGRADE-SAFE MANAGEMENT OF FACTORY SHIPPED ROLES You can now identify a predefined (factory shipped) Oracle role when viewing the role. Predefined Oracle roles are locked and you cannot customize the Oracle delivered functional and data security policies associated with these roles. You can, however, add data security policies to these roles. Predefined Oracle roles are displayed in a different color in the graph visualizer. 28

29 Predefined Role Indicator in the Edit Role Page Predefined Role Indicator in the Role Hierarchy Graph STEPS TO ENABLE There are no steps necessary to enable this feature. 29

30 BRIDGE FOR MICROSOFT ACTIVE DIRECTORY Simplify Single Sign-On with Microsoft Active Directory by downloading and installing the Active Directory Bridge from the Security Console. Automatically synchronize user account information between Oracle Fusion Applications Security and Microsoft Active Directory. Active Directory Bridge Base Configuration Page Active Directory Bridge User Attribute Mappings Page 30

31 Active Directory Bridge Synchronization Status Page STEPS TO ENABLE There are no steps necessary to enable this feature. USER PASSWORD CHANGES AUDIT REPORT You can now generate a report that lists password changes made by users. The report can be generated for changes made by specific users or for all changes made during a specific period. 31

32 User Password Changes Audit Report Process Details Page STEPS TO ENABLE There are no steps necessary to enable this feature. ROLE INFORMATION The following function security privilege is required for this feature: Privilege Name and Code Run User Password Changes Audit Report ASE_USER_PASSWORD_CHANGES_AUDIT_REPORT_PRIV Job Role Name and Code IT Security Manager ORA_FND_IT_SECURITY_MANAGER_JOB STEPS TO ENABLE There are no steps necessary to enable this feature. INTEGRATE CUSTOM IDENTITY MANAGEMENT SOLUTION You can now optionally Integrate with your Identity Management solution for user and role management using industry standard System for Cross-domain Identity Management (SCIM) REST APIs and ATOM feeds. 32

33 STEPS TO ENABLE There are no steps necessary to enable this feature. PASSWORD RESET The password reset flow has been changed in Release 12. A notification will be sent to the user who requests a password reset. The user will be required to click on this link, within a specific period of time, to change the password. This replaces the previous flow where users were required to answer a series of challenge questions to reset the password. Notification to Reset Password 33

34 User Reset Password Page STEPS TO ENABLE There are no steps necessary to enable this feature. SECURITY CONSOLE The unified security administrator interface, combined with the ability to safely upgrade the reference security implementation will result in the following changes in functionality in the Security Console. All User Account information including password changes and lock/unlock status are managed in the security console. Roles are now managed directly in the Security Console and are no longer managed within Oracle Identity Manager or Authorization Policy Manager. Users can view, create or modify roles without first selecting an application. Users cannot create or modify privileges. They can continue to grant privileges to roles Users cannot create or modify resources. Users cannot grant resources directly to role. Resources are now only granted to privileges. STEPS TO ENABLE There are no steps necessary to enable this feature. NEW FUNCTION SECURITY PRIVILEGES FOR APPLICATIONS SECURITY This section provides product-specific information that you need when implementing new Release 12 features in your existing roles. 34

35 If you are not using the predefined reference roles, then you need to add the function security privilege to relevant custom job roles. This table identifies the required function security privilege and the predefined role that automatically inherits the privileges during the upgrade. Privilege Name and Code Create User Account ASE_CREATE_USER_ACCOUNT_PRIV Delete User Account ASE_DELETE_USER_ACCOUNT_PRIV Edit User Account ASE_EDIT_USER_ACCOUNT_PRIV View User Account ASE_VIEW_USER_ACCOUNT_PRIV Enable Database Resource Management ASE_ENABLE_DATABASE_RESOURCE_MGMT_PRIV Run Password Expiry Job ASE_PASSWORD_EXPIRY_ESS_JOB_PRIV Run User Password Changes Audit Report ASE_USER_PASSWORD_CHANGES_AUDIT_REPORT_PRIV Job Role Name IT Security Manager IT Security Manager IT Security Manager IT Security Manager IT Security Manager IT Security Manager IT Security Manager 35

36 INTEGRATION FINANCIALS DATA EXTRACT - OUTBOUND INTEGRATION The Financials Data Extract gives businesses the capability to extract complete or incremental financials data from the Oracle ERP Cloud to seamlessly integrate with on-premise, legacy, or other cloud systems. Business users can launch the outbound extract process from either 1. the Oracle ERP Cloud Scheduled Processes page or 2. automatically by using the ERP Integration Service. The following table outlines the key primary financials data extracts available: Application Payables Payables Receivables Receivables Receivables Receivables General Ledger General Ledger Tax Data Extract Payables Transactions Extract Payments Extract Receivables Transactions Extract Receivables Adjustments Extract Receipts Analysis Extract Receivables Billing History Extract Journals Extract Trial Balance Extract Financial Tax Extract PARTNER TRANSACTION TAX INTEGRATIONS WITH ORACLE ERP CLOUD Oracle ERP Cloud integration with comprehensive transaction tax management solutions provided by tax partners is currently available for tax content, tax calculation and determination, and tax reporting. Customers can elect to leverage these partner transaction tax solutions independently or together in unison, depending upon the different transaction tax needs sought across unique market segments and industries. The following summary outlines the key benefits in adopting partner transaction tax management solutions: 36

37 ORACLE PLANNING AND BUDGETING INTEGRATION Oracle Planning and Budgeting Cloud Service enables organizations of all sizes to quickly adopt worldclass planning and budgeting applications, driving world-class functionality beyond finance across the enterprise, with flexible deployment options and virtually no learning curve. Integration of Planning and Budgeting with General Ledger allows users to take advantage of a joint offering which provides best in class functionality for both budgeting and accounting. The integration between Planning and Budgeting and the General Ledger keeps budget and actual amounts synchronized for financial reporting and analysis. You can use a seamless method to integrate Oracle Financials Cloud general ledger data with the Oracle Enterprise Performance Management Cloud if you use Oracle ERP Cloud Release 11 or higher. This updated integration allows you to simply pick the desired source ledger from the Oracle Financials Cloud general ledger, set up a few simple mappings and then push a button to pull the data into the EPM Cloud applications. This integration can be run manually, or scheduled for a specific time, and does not require manual steps in the Oracle Financials Cloud or the EPM Cloud services. 37

38 FINANCIALS Oracle Financials Cloud offers an integrated financial management suite that is designed to automate, streamline, and manage financial processes end-to-end. It simplifies controls, increases productivity, and improves business decisions through a broad suite of capabilities around general ledger, accounts payable, accounts receivable, fixed assets, expenses, collections, and cash management, as well as centralized accounting, tax, payment, and intercompany engines. ADVANCED COLLECTIONS Advanced Collections provides a comprehensive solution to manage day-to-day collection operations. Automation capabilities for the collection process enables collection agents to focus on work assigned to them and follow up on tasks. A collections agent can review customer information, record promises, submit payments, and request adjustments or disputes. The strategy management solution automatically identifies and applies a list of tasks that can be both automated and manual to improve the collection experience for both customers and collections agents. Smart processes run in the background, providing accurate and up-to-date information to the collector. COLLECTIONS WORK AREA Use the new Collections work area to gain comprehensive control of your assigned delinquent customers and collections tasks. Efficiently prioritize work with at-a-glance reviews of current collections data, conveniently summarized into four infotiles. The summary information on each infotile appears in the corresponding detail table for your review. Take immediate action on pending items in the detail tables, or drill down to individual pages for more complex activities. 1. Access the work area by clicking the Collections icon on the springboard. Advanced Collections springboard 2. Use the four infotiles on the Collections work area to view each detailed table. 3. Use the Delinquent Customer infotile to review your delinquent customers. The detail table displays the customer, number of delinquencies, work status, work status date, customer score, and assigned strategy. 38

39 Delinquent Customers Infotile and Delinquent Customer list 4. After drilling in to delinquent customer details, use the Customer Hierarchy to navigate to individual customer accounts and bill-to-sites. Customer Hierarchy 5. Use the Promises infotile to review detailed information on all collectible promises and the subset of promises that have been broken. The detail table displays information about delinquent customers, account transactions, promised amount, promised date, and status. 39

40 Promises Infotile and Promise details 6. Use the Strategy Tasks infotile to review information on all your manual strategy tasks. Complete, cancel and reassign strategy tasks directly in this work area. Strategy Tasks infotile and assigned Strategy Task details 7. Use the Activities infotile to manually review activities. You can update the activities in this work area. 40

41 Activities infotile STEPS TO ENABLE There are no steps needed to enable the feature. CASE FOLDER The Advanced Collections Case Folder enables transactions to be grouped and collections activities to be performed against the entire group at one time. Once the transactions are grouped in a Case Folder, it is no longer necessary to drill into individual transactions to understand the effectiveness of collection efforts. Using the case number, use the new Case Folder page to manage and take actions against the set of transactions. This will increase collections efficiency, save time and effort for customers that have a large number of similar invoices that can be grouped into a Case Folder. 1. Create a Case Folder by selecting multiple transactions and using the Actions menu > Create Case Folder. 41

42 2. Manage the Case Folder in the new page. Perform collections activities against the entire set of transactions. 3. Add or remove transactions from the Case Folder using the Select and Add icons in the Case Folder page. 42

43 STEPS TO ENABLE There are no steps needed to enable the feature. 43

44 ASSETS Assets simplifies fixed asset accounting tasks and automates asset management. Use Assets as a unified source of asset data from both Oracle Applications Cloud and external feeder systems to provide visibility into worldwide assets. Standard management tasks, such as asset additions, asset transfers, disposals, reclassifications, financial adjustments, and legacy data conversions can be streamlined with automated business flows. Standard accounting, operational, and registry reports are available for ease of reconciliation and analysis. ASSETS STATUTORY REPORTS Stay in total control of assets by tracking asset sources. Track new asset additions or adjustments by source, including the related invoice details for any period range. The following screen captures illustrate the feature and its benefits. Track asset costs by sources 44

45 Track cost changes to existing assets by their sources Comply with US Inland Revenue Property Tax Sections 1245 and Track amounts for sale held longer than the capital gain thresholds. The new Sales or Exchanges of Property Report expedites Form 4797 Inland Revenue compliance. STEPS TO ENABLE No steps are necessary to enable this feature. TIPS AND CONSIDERATIONS KEY RESOURCES Set up capitalization thresholds for your category book defaults to ensure ease of property tax reporting. Oracle Fusion Applications Financials Implementation Guide, Release

46 EXPENSES GLOBAL PER DIEM POLICIES With the addition of per diem policies, claim per diem, which are predetermined travel expense amounts, based on a set of criteria. Setup per diem policies to reimburse meals, accommodations, and incidental expenses to ensure compliance with local regulations. When per diem policies are enabled, the application automatically calculates the per diem amount based on the trip details entered in the expense report. Managers and auditors can review the per diem details in the expense report approval notifications. Per diem policies provide a broad set of configurable criteria to support global per diem requirements. Define the rules governing per diem reimbursement and the applicable rates in a per diem policy. The following options are available: Rate Calculation Method Specify the calculation method for per diem rates by selecting one of the following options: Daily Rate: A fixed day or night rate with or without deductions. Sum of Separate Rates: A sum of rates for meals, accommodations, and/or incidentals. Daily Time Range Rates: Rate varies depending on the duration of each day of the trip, such as midnight to midnight. Sum of Separate Time Range Rates: A sum of rates for meals, accommodations, and/or incidentals. The rate varies based on the duration of the trip. Rate Currency Define the per diem rates in a single currency or by location currencies. For example, you can define the per diem rate as 150 USD in Los Angeles and 200 USD in London. Alternately, define them in the location currency as 150 USD in Los Angeles and 150 GBP in London. Rate Includes Define the rates included in the total per diem amount and the deductions that can be applied if free meals or free accommodation are applicable. When deductions are enabled for a policy, free meals and accommodation must be indicated in expense reports. 46

47 Rate Determinants Use this option if the rate varies by additional factors, such as location or role. Rate Rules Use this option if the per diem rates vary by departure and arrival time, same day travel, longterm travel, or weekend and holiday travel. Additionally, specify per diem eligibility criteria. Rate Determinants and Rate Rules 47

48 Deductions and First and Last Day Rules After defining per diem reimbursement rules, define the rates. Complex per diem policies can be created using a spreadsheet. When a per diem policy is enabled, the application automatically calculates the rates based on the trip details. Per Diem Expense in Expense Entry 48

49 Per Diem Details in Expense Entry STEPS TO ENABLE To enable policies, complete the following tasks, which are accessible from the Define Expense Policies and Rules task list: 1. Manage Policies by Expense Category: Define per diem policies and activate them for use. You can also assign a single policy to multiple expense types when applicable. 2. Manage Expense Report Templates: Define expense types and assign policies. 49

50 PAYMENTS Oracle Payments provides a highly configurable and robust engine to disburse and receive payments. Oracle Payments is a fundamental part of the Oracle Applications architecture and is integrated with multiple products that require support for payment processing. As the central payment engine, Oracle Payments processes invoice payments from Oracle Payables and settlements against credit cards and bank accounts from Oracle Receivables. Oracle Payments provides the infrastructure needed to connect these applications and others with third-party payment systems and financial institutions. PAYMENT APPROVALS The payment approval feature enables payments to be sent to approvers for review before final payments are made to suppliers. Approvers can approve or reject payment process requests from e- mails or payment approval worklist notifications. Payment approval allows management to control payments by prioritizing available funds to use them effectively. STEPS TO ENABLE 1. To enable payment approvals, navigate to: Setup and Maintenance > Search: Manage Disbursement System Options > Manage Disbursement System Options page. 2. Select the Enable payment approval option. 50

51 Enable Payment Approval Option on Manage Disbursement System Options TIPS AND CONSIDERATIONS 1. When the payment approval option is enabled on the Manage Disbursement System Options page, only payment process requests initiated from Oracle Payables are routed for approval. 2. To configure payment approval rules, perform the following steps: Use Setup and Maintenance to navigate to the Business Process Management (BPM) Worklist application. a. Navigate to: Setup and Maintenance > Search: Define Approval Management for Financials. b. Click on the Manage Task Configurations for Financials link. 51

52 c. On the BPM Worklist page, click the Edit icon. d. Click the PaymentApproval ( ) task. e. Select the Assignees section. Payment Approval Task in Business Process Management Worklist 52

53 3. Configure a payment approval rule to meet your business requirement. Sample Business Use Case: Your business wants to route all payments that are more than 5,000 USD to approvers. Associate the pay group called Morethan5k with invoices greater than 5,000 USD. The following rule routes all payments to the user finuser2 when a payment process request process invoices with pay group equal to Morethan5K. Configuration of Payment Approval Rule Based on Pay Group 4. The payment process request is a straight through process and user intervention is not required unless payments need to be reviewed and stopped. 5. When a payment process request is submitted with the payment approval option enabled, the payment approval process is automatically triggered after the payment process request reaches the Review Proposed Payments stage. 6. Navigate to: Overview page > Tasks icon > Manage Payment Process Requests link > Manage Payment Process Requests page. After the payment approval process is triggered, the status of the payment process request is set to Payments Approval Initiated. 53

54 Payment Process Request in Payments Approval Initiated Status 7. After the payment approval process is initiated for a payment process request, approvers receive s, as well as payment approval worklist notifications. Payment Approval Worklist Notification 8. Approvers can only approve or reject an entire payment file within a payment process request and not individual payments within a payment file. Payment Approval Selections on Actions Menu 54

55 9. When the payment approval process is in progress, modifications to a payment process request are only allowed by active approvers. 10. Approvers can remove payments from the payment process request and approve it. Removal of Payments from a Payment Process Request in the Payments Approval Initiated Status 11. Approve or Reject actions are enabled only for active approvers of the payment process request. These actions are not available to other nonapprovers. Approve or Reject Actions Available for a Payment Process Request in the Payments Approval Initiated Status 55

56 12. The Withdraw Approval action is enabled only when the payment process request status is Payments Approval Initiated. This action is performed by the submitter or approver of the payment process request. Withdraw Approval Action Available for the Payment Process Request in Payments Approval Initiated Status 13. If required, any user can select the Terminate Payment Process action. Terminate Payment Process Action for a Payment Process Request in the Payments Approval Initiated Status 56

57 14. When approvers receive payment approval workflow notification by , they can conveniently approve or reject a payment process request by . 57

58 RECEIVABLES Receivables provides a comprehensive solution for running day-to-day accounts receivable operations. It includes services for customer billing and payment activities, revenue recognition and adjustments, reviewing receivable balances, and reconciliation to the general ledger. Receivables provides SmartReceipts, an automated cash application solution that is unique in the industry. Role-based work areas for Billing and Accounts Receivable provide vivid, real-time displays of transaction and customer account information. You can actively monitor all of your receivables events and drill down to details using the sophisticated and easy-to-use reporting tools RECURRING BILLING Recurring Billing captures customer bill plan information with recurring billing details and automatically generates recurring transactions at periodic intervals based on the plan. You can modify bill plan attributes for future transactions and review bill plan historical changes. After generating the transactions, you can review them. 1. Launch the Manage Recurring Bill Plans page from the Billing work area. 58

59 2. Query and review bill plans in the Manage Recurring Bill Plans page. 3. From the Manage Recurring Bill Plans page, click on the plus (+) icon to open the Create Recurring Bill Plan page. Use this page to create a new bill plan that captures customer details: Currency, Customer Account/Site, Payment Terms, Billing Frequency, Transaction Date, and Item or Memo Line information. 59

60 4. Use the Generate Recurring Billing Data process to generate transaction lines in the interface table for recurring bill plans. The process selects active bill plans according to the system date and other selection criteria and generates transaction interface lines for the applicable customers. After running this program, run the Import AutoInvoice program to import the transactions into Receivables. 5. Review the transactions generated from the recurring bill plan. Go to the Manage Recurring Bill Plans page, search for a bill plan, and click on the Review Transactions button. 60

61 6. From the Manage Recurring Bill Plans page, you can also review and edit a bill plan. Use the Edit Recurring Bill Plan page to inactivate the plan, or to modify details of the plan according to the contract terms negotiated with your customer. You can change the conversion rate information, contract end date, customer bill-to and ship-to information, payment terms, receipt method, quantity and price, and add or delete bill plan lines. 7. Use the Manage Recurring Bill Plans page to select a bill plan to copy, or to review the bill plan history. 61

62 STEPS TO ENABLE To use the Recurring Billing feature, select Enable recurring billing for the applicable business unit in the Billing and Revenue tab of the Receivables System Options page. INSTALLMENT UPDATE Use the Review Installments window to update the installments of a completed transaction. You can update the unpaid portion of installments and add or delete installments. You can update the original amount of an installment with Open status (Balance Due > 0). You can reduce the installment amount as far as the unpaid portion of the instalment, or increase the amount. You can add or delete installments provided the total of all installment amounts after any modification is equal to the transaction entered amount. The first installment, and installments that are paid, credited, adjusted, or disputed cannot be deleted. To update installments, open the transaction in the Review Transaction page. Select Review Installments from the Actions menu to open the Review Installments window. 62

63 STEPS TO ENABLE Enable Installment Update by setting the "AR: Update Due Date" profile option to Yes. To allow updates to installments on printed transactions, enable the "Allow change to printed transactions" option for the applicable business unit in the Billing and Revenue tab of the Receivables System Options page. ADFDI RIBBON TAB BUTTON CHANGES In ADFdi spreadsheets in Release 12, certain buttons were changed to Ribbon icons to group together actions in one place. These changes apply to Manage AutoInvoice Lines, Create Receipt Batch, Edit Receipt Remittance Batch, and Manage Lockbox Transmission. For each spreadsheet, use the Ribbon icons in place of the buttons to perform actions as indicated in the tables below. 1. Manage Autoinvoice lines Release 11 Search button Save button Save and Submit AutoInvoice button Release 12 (Manage AutoInvoice Lines Tab) Search icon Upload icon Submit icon 63

64 Autoinvoice Upload Spreadsheet 64

65 2. Create Receipt Batch Release 11 Upload button Clear All button Release 12 (Create Receipt Batch Tab) Upload icon Button removed: the Clear All Data icon is available Create Receipt Batch Spreadsheet 65

66 3. Edit Receipt Remittance Batch Release 11 Upload button Search button Clear All button Release 12 (Receipt Remittance References Tab) Upload icon Search icon Button removed: the Clear All Data icon is available Edit Receipt Remittance Batch Spreadsheet 66

67 4. Manage Lockbox Transmission Release 11 (Lockbox Errors Tab) Submit Validation and Post button Submit Lockbox Validation button Save button Search button Reset button Release 12 (Lockbox Errors Tab) Submit and Post icon Button removed Upload icon Search icon Button removed Manage Lockbox Transmission Spreadsheet BANK ACCOUNT TRANSFER INFORMATION FOR COMPLETED TRANSACTIONS For manually created transactions, you can provide the bank account transfer receipt method and the associated payment instrument on the Review Transaction page once you complete the transaction, instead of the Create or Edit Transaction Page. Enter the bank account transfer receipt method and the associated payment instrument on the Payment tab of the Review Transaction page. 67

68 STEPS TO ENABLE There are no steps needed to enable this feature. 68

69 TRANSACTIONAL BUSINESS INTELLIGENCE (OTBI) Oracle Transactional Business Intelligence (OTBI) is a real time, self-service reporting solution for all Oracle Financials Cloud users to create ad-hoc reports and perform analysis to improve decision-making. Queries and reports are executed in real-time against the transactions. IMPROVED PAYABLES AND RECEIVABLES RECONCILIATION DRILLDOWN SCALABILITY New tables improve the performance of drilling from GL reconciliation differences to Payables and Receivables activities. A single action link quickly displays the transactions that are the source of the difference. This prevents data mismatch between accounting summaries and difference drilldowns. 1. Subledger Accounting - Payables Summary Reconciliation Real Time The Payables Reconciliation Difference Details sub-folder contains information about Payables reconciliation differences to General Ledger. Run the Prepare Payables to General Ledger Reconciliation process to update Payables reconciliation details. 69

70 2. Payables to Ledger Reconciliation Report Dashboard Action links for differences have been consolidated into a single action link to drill to: Invoices Differences Detail Payments Differences Detail Prepayments Application Differences Detail 70

71 3. Subledger Accounting - Receivable Summary Reconciliation Real Time The Receivables Reconciliation Difference Details sub-folder contains information about Receivables reconciliation differences to General Ledger. Run the Prepare Receivables to General Ledger Reconciliation process to update Receivables reconciliation details. 71

72 4. Receivable to Ledger Reconciliation Report Dashboard Action links for differences have been consolidated into a single action link to drill to: Invoices Differences Detail Adjustment Differences Detail Bills Receivable Difference Bill Receivable Application Difference Applied Receipts Difference Detail Unapplied and Unidentified Differences Detail USABILITY IMPROVEMENTS FOR ASSETS Assets subject areas for depreciation and asset transactions have been redesigned to better support the creation of asset reports. Asset analysis functionality has been consolidated into two subject areas. The following subject areas are no longer available for building new ad hoc reports. Existing reports created in earlier releases that use these subject areas will not be affected. Fixed Assets - Asset Assignments Real Time Fixed Assets - Asset Balances Real Time Fixed Assets - Asset Financial Information Real Time Fixed Assets - Asset Retirements and Reinstatements Real Time Fixed Assets - Asset Source Lines Real Time Fixed Assets - Asset Transfer Real Time 72

73 The two remaining two subject areas now contain all functionality for asset reporting and analysis. 1. Fixed Assets Asset Depreciation Real Time Comprehensive Asset Depreciation subject area better supports Asset reporting. Summarization improves performance. 2. Fixed Assets Asset Transactions Real Time Asset Transactions subject area enables detailed reporting of any type of transaction, or major metrics (e.g. cost) can be aggregated to see the net impact over an asset's life. Summarization improves performance 73

74 TIPS AND CONSIDERATIONS The Extract Assets Reporting Data must be run before running any reports on the Assets subject areas. This process extracts transaction, depreciation, and other data to be used for reporting purposes. To initiate the data for reporting, the process must be run at least once with no period and the "ALL" mode. After the initial load, the process runs automatically after depreciation or a mass transaction job to load incremental data, and there is no need to re-submit this process manually. However, you can manually submit the process if needed. STEPS TO ENABLE 1. Configure the Lookup code Click on the Setup and Maintenance task from your Navigator 74

75 2. Search for the Manage Fixed Assets Lookups Task 3. Click on the Manage Fixed Assets Lookups and Search for lookup type ORA_FA_EXTRACT_MODE. 4. Configure the options to meet your business needs. 75

76 Choose your option from one of the following: ALL Creates the initial baseline for Asset Reporting (must always be enabled and run just once manually, this ensures the reporting data is captured automatically for that book). Depreciation Runs Extract Assets Reporting Data automatically after the Calculate Depreciation process only Transactions Runs Extract Assets Reporting Data automatically after Post Mass Additions, Post Mass Transfers, Post Mass Fixed Assets Financial Transactions, Post Mass Retirements, and Periodic Mass Copy only Note that the Extract Assets Reporting Data process works out the active open period for your book when it is submitted automatically by its parent process. USABILITY IMPROVEMENTS FOR GENERAL LEDGER General Ledger subject areas have been modified for ease of access and use. 1. General Ledger Balances Real Time The dimension subfolders, such as Amount Type, Currency, and Currency Type, have been unnested for easier access. 76

77 2. General Ledger Journals Real Time The Dimension folder has been reorganized to more easily identify dimensional attributes. Balancing Segment Value has been removed from the Journal Header folder. 77

78 3. General Ledger Transactional Balances Real Time The dimension subfolders, such as Currency, Currency Type, and Scenario, have been un-nested for easier access. RECEIVABLES DESCRIPTIVE FLEXFIELDS Descriptive flexfields have been added to the following Receivables subject areas to expand the available transaction data for reporting. Subject Areas Receivables - Customer Real Time Descriptive Flexfields AR_CUSTOMER_PROFILE_AMOUNTS_HZ AR_CUSTOMER_PROFILES_HZ AR_CUSTOMER_PROFILE_CLASSES_HZ Receivables - Standard Receipts Application Details Real Time Receivables - Miscellaneous Receipts Real Time AR_BATCHES AR_BATCHES 78

79 GENERAL LEDGER DESCRIPTIVE FLEXFIELDS Descriptive flexfields have been added to the following General Ledger subject areas to expand the available transaction data for reporting. Subject Areas General Ledger - Journals Real Time General Ledger - Journals Real Time Descriptive Flexfields GL_CAPTURED_INFO GL_ENCUMB_TYPES General Ledger - Transactional Balances Real Time Subledger Accounting - Journals Real Time GLOBAL DESCRIPTIVE FLEXFIELDS Global descriptive flexfields have been added to the subject areas for Payables, Receivables and General Ledger to support reporting on country-specific information. Subject Areas Payables Descriptive Flexfields JG_AP_CHECKS JG_AP_INVOICE_LINES JG_AP_INVOICES JG_AP_PAYMENT_SCHEDULES JGxAPInvoiceDistributions JG_CE_BANK_ACCOUNTS Receivables JG_AR_CASH_RECEIPTS JG_AR_PAYMENT_SCHEDULES JG_AR_RECEIPT_CLASSES JG_AR_RECEIVABLE_APPLICATIONS JG_RA_CUSTOMER_TRX_LINES General Ledger JG_GL_JE_HEADERS JG_GL_JE_LINES JGxGLPeriods 79

80 EXPENSES DESCRIPTIVE FLEXFIELDS Expenses Descriptive Flexfields are now available in the Expense Transactions subject area, to expand the available transaction data for reporting. Subject Area Descriptive Flexfields Expenses - Expense Transactions Real Time EXM_EXPENSES IMPROVED SUPPORT FOR AUDIT Auditing requirements are better supported by the addition of tracking columns in reporting. Reports can now include information about when transactions were created and modified and by whom. Creation Date, Created By, Last Updated Date, and Last Updated By columns are now available in the following subject areas: Payables Budgetary Control Intercompany Common Dimensions (Ledger, Ledger Set, Legal Entity) Receivables Cash Management Subledger Accounting SUBJECT AREA SEARCH Locating a field no longer requires you to navigate through the entire subject area. You can perform a search and directly add the search result to the report. 80

81 SAVE A COLUMN In earlier releases, new columns created while building a report were available only in the report that was created. Users can now save a column with a formula and reuse the formula column in other reports or analysis by dragging and dropping it from the Catalog pane. TIPS AND CONSIDERATIONS 1. Save the column to the Subject Area Contents folder. 81

82 2. Reuse the column by selecting it from the Catalog pane. NEW PRINT & EXPORT OPTIONS New report print options improve formatting and readability of report information for greater control over the presentation of reports. Set page orientation for PDF and PPT Include charts, images, and formatting Set header and footer Control fixed column width 82

83 HTML5 GRAPH STYLE OTBI graphs can now be viewed in web browsers that do not support Flash Player. The OTBI default graph style has been changed from Flash to HTML5. 83