Strategic Planning in the Integrated Program
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1 Strategic Planning in the Integrated Program Contribution of International Experience and Application of PMIS Ronald Alasin 12 April, 2007 International Experience Fluor Limited (UK) and British Nuclear Group know how to build world class programme management organisations We know how to provide the correct assistance at the right time to enhance the NDEP Program Development Team (PDT) Fluor constructed Nuclear Navy Reactor storage 1
2 What has been done so far? Key assistance Developed an ISO 9000 compliant QA Program Assisted in alignment of NDA Risk Assessment/Prioritization Process Assisting in the development of Strategic Study reports and are applying world-class experience to evaluation of findings Designed, developed, procured and installed a modern Program Management Information System (PMIS) Assisted in Preparation of the Priority Program Plan (PPP) Assisting in Preparation of the Complex Decommissioning Plan (CDP) Where do things need to go from here? Apply Fluor & BNG experience to attain max value for money Provide Strategic counsel during implementation of world-class system and Integrated planning Maintain momentum to ensure Programme Management takes hold at the strategic level 2
3 What will the Integrated Programme be? A top level Strategic Planning Process Supported by a robust programme management system Implement Strategic Study decisions Identify necessary projects Facilitate identification of inter-project impacts Analyze for strategic solutions to allow projects to proceed effectively, on schedule and within cost The basic theory of Programme Management is a straight-forward process Organize Identify Prioritize/ Risk assess Scope Baseline Execute Turnover Plan orderly collection of information (WBS) Segment and rank key projects for further review and evaluation of associated risk Detail Cost and Schedule to match top level Strategic Scope Assure ROSATOM receives turn over of completed projects Acquire necessary data related to NS Decommissioning, SF,RW, TW, and Environmental Restoration sites in Russia Develop clear but short narrative of what is to be done and desired end state Provide for Managers status on work and contracts for performance of the Strategic Plan 3
4 The application of Programme Management provides structure to the complex data from the CDP and Strategic Studies Logistics Planned Cost Resources Constraints Technical Solution Priority Technical Documents Interfaces Requirements In Reality, Answer: without structure, A system to programme organise and analyse management the many is Interrelated more like disorganized decisions, and priorities expensive and objectives Chaos Funding Risk Actual Cost Contracts Safety Quality Scope Regulations Schedule Status Changes End Points External Events The application of Programme Management provides structure to the complex data from the CDP and Strategic Studies Logistics Planned Cost Resources Constraints Technical Solution Priority Technical Documents Interfaces Requirements Answer: A system to organise and analyse the many Interrelated decisions, priorities and objectives Funding Risk Actual Cost Contracts Quality I n Scope R Safety Regulations Schedule Status Changes End Points External Events 4
5 The result is data assembled and organized for effective use Funding Status Quality Scope End Points Milestones Interfaces Actual Cost Contracts Resources Constraints Logistics Risk Priority Changes Regulations External Events Technical Delivery Time Planned Cost Just some of the elements to be managed within the PMIS What is a Programme Management Information System? (PMIS) A system which couples hardware and software with knowledge and process to form a working tool for management of portfolios, programmes, and/or projects 5
6 How will PMIS be implemented? By providing training and initial assistance to a TEAM covering; Basic Programme Management Basic Planning and Scheduling Familiarization with the PMIS The Purpose: To support ROSATOM in Strategic Plan maintenance and updating The PMIS TEAM needs to adapt as the Programme develops Today Organisation Capability Time Robust capability in all areas Sufficient for the immediate future Structured to adapt with natural evolution and programme maturity Faster implementation of a world-class system requires experience 6
7 The PMIS TEAM needs to adapt as the Programme develops Today Tomorrow Time Robust capability in all areas Sufficient for the immediate future Structured to adapt with natural evolution and programme maturity Structure can be expanded and capabilities can be added as needed Capability for incorporation of specific solutions to address emerging issues Capability for integration with Contractors, Agencies or Rosatom systems as needed Organizational maturity the next critical steps Training and guidance leveraging lessons learned from the entire UK NDA experience Aligning of system, process, and procedures Leveraging Fluor hands-on global PM experience with a proven university-level PM curriculum Instituting the Fluor 6-step PM development process Institute the Fluor systematic approach to maturing programme management 7
8 Success Requires Collaboration Information from ongoing projects is necessary to avoid inter-project related conflicts Strategic Plan Maintenance The PMIS TEAM will identify data needs to develop an adequate Strategic Plan ROSATOM will request the holder of necessary data to provide it - using approved procedures to ensure data quality 8
9 Strategic Plan Maintenance PMIS TEAM will input the data and analyze the results of changes that occur in the Strategic Plan; Revise the Priority Programme Plan Revise the Program Funding needs Identify interface impacts between projects Identify the need for strategic decisions to resolve difficult interfaces In other words: to fill the gaps in the Strategic Plan Summary of PMIS utilisation PMIS will support ROSATOM decision making in that; Provides analysis necessary to the decision making process Optimises integration of various projects and interfaces for efficient Project execution Stores Integrated Plan information in a central repository for easy access Allows feedback to Projects to resolve issues and interfaces Allows interfaces with existing Financial Information Systems for cost effective budget planning and optimisation 9
10 Integrated Plan and Financial Controls PMIS can be configured to receive and/or transmit essential financial data to allow; Development of a 3, 5, or 10 year Integrated Programme Funding Plan Enhance the flow of funding information Develop essential cost reports upwards and downwards Reprioritise funding based on Integrated Plan needs Summarizing Strategic Plan Assistance Supporting a Russian team to develop a world-class environmental cleanup programme Transfer of relevant experience & knowledge Providing the best means of communicating the plan and its results to the international community 10
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