Department of the Navy. Office of Small Business Programs. Briefer: Ms. Emily Harman Director, Department of the Navy

Transcription

1 Briefer: Ms. Emily Harman Director,

2 Core Functions - What Do We Do? Advice Training Policy Market Research 15 U.S.C. 631, 644(k) Reporting Compliance Office Operations Advocacy & Liaison

3 FY18 Organizational Chart Assigned as legal counsel to OSBP (from ASN/RD&A). Counsel John Ralston AGC Emily Harman Director Patricia Obey Deputy Director SECNAV Senior Advisor on Small Business Policy, Strategy and Execution. Functional Career Field Manager - leads 152 (full and part-time) DON Small Business Professionals. Policy, budget manager and first level supervisor. Implement new Small Business Career Field. Management of Internal Controls Program Manager. Liaison to DASN (AP) for acquisition oversight and contracting matters. Subcontracting Program Manager Brad Taylor Assistant Director DASN (AP) Liaison and Subcontracting LNCS Harrold Henck Lead Administrator (USNR 1YR ADSW) Administrative Assistant to Director and Records Management Provide OSBP technology analysis, travel manger, purchase card holder. Lead for Women-Owned Small Business Program and ANA/Tribal SB. Provide management and execution of internal and external communications. Manage web site and social media. Shawn Smith Staff Analyst Technology, WOSB & ANA/Tribal Ollie Cooperwood Public Affairs Officer and Social Media Manager YN1 Brian Hodge Executive Assistant Alyse Bullock Assistant Director Industrial Base Analysis Carlton Hagans Mentor Protégé Program Manager Executive Assistant to Director. Provide office support, scheduling and correspondence. Provide analysis of Business Industries, metric development and COR for contract support. Mentor/Protégé Program Manager. Inquiry Response Manager, Assistant Management of Internal Controls Program Manager Contractor Support (8(a) SVDOSB) Civilian KEY Military

4 History of the Small Business Programs Small Business Mobilization Act of 1942: Congress recognized small business did not have economies of scale necessary to compete with large companies for war efforts Defense Production Act of 1950: Provided emphasis on small business awards during peacetime Small Business Act of 1953: Congress created the Small Business Administration (SBA) to stimulate growth of small business firms Armed Services Procurement Act of 1947: established a fair proportion of total Federal purchases and contracts be placed with small business 82 nd Congress in 1951: 100 large corporations received 67% of Federal prime contracts in the early years of WWII, while 1/6 th of Nation s small businesses closed their doors

5 DON s Small Business Prime Contracting Performance * Fiscal Year 2017 Data not validated, data as of 21 January 2018

6 Small Business Awards by Portfolio Group (FY17) * Fiscal Year 2017 Data not validated, data as of 21 January 2018

7 Small Business Enterprise Strategic Framework Motto Strategy VISION To influence change and create a culture of small business inclusiveness across the. MISSION The DON Small Business Enterprise fosters acquisition opportunities where small businesses can best support Sailors, Marines, and their families through policy, advocacy, counseling & training. Small Business The First Option Foster a DON-wide culture that meets the challenges of tomorrow by leveraging Small Business as a strategic advantage Focus Areas Professional Workforce Development Build Partnerships in the Acquisition Process Optimize Communications Values Leadership Professionalism Integrity Customer Focus Advocacy Innovation

8 Objectives Objectives Objectives Focus Areas Professional Workforce Development Implement Small Business Career Field Establish a Mentoring Program for DON Small Business Professionals Create a Cadre of Small Business Advocates Through Rotational Opportunities to DON OSBP and within the Commands Establish the Small Business Knowledge Management Portal Build Partnerships in the Acquisition Process Help Program Managers Identify Small Business Break Out Opportunities Increase Collaboration between Small Business Innovation Research Program Managers and Small Business Professionals Assist Heads of Contracting Activities & Program Executive Officers with Small Business Strategies Provide Tools for the Acquisition Workforce Improve Visibility of Small Business Data Provide Training for Acquisition Career Fields on Small Business Programs Establish Guidance on Small Business Participation Commitment Document Optimize Communications Develop and Implement a Strategic Communication Plan to Engage All Stakeholders Optimize Internal & External Guidance and Communication on Small Business Related Policy/ Topics Build Partnerships with Small Business Administration, Procurement Technical Assistance Centers (PTAC), Small Business Development Centers (SBDC), and Regional Innovation Clusters Create & Implement Guidance/ Training to Correct Systemic Deficiencies Identified during Procurement Performance Reviews & Surveillance Reviews

9 Small Business Programs - Sole Source Authorities No J&A for awards under thresholds: $7M for manufacturing NAICS $4M all other NAICS SBA offer letter should document rationale above thresholds up to $22M J&A required above $22M J&A required Estimated value exceeds SAT Thresholds: < $7M for manufacturing NAICS < $4M all other NAICS J&A required Thresholds: < $6.5M for manufacturing NAICS < $4M all other NAICS SBA may accept sole source requirements above thresholds for concerns owned by an Indian tribe or an Alaskan Native Corporation [FAR (b)(2)] or a Hawaiian Native Organization [DFARS ] No reasonable expectation of 2 or more HUBZones HUBZone set-asides must be considered before HUBZone sole source awards Not being performed by an 8(a) or accepted under the 8(a) program No reasonable expectation of 2 or more SDVOSBs SDVOSB set-asides must be considered before SDVOSB sole source awards Not being performed by an 8(a) or accepted under the 8(a) program J&A required No reasonable expectation of 2 or NAICS assigned must be authorized more WOSBs / EDWOSBs under WOSB / EDWOSB program Not being performed by an 8(a) or Thresholds: accepted under the 8(a) program < $6.5M for manufacturing NAICS Apparent successful offeror files < $4M all other NAICS eligibility documents [FAR (c)]

10 Why is Subcontracting Important? Small Business Act (PL ), as amended, requires that small businesses are afforded maximum practicable opportunities for contracts and subcontracts and requires large Primes to submit a subcontracting plan Strengthens the industrial base Helps create competition Allows for innovation and specialization Flexibility of requirements, promotes efficiencies FAR (a) General Policy It is the policy of the Government to provide maximum practicable opportunities in its acquisitions to small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. Such concerns must also have the maximum practicable opportunity to participate as subcontractors in the contracts awarded by any executive agency, consistent with efficient contract performance 10

11 DON OSBP s Subcontracting Initiatives Identifying contracts where Prime is not meeting 80% of the subcontracting goal Analyzing discrepancies in subcontract monitoring as reported in esrs and CPARS Reviewing Limitations on Subcontracting (LOS) process and recommendations for improvement Use of Contract CDRL for compliance of LOS clauses and subcontract reporting CPARS Training for DPMs with a focus on Small Business Evaluations 11

12 Small Business Utilization Policy Highlights DoDI Jan 17, 2017 Statutory: Program managers will establish goals for applying SBIR and STTR technologies in programs of record and incentivize primes to meet those goals FAR Permits the contracting officer to encourage increased subcontracting opportunities in negotiated acquisitions by providing monetary incentives DoD Class Deviation 2018-O0007 Small Business subcontract reporting requires Primes to notify ACO if a SB proposed in subcontracting plan is substituted for a firm that is not small DoD Class Deviation 2018-O0010 Extension of Comprehensive Subcontracting Plan Test Program through Dec. 31, 2027 FAR (d)(14) and (15) Primes may not restrict subcontractors from discussing payment issues with the Contracting Officer and must pay its small business subcontractors on time 12

13 Mentor-Protégé Program DOD Pilot Mentor-Protégé Program Established in November 1990 under Section 831 of PL Implemented in the National Defense Authorization Act for FY 1991 Administered IAW DFARS & Appendix I Purpose Provide incentives for DoD contractors to assist small businesses in: Enhancing business development and technology capabilities Increasing subcontracting participation in government and commercial contracts Positioning small businesses for prime contracting opportunities Increasing protégé firm s technical and business infrastructure capabilities Increasing the Small Business Industrial Base (Reduced risk/cycle time and increased reliability) Increasing competitive markets (Reduced cost) Increasing utilization of Nontraditional & commercial companies Command Benefits $3M in DoD funding per agreement. No command funds needed. Mentor-Protégé Program Guidebook allbusiness/documents/don%2 0Mentor%20Protege%20Progra m%20guidebook.pdf 13

14 Upcoming FY18 Small Business Event

15 Upcoming FY18 Small Business Event

16 DON OSBP Participated in FY17 first time!

17 nnel/uculftv56j4jspslavpe_xq Q

18 BACKUP

19 Small Business Opportunities

20 FY17 Small Business Dashboard * Fiscal Year 2017 Data not validated * Fiscal Year 2017 Data not validated 2

21 Professional Workforce Development

22 Partnerships in the Acquisition Process

23 Optimize Communications

24 Optimize Communications