Geisinger Health System & Holy Spirit Hospital A Geisinger Affiliate

Transcription

1 Geisinger Health System & Holy Spirit Hospital A Geisinger Affiliate Contractor Qualification Process & Contractor Monthly Performance Evaluation Process IFMA Meeting October 21, 2015

2 Contractor Qualification Process & Contractor Monthly Performance Evaluation Process Introduction Contractor Qualifications Process Todd Seip, Senior Director Quality & Compliance Adam Reed, Quality Review Coordinator Randy Newhouse, VP Support Services Contractor Monthly Performance Evaluation Process Ron Lesher, Chief Estimator Susan Olszewskie, Sr. Administrative Assistant 2

3 Geisinger Health System GHS Integrated Health Services Organization GHS Overview Serves more than 3 million residents throughout 48 counties in Pennsylvania Flagship - Geisinger Medical Center located in Danville, PA 1915 George F. Geisinger Memorial Hospital 2015 Centennial Celebration Holy Spirit Health System A Geisinger Affiliate October 2014 GHS Service Areas ( Hubs ) in Pennsylvania o Central Region o Northeast Region o Western Region o South Central Region 3

4 Geisinger Health System Western Hub Central Hub Northeastern Hub McKean Potter Tioga Bradford Susquehanna Jefferson Elk Cambria Clearfield Blair Cameron Cold Springs Centre Moshannon Valley Huntingdon Bellefonte Gray s Woods II Gray's Woods Scenary Park GLH FHA Belleville FHA Lewistown Lewistown FHA GLH FHA Mifflintown Juniata Mifflin Juniata Franklin Clinton Perry Duncannon Marysville Mechanicsburg Holy Spirit Camp Hill Green Hill Carlisle New Cumberland Yellow Breeches Cumberland Dillsburg Adams Lock Haven Lycoming Sunbury Elysburg Selinsgrove Mount Carmel Susquehanna University GSACH Mahanoy City Kulpmont Frackville Snyder Northumberland Dauphin Colonial Park Harrisburg York South Central Hub Lebanon Sullivan Lycoming Benton Columbia Millville Berwick Montour GBH Milton Bloomsburg Reichart Rd. Union GMC Bloomsburg Peds Knapper Clinic Bloomsburg E. 1st St. Lewisburg Woodbine Catawissa Schuylkill Pottsville Orwigsburg Wyoming Nicholson Lackawanna Tunkhannock Marworth PrimeMed PrimeMed PrimeMed Dickson City Mt. Pleasant GCMC Moosic Dallas Pittston N. Main Wyoming Pittston FP Kingston GWV GSWB Kistler Clinic Nanticoke South Wilkes-Barre Mountaintop Luzerne LVH- Hazelton Carbon Primary Service Area Wayne Mt. Pocono Monroe Secondary Service Area Geisinger Inpatient Facilities Pike Geisinger Ambulatory Surgery Center Geisinger Ambulatory Campus Geisinger Medical Group Affiliated Medical Group

5 Geisinger Health System 5

6 Holy Spirit Hospital A Geisinger Affiliate 6

7 GHS Facilities Administration GHS Quality Focus and Standards to all departments / areas of the organization Facilities Administration must adhere to Quality Standards Question: How Do We Achieve Quality? Answer: Starts with us and our contractors. Qualification Process is a key driver for attaining Quality. 7

8 Contractor Qualification Process Goal & Purpose The goal of the Qualification Process is to better understand contractors and professional service firms that will perform construction and infrastructure services for the Geisinger Health System. The purpose of the Qualification Process is to define and assemble a network of highly qualified companies who may be asked to participate in the bidding and selection process for construction and infrastructure projects of the Geisinger Health System. The intent of the process is to also build and achieve long lasting relationships with contractors that work collectively with us for the purpose of improving Geisinger Health System. 8

9 Contractor Qualification Process Overview of Process Our process has evolved over a five year period. This is where we are today: Initiation of Qualification ( The Request ) Secured / Forms Timeframe / Expectations Application Review Process o Verify Completeness Approval Process o Master Bid List Committee (Voting Members) Master Bid List Inclusion o Importance (what does this mean?) 9

10 Contractor Qualification Form / Overview of Sections 2015 Qualification Form consists of: Background Section Section I. Company Background & Information Section II. Legal & Compliance Section III. Safety Program & Key Policy Requirements Section IV. General Provisions Section V. Required Attachments Section VI. Contractor Performance Rating Awareness Certification (Authorized Signature) Key Supporting Attachments 10

11 Initiation of Request Facilities Subcontractor Professional Services Construction Managers General Contractors Subcontractor References 11

12 Forms Distribution & Completion Overview of Sections Section I. Company Demographics / Background Company Overview Safety (Experience Modification Rate) Annual Construction Activity Projects & References Geographic Area of Service Project Delivery Methods Credit Capacity Company Major Suppliers Cost Code Sheet 12

13 Contractor Qualification Form Overview of Sections Section II. Legal / Litigation History OSHA Regulatory Compliance Section III. Geisinger Policy and Procedure Adherence Safety Drug & Alcohol Free Tobacco Policy 13

14 Contractor Qualification Form Overview of Sections Section IV. Owner s General Provisions Section V. OSHA 300 Logs Financial Statement Section VI. Contractor Performance Rating Certification & Signature 14

15 Contractor Performance Rating System Identifies contractors who meet, exceed or fail expectations Utilized as a quality factor for future considerations Criteria Change Orders Scheduling Quality of Work Submittals Field Personnel Office Personnel 15

16 Contractor Rating Summary for FY2014 Contractor Rating by Month Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 16

17 Contractor Rating Evaluation Results Communications of Rating Results Monthly Performance Letters o Top Performance o Poor Performance 17

18 Questions? If you have additional questions, please contact: Susan Olszewskie