I just want to see my data

Transcription

1 I just want to see my data SLA Reporting in R12 Getting the Most for Financials in R12 with Subledger Accounting Shannon Kreps, Business Development and Strategy Manager

2 Accessing Information

3 Accessing Information

4 Accessing Information

5 Accessing Information

6 The plan for today Quick Survey who is using SLA? What is SLA? What to consider during upgrade Examples of how to set it up How to access this wealth of information

7 Introduction to SLA - Subledger Accounting Oracle Subledger Accounting is a rules-based engine for generating accounting entries based on source transactions from ALL Oracle Applications.

8 What does it really do? Rules Based Engine Determines generation of accounting entries Supports posting to more than one ledger at the same time for each accounting event Holds Additional Balances Support References Allows for a cleaner GL Determine what information is stored in GL vs. SLA. VS Subledger Creates a rich pool of consistent information for reporting and analysis

9 Subledger Accounting Method Vision Operations (USA) Ledger Standard/GAAP Accrual Subledger Accounting Method Payables Accrual Application Accounting Definition Invoice Journal Line Definition Journal Line Types Account Derivation Rules Journal Entry Descriptions Sources Transaction Objects

10 Sources Transaction Objects

11 Subledger Journal Entry 4 key areas:

12 Set up - Journal Entry Description

13 What is in SLA the details

14 Set up - Journal Entry Description

15 Set up example - Journal Entry Description 1. Determine if you the seeded rule will work 2. If not, Copy and create a new rule 3. Define how the description on a journal entry or on each of its lines will be built: - Define a Constant Supplier, Origin, Type - Set conditions under which the rule will be applied

16 JE Header and Line Descriptions

17 What triggers an SLA transaction? Event Model: Defines the SLA transactions types and how they are handled through the transaction lifecycle. - Event Class: What transactions are classified as SLA for accounting rule purposes - Event Type: Possible actions with accounting significance

18 SLA Triggers Payables Invoice Debit Memo Prepayment Payments Refunds Assets Additions Adjustments Capitalization Depreciation Event Class Event Types AP Invoice Events Validated Adjusted Cancelled FA Depreciation Events Depreciation Rollback depreciation

19 How do I know that it s working? Create Accounting - Processes eligible accounting events - Applies Application Accounting Definitions based on Accounting Methods Builder - Validates and Creates SLA Journal Entries - Optionally transfers to GL Draft Accounting - Cannot be transferred to the GL - Can be deleted and recreated - Do not update balances or reserve funds - When correct, can be recreated in Final Mode

20 SLA Customer Experiences From Open World 2012 presentations and meetings Usana Using SLA to account differently for assets in different ledgers Open TV Using SLA to support local and corporate ledgers in multinational environment Reduced month end close from 6 to 4 days Reduced reconciliation efforts from 3 to 1 days SNC Lavalin Fully adopted SLA for financial reporting and project monitoring through supporting references. Telent Different payables liability accounts depending on the Company that has been charged for the work or service. Helps with Balance sheet accounting.

21 Now how do I get to the information? Good News - On-line Inquiries in each Subledger - Account Analysis through BI Publisher - Journal Entries - Account Analysis - Open Account Balances - Third Party Balances - Period Close Exceptions Report

22 Now how do I get to the information? Good News - On-line Inquiries in each Subledger - Account Analysis through BI Publisher - Journal Entries - Account Analysis - Open Account Balances - Third Party Balances - Period Close Exceptions Report Not so good News - No Central Reporting across SLA - Access GL through Account Analysis Form - Looking record by record, no consolidated view

23 Online Inquiries: Events

24 Online Inquiries: Journal Lines

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26 Online Inquiries - Limitations Drill to only individual transactions from the Account Analysis form in GL Separate Screens and sections for headers/line details Export to Excel would require multiple exports Accounting information in each subledger it is restricted to individual module No consolidated view of data without custom reports

27 How do I know that it s working? Create Accounting - Processes eligible accounting events - Applies Application Accounting Definitions based on Accounting Methods Builder - Validates and Creates SLA Journal Entries - Optionally transfers to GL Draft Accounting - Cannot be transferred to the GL - Can be deleted and recreated - Do not update balances or reserve funds - When correct, can be recreated in Final Mode

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29 Reconciling to the General Ledger with Sub Ledger details

30 See more detail without drilling down

31 Show me all the Bill of Materials Accounting Transactions

32 Oracle vs. Insight

33 Some SLA Tips Define Best Practices for your Organization Understand the difference between Reporting Needs vs. Analysis Are you creating a report just to answer a question You ve got it if you are using it or not Data Conversion recommend chunking in 3-6 months bites depending on your org size

34 Insight Subledger Accounting Data Benefits Pre-defined templates with access to key SLA information Create your own templates for reports or inquiries Use standard Insight functionality to drill down and across Filter on information you need Auditors Love it Users don t have to access Oracle directly, but still have access to all the great information Greatly reduces time in month end close and dealing with reconciliation issues

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