Fully automated accounting

Transcription

1 Fully automated accounting Alexis de Lattre twitter.com/alexisdlattre Odoo Experience 2017 October 4-6th 2017 Louvain la Neuve

2 Motivation At : no accountant no secretary => we do the accounting ourselves with Odoo But : we don't have time we don't like to do it => we try to automate it as much as possible

3 Importing regular PDF invoices September 2015 : the idea and the first script October 2015 : found the Python lib invoice2data to parse regular PDF invoices github.com/m3nu/invoice2data 25 December 2015 : Akretion's Christmas present to the Odoo Community Odoo module account_invoice_import (generic) import of regular PDF invoices : account_invoice_import_invoice2data Get it from github.com/oca/edi for v8, v9 and v10 Demo Limitations of invoice2data Breaks when the supplier changes the layout of invoice Template specific to a language Blocks first time you receive an invoice > 1000 Problem on refunds

4 XML invoice formats 2 competing XML invoice standards : Universal Business Language (UBL) by OASIS UBL 2.1 became ISO/IEC in December 2015 Adopted by countries of Northern Europe, Belgium (efff), Turkey (UBLTR), Australia (DBC),... Cross Industry Invoice (CII) by the UN/CEFACT UN/CEFACT is the author of EDIFACT Adopted by France & Germany (ZUGFeRD/Factur-X) Both use UNECE nomenclature : unit of measures, taxes, payment modes How do I send this XML invoice? send an XML file... and also the PDF file -> send 2 files XML with PDF inside in base64 (e-fff standard, Belgium) embed the XML inside the PDF -> send 1 PDF file (FacturX/ZUGFeRD)

5 Factur-X / ZUGFeRD 2014 : ZUGFeRD 1.0 by FeRD (DE) adopt Cross Industry Invoice by UN/CEFACT embed XML in PDF/A-3 document 2016 : start join work FNFE-MPE (FR) and FeRD (DE) want to adopt a common standard want to comply with new EU XML invoice standard by CEN (European Committee for Standardization) decide a new name : Factur-X 2017 June 28th 2017 : CEN (European Committee for Standardization) published final version of its new XML invoice standard (CEN, TC-434) July 10th 2017 : Beta version of Factur-X published on fnfe-mpe.org/factur-x/ July 21st 2017 : First Factur-X invoice generated by Odoo. First real-life Factur-X invoice generated in the world! September 10th 2017 : AFNOR (FR) published the EU standard of CEN in French (NF EN , get it on afnor.org) September 13th 2017 : FeRD (DE) officially adopted Factur-X as ZUGFeRD 2.0 ; specification freeze Coming weeks : publish the final version of Factur-X specification documents 2018 Factur-X will be supported by Chorus, the e-invoicing platform of the French administration

6 Electronic invoices in Odoo March 2016 : Full ZUGFeRD 1.0 stack generate and import ZUGFeRD 1.0 invoices 1st opensource implementation of ZUGFeRD 1.0 in Python alternative to the proprietary module itis_account_invoice_zugferd that use a Java lib April 2016 : All customer invoices generated by Akretion are ZUGFeRD 1.0 invoices May 2016 : add support for e-fff (Belgium) github.com/oca/l10n-belgium/pull/35 October 2016 : OCA generate e-invoices for membership fee (UBL XML embedded in PDF invoice) July 2017 : add support for Factur-X / ZUGFeRD 2.0 in Odoo v10 generate and import Factur-X invoices Odoo became the first accounting software in the world to support Factur-X! github.com/oca/edi/pull/22 supported reporting engines : qweb & py3o September 2017 : factur-x Python library pypi.python.org/pypi/factur-x to help our competitors! Demo

7 Chorus Chorus : e-invoicing plateform of the French administration launched on September 2016 : chorus-pro.gouv.fr January 1st 2017 : all French administration must accept invoices sent through Chorus January 1st 2017 : employees companies must use Chorus January 1st 2018 : 250+ employees companies must use Chorus January 1st 2019 : 10+ employees companies must use Chorus January 1st 2020 : all companies must use Chorus Chorus supports : UBL XML invoice Cross Industry Invoice XML invoice PDF invoices with OCR + manual encoding by supplier Factur-X PDF invoices in 2018 transmission via web portal, API or EDI Chorus support in Odoo : v8 : github.com/oca/l10n-france/pull/103 v10 : github.com/oca/l10n-france/pull/110 Demo : send a real-life UBL XML invoice through Chorus web portal

8 25 AGPL OCA modules for e-procurement and e-billing written by Alexis de Lattre (Akretion) purchase_order_ubl 248 lines sale_order_import_ubl 327 lines sale_order_import_csv 129 lines sale_order_ubl 220 lines account_invoice_import_invoice2data 227 lines account_invoice_import_factur-x 763 lines purchase_order_import_ubl 243 lines sale_stock_order_import 40 lines purchase_order_import 301 lines sale_order_import 510 lines account_invoice_import_ubl 382 lines account_invoice_import 1393 lines account_invoice_factur-x 676 lines base_business_document_import_stock 55 lines base_ubl_payment 74 lines account_invoice_ubl 387 lines base_ubl 634 lines account_tax_unece 493 lines base_unece 90 lines base_business_document_import 940 lines product_uom_unece 83 lines account_payment_unece 569 lines base_zugferd 84 lines base_business_document_import_phone 90 lines base_vat_sanitized 40 lines OCA/edi OCA/edi OCA/edi OCA/community-data-files OCA/partner-contact

9 Auto-download PDF invoices Large phone / electricity / gas companies: don't send bills by bills can be downloaded from customer online center Every month: login to customer online center download PDF invoice inject PDF in Odoo Weboob opensource lib weboob.org Python library dedicaed to webscrapping API to list and download invoices Project started by French developers -> mainly French websites Odoo modules for v10 account_invoice_download (generic) account_invoice_download_weboob github.com/oca/edi/pull/30 2 usage scenario download via wizard => passwords not stored in Odoo download started via scheduled action (ir.cron) => password stored in Odoo Demo

10 Physical card payments : 3 solutions OCR-based Bank-statement based Card based 1. Take picture with 1. Pay by 2. Wait to appear on bank statement (1~2 days) 3. Push on smartphone 4. Take picture with 1. Pay by Process Data Date Vendor Currency Total Amount VAT amount Kind of expense Amount in company currency Usage Lock on real expenses / reimbursement Realtime Expense control Cash payments Solutions 2. Realtime push on smartphone 3. Take picture with OCR or current dare OCR OCR or geoloc OCR OCR OCR Estimate w/ exchange rate Bank statement Bank statement? Bank statement Bank statement OCR and/or label analysis OCR and/or label analysis Bank statement Bank transaction Bank transaction Bank transaction Bank transaction Guess from vendor (or OCR) Guess from vendor (or OCR) Bank transaction no no no yes yes no no no yes yes yes no Expensify, Certify Mooncard

11 Mooncard French start-up «fin-tech» Provide Mastercard card with pre-authorisation on every payment real time smartphone notification accurate expense control by date/time by country by channel (cash machine, Internet payment) by amount (per card per week per month) by kind of expense Linked to a dedicated bank account that needs to be pre-loaded Pay an expense with your Mooncard Realtime smartphone notification Take picture with your smartphone Check the «guessed» VAT amount, change it if needed Check the «guessed» expense category, change it if needed enter a description of the expense (can be copied from Google or Microsoft agenda) Available in uro zone, in French only for the moment 10 / month / card

12 Odoo-Mooncard connector Connector for Odoo v8 and v10 Import Mooncard bank statements Demo For each payment : supplier invoice with picture as attachment Mooncard bank journal move reconcile For each load : bank move from inter-bank transfer account Get it : github.com/akretion/odoo-mooncard-connector for v8 and v10

13 Cut-off modules OCA modules github.com/oca/account-closing Prepaid expense & prepaid revenue module account_cutoff_prepaid Start date and End date on invoice line copied on account move line Generate a move in misc journal demo Compute accruals from picking module account_cutoff_accrual_picking account_reversal to reverse a cut-off move github.com/oca/account-financial-tools

14 Conclusion : Fully automated? Sale journal : invoices generated from sale orders Purchase journal draft vendor bills generated from PO, updated via PDF/XML import of the real invoice import regular PDF supplier invoices import electronic invoices (XML, PDF with embedded XML) automatic download of vendor bills from customer online center Mooncard connector Bank journal bank statement import : OFX, QIF, SEPA Camt, country specific formats (CFONB, Coda,...) github.com/oca/bank-statement-import auto-import bank statements : EBICS conf by Luc de Meyer (Noviat) today 5 p.m. Lauzelle (-1) Misc journal cut-off modules account_reversal

15 Roadmap Merge pending OCA PR Mail gateway for invoice reception & injection in Odoo Auto-create suppliers from VAT number & VIES with partner_create_by_vat Support several invoice import configuration per supplier Add support for Factur-X PDF signature Add support for Chorus API Finalise account_invoice_download Develop account_invoice_download_ovh v10 that use OVH API for invoices Order-X : PDF order with embedded UN/CEFACT XML generate purchase order import sale order

16 The end Come and join the fun Start to generate e-invoices in your company Deploy the OCA/EDI modules and make your customer generate e-invoices Stay up-to-date with my latest contributions on e-invoices : Akretion's blog: Follow-me on Twitter: twitter.com/alexisdlattre Questions?