Interfaces Informational Guide

Transcription

1 Interface 40 Quarters Info Bendex Associated Job Aid (if applicable) Description This interface is used to obtain work quarters information through a Wire Third Party (WTP) request. SSA sends WTP 40 Quarter Credit information to Bridges. Exchanges information between Bridges and the SSA to request Beneficiary and Earnings Data Exchange (BENDEX) for RSDI and Medicare Part A and B in the following situations: Newly active clients who are within 3 months of certification Active clients for whom an SSA response was not received confirming benefits (runs once per month) Clients who lose eligibility for any program (after certification) Clients for whom RSDI information was entered on the Aged/Disability page Frequency or Response Time 1 day runs during a nightly batch process. Daily for new clients and clients who lose eligibility. Monthly for active clients for whom an SSA response was not received confirming benefits. Annually for Cost of Living Adjustments (COLA). Interface runs annually, 3 months prior to a client s scheduled review date. How to Find in Bridges 40 Quarters Info Bendex Tasks/Reminders the requested 40 Quarters information is received from SSA. The Specialist is also notified when SSA shows no available 40 Quarters information for the client, or when the 40 Quarters request failed. IRS Wage and Pension Match is received for an active Cash, FAP, or MA client. CDC Provider Authorization This interface option is used to identify the CDC provider(s) that have been assigned to a particular child for Child Development and Care (CDC) services. The assigned Provider ID is listed, as well as the care Begin Date and End Date. On-Demand CDC Provider Authorization Summary Specialists receive Tasks/Reminders when there are discrepancies between the number of hours a provider has billed and the number of authorized CDC hours for a particular bi-weekly pay period. Page 1 of 6 Updated: 12/03/2012

2 Consolidated Consolidated Process Displays a consolidated report of a client s employment and income information from the DHS Data Warehouse. Updated at the same frequency/interval as the DHS Data Warehouse. Consolidated Specialists are notified when Unemployment Compensation Benefits (UCB) information from Consolidated doesn t match UCB information in Bridges. Death Match Dept. of Corrections DLEG DSS Payments Family Self Sufficiency Direct Support Services (DSS) Payment Process Data received from the Michigan and Federal Death Master Files. Match shows clients who are in prison. Interface will update the CSCD/Living Arrangement to prison. Mass update will be run to close the case or remove recipient. Used to retrieve information about Direct Support Services (DSS) payments made for a particular client. When DSS is approved in Bridges, an interface sends information to DLEG so payment can be made. Bridges does not issue DSS payments. It is solely used to determine eligibility and to generate the DHS-4663 Employment & Training Notice. Family Self Sufficiency is used to monitor the FAST (Family Automated Screening Tool) and FSSP (Family Self- Sufficiency Plan) completion date for cash clients. The FAST and FSSP Completion Date and/or Overdue Date can be obtained with this inquiry tool. As required. Once a month. Updated information is received daily from DLEG. Information is received and updated on a daily basis. Information> > Case or DLEG DSS Payments Family Self Sufficiency A Task/Reminder is also generated when child support income exceeds the FIP grant amount. Task/Reminder will be generated with either a Potential Death Match (specialist must review), or a Full Death Match (Mass Update will update the date of death and member removal in Bridges). An Alert will NOT be generated to the worker. Workers will be able to update the Living Arrangement from Prison to At Home or Deceased as needed for new applications. N/A FAST or FSSP is overdue for an active or pending Cash EDG. Page 2 of 6 Updated: 12/03/2012

3 HHC Approved Client Level of Care MiChild and Healthy Kids Interface MICSES Interface for Child Support & Non- Cooperation Absent Parent Trio Informational Guide Once per year, Bridges receives an active customer file from Energy providers. Bridges matches this list with clients who are actively receiving benefits for certain programs. Bridges then consolidates the list of active clients across all energy providers and sends it to Treasury. Treasury sends Bridges back a list of clients in the list who have been approved for the Home Heating Credit (HHC). This option can be used to identify clients in this list those who have received the HHC for a given time period. This interface is used to obtain information from MMIS regarding the Level of Care a client has received from a particular provider, including the assigned provider, the Level of Care code and description, and the Patient Pay Amount. It is also used to change the existing Level or Care and override a Patient Pay Amount. When Healthy Kids application is denied for excess income, Bridges automatically refers to DCH for MiChild determination. If Self-Service unit receives a HK/MiChild online application, app will be reassigned to worker if there is any active EDG with that worker. Will automatically refer appropriate cases to Child Support unit. Will also automatically calculate and impose noncooperation sanctions, including certification of reduced benefit in Bridges. Will also end disqualification and certify increased benefits. Interface will also automatically populate the Unearned Income screen with Certified Child Support income. Updated annually HHC Approved Client On-Demand Referral to MiChild is based on denial of HK for excess income. Referral to Child Support is based on worker s entries on the Absent Parent screens Level of Care Eligibility Summary. or > Application. Read Only> Sanctions> Non-Cooperation N/A DCH employees are notified when a client s existing Level of Care has ended so that a new Level of Care can be assigned. Task/Reminder to worker if HK/MiChild app received online, and worker has any active EDG for that client. (See L-Letter L ) Task/Reminder to worker for some occurrences, especially if action is required. (See L-Letter and the Child Support Policy Desk Aid) Page 3 of 6 Updated: 12/03/2012

4 New Hire Information SAVE Process SDX This interface matches individuals that are part of an active or pending case in Bridges with the individuals in the Treasury New Hires file. The New Hires file contains information that employers within Michigan must report to the Office of Child Support regarding new or rehired employees. Systematic Alien Verification for Entitlements (SAVE) attempts to validate verification information, and determine client eligibility. This interface sends information about applicants and ongoing clients who receive SSI. SSI Medicaid cases (and the State Supplemental Payment, or SSP, if applicable) can automatically be established based on information received from the SDX interface. SSI Medicaid cases are automatically reevaluated for eligibility changes on a daily bases, and cases can automatically be close, if necessary. Information is received on a daily basis. SAVE Process runs at Intake or the next time active programs are processed. Information is received and updated on a daily basis. New Hire Information Information> Alien Details Screen SDX New Hire information has been found and the client s existing employment income information in Bridges is more than 45 days old (based on the CSCD). After Specialist has taken appropriate action (e.g., to obtain income verification, to update the client s case record in Bridges, etc.) they should manually dispose the Task/Reminder. The SAVE Process validates the verification information entered in the Alien Details Screen. Depending on the type of verification, eligibility is confirmed. A Task/ Reminder is generated if more verification is required. See Apply Save Process Job Aid. the SDX interface indicates that a client: Has applied for SSI Has an SSI application status change Has been denied SSI benefits Has an SSI appeal decision A final SSI determination Potential DAC or Early Widow(er) eligibility Is a prison inmate or living in a federal, state, or local correctional facility (so that their Living Arrangement and Level of Care can be reviewed) Page 4 of 6 Updated: 12/03/2012

5 SSA Prisoner Match Services Social Security Administration Match of Identity and Citizenship SSA Prisoner Match Interface Identifies individuals age 16 and above (active or pending any program) that have been incarcerated in any U.S. prison or jail within the past 3 months. This interface is used to retrieve information for a services case in SWSS and ASCAP (Foster Care, Adoption, Adult Foster Care, Child Protective Services, etc.) for a particular applicant or client. Worker opens MA or AMP case; identity and citizenship are matched through the Interface, after opening. Quarterly MDOC Prisoner Match On-Demand BEM 130 requires verification within 90 days of opening case. Services > Specialists receive a new Task and Reminder (T/R) alerting that a match was found. Specialists must act on this T/R within 12 days. If no action is taken within 10 days the T/R will be escalated to the supervisor. : A child has been removed from the home due to courtorder, so that appropriate action can be taken to remove the child from the Bridges case. Demographic information has changed for a CPS client with an active FIP, FAP, MA, or CDC case. A Services FAJ case has been opened for a client, and they have been automatically removed from a FIP and/or MA EDG. Changes have been made to a Services FAJ case that impact the client s information in Bridges. A Bridges client is active in an Adult Services case. Task/Reminder if any discrepancies from SSA. Field in Bridges is automatically checked verified by SSA. This interface is adequate verification of identity and citizenship. Page 5 of 6 Updated: 12/03/2012

6 View SOLQ Report SOLQ Process This report provides real-time access to SSI and RSDI information. Available 6am-9pm, seven days a week. View SOLQ Report In the following situations, the Specialist will receive a Task/Reminder that directs them to check SOLQ: SSI appeal decided SSI decision is final Medicare eligibility / enrollment information is received from DCH Reports This process cross matches active recipients with Treasury files established from W-4 records submitted by employers for new employees. This interface option is used to retrieve a complete wage match report for a particular client. Updated at the same frequency/interval as the DHS Data Warehouse. Updated at the same frequency/interval as the DHS Data Warehouse. Reports Wage match information has been received for an active client. Note: The Task/Reminder will be automatically disposed by the system when all wage matches for that quarter have been disposed. N/A Page 6 of 6 Updated: 12/03/2012