Collaboration at Scale: Managing Technical Architectures. 23-Aug-2017

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1 Collaboration at Scale: Managing Technical Architectures 23-Aug-2017

Collaboration at Scale Designed for Scrum-centric organizations with more than 10 Scrum teams, the Collaboration at Scale webinar series provides focused, outcome-driven solutions to collaboration

2 Collaboration at Scale Designed for Scrum-centric organizations with more than 10 Scrum teams, the Collaboration at Scale webinar series provides focused, outcome-driven solutions to collaboration problems faced by Product Owners, ScrumMasters, and Development Teams. Luke Hohmann Produced by the Scrum Alliance and Conteneo, Inc., we re proud of the many distinguished 2 experts who share their wisdom in our series. David Pollak Chris Richardson

3 Common Scrum Challenges Product Discovery Roadmap Liftoffs TODAY: Managing Technical Architectures Dependencies DAILY SCRUM MEETING (EVERY 24 HOURS) Partner Engagement Done, Done 2-4 WEEK SPRINT Refining CI/CD Retros Value- Based Backlogs PRODUCT BACKLOG Release Planning SPRINT BACKLOG Priorities Tech Debt POTENTIALLY SHIPABLE PRODUCT INCREMENT September 2017: Impact Mapping 3

4 POLL QUESTION How Are You Documenting Your Architecture? We use a formal standard like UML, SeMAT or AADL We use an informal standard like a software architecture pattern We don t really document our software architecture 4

5 POLL QUESTION Does Your Team Understand Your Architecture? I am highly confident our team understands our architecture I am somewhat confident our team understands our architecture I am not confident our team understands our architecture Our team does not understand our architecture 5

6 Multi-Select POLL QUESTION Do These Teams Understand Your Architecture? Select all that apply! Other teams do not understand our architecture Our PO / Business Leader does not understand our architecture Our sales team does not understand our architecture Our service and support team do not understand our architecture 6

7 Agenda 1 What is a Visible Architecture and why do we need one? 2 How to create a Visible Architecture 3 You need gear 4 Structuring the event 5 Make sure you follow through! 7

8 What is a Visible Architecture? and why do we need one? 8

9 A visible architecture is a physical model of a system. Typically created by architecture teams in Duplo bricks, Visible Architectures enable teams to understand the as-is architecture and make better choices on the to-be architecture. The Conteneo Weave platform. The creative freedom afforded by the technique enables teams to explore challenging concepts. 9

10 Why do we need them? Business leaders don't understand architectures Architects don't often understand each other Architects don't know how to speak in ways that business leaders can understand and support Can't make choices that align business and tech Lots of conflicting ways to communicate (TOFAL, ITIL, SEMAT, UML...) Dev teams are lost what s a microservice? What s a shared library? What s a framework? 10

Expressing Desired Improvements Teams identify and document potential improvements: This format helps technical leaders communicate improvements to their business counterparts.

11 Expressing Desired Improvements Teams identify and document potential improvements: This format helps technical leaders communicate improvements to their business counterparts. We want to change <thing to change> from <current state> to <desired state> { because <business reason> in order to <gain this benefit>}. We know we re done when <criteria for success>. 11

12 Impact Effort Matrices Teams map potential improvements in a matrix comparing business value relative to effort invested. The goal is to identify the highest value, lowest effort improvements. Tip: Create one impact-effort matrix for each platform and the portfolio as a whole. 12

13 How To Create a Visible Architecture You can t just run around yelling Technical Debt to make (or scare) the business team into doing what you want. 13

14 First, Leverage the Larger Business Context Part of an Agile Transformation? Part of an acquisition integration? Moving to microservices? Increasing collaboration among distributed teams? Technology refresh? New business capability enablement? 14

Ask The Basic Questions Who? will be creating a What? Why?

platform will be creating a Visible Architecture to identify

15 Ask The Basic Questions Who? will be creating a What? Why? Visible Architecture in order to Architects from each PayU platform will be creating a Visible Architecture to identify redundancies, outdated code and prepare for PayU s move to microservices. Architects will create a Visible Architecture to see which changes will help us remove the most technical debt. 15

You re Going To Need Details Who? What? How? how many people?

We expect 18-24 architects, with at least two people from

We will identify initial ideas online to prepare for an

16 You re Going To Need Details Who? What? How? how many people? where will the data come from? in-person! Facilitators? We expect architects, with at least two people from each region. Existing documentation will be used to prepare. We will identify initial ideas online to prepare for an in-person meeting. Our Scrum Masters will facilitate the meeting. 16

17 Gather Your Docs and Print in Large Format 17

18 Engage Your Distributed Teams Use Conteneo Weave to surface trends & patterns Enterprise Retrospective Curve Jumping Prune the Product Tree à Challenges à Opportunities à Evolution/Roadmaps 18

19 Conduct an Enterprise Retrospective Sailboat Imagine our system is a sailboat. What are the winds in our sales? What are the anchors that slow us down? 19

20 Tap Into Your Team s Creativity Curve Jump What are the technologies we can leverage to jump a curve? à Conservative à New à Radical 20

21 Develop a Plan for Growth (Roadmap) Prune the Future How should our system grow / evolve / change over time? What should we prune? What infrastructure should we add? 21

22 You Need Gear and a Place to Play! 22

23 We get our stuff at Amazon 23

24 More Gear!!! Sharpies String Foam Core Board A roll of Large format printer paper Easel charts You re taping stuff to walls, so be respectful Pens, pencils, paper 24

25 You need a bigger room than you imagine. Really. Really. 25

26 Structuring the Event Don t pack it into one hour allow time 26

27 Example: Very Large Security Team Mon Tue Wed Thu Fri A M P M Travel Day Final preparation of room and all materials. Overview of Visible Architectures Develop 1 st Draft of as-is architecture. Attempt to develop some ideas for improving it. Compare results with known business objectives and context Share results with business leaders; capture feedback and explore ideas. Compare results with known business objectives and context Share results with business leaders; develop final action plans. Conduct Retro! Production team photographs everything, transcribes everything, transports results back to office. Production team photographs room. Shared Dinner Production team photographs room. 27

28 28

29 Tips Either pre-define meaning of bricks or let the meaning emerge, but either way, keep it clear. Let teams extend the core activity Cisco added monsters, dinosaurs PayU draw a lot of extended diagrams Another team used glue for more permanent items 29

30 The Ball Doesn t Go Far if you don t follow-through 30

31 Develop Concrete Projects Ideas surfaced in the session need to be converted into project(s). You might need investigative stories, spike sprints, training tasks, business reviews (e.g., open source license agreements). Try and integrate agility into this. 31

32 Engage Both Dev Teams and the Business Use Conteneo Weave to keep the conversation flowing, especially for large, distributed teams. Buy a Feature Planning Wall Prune the Product Tree à Where to invest à Joint Planning à Evolution/Roadmaps 32

33 Use Buy a Feature to Select Projects This framework enables teams to decide how to allocate budgets through a scalable virtual market. You re not ceding control of conceptual integrity to a mass of developers or junior teams. Which improvements would your teams fund? Why? You are honoring Agile values of collaboration and engagement. 33

34 Impact / Effort Matrix (Planning Wall) You will again use the Impact / Effort Matrix, but this time you will collaborate with Product Management so that you have a mix of business and technical items. Product Mgt à Y-axis Architects à X-Axis 34

35 Feed Your Roadmap and Backlog market driven road maps Feature User story nnn Bug Fix Enhancement User Story nnn Backlog 35

36 Tips Keep the visible Architecture, well, visible. PayU placed their architecture directly in their shared meeting space and used QR codes to connect Visible Architecture to intranet. Videotape architects presenting the Visible Architecture to help educate newbies. 36

37 Retrospective Each team conducted a retrospective on the event to capture lessons learned and orient the teams to take action. 37

38 Summary 38

39 You Need To Build This! This works. Try it! 39

40 References We covered Enterprise Retrospectives in the July 2016 Collaboration at Scale Webinar: We covered Agile Roadmapping in the Sep 2016 Collaboration at Scale Webinar: 40

Teardowns Understanding Problem Types and Problem Solving Strategies How To Implement Lean Coffee at

41 POLL QUESTION What do you want for the Oct 2017 webinar? Distributed Team Liftoffs / Kickoffs Buyer and User Personas Facilitating Online Meetings User Teardowns Understanding Problem Types and Problem Solving Strategies How To Implement Lean Coffee at Scale Analyzing Retrospective Data at Scale Beyond Budgeting / Agile Portfolio Management My desired topic isn t listed luke.hohmann@conteneo.co 41

42 Discussions 42

43 Luke Hohmann conteneo.co David Pollak github.com/dpp Chris Richardson Thank you for attending. Our next webinar is 13-Sep-2017 on Impact Mapping.

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