Accounting on Every Desktop

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1 Accounting on Every Desktop Susan V. Crosson, Professor Santa Fe Community College Gainesville FL Carol Yacht, Author Jerome, AZ

2 Accounting Faculty and Practitioners Agree on the Critical Technology Skills Available on Every Desktop Word processing Spreadsheet Presentation Windows World Wide Web Accounting software Database

3 Integrating Technology Are we there yet? We do not teach students how technology has reshaped everything we do in business. Is there a gap between what we teach about accounting and how businesses interact and use accounting, especially in the required accounting courses that all business majors take? W. Steve Albrecht, Brigham Young University; Robert J. Sack, University of Virginia; study published by American Accounting Association,

4 Integrating Technology Accounting Software Always An Ongoing Process Reflection Keep the best of what you do and rethink the rest. Use evolution not revolution!

Accounting Evolution/Range Doing Focus Data entry and Bookkeeping-G/L Manual practice sets to learn accounting processes Principles of Accounting, Tax, Audit, Government Using Focus Using

5 Accounting Evolution/Range Doing Focus Data entry and Bookkeeping-G/L Manual practice sets to learn accounting processes Principles of Accounting, Tax, Audit, Government Using Focus Using computer-based stand-alone alone programs-office, Accounting-G/L or Database Analyzing different types of Data from Financial/Managerial/Tax/Auditor perspective Separate Computer literacy & AIS Courses teach the basics Business Processing Focus Analyzing all types of Information accessible from anywhere Queries and searches of databases Internal/External Controls and Risks of Systems Added value of XML, XBRL, CRM, ERP Technology integrated across curricula & desktop Add Business Processing Focus by putting more stress on the user-accounting interface how users interact with accounting software. How does accounting add value today and tomorrow

6 What Accounting Software Options are Right for Your Curriculum/Course? Where will your graduates work? Entry Level (5 million users) QuickBooks, Peachtree, Small Business Manager Cost: $100-$2,500 CD installed or Web delivered market (600,000 users) Mid-market Microsoft Business Solutions, MAS Cost: $5,000-$250,000 CD installed or Network/Web delivered Enterprise Resource Planning (17,000 users) SAP, PeopleSoft, Oracle Cost: $250,000-$50 million Network/Web delivered

7 What Software Fits My Accounting Courses? Entry Level: Intuit s QuickBooks and QuickBooks: Online Editions or Best Software s Peachtree and epeachtree or Microsoft s Small Business Manager

8 Form-based-- source-document screens for data entry; e.g., purchase orders; sales orders; checks Cash transactions and bank reconciliation. Customer and Vendor records. Numerous reports including financial statements. Payroll accounting option (fee-based service). QuickBooks accounts for 45% of this market, Peachtree 35%, and 20% by others like ACCPAC, SBM (Accounting Technology, December 2002.)

9 Peachtree/QuickBooks Pros & Cons Peachtree reinforces traditional accounting. QuickBooks does not follow the debit/credit paradigm. Peachtree organizes records by monthly accounting periods. QuickBooks has one set of data for the entire year. Peachtree is free to schools. QuickBooks is purchased by schools.

10 Peachtree & QuickBooks: CD version Software 2004 Educational Cost 2004 Retail Cost Peachtree Complete Accounting Free to schools; packaged with textbooks partnerships.cfm $ (multiuser version) QuickBooks Educational pricing $ (10-user) to $ (50-user) $ (QB Basic, single user) to $1, (5-user pack, QB Premier)

11 Application Service Providers ASP 2004 Retail Cost Free Trial Period epeachtree (published by Best Software) QB Online Edition (published by Intuit) Single user: $14.99/mo. Up to 10 users: $9.99/mo. 1-3 users, $19.95/mo users, $29.95/mo users, $49.95/mo. 30 days 30 days epeachtree & QB Online Edition books:

12 What do Businesses do when they outgrow Out of the Box software? Today s Businesses are linked over the Internet... Accounting is no longer a stand alone application! Vendors Company Customers Supply Chain

13 Where do businesses go when they outgrow Out of the Box software? To VARs.Value Adding Resellers Worldwide networks of certified partner organizations (generally CPA firms) that provide personalized local service from planning, to implementation, to ongoing support to ensure companies receive the precise business solution to meet their needs.

14 Small Business Manager 7.5: Small-to to-midsize scalable Supported thru Partner network B2B and internal controls Sample company or build your own 60 day free trial disk Academic Alliance support SBM 8.0 will be available soon!

15 What Mid-Market Software Fits My Accounting Courses? MidMarket (MM) Microsoft Business Solutions- Great Plains 8.0 or MAS 90, MAS 200, Platinum

16 Microsoft Business Solutions 8.0 Mid-sized to Large Companies Supported thru Partner Network Academic Alliance Support

Academic Alliance http://www.microsoft microsoft.

17 Academic Alliance microsoft.com/.com/businesssolutions/academic_alliance.aspxaspx

18 What ERP Software Fits My Accounting Courses? Enterprise Resource Planning SAP PeopleSoft Oracle Network/Web delivered School can host or via an ASP Discounts through Academic Alliances ASU CDs for Financial and Managerial Software demos

WHERE ACCOUNTING EDUCATION COMES FROM, WHERE WE ARE GOING We understand information systems and we excel in teaching the oldest and most established information system.

19 WHERE ACCOUNTING EDUCATION COMES FROM, WHERE WE ARE GOING We understand information systems and we excel in teaching the oldest and most established information system. We need to move beyond financial accounting and help business and our students to develop information systems they need to make critical, strategic decisions. We need to move beyond the gathering of the data and help businesses and our students to develop new ways of interpreting and using data. Those expanded opportunities are ours to lose.

Plan Your Curriculum Evolution Doing Focus Data entry and Bookkeeping-G/L Manual practice sets to learn accounting processes Principles of Accounting, Tax, Audit, Government Using Focus Using

20 Plan Your Curriculum Evolution Doing Focus Data entry and Bookkeeping-G/L Manual practice sets to learn accounting processes Principles of Accounting, Tax, Audit, Government Using Focus Using computer-based stand-alone alone programs-office, Accounting-G/L or Database Analyzing different types of Data from Financial/Managerial/Tax/Auditor perspective Separate Computer literacy & AIS Courses teach the basics Add Business Processing Focus by introducing how accounting software is used. how does accounting add value today and tomorrow Analyzing all types of Information accessible from anywhere Queries and searches of databases Internal/External Controls and Risks of Systems Added value of XML, XBRL, CRM, ERP Technology integrated across curricula & desktop

21 Integrate Software into Curriculum Add Technology To Every Accounting course! Financial Managerial Cost Tax Computer Acg. AIS Intermediate Not For Profit Audit

What accounting software is on every desktop? Microsoft Office Suite: Excel Access Outlook, PowerPoint, Publisher, Word Browser software (e.g. Internet Explorer) Other: Quicken, Peachtree, QuickBooks, Microsoft Business Solutions-Great Plains, ACCPAC, Simply Accounting.

22 What accounting software is on every desktop? Microsoft Office Suite: Excel Access Outlook, PowerPoint, Publisher, Word Browser software (e.g. Internet Explorer) Other: Quicken, Peachtree, QuickBooks, Microsoft Business Solutions-Great Plains, ACCPAC, Simply Accounting. Carol Yacht, Author Accounting Software on Every Carol Yacht, Author Accounting Software on Every Desktop August 10, 2004 Desktop

23 Today s Objective Use technology in accounting Carol Yacht, Author Accounting Software on Every Desktop

24 Software Integration Accounting courses Financial Computer Acctg. Spreadsheet Database Accounting Managerial Cost AIS Report Generation CRM Carol Yacht, Author Accounting Software on Every Carol Yacht, Author Accounting Software Desktop on Every Desktop August 10, 2004

25 General Ledger Software GL Cycle Debit/Credit paradigm User s or practitioner s approach Software: QuickBooks; Peachtree epeachtree; QuickBooks Online Edition Carol Yacht, Author Accounting Software on Every Desktop August 10, 2004

26 General Ledger System G/L CofA GJ GL A/R A/P CRJ SJ CDJ PJ CGSJ Inventory Valuation Prof. Rep Jobs Job Ledger Payroll Pay. Jrnl Registers Tax Forms Carol Yacht, Author Accounting Software on Every Desktop August 10, 2004

27 Systems Software PeopleSoft MAS 90 MS Bus. Sols.- Great Plains NetSuite SAP NetLedger Why? Mid-market Database model Manufacturing and project accounting Internal control Security Customization Academic alliances Carol Yacht, Author Accounting Software on Every Desktop August 10, 2004

28 Microsoft Business Solutions-Great Plains 8.0 General Ledger ebanking Bank Reconciliation Payables Management Receivables Management Payroll Inventory Purchase Orders Sales Orders Direct Deposit Control Shipping Human Resources Invoicing Collections Refunds

29 Why technology matters: In the context of a concerted effort to innovate the accounting curriculum, information systems matter. Paul Steinbart,, AZ State University 2004 AIS Educators Conference Carol Yacht, Author Accounting Software on Every Desktop August 10, 2004

30 Let s look at some software. Carol Yacht, Author Accounting Software on Every Desktop August 10, 2004

Presentation 5. Landscaper Transactions & Reconciliations Educating Bookkeepers for Business, Inc.

Presentation 5. Landscaper Transactions & Reconciliations Educating Bookkeepers for Business, Inc. Presentation 5 Landscaper Transactions & Reconciliations Chapter 1: Templates Edit: Preferences: Accounting Lists: Templates Templates: Select Template Type Lists: Templates: Basic Customization Lists: