Corporate Records Directory as of January 1, 2012

Transcription

1 Directory as of January 1, 2012 Agreements/Contracts/Leases Records pertaining to the agreements, contracts, and leases related to Responsible V.P. Hospital Annual Report Records pertaining to the annual report of President & CEO, VP for Communications Documents of Incorporation Records pertaining to the incorporation of President & CEO Register of Directors Records listing the directors at President & CEO Register of Members Records listing the members of President & CEO Notices under the Corporations Information Act Records pertaining to the notices given to under the Corporations Information Act President & CEO

2 Directory as of January 1, 2012 Policies and Procedures Records pertaining to the various departmental policies and procedures put in place at Various Departments Depending on nature of policy Administrative By-Laws Records pertaining to the by-laws followed by the administration of President & CEO Medical Staff By-Laws Records pertaining to the by-laws followed by the medical staff at VP of Education and Medical Affairs Corporate Correspondence Records pertaining to the correspondence of the corporate aspect of Various Senior Management Leaders Insurance Policies Records pertaining to the insurance policies put in place by the insurance companies for CFO and Legal Department Board of Directors Meeting Minutes Meeting minutes of the board of directors at Corporate Secretary for the Board of Directors

3 Directory as of January 1, 2012 Committees of the Board (including the M.A.C. and its sub-committees) Records pertaining to the committees of the Board of Directors for Corporate Secretary for the Board of Directors Standing Board Committees Records pertaining to the various Standing Board Committees at Senior Management Lead & Corporate Secretary for the Board of Directors Meeting Minutes of Committees Relating to the improvement of the quality of health care and directly related programs or services Records pertaining to the committees working on improving the quality of health care at. Various Clinical Areas Meetings of Senior Management Records pertaining to the contents discussed in the meeting between the senior management at Secretary of the Meeting Other Committees Records pertaining to the various committees at Chair of the applicable committee Staff Meetings Records pertaining to the contents discussed in various staff meetings at Secretary of the Meeting

4 Directory as of January 1, 2012 Members Meetings Records pertaining to the contents discussed in various members meetings at Corporate Secretary to the Board of Directors Potential and Actual Legal Proceedings Records pertaining to both the potential and actual legal proceedings is involved. Risk Management/Legal Services Annual Financial Statements Records pertaining to s annual financial statements Operating Budget Records pertaining to s budget process, procedures, expenditures etc. Special Contracts or Agreements Records pertaining to the contracts and agreements put in place in order to understand the general ledger entries at General Journal Records pertaining to the information held within the general journals at

5 Directory as of January 1, 2012 General Ledger Records pertaining to the information held within the general ledger at Source Documents Documents that record a financial transaction. Books of Account and Accounting Records Records pertaining to all financial and other transactions including general ledger or other books of financial entry Taxation Records Records pertaining to federal, provincial and other taxation matters of the hospital. Retail Sales Tax Records Records pertaining to the retail sales tax paid by Finance OHIP Records Records pertaining to OHIP information contained at

6 Directory as of January 1, 2012 Other Financial Records relating to Patient Care Records pertaining to the other financial information related to patient care at Expense Records and Claims Records pertaining to s expenses and claims Cash Receipts Records pertaining to s cash receipts Customer Invoices Records pertaining to s customer invoices Other Billing Invoices Records pertaining to the other billing invoices at Bank Reconciliation Statements Records pertaining to the bank reconciliation statements of Sunnybrook Hospital Bank Deposit Slips/Books Records pertaining to s bank deposit slips/books

7 Directory as of January 1, 2012 Patient Valuables, Envelopes/Security Register /Personal Information Bank Records pertaining to the valuables of patients and the envelopes/security register at Security Accounts Receivable Revenue Reports and Worksheets Records pertaining to s accounts receivable revenue reports and worksheets Aging Analysis Records related to collection of outstanding accounts Profit and Loss Reports Records pertaining to the profit and loss margins experienced by Budget and Bad Debit Analysis Records pertaining to debt owed Procurement Records Records related to the procurement of goods and services Internal Sourcing/Supply Chain Management Canada Pension Plan Contributions Records pertaining to the contributions made by the employees of to the Canada Pension Plan Payroll Department

8 Directory as of January 1, 2012 Employees Earning Record Records pertaining to the earnings of s employees Payroll Department General Employment Records Records pertaining to general employment at Human Resources Job Classifications/Job s Records pertaining to the classification and duties of various positions within Sunnybrook. Human Resources Labour Relations Records Records pertaining to the relations and negotiations with various unions represented at Sunnybrook Director of Labour Relations Human Resource Records that are Financial Records Records pertaining to the financial information within Sunnybrook Hospital s Human Resource department Human Resources/Payroll Occupational Health and Safety Records Records pertaining to occupational health and safety. This includes including workplace safety and insurance records. Insurance records include designated substance exposure records and employer s report of injury. Occupation Health and Safety

9 Directory as of January 1, 2012 Notice of Accidents Records pertaining to employee accidents Occupation Health and Safety Employee Health Tax Records/Billing Forms Records relating to the EHT contributions Payroll Minutes of Joint Health and Safety Committee Committee meeting minutes Payroll Material Safety Data Sheet Records pertaining to material safety data at Occupational Health & Safety Credentials/Medical Staff Files Records pertaining to the information of medical staff at Sunnybrook Hospital Senior Vice President, Medical Professional Practice Medial Fellows, Residents, Clerks, Observers Records pertaining to the information of the medical fellows, residents, clerks, and observers at Senior Vice President, Medical Professional Practice Non-Medical Students (clinical and non-clinical) Records pertaining to the information of non-medical students at Various Departments

10 Directory as of January 1, 2012 Quality and Risk Management Records Patient/Visitor Incident Report Records pertaining to patient and visitor incidents that have taken place at Risk Management Quality & Patient Safety Quality and Risk Management Records Patient Concerns Reports pertaining to the concerns of the patients at Patient Relations Office Quality and Risk Management Records Disaster Plans Records relating to procedures in response of a disaster Quality & Patient Safety Director Quality and Risk Management Records Security Department Documentation including video surveillance Records pertaining to the information within the Security Department at Security Department Quality and Risk Management Records Quality and Patient Care Records Records pertaining to Sunnybrook s measurement of performance in quality of patient care and patient safety. Quality & Patient Safety Director Infection and Prevention Control Infection and Prevention Control Records Records pertaining to Sunnybrook s program to eliminate the risk of infection to patients, staff and visitors. Quality & Patient Safety Director

11 Directory as of January 1, 2012 Research Records Research Data Records pertaining to the data collected by the Research Department at Clinical Studies Research Centre Research Records Financial Records Records pertaining to the financial information of the Research Department at Finance Research Records Research Ethics Board Minutes Records pertaining to the Ethics Board of the Research Department at Clinical Studies Research Centre Research Records Grant Proposals Records pertaining to the grant proposals received by the Research Department at Clinical Studies Research Centre Patient Care Records and Other Materials Patient Register /Personal Information Bank Records pertaining to the list of inpatients, outpatients, emergency patients, and operating room patients at Health Records Patient Care Records - Imaging Diagnostic Images /Personal Information Bank Records pertaining to the collection of diagnostic images, at Sunnybrook Hospital Medical Imaging

12 Directory as of January 1, 2012 Patient Care Records - Pharmaceuticals Controlled Drug Records /Personal Information Bank Records pertaining to the use of pharmaceuticals by both inpatients and outpatients at Pharmacy Patient Care Records and Other Materials Cash Register Receipts Drug Store /Personal Information Bank Records pertaining to the receipts collected by the cash register in the drug store at Pharmacy Corporate Planning Corporate Planning Records Records pertaining to the office space, equipment etc. Chief Information Officer Capital Planning Corporate Planning Records Records pertaining to the development of buildings, parking etc. VP Corporate Strategy and Development Capital Planning Capital Asset Records Records pertaining to the Hospital's capital assets such as land, furniture and machinery, equipment and vehicles etc. VP Finance Information Services Computer Hardware Records pertaining to the use and maintenance of all types of computer equipment used for conducting hospital business. Director of Information Technology

13 Directory as of January 1, 2012 Telecommunications Services Computer Hardware Records pertaining to the use and maintenance of all types of telecommunications equipment and services used for conducting hospital business. Director of Information Services Accreditation Accreditation Records Records pertaining to the accreditation of Sunnybrook by Accreditation Canada Quality and Patient Safety Director Strategy Management Strategic Planning Records Records relating to development of the Hospital's goals and objectives for achieving them in a manner consistent with the Hospital's mission, vision and values. Office of Strategy Management Director Facilities Management Facilities Management Records Records relating to Plant Operations & Maintenance, Environmental & Linen Services, Patient Transport, Mail & Dispatch Food Services, Security Services, Parking Services Various Department Directors Communications and Stakeholder Relations Communications Records Records relating to the promotion and recognition of Sunnybrook through various forms of communication with local, provincial, national, and international news media. VP of Communications and Stakeholder Relations Legal Matters Legal Records Records relating to the legal matters that affect Sunnybrook s interests. Director of Legal Services