InsightSoftware.com. for Oracle E-Business Suite

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1 for Oracle E-Business Suite Insight Version: Including SP1 for EBS Document Version: 1.0 Last Updated: April 23, 2012

2 Contents 1. General Information 3 Upgrading Information: Repository 3 Customer Service Assistance 3 2. Upgrade Information 4 Upgrading Information: Database Script Update 4 For clients upgrading from v9.0.2 or v9.0.2 SP1: 4 3. New Community Portal 6 Navigation 6 Tabs 7 4. Third Party Integrations 8 Insight/DocuSphere Integration 8 5. New Modules and Templates 9 New Module 9 Lease Management (LM) 9 New Templates 10 Receivables (AR) 10 Payables (AP) 10 Project Accounting (PA) 10 Fixed Assets (FA) Enhancements 11 Administration Enhancements 11 General Enhancements Resolved Issues 13 Administration/Technical Updates 13 General Updates 13 Module Updates Further Information 16 Contacts 16 Technical Support 16 Notices and Disclaimer 16 Page 2 of 16

3 Upgrading Information: Repository If you are upgrading from an Insight version prior to v9.0.x, you will need to upgrade to the latest v upgrade build prior to upgrading to this current release. If you are upgrading from any version of Insight, please note that Insight may require a new license key. You will need to obtain a new License Key from Customer Services. Once this is received, please perform a replace in order to retain your License Assignments. For more information on upgrading, please refer to the v9 upgrade document or contact your Customer Support office. Prior to upgrading, please make sure your Insight Object Repository is backed up (using your current Administration Application). This backup is essential for all types of installs, whether you are installing this version in parallel with an existing previous version or, alternatively, as a new stand alone installation. Any upgrade to SP1 requires a new repository to be created. All previous repositories from V9.0.x and above used Microsoft.NET Framework 2.0. Insight SP1 now requires Microsoft.NET Framework 4.0. Therefore if upgrading from V9.0.x or higher you will need to backup your current production repository and then restore into a new repository created in SP1. This must be done in order to be able to login to the SP1 version. Download Microsoft.NET 4.0 (Full Client): Customer Service Assistance If you have any questions about upgrading, please contact Customer Services or refer to the Administration and Configuration Guide. InsightSoftware.com s Customer Services Department can provide consultancy services and training on all aspects of the Insight application, including installing multiple versions in parallel to help you upgrade between the Insight versions. For more information about consultancy or training requirements, please John Brooks (john.brooks@insightsoftware.com). Page 3 of 16

4 Upgrading Information: Database Script Update If you are upgrading from an Insight version prior to SP1, you will need to follow a process by which a script is run over your Oracle Database. After running the script you will need to confirm all Profile Connections in Insight Administrator for SP1 are using the correct username and password. (The new database script allows a unique username to be used. Please check with your DBA to get the correct username credentials to use in the Data Connections). You will then have to run through the Profile so it can update with any new tables and views that SP1 uses. Please note: This should be done in conjunction with an InsightSoftware.com customer service representative who will provide you with the relevant script for your Oracle Database. Recommendations for All Clients: It is highly recommended that clients switch to using the Built In Data Provider for their Data Connections. Issues have been reported with the Oracle Client Data Provider and ODBC Data Provider. For clients upgrading from v9.0.2 or v9.0.2 SP1: Some profiles generated in v9.0.2 SP1, when upgraded to SP1 were losing the profile setting GL Parent Segment Filter Support. As part of the upgrade process, the client must run through the Profile Wizard prior to Insight login. During this process, please re-enable this setting. Customized captions created in v9.0.2 and v9.0.2 SP1 for totals and grand totals are lost upon upgrading. These can be re-entered and will be retained permanently when the inquiry is saved. Customized titles created in v9.0.2 and v9.0.2 SP1 are lost on upgrade. These can be re-entered and will be retained permanently when the inquiry is saved. Page 4 of 16

5 Dynamic Flex Field Utilization in Oracle E-Business Suite If Dynamic Flex Fields are utilized in Oracle EBS, data may not display as expected within Insight Reporting. Please inform Customer Service if using Dynamic Flex Fields and inform them which tables and fields are utilized. Page 5 of 16

6 Our Community Portal is your connection to other Insight customers and your gateway to everything Insight, from your Customer Support cases to product documentation to training videos to software release information. You can ask questions here (or even answer one for other customers!) and even make product suggestions. Navigation By hovering over the Insight home page, the navigation menu appears, allowing you to go back, forward, refresh the screen and return to the home page: Page 6 of 16

7 Tabs Home Do a search over the entire Community Portal from here. You can also view/edit your profile and logout here. Cases - Create/open/view/search your own Customer Support cases. Knowledge Find extensive product documentation that is divided into 3 areas: Insight Fundamentals Online help in Question & Answer format with links to related topics. Learning Center All training-related documentation including Training Guides, Practice Activities and videos demonstrating specific software features. Virtual Support Team Questions as raised by customers, along with their corresponding answers, are posted so that other customers can troubleshoot themselves when seeking solutions to similar topics. Suggestions Contribute your thoughts and suggestions about our products and our company. You can also provide comments on other customers ideas and rate comments. Great ideas can be promoted to be future product enhancements! Answers Ask questions to the Insight community and/or provide answers to other customers questions. Particularly helpful questions & answers here can be promoted to the Knowledge tab to be included in Insight Fundamentals. Content Search our extensive library for ebooks, software user guides, Best Practice Guides, release notes, videos, and more! News Learn about the latest happenings at Insight. Page 7 of 16

8 Insight/DocuSphere Integration The integration of the Insight Software Suite with DocuSphere by Image Integration Systems allows users to get high level information as well as transactional details all the way down to the original source documents. With the combination of these two products, you have visibility into not just the actual source documents but the workflows that generated the summarized and detailed information in your ERP system. This way you can see where the document came from, who has accessed it, etc. The user security, as set up in DocuSphere, is adhered to when drilling down into source documents within DocuSphere. The link between your ERP system/insight and the external object is done through a hyperlink. The external object that you are linking to can be a document stored in DocuSphere or it can be an external webpage. This integration works with customers using Oracle E-Business Suite, as well as those using JD Edwards World or EnterpriseOne. Page 8 of 16

9 New Module Lease Management (LM) This new module was introduced in Summer 2011 SP3. However, as a recap for customers we are providing this new module information here again for your convenience. The newest modules in the Oracle e-business Suite is Oracle Lease Management. Its purpose is to allow users to manage the financial aspects of leases including contracts, lease schedules, payments, etc. Because standard reporting within Oracle for this module is extremely limited, Insight has developed this module to include a range of templates to support analysis and monitoring of leases. The new Lease Management module is only available to Oracle e-business Suite 11i customers. The templates include Contracts, Amortization Schedule, Lease Payments, Operating and Finance Lease Trial Balance Templates in accordance with US and local GAAP requirements. For complete information on the new templates available with Lease Management, please refer to the Release Notes for Summer 2011 SP3: Notes (Currently Supported Releases)/ereleasenotes_summer_2011_SP3_Oracle.pdf Page 9 of 16

10 New Templates These new templates were introduced in Summer 2011 SP3. However, as a recap for customers we are providing this new module information here again for your convenience. Receivables (AR) Aged Debt As Of: Template provides integrated reporting for invoices and their associated receipts as well as customer details. Can show open amounts 'as of' any date by customer aged by custom categories. Common use: AR aging reports. Payables (AP) Invoices and Payments excl Prepayments 11i: Template provides integrated reporting for invoice transactions and their associated payments as well as vendor details. Includes prepayments at invoice distribution level for better performance. Common uses: vendor activity and analysis reports. Live AP Trial Balance excl Prepayments 11i: Template provides integrated reporting for invoices and their associated payment by vendor. Shows unpaid invoices including custom aging. Excludes prepayments to improve performance. Common use: AP aging reports. Project Accounting (PA) Project Summary (Multi Currency) by GL Period: Template provides project summary by project and task for any time period and values for functional, transactional & project currencies. Common use: project analysis over multi currency. Project Summary by GL Period: Template provides project summary by project and task for any time period, revenue, costs, commitments, gross margins. Includes project classifications. Common uses: high level project margin & project classification analysis. Fixed Assets (FA) Asset Retirements: Template to create Retirement transaction reports optimized for maximum performance. Reports include analysis by retirement date, retirement status, and can be for specific assets or types of assets. Page 10 of 16

11 These new General Enhancements were introduced in Summer 2011 SP3. However, as a recap for customers we are providing this new module information here again for your convenience. Administration Enhancements Primary key retrieval enhancement: if a primary key has not been defined for a table, Insight uses the new XML import step in the Profile Wizard to define what the primary keys are and then stores this information in the repository. In Insight Administrator, a new function called "Propagate Template Changes" is available for upgrading Insight Solution-generated Designer templates and reports. With this feature, new template changes can be propagated to related templates and child reports. Changes are detected by the template s unique ID and version number. Separate standard templates are now shipped with our software for customers on Oracle EBS 11i and R12 versions which would now exclude 11i templates being shown for an Oracle EBS R12 customer and vice versa. General Enhancements Requirement of full install of Microsoft.NET 4.0 Languages added: We have now translated our software and is available in the following new languages. The install shield will read the language defined in the workstation s regional settings and select that language to install as a default. The language selected can be changed by the user at the time of installation: Spanish German French Italian Portuguese (Brazil) Portuguese (Portugal) Simplified Chinese language (left to right). Note that unless you also have the Simplified and Traditional Chinese language packs installed, some characters may not be displayed correctly. Also, when in Chinese input mode, Chinese characters, commas and colons are not recognized by filters. Japanese language (left to right) Page 11 of 16

12 You can use the QBE line to filter over null values by keying in NULL (must be in uppercase) in the QBE line for the specific column. (Note that when you enter just a = into the QBE for a numeric column, the system returns as a =NULL. This is because within a numeric column you can t have spaces; cells that appear empty must be NULL.) There is new logic in linking that makes it completely configurable. When defining the link and choose the pass values, you can map any source column filter to a target filter. Ability to sort within a column in the Define Link Inquiry Pass Values dialog. Ability to stop a query while it is running by clicking the Stop button while running the query. Ability to link or drill down to a hyperlink. Can use open-ended date range filters for either the from or to date. (This is for date-specific filters, not period ranges.) Within Calculations, the concatenate string function is available. Console Users can use the Hide Details checkbox, which sets whether headers and totals display without the detail lines. Page 12 of 16

13 In addition to the list below, SP1 also includes all fixes up to and including Summer 2011 SP3. For a complete listing of resolved issues in Summer 2011 SP3, please refer to the Release Notes pertaining to that release. Administration/Technical Updates If Insight has to reconnect to the database when an inquiry with a hierarchy is open, a message Temporary table cannot be re-built' will now appear. The inquiry should be closed and reopened manually. Login speed has been improved when 'Segment filter values from all COAs are made available' is enabled within the Profile Wizard in the Admin Tool. In the Profile Wizard if you have selected Load Data Dictionary at Startup' the performance issue has been addressed when logging into Insight. 'Load Data Dictionary at Startup' option in the Profile Wizard is disabled by default both on an imported profile from a previous version and on a newly created profile. General Updates All changes are properly saved when editing the title on reports. FSG row sets now appear correctly in the FSG Import Screen. Calculations now appear on the coversheet of.xls and.pdf reports. Calculation captions can now be edited when necessary. Favorite link name on the welcome screen can now be displayed as different than the inquiry name. When using the visual assist on a date filter the dates are now populated correctly for the intended date filter. Hide Details feature is available and working properly once the Advanced Capability is turned on in the Administration Tool. Blank cells are now correctly exported to Excel, instead of appearing as zeroes. Date Filters now function properly when the workstation's Regional Settings are set to either French or Spanish. Fixed an 'Index Out Of Range' Exception that sometimes occurred when adding a hierarchy node from the Visual Assist. Page 13 of 16

14 Module Updates AP: Live AP Trial Balance Report now shows correct values for invoice amount, amount paid, unpaid amount and withheld amount columns. AP: Trial Balance Template - Data is returned for most cases in the GL Segment and CCID columns. AP: The AP Invoices and Payments Template filters for Invoice Type and PO Number now have the Visual Assist disabled as it's not required. AP: Invoices and Payments Template returns same correct values as compared with Oracle. AP: No longer encounter an error when drilling from GL Transactions Summary R12 to Transactions AP R12. AP: Expense R12 Template now displays correct data for the GL segments. NOTE: existing reports will not be correct - they will have to be recreated from the new template. AP: Invoices and Payments R12 template now shows correct values against the distribution line. AP: Functional Currency (PAMTB) value column now shows correct values for all entered Transactions in AP Payments template. AP: Company (Segment 1) now displays data correctly on the Live AP Trial Balance R12 Template. AP: In the Invoice and Payments Template correct results are returned when you paste in the Invoice Number into the Invoice Number filter. AP: Unpaid Amount column now shows correct values and does not include Prepaid Amount value in Live AP Trial Balance template. AP: Live AP Trial Balance report shows improved performance when returning data. AP: On the AP Invoices and Payments Template the Payment Date (Payment GL Date) displays on the same row as Amount Paid where Integrated Row Type = Invoice Payment Line AP: Live AP Trial Balance 11i/R12 Template now shows cancelled invoices with correct amounts based on the As of Date. AP & PA: Projects and AP Templates - The Invoice Description field now displays the correct description. AR: Activities and Aged Debt Templates now honor EBS security properly. AR: In Receivables the Collector Name and Collector Description columns are now available to use within a hierarchy. AR Balance in Oracle now ties with the AR Balance displaying within Insight. AR: The Invoice Distributions template now shows the correct value for Invoice Amount and Invoice Amount (Functional). FA: Can now successfully add the column: FA_DEPRN_PERIODS.PERIOD_NAME on the Asset Listing template. FA: Period-Effective column has been added to Asset Transactions Template and returns the correct value as compared to Oracle EBS. FA: Link to Transactions GL from the Expenditure Details by GL Code template has been removed FA: PTD and YTD Depreciation values now display correctly in the FA Asset NBV Schedule and FA Depreciation Details Templates. FA: Data appears correct in the Transaction Type Code column on the Asset Listing and Asset Transactions Templates. Page 14 of 16

15 GL: Drill links from GL Balances to GL Transactions Summary now function correctly when using the target fields: Account and Company. LM: Due Date Filter now returns correct results and rows in the Lease Payments Template. LM: A hierarchy can now be successfully created within any of the Lease Management templates. LM: Links created within any Lease Management Template are now functioning properly. PA: Projects Commitment Template now returns correct data. PA: Time Series created in Project Summary on PA Period is now shown as a drop down list in the filter. PA: Budget Figures now reconcile with Oracle EBS in the PA Project Summary Template. PA: Commitments Template successfully runs after removing the table GL_CODE_COMBINATIONS from More Columns. PA: GL Period columns are now getting populated on Expenditure Details by GL Code Template for different SOB/Ledger. PA: The Projects inquiry can now handle fields with extended strings, displaying correctly when pulled through from the More Columns dialog; previously an error message would display. POP: Cancel date now brings back correct data in the PO Matching Template. POP: Visual Assist for the Purchasing Categories filter now shows correct values on the Purchase Order Template. POP: In the Requisitions Template the Amount Ordered and Functional Amount Ordered columns display the same amounts when Requisition and Functional Currencies are the same. POP: Currency column is now populated with correct values on the Requisitions Template. Page 15 of 16

16 Contacts For more information regarding our products, please contact us at: Web Technical Support For Technical Support, please access the Customer Support Center: Web Link Notices and Disclaimer Insight Reporting, Insight Budgeting, Insight Console, Insight Designer Express, Insight Reconciler, Insight Administrator, Insight Scheduler and GL Inquiry are trademarks of InsightSoftware.com Limited. InsightSoftware.com is a registered trademark of InsightSoftware.com Limited. Oracle, JD Edwards, JD Edwards EnterpriseOne, JD Edwards World and Oracle E-Business are registered trademarks of Oracle Corporation. Other product and company names mentioned herein may be the trademarks of their respective owners. The information contained in this document represents the current view of InsightSoftware.com on the issues discussed as of the date of publication. InsightSoftware.com cannot guarantee the accuracy of any information presented after the date of publication. This document is for informational purposes only. InsightSoftware.com makes no warranties, expressed or implied, in this document InsightSoftware.com Limited. All rights reserved. Page 16 of 16