DAM Requirements Checklist

Transcription

1 DAM Requirements Checklist Insert Vendor Names DAM Requirements for: Prepared by: Date: High-Level Functional Requirements Webdam Access Features Easy & secure anytime, anywhere access Native mobile app Access controls with roles & permissions Secure user login Streamlined auto user registration & authentication Easy-to-customize branded login page Out-of-the-box accessibility from the web no customization or IT required Download requests & routing Batch download requests Download rules based on metadata, groups or download form responses End-User Experience Intuitively designed interface, functionality & end-user experience Recognized for leading end-user experience in the DAM industry PC & Mac compatible All major browsers supported In-line editing in fields Infinite scrolling Large previewing capabilities & multiple options Designed for instinctive interaction to enable fast adoption & ease-of-use Localized platform to conform to users language preference 1

2 Platform Architecture 100% cloud platform 100% multi-tenant 100% Amazon S3 & EC2 Redundant with RAID 5/10 & clustering for fault tolerance Content mirrored to redundant top-tier data centers Distributed servers for global performance IT independent REST API, not SOAP Search Features Advanced search Intelligent faceted search Search filters In-document search Keyword management Suggested keywords Hierarchical keyword support Taxonomy builder Required metadata Custom metadata fields Enterprise-Grade Security Features Passed top-tier enterprise security evaluations by industry leaders Access permissions role based, group based & folder based Batch edit permissions Session management Enterprise-grade network protection (state-of-the-art firewalls, IDS, monitoring) SAS70 Type II, OWASP Top 10, PCI Compliance Single Sign-On (SAML 2.0, LDAP, Active Directory, Shibboleth, etc.) Encryption at rest (assets encrypted using 256-bit AES) Enterprise-grade top-tier physical & environmental protection 2

3 Collaboration Features Create lightboxes Access control for lightboxes Commenting across lightboxes Commenting across assets Configurable real-time alerts Configurable real-time notifications Approval requests for assets Relate assets to each other Control who has access & who can see what Creative Workflow Features Configurable creative briefs Automated multi-tier approvals Proofing & direct markup capabilities Calendaring Custom statuses Creative tool integration (Adobe InDesign, Photoshop, Illustrator) Commenting & collaboration tools Automated workflow (auto publish/send to DAM) Checklists Mobile access & functionality Frame-by-frame video markup Create and review nearly any file format Notifications, alerts & reminders Embeddable request forms Add keywords that carry over to final asset Unique project & task IDs 3

4 Video Features Video transcoding Customizable & standardized transcoding presets Video conversion Self-detecting smart video player for optimized video play across all devices HD-supported viewing Sharing Features Direct links & download links Share a collection or lightbox Secure file transfer Download pickup page (include custom download invite availability) Batch file conversions Publishing Features Streamlined publishing across social channels like Twitter, Facebook & YouTube Web property publishing of assets (including videos) Third-party database & app publishing Automatically update versions simultaneously across multiple web properties Publish assets & metadata, including custom fields Embed a series of assets to display in a slider view Embeddable thumbnails and download links 4

5 Datasheet DAM Requirements Brand Management Features Brand portal for global distribution, access & management of branded assets Brand portal can be configured to organization s look & feel Deploy & enforce brand guidelines Custom pages, CMS capabilities in brand portal Easy-to-customize branded login page Dynamic templates for customizing assets while ensuring brand consistency Click-on agreements upon downloading assets Configurable watermarking capabilities Automatic version control & alerts to ensure latest versions are always used Scheduling asset publish date to brand portal Comment & like assets in brand portal to encourage communication Create brand portals for different brands/users linked to a central repository Create multiple pages within a brand portal with customizable navigation structure Submit workflow requests from a brand portal Analytics & Reporting Features Interactive analytics Upload tracker Download tracker Dynamic user dashboard DAM usage reports Metadata exporter Custom reports Audit logs Engagement summary (likes, views, dowloads, comments) Extensibility (Integrations) REST API, not SOAP Internal authentication systems (SSO such as LDAP, Okta, Active Directory, Shibboleth, etc.) E-commerce integration Workfront integration Box & Dropbox integrations Wordpress & Drupal integrations Adobe InDesign, Photoshop & Illustrator integrations CMS integrations Shutterstock integration Event notifications to trigger actions in other applications webdam.com learn@webdam.com 2018 Webdam 5

6 High-Level Features Supports all major file formats, including video & audio Custom metadata fields, such as asset ratings, favorites, descriptions, etc. Supports IPTC, EXIF & XMP metadata Upload via FTP Batch edit metadata Controlled vocabulary Metadata permissions Asset change history & version control Archiving via Amazon Glacier Bulk data migration, cleanup & intake Company Requirement Company Stability Significant customer base with recognizable company names No layoffs in company s history Fastest growth rate in industry Cash-flow positive organization Customer Support Leading customer retention in the DAM industry year over year Online support community Online video trainings, forum & user community Online feature requests & voting Customizable one-on-one & group trainings Phone support support Professional services Customer loyalty rewards Get More Info To learn more about what Webdam can do for your business, us at contact@webdam.com. 6