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2 United States Transportation Command (USTRANSCOM) Acquisition Tips Presented by: Suzanne Mudd-Yarber 2

3 Overview Where to Access Information about USTRANSCOM Business Opportunities Tips on Proposal Preparation 3

4 Resources to Seek Information About Upcoming Acquisitions and Events Federal Business Opportunities USTRANSCOM s Website 4

5 Why Does the Government Advertise Federal Acquisition Regulation (FAR) Part 5 Publicizing Contract Actions For the Contracting Officer to be compliant with FAR Part 5 policies and procedures Benefits from Publicizing Requirements Increases competition Broadens resource availability to meet Government requirements Increases the opportunity for Small Business concerns to obtain contracts and subcontracting opportunities 5

6 What is Found on Federal Business Opportunities Acquisition Planning Stage Sources Sought Requests for Information (RFI) Market Research Questionnaire Special Notice Industry Days Pre-solicitation conference Solicitations Request for Proposals Solicitation Conference Award Notice 6

7 How Do You Find USTRANSCOM on Federal Business Opportunities Opportunities TAB Agency/Office Block Other Defense Agencies/United States Transportation Command Solicitation Number Requests for Proposal (RFP) Number 7

8 USTRANSCOM s Website Useful Information and Links Learn what USTRANSCOM procures Segregated by North American Industry Classification System (NAICS) code Procurement Forecast Updated twice per year; March and November How to become an Approved DoD Air Carrier Links to Air Mobility Command Website Fill in Search tab (DoD Approved Air Carrier) How to become an Approved DoD Surface Carrier Links to Military Surface Deployment and Distribution Command (SDDC) Website Click on Domestic Transportation Tab 8

9 USTRANSCOM s Website (contd.) Useful Information and Links Events Tab Advertise special events Prime Vendor List Subcontracting Opportunities Competition Advocate Connect with Acquisition Directorate () Major Programs and Contacts 9

10 Proposal Tips Step 1: Always Remember Each Acquisition is Unique Step 2: Thoroughly Read the Solicitation Step 3: Pay Close Attention to Instruction and Evaluation Factors Sections Step 4: Complete Representations & Certifications Step 5: Submit Proposal Prior to Closing Date and Time 10

11 Proposal Tips; General Information Carefully read and understand the solicitation Administrative Elements Ensure your offer meets the proposal requirements identified in the instructions Proposals may be required to be submitted in a certain format Limited in size (page limitation) Organized in separate volumes or sections Questions or clarification about the solicitation should be submitted in writing (deadline may be identified up until submissions are longer accepted) Award can occur without discussion Acknowledge Solicitation Form and Amendments Sign and Date and submit with proposal Types of forms» Standard Form 33 (FAR Part 15)» Standard From 1449 (FAR Part 12) 11

12 Proposal Tips; General Information Ensure your proposed costs are accurate and correct Complete the contract line item numbers (CLINs) in Section B Submission of Certifications and Representations System for Award Management (SAM) Hardcopy from solicitation (Section K) Specifically address and submit necessary documentation applicable to the evaluation factors Management Technical factors and subfactors Past Performance (recent/relevancy) Subcontracting Plans (Large Business concerns only) Pricing 12

13 Proposal Tips; Management as an Evaluation Factor Offeror needs to demonstrate managerial and supervisory abilities Proposal provides information on requirements such as, but not inclusive of Staffing of key personnel Operational controls Overseeing the meeting of performance objectives 13

14 Proposal Tips; Technical Evaluation Factors Performance Work Statement (PWS) Comprehension of the PWS requirements Don t restate the requirements found in PWS How is performance going to be accomplished in accordance with (IAW) PWS?» Proposal should demonstrate capabilities Focus on your abilities for performing the PWS requirements» Demonstrate your strengths» Capability excellence» Advantageous/beneficial to the Government Insufficient Proposal Response to Technical Factor The Offeror understands the PWS requirements Can or will comply with all the requirements Standard procedures will be utilized 14

15 Proposal Tips; Past Performance as an Evaluation Factor Past Performance Information Should not be confused with the responsibility determination (FAR Part 9 Contractor Qualifications) Indicator of an offeror s ability to perform successfully A quantity of past performance efforts to be submitted may be defined in solicitation Recency Gives the offeror an opportunity to identify past and/or current contracts Recent performance is within the past three (3) years prior to the date of issuance of the solicitation Ensure the offeror s references provide name and phone number on submission The Government may obtain own information Past Performance Information Retrieval System (PPIRS) Federal Awardee Performance and Integrity Information System (FAPIIS) Electronic Subcontracting Reporting System (esrs) 15

16 Proposal Tips; Subcontracting Plan as an Evaluation Factor Applicable to other than a small business concern Typically evaluated as acceptable or unacceptable rating The plan shall demonstrate how the offeror intends to meet their subcontracting goals Realistic goals giving small business and socioeconomic concerns an opportunity in contract performance Meet the requirements stated in FAR Part 19.7 (Deviation 2016-O0009) FAR Part provides detail instruction on what should be included in the plan 16

17 Proposal Tips; Subcontracting Plan as an Evaluation Factor Subcontracting Plan Requirements identified in the FAR Percentage goals Total dollars planned to be subcontracted A description of supplies/services to be subcontracted Describe how subcontractor goals were developed How potential sources were identified Were indirect costs included in establishing goals Company point of contact who manages subcontracting program» Description of individual s duties Efforts the company makes for subcontractors to receive equitable opportunity to compete for subcontracts Include FAR Clause Utilization of Small Business Concerns in all subcontracts The offeror will participate in studies and surveys Submit periodic reports revealing subcontracting plan compliance Submit annual subcontracting report in esrs Description of records maintained to validate compliance with FAR Part

18 Proposal Tips; Pricing as an Evaluation Factor Firm-Fixed Price or Fixed Price with Economic Price Adjustment Competitive Environment - The Contracting Officer will normally use competition to determine price fair and reasonableness Comparison of proposed prices will be used as the method of price analysis* Other methods of price analysis Historical prices of similar or same items/services* Current market conditions; published price lists Comparison of the Government estimate Prices obtained through market research of similar or same items/services * Denotes the preferred methods for determining fair and reasonableness Certified cost and pricing requirements Can be used when fair and reasonableness cannot be determined through price analysis Cost Reimbursement Government shall complete a cost realism analysis Independent review and evaluating specific elements of offeror s proposal» What government realistic expects to pay» The offeror s understanding of the work» The offeror s ability to perform the work 18

19 Questions 19