GOVERNMENT OF MAHARASHTRA PUBLIC WORKS DEPARTMENT

Transcription

1 1 GOVERNMENT OF MAHARASHTRA PUBLIC WORKS DEPARTMENT NAME OF WORK B-1 TENDER PAPERS FOR : Est. No. D/OW/211 OF Providing Minor Repairs & Servicing to fire hydrant system at P.L. Deshpande, Maharashtra Kala Academy, Prabhadevi,Dadar, Mumbai 28. AGREEMENT NO : B-1/ / ESTIMATED COST (PUT TO TENDER) : Rs. 9,17,108 /- AGENCY : M/s EXECUTIVE ENGINEER, CENTRAL MUMBAI ELECTRICAL DIVISION, (P.W.D.), MUMBAI GOVERNMENT OF MAHARASHTRA PUBLIC WORKS DEPARTMENT

2 2 B-1 TENDER PAPERS FOR NAME OF WORK : Est. No. D/OW/211 OF Providing Minor Repairs & Servicing to fire hydrant system at P.L. Deshpande, Maharashtra Kala Academy, Prabhadevi,Dadar, Mumbai 28. TENDER NO : B-1/ / AGENCY ESTIMATED COST (PUT TO TENDER) : : Rs. 9,17,108 /- ACCEPTED TENDER COST : Rs. WORK ORDER ON AND DATE : TIME LIMT : 01 Months EXTENSION GRANTED IF ANY DATE OF ACTUAL STARTIN OD WORK : : EARNEST MONEY : Rs. 9,180/- SECURITY DEPOSIT : Rs. 36,720/- COST OF BLANK TENDER FORM PLACE, DATE AND TIME OF SUBMISSION OF TENDER : Rs. 500/- Office of the Executive Engineer, Central Mumbai Electrical Division, PWD.,Savali Building, Ganpat Jadhav Marg,Worli,Mumbai. at hours on or before Date 12/03/2015 CHIEF ENGINEER,(ELECTRICAL), P.W.D. MUMBAI MUMBAI ( REGION ) ELECTRICAL CIRCLE, MUMBAI CENTRAL MUMBAI ELECTRICAL DIVISION, (P.W.D.) MUMBAI

3 3 INDEX NAME OF WORK :- Est. No. D/OW/211 OF Providing Minor Repairs & Servicing to fire hydrant system at P.L. Deshpande, Maharashtra Kala Academy, Prabhadevi,Dadar, Mumbai 28. Sr.N o. 1 Description From Page Nos. i) Brief Tender Notice 5 5 ii) Guidelines to Contractors on the operations of E-Tendering System 6 10 iii) Detailed Tender Notice Earnest Money i) Tendering Procedures ii) Statements to be filled by the Contractor iii) Model Form of Bank Guarantee Bond iv) Declaration of Contractor Printed B-1 Agreement Form Schedule A Condition of Schedule A Price Variation Clause Schedule B Special Conditions and Technical Specifications Performance Guarantee Drawings (Can be seen in the Division Office During office Hrs.) Note:- The contractor should verify the documents mentioned in the Index and sign in token of verification. Issued to : Registered in Class : Valid Up to : D.R.No. : On Dated : Dated : To Divisional Acccounts Officer, CENTRAL MUMBAI Electrical Division, (P.W.D.) Mumbai. EXECUTIVE ENGINEER CENTRAL MUMBAI ELECTRICAL DIVIN, (P.W.D.) MUMBAI.

4 4 E-TENDER TIME SCHEDULE NAME OF WORK: - Est. No. D/OW/211 OF Providing Minor Repairs & Servicing to fire hydrant system at P.L. Deshpande, Maharashtra Kala Academy, Prabhadevi,Dadar, Mumbai 28. Sr. No. 1 Tender Release Stage Start From Expiry (To) Vendor PWD Vendor Date Time Date Time View Froms Envelopes No -- 2 Tender Download Yes 1. Technical Envelope, 2. Commercial Envelope 3 Online Queries invited up to 4 Pre bid Conference Date, Time and Venue Yes 1. Technical Envelope, 2. Commercial Envelope 5 Bid Preparation Yes 1. Technical Envelope, 2. Commercial Envelope 6 Superhash Generation and Bid Lock 7 Control Transfer of Bid (Technical & Commercial Bid) 8 Submission of copy of Tender & other documents (before 1 Day Opening of Envelope No.1) No 1. Technical Envelope, 2. Commercial Envelope Yes 1. Technical Envelope, 2. Commercial Envelope Yes 1. Technical Envelope, 2. Commercial Envelope 9 Opening Envelope No.1(Technical Envelope) No Technical Envelope, 10 Opening Envelope No.2 (Commercial Envelope No Commercial Envelope

5 5 GOVERNMENT OF MAHARASHATRA PUBLIC WORK DEPARTMENT e-tender NOTICE NO. / Online e-tenders in B -1 form for Work shown in column No. 3 are invited by the Executive Engineer, Central Mumbai Electrical Division, P.W.D. Mumbai. From the Contractors as mentioned in column No.9 below. The blank tender forms can be downloaded from 23/02/2015 at 17.31Hrs to 09/03/2015 at Hours on the tenders will be submitted online on 12/03/2015 up to hours & will be opened on 12/03/2015 if possible at hours. The Executive Engineer, Central Mumbai Electrical Division, PWD.,Savali Building, Ganpat Jadhav Marg,Worli,Mumbai. reserves right to accept or reject any tender without assigning any reason. The Conditional tender will not be acceptable. e- Tender No. Sr. No. Name of work 1. Est. No. D/OW/211 OF Providing Minor Repairs & Servicing to fire hydrant system at P.L. Deshpande, Maharashtra Kala Academy, Prabhadevi,Dadar, Mumbai 28. Estimated cost put to tender. Earnest money deposit. in Rs. Security Deposit in Rs. Work completion period Cost of blank tender form in Rs. Qualification of contractor ,17,108 9,180/- 36,720/- 1 Months B-1 /- 500/- Registered license contractor from Directorate, Govt. of Maharashtra fire Services/ Chief Fire Officer, Mumbai Municipal Corporation & Electrical License from Govt. of Maharashtra & having experience of successfully installation of similar type of system in Central Govt./ State Govt./ Local Self Govt. or their Undertaking Building during last Three years. No. EE/CMED/TC/ 123 /2015 Date: Submitted to : Superintending Engineer, Mumbai (Region) Electrical Circle, P.W.D., Bandhakam Bhavan, 3 rd Floor, 25 Marzban Road, Fort, Mumbai. Copy to : Dy. Engineer, Dadar Electrical Sub Division, P.W.D., Mumbai for information. Note: Document Tender fees and EMD to be paid online mode only. If EMD exempted then EMD Exemption Certificate shall be uploaded online. EXECUTIVE ENGINEER CENTRAL MUMBAI ELE. DIVISION (P.W.D.) MUMBAI.

6 6 Guidelines to Contractors To operations of Electronic Tendering System of Public Works Department Electrical Division Interested Bidders are required to follow the below steps for submitting their offers: 1. Register on the e-tendering portal 2. Tender form, conditions of contract, specifications and contract drawings can be downloaded from the e- Tendering portal of Public Works Department, Government of Maharashtra i.e. Pwd.maharashtra.etenders.in after entering details payment of Rs. 500/- online in favor of Executive Engineer, Central Mumbai Electrical Division, P.W.D. Mumbai, regarding the work can be obtained from the above office. The Tender Fee & EMD should be paid online on account of Executive Engineer, Central Mumbai Electrical Division, P.W.D. Mumbai, EMD/Attested EMD Exemption certificate, Affidavit should be, submitted by Registered post/courier service in covers addressed to the superintending Engineer, Mumbai Regional Electrical Circle, Mumbai with the name of work written at the top of the envelope will be received in the office of the Superintending Engineer, Mumbai Regional Electrical Circle, Mumbai as per the Tender Schedule Bids will be opened as per the Tender Schedule, in absence of such intending Tenderers or his/their authorized representatives who may be present at that time. PROCEDURE Bank Tender forms:tender forms can be downloaded from the e-tendering Portal of Public Works Department, Government of Maharashtra i.e. http.//pwd.maharastra.e-tenders.in after entering the details of payment towards Tender Fees as per the Tender Schedule / tender notice. The tender submitted by the tenderer shall be based on clarification, additional facility issued (if any) by the Department, and this tender shall be unconditional Conditional tenders will be summarily REJECTED. All renderers are cautioned that the tenders containing any deviation from the contractual terms and conditions, specifications or other requirement and conditional tenders will be rejected as non- responsive. Tenderer Should have valid class II/III digital signature certificates (DSC) obtain from any certifying authorities in case of requirement of DSC, interested Bidders should go to mah/digital Cert.asp and follow the procedure mentioned in the document, procedure for application of digital Certificate. Tenderers have to make a payment of Rs. 1038/- online as service charges for the use of electronics tendering during on line Bid Data Decryption and Re-encryption stage of the Tender. 3. Bidders should download the Tender Documents from the e-tendering portal from date& time to date & time 4. Interested Bidders should have valid Class II / III Digital Signature Certificate (DSC) obtained from any Certifying Authorities. In case of requirement of DSC, interested Bidders should go to and follow the procedure mentioned in the document Procedure for application of Digital Certificate. 5. The Bidders have to make a payment of Rs.1038/- online as service charges for the use of Electronic Tendering during Online Bid Data Decryption and Re-encryption stage of the Tender. 6. For any assistance on the use of Electronic Tendering System, the Users may call the below Numbers: Landline No / 56 Mobile No / 04 / 14, Bidders should install the Mandatory Components available on the Home Page of under the section Mandatory Components and make the necessary Browser Settings provided under section Internet Explorer Settings. Guidelines to Contractors on the operations of Electronic Tendering System of Public Works Department Electrical Division A. Pre-requisites to participate in the e-tenders processed by PWD (Electrical Division): 1. Registration of Contractors on Electronic Tendering System and empanelment on Sub Portal of PWD: The Contractors Already Registered or Non Registered in Public Works Department of GOM and interested in participating in the e-tendering process of PWD (Electrical Division) shall be required to enroll on the Electronic Tendering System. To enroll contractor has to generate User ID on the

7 7 Once the ID is generated the Contractor can login into the etendering portal of Government of Maharashtra. The process of Enrolment is explained in Step 2 Registration of New Contractors. ne.pdf After submission of application for enrolment on the System, the application information shall be verified by the Authorized Representative of the Service Provider. If the information is found to be complete, the enrolment submitted by the Vendor shall be approved. In addition to store Contractors registration details in the System, the Contractors will have to apply for his empanelment in Appropriate Class on the Sub Portal of PWD ( ) by uploading a Colour scanned copies (In.PDF Format) of Valid Registration Certificate & Valid Exemption Certificate issued by Public Works Department of GOM. Uploading of Colour Scan Copies are mandatory for Registered Contractors and it is not mandatory for Unregistered Contractors of PWD. The process of Empanelment is explained in Step 3 - Contractor Empanelment In case the Contractor upgrades his / her registration in Public Works Department of GOM, the Contractor is required to immediately upload the Colour scanned copy of the upgraded Registration Certificate on the PWD e-tendering Portal. Whether in case of fresh empanelment or upgradation of existing empanelment, the Contractors are also required to intimate the Competent Authority in PWD by on address (support.gom@nextenders.com) with the subject line request for approval of empanelment / request for approval of upgradation of empanelment along with the scanned copy of the New Valid Registration Certificate. It may take upto a maximum of seven (7) working days to approve the request for approval of empanelment / request for approval of upgradation of empanelment. The Contractors may obtain the necessary information on the process of enrolment and empanelment either from Helpdesk Support Team or may visit the information published under the link Enroll under the section E-Tendering Toolkit for Bidders on the Sub-Portal of of the Electronic Tendering System for Public Works Department. Note : After getting empanelled on Contractors need to submit his all the Enrollment Details to the PWD Department by ( id : elmumbai.se@mahapwd.com, elcentralmumbai.ee@mahapwd.com ) in the case of LIMITED TENDER but before Releasing the Limited Tender Online by the PWD Department (Electrical Division). Enrollment Details are : 1> Company ID, 2> User ID, 3> Company Name, 4> Enrollment no 5> Id 2. Obtaining a Digital Certificate: The Bid Data that is prepared online is required to be encrypted and the hash value of the Bid Data is required to be signed electronically using a Digital Certificate (Class II or Class III). This is required to maintain the security of the Bid Data and also to establish the identity of the Contractor transacting on the System. The Digital Certificates are issued by an approved Certifying Authority authorized by the Controller of Certifying Authorities of Government of India through their Authorized Representatives upon receipt of documents required to obtain a Digital Certificate. Bid data / information for a particular Tender may be submitted only using the Encryption Digital Certificate which is used to encrypt the data / information and Signing Digital Certificate to sign the hash value during the Bid Preparation and Hash Submission stage. In case, during the process of preparing and submitting a Bid for a particular Tender, the Contractor loses his / her Digital Signature Certificate (i.e. due to virus attack, hardware problem, operating system problem); he / she may not be able to submit the Bid online. Hence, the Users are advised to store his / her Digital Certificate securely and if possible, keep a backup at safe place under adequate security to be used in case of need. In case of online tendering, if the Digital Certificate issued to an Authorized User of a Partnership Firm is

8 8 used for signing and submitting a bid, it will be considered equivalent to a no objection certificate / power of attorney to that User to submit the bid on behalf of the Partnership Firm. The Partnership Firm has to authorize a specific individual via an authorization certificate signed by a partner of the firm (and in case the applicant is a partner, another partner in the same form is required to authorize) to use the digital certificate as per Indian Information Technology Act, Unless the Digital Certificate is revoked, it will be assumed to represent adequate authority of the Authority User to bid on behalf of the Firm for the Tenders processed on the Electronic Tender Management System of Government of Maharashtra as per Indian Information Technology Act, The Digital Signature of this Authorized User will be binding on the Firm. It shall be the responsibility of Partners of the Firm to inform the Certifying Authority or Sub Certifying Authority, if the Authorized User changes, and apply for a fresh Digital Signature Certificate. The procedure for application of a Digital Signature Certificate will remain the same for the new Authorised User. The same procedure holds true for the Authorized Users in a Private / Public Limited Company. In this case, the Authorisation Certificate will have to be signed by the Director of the Company or the Reporting Authority of the Applicant. For information on the process of application for obtaining Digital Certificate, the Contractors may visit the section Digital Certificate on the Home Page of the Electronic Tendering System. The Contractor should Ensure while procuring new digital certificate that they procure a pair of certificates (two certificates) one for the purpose of Digital Signature, Non-Repudiation and another for Key Encipherment. 3. Recommended Hardware and Internet Connectivity: To operate on the Electronic Tendering System, the Contractors are recommended to use Computer System with at least 1 GB of RAM and broadband connectivity with minimum 512 kbps bandwidth. However, Computer Systems with latest i3 / i5 Intel Processors and 3G connection is recommended for better performance. Operating System Requirement: Windows XP Service Pack 3 Windows 7 Professional, Enterprise and ultimate Edition Windows Vista Business, Enterprise and ultimate Edition Browser Requirement (Compulsory) : Internet Explorer Version.7 And Above 4. Set up of Computer System for executing the operations on the Electronic Tendering System: To operate on the Electronic Tendering System of Government of Maharashtra, the Computer System of the Contractors is required be set up. The Contractors are required to install Utilities available under the section Mandatory Installation Components on the Home Page of the System. The steps to install these Components are provided in section Step 1 Instructions for New User. Mandatory Components Are : 1> Security Update 2> Number To Word Conversion Utility 3> SHA-2 Mandatory Installable The Utilities are available for download freely from the above mentioned section. The Contractors are requested to refer to the E-Tendering Toolkit for Bidders available online on the Home Page to understand the process of setting up the System, or alternatively, contact the Helpdesk Support Team on information / guidance on the process of setting up the System. Mandatory Internet Setting : 5. Payment for Service Provider Fees: In addition to the Tender Document Fees, Registration Fees and EMD payable to PWD, the Contractors will have to pay Service Providers Fees of Rs. 1,038/- through online payments gateway service available on Electronic Tendering System. For the list of options for making online payments, the Contractors are advised to visit the link E-Payment Options under the section E-Tendering Toolkit for Bidders on the Home Page of the Electronic Tendering System A. Pre-requisites to participate in the e-tenders processed by PWD (Electrical Division):

9 9 1. Registration of Contractors on Electronic Tendering System and empanelment on Sub Portal of PWD: The Contractors Already Registered or Non Registered in Public Works Department of GOM and interested in participating in the e-tendering process of PWD (Electrical Division) shall be required to enroll on the Electronic Tendering System. To enroll contractor has to generate User ID on the Once the ID is generated the Contractor can login into the etendering portal of Government of Maharashtra. The process of Enrolment is explained in Step 2 Registration of New Contractors. sonline.pdf After submission of application for enrolment on the System, the application information shall be verified by the Authorized Representative of the Service Provider. If the information is found to be complete, the enrolment submitted by the Vendor shall be approved. In addition to store Contractors registration details in the System, the Contractors will have to apply for his empanelment in Appropriate Class on the Sub Portal of PWD ( ) by uploading a Colour scanned copies (In.PDF Format) of Valid Registration Certificate & Valid Exemption Certificate issued by Public Works Department of GOM. Uploading of Colour Scan Copies are mandatory for Registered Contractors and it is not mandatory for Unregistered Contractors of PWD. The process of Empanelment is explained in Step 3 - Contractor Empanelment In case the Contractor upgrades his / her registration in Public Works Department of GOM, the Contractor is required to immediately upload the Colour scanned copy of the upgraded Registration Certificate on the PWD e-tendering Portal. Whether in case of fresh empanelment or upgradation of existing empanelment, the Contractors are also required to intimate the Competent Authority in PWD by on address (support.gom@nextenders.com) with the subject line request for approval of empanelment / request for approval of upgradation of empanelment along with the scanned copy of the New Valid Registration Certificate. It may take upto a maximum of seven (7) working days to approve the request for approval of empanelment / request for approval of upgradation of empanelment. The Contractors may obtain the necessary information on the process of enrolment and empanelment either from Helpdesk Support Team or may visit the information published under the link Enroll under the section E-Tendering Toolkit for Bidders on the Sub-Portal of of the Electronic Tendering System for Public Works Department. Note : After getting empanelled on Contractors need to submit his all the Enrollment Details to the PWD Department by ( id : elmumbai.se@mahapwd.com, elsouthmumbai.ee@mahapwd.com ) in the case of LIMITED TENDER but before Releasing the Limited Tender Online by the PWD Department (Electrical Division). Enrollment Details are : 1> Company ID, 2> User ID, 3> Company Name, 4> Enrollment no 5> Id 2. Obtaining a Digital Certificate: The Bid Data that is prepared online is required to be encrypted and the hash value of the Bid Data is required to be signed electronically using a Digital Certificate (Class II or Class III). This is required to maintain the security of the Bid Data and also to establish the identity of the Contractor transacting on the System.

10 10 The Digital Certificates are issued by an approved Certifying Authority authorized by the Controller of Certifying Authorities of Government of India through their Authorized Representatives upon receipt of documents required to obtain a Digital Certificate. Bid data / information for a particular Tender may be submitted only using the Encryption Digital Certificate which is used to encrypt the data / information and Signing Digital Certificate to sign the hash value during the Bid Preparation and Hash Submission stage. In case, during the process of preparing and submitting a Bid for a particular Tender, the Contractor loses his / her Digital Signature Certificate (i.e. due to virus attack, hardware problem, operating system problem); he / she may not be able to submit the Bid online. Hence, the Users are advised to store his / her Digital Certificate securely and if possible, keep a backup at safe place under adequate security to be used in case of need. In case of online tendering, if the Digital Certificate issued to an Authorized User of a Partnership Firm is used for signing and submitting a bid, it will be considered equivalent to a no objection certificate / power of attorney to that User to submit the bid on behalf of the Partnership Firm. The Partnership Firm has to authorize a specific individual via an authorization certificate signed by a partner of the firm (and in case the applicant is a partner, another partner in the same form is required to authorize) to use the digital certificate as per Indian Information Technology Act, Unless the Digital Certificate is revoked, it will be assumed to represent adequate authority of the Authority User to bid on behalf of the Firm for the Tenders processed on the Electronic Tender Management System of Government of Maharashtra as per Indian Information Technology Act, The Digital Signature of this Authorized User will be binding on the Firm. It shall be the responsibility of Partners of the Firm to inform the Certifying Authority or Sub Certifying Authority, if the Authorized User changes, and apply for a fresh Digital Signature Certificate. The procedure for application of a Digital Signature Certificate will remain the same for the new Authorised User. The same procedure holds true for the Authorized Users in a Private / Public Limited Company. In this case, the Authorisation Certificate will have to be signed by the Director of the Company or the Reporting Authority of the Applicant. For information on the process of application for obtaining Digital Certificate, the Contractors may visit the section Digital Certificate on the Home Page of the Electronic Tendering System. The Contractor should Ensure while procuring new digital certificate that they procure a pair of certificates (two certificates) one for the purpose of Digital Signature, Non-Repudiation and another for Key Encipherment. 3. Recommended Hardware and Internet Connectivity: To operate on the Electronic Tendering System, the Contractors are recommended to use Computer System with at least 1 GB of RAM and broadband connectivity with minimum 512 kbps bandwidth. However, Computer Systems with latest i3 / i5 Intel Processors and 3G connection is recommended for better performance. Operating System Requirement: Windows XP Service Pack 3 Windows 7 Professional, Enterprise and ultimate Edition Windows Vista Business, Enterprise and ultimate Edition Browser Requirement (Compulsory) : Internet Explorer Version.7 And Above 4. Set up of Computer System for executing the operations on the Electronic Tendering System: To operate on the Electronic Tendering System of Government of Maharashtra, the Computer System of the Contractors is required be set up. The Contractors are required to install Utilities

11 11 available under the section Mandatory Installation Components on the Home Page of the System. The steps to install these Components are provided in section Step 1 Instructions for New User. Mandatory Components Are : 1> Security Update 2> Number To Word Conversion Utility 3> SHA-2 Mandatory Installable The Utilities are available for download freely from the above mentioned section. The Contractors are requested to refer to the E-Tendering Toolkit for Bidders available online on the Home Page to understand the process of setting up the System, or alternatively, contact the Helpdesk Support Team on information / guidance on the process of setting up the System. Mandatory Internet Setting: 5. Payment for Service Provider Fees: In addition to the Tender Document Fees, Registration Fees and EMD payable to PWD, the Contractors will have to pay Service Providers Fees of Rs. 1,038/- through online payments gateway service available on Electronic Tendering System. For the list of options for making online payments, the Contractors are advised to visit the link E-Payment Options under the section E-Tendering Toolkit for Bidders on the Home Page of the Electronic Tendering System B. Steps to be followed by Contractors to participate in the e-tenders processed by PWD 1. Preparation of online Briefcase: All Contractors enrolled on the Electronic Tendering System of Government of Maharashtra are provided with dedicated briefcase facility to store documents / files in digital format. The Contractors can use the online briefcase to store their scanned copies of frequently used documents / files to be submitted as a part of their bid response. The Contractors are advised to store the relevant documents such as Registration Certificate of Public Works Department of GOM, PAN Card, VAT Registration Certificate, Professional Tax Registration Certificate, EPF Registration Certificate, Certificates of Works completed, ownership of Plant and Equipment in the briefcase, etc. so as to avoid scanning / uploading process for each Tender. In case, the Contractors have multiple documents under the same type (e.g. multiple Work Completion Certificates) as mentioned above, the Contractors advised to either create a single.pdf file of all the documents of same type or compress the documents in a single compressed file in.zip or.rar formats and upload the same. It is mandatory to upload the documents using the briefcase facility. Therefore, the Contractors are advised to keep the documents ready in the briefcase to ensure timely bid preparation. The procedure for uploading the documents in the Briefcase is defined in the section Step 4 - Briefcase Preparation Note: Uploading of documents in the briefcase does not mean that the documents are available to PWD at the time of Tender Opening stage unless the documents are specifically attached to the bid during the online Bid Preparation and Hash Submission stage as well as during Transfer of Control stage. 2. Online viewing of Detailed Notice Inviting Tenders: The Contractors can view the Detailed Tender Notice along with the Time Schedule (Key Dates) for all the Live Tenders released by PWD on the home page of PWD e-tendering Portal on under the section Recent Online Tender. 3. Download of Tender Documents: The Tender Documents are available for free downloading by eligible Contractors registered in appropriate class of PWD of GOM and empanelled on PWD e-tendering Portal. 4. Online Bid Preparation and Submission of Bid Hash (Seal) of Bids: Submission of Bids will be preceded by online bid preparation and submission of the digitally signed Bid Hashes (Seals) within the Tender Time Table (Key Dates) published in the Detailed Notice Inviting Tender. The Bid Data is to be prepared in the templates provided by the Tendering Authority of PWD. The templates may be either form based, extensible tables and/ or

12 12 uploadable documents. In the form based type of templates and extensible table type of templates, the Contractors are required to enter the data and encrypt the data using the Digital Certificate. For procedure of Bid Preparation refer to Step 5 - Bid Preparation. In the uploadable document type of templates, the Contractors are required to select the relevant document /compressed file (containing multiple documents) already uploaded in the briefcase. Notes: a. The Contractors upload a single document or a compressed file containing multiple documents against each uploadable option. b. The Hashes are the thumbprint of electronic data and are based on one way algorithm. The Hashes establish the unique identity of Bid Data. c. The bid hash values are digitally signed using valid Class II or Class III Digital Certificate issued any Certifying Authority. The Contractors are required to obtain Digital Certificate in advance. d. After the hash value of bid data is generated, the Contractors cannot make any change / addition in its bid data. e. This stage will be applicable during both, Pre-bid / Pre-qualification and Financial Bidding Processes. 5. Close for Bidding (Generation of Super Hash Values): After the expiry of the cut off time of Bid Preparation and Hash Submission stage to be completed by the Contractors has lapsed, the Tender will be closed by the Tender Authority. The Tender Authority from PWD shall generate and digitally sign the Super Hash values (Seals) for both the Envelopes. 6. Transfer of Control of Bids (submitting the Bids online): After the time instant for Generation of Super Hash values by the Tender Authority from PWD has lapsed, the Contractors have to make the online payment of Rs. 1,038/- ( 882+Payment Gateway Charges+Service Tax) towards the fees of the Service Provider. After making online payment towards Fees of Service Provider, the Contractors are required to upload scanned copy of EMD and Tender Document Fees in support of payment of the Processing Fees submitted to the account of Executive Engineer as per the details provided in Tender Document. Original copies of the EMD and Tender Fees are to be submitted as per the Tender Schedule. The Contractors are required to decrypt their bid data using their Digital Certificate and immediately re-encrypt their bid data using the Public Key of the Tendering Authority of the PWD. The Public Key of the Tendering Authority is attached to the Tender during the Close for Bidding stage. Note: The details of the Processing Fees shall be verified and matched during the Technical Opening stage. At this time, the Contractors are also required to upload the files for which they generated the Hash values during the Bid Preparation and Hash Submission stage. The details of the Earnest Money Deposit and Processing Fees shall be verified and matched during the Tender Opening event. The Bid Data and Documents of only those Contractors who have submitted their Bid Hashes (Seals) within the stipulated time (as per the Tender Time Schedule), will be available for decryption and re-encryption and to upload the relevant documents from Briefcase. A Contractor who has not submitted his Bid Preparation and Hash Submission stage within the stipulated time will not be allowed to decrypt / re-encrypt the Bid data / submit documents. This stage will be applicable during both, Pre-bid / Pre-qualification and Financial Bidding Processes. 7. Technical Opening: The Tendering Authority will first open the Technical Documents and Data and after scrutinizing these documents will shortlist the Contractors who are eligible for Financial Opening. The shortlisted Contractors will be intimated by .

13 13 8. Opening of in the Financial Bids: The Contractors may remain present in the Office of the Tender Opening Authority at the time of opening of Financial Bids. However, the results of the Financial Bids of all Contractors shall be available on the PWD e-tendering Portal immediately after the completion of opening process. 9. Tender Schedule (Key Dates): The Contractors are strictly advised to follow the Dates and Times allocated to each stage under the column Contractor Stage as indicated in the Time Schedule in the Detailed Tender Notice for the Tender. All the online activities are time tracked and the Electronic Tendering System enforces time-locks that ensure that no activity or transaction can take place outside the Start and End Dates and Time of the stage as defined in the Tender Schedule. At the sole discretion of the Tender Authority, the time schedule of the Tender stages may be extended.

14 14 DETAILED TENDER NOTICE TO CONTRACTOR ESTIMATE NO. : Est. No. D/OW/211 OF NAME OF WORK : Providing Minor Repairs & Servicing to fire hydrant system at P.L. Deshpande, Maharashtra Kala Academy, Prabhadevi,Dadar, Mumbai 28. Online tenders in B-1 form on Department design are invited for the above said work, from Registered license contractor from Directorate, Govt. of Maharashtra fire Services/ Chief Fire Officer, Mumbai Municipal Corporation & Electrical License from Govt. of Maharashtra & having experience of successfully installation of similar type of system in Central Govt./ State Govt./ Local Self Govt. or their Undertaking Building during last Three years. A Certificate regarding satisfactory completion of above works shall be produced, along with necessary supporting documents. Received by Online As Per Page No Cost of each blank tender form : Rs (Non refundable) 2. Estimated cost of work : Rs. 9,17, Earnest money : Rs 9, Security Deposit 5. a) Initial Security Deposit : Rs. 18, ) b) and Further Security Deposit, : Rs. 18, ) ) Rs. 36, Validity period : 90 / 120 / 180 Days The offer of the Contractor shall remain valid for acceptance for a minimum period of 90 / 120 / 180 days from the date fixed for opening of envelop No.2 (Main Tender) and thereafter until it is withdrawn by the Contractor by notice in writing duly addressed to the authority opening the tender and sent by Registered Post Acknowledgment due. 7. The tender notice shall form a part of the contract agreement. 8. The tenders are invited on the Departmental design only. Registered license contractor from Directorate, Govt. of Maharashtra fire Services/ Chief Fire Officer, Mumbai Municipal Corporation & Electrical License from Govt. of Maharashtra & having experience of successfully installation of similar type of system in Central Govt./ State Govt./ Local Self Govt. or their Undertaking Building during last Three years. A Certificate regarding satisfactory completion of above works shall be produced, along with necessary supporting documents at the time of applying for issue of blank tender forms otherwise blank tender forms will not be issued to them. 9. The tenderer if firm or company shall in their forwarding letter mention the names of all the partners of the firm or the company(as the case may be) and the name of the partner who holds the power of attorney if any, authorizing him to conduct transaction on behalf of the firm or company. 10. Right is reserved to revise or amend the contract documents fully or part thereof prior to the date notified or amended for the receipt of tender. Such deviations / amendments if any shall be communicated in the form of corrigendum or by a letter as may be considered suitable.

15 In case of B-1 tender, the tenderer shall enter in the blank space on page number of the agreement B-1 form under para, Tender for the Work the percentage in figures and words and score out one of the words below / above as necessary under his attestation. In case there is difference between percentage written in figurers and words the lower offer will be taken as final. 12. No pages should be removed from, added in or replaced in the Tender. 13. Right is reserved to reject any or all tenders without assigning any reason thereof. 14. Tenders which do not fulfill all or any conditions or are incomplete in any respect are liable to summary rejection. GENERAL a) Time Limit:- The work is to be completed within time limit as specified in the Notice inviting tender which shall be reckoned from the date of written order of commencing the work and shall be inclusive of monsoon period. b) Tender rate :- No alteration in the form of tender and the schedule of tender and no additions in the scope of special stipulation will be permitted. Rates quoted for the tender shall be taken as application to all leads and lifts. c) Tender Units:- The tenderer s should particularly note the unit mentioned in the Schedule B on which the rates are based. No change in the units shall be allowed. In the case of difference between rates written in figures and words, the correct rate will be the one, which is lower of the two. d) Correction : No corrections shall be made in the tender documents. Any corrections that are to be made shall be made by crossing the incorrect portion and writing the correct portions above with the initials of the tenderer. e) All pages of tender documents, conditions, specifications, corrections slips etc. shall be initialed by the tenderer. The tender should bear full signature of the tenderer, or his authorized power of attorney holder in case of firm. f) The Income 2% or percentage in force from time to time or at the rates as intimated by the competent Income Tax authority shall be deducted from bill amount whether measured bill, advance payment or secured advance. 2. EARNEST MONEY :- 2.1 Earnest money of Rs.9, (In words Nine Thousand One Hundred Eighty Only) along with the tender should be in the shape of receipted challan of Government treasury/sub-treasury or term deposit receipt for a period of one year issued by Nationalized/Schedule Bank in favour of Executive Engineer, CENTRAL MUMBAI Electrical Division, (P.W.D.), Mumbai. 2.2 Valid earnest money exemption certificate will be accepted in lieu of earnest deposit. The tenderers who are exempted from payment of earnest money deposit should attach attested copy of certificate from Government of Maharashtra regarding exemption from the payment of earnest money. 2.3 Tender of those who do not deposit earnest money in one of the above acceptable forms shall be summarily rejected. Earnest money in any other form of cash or cheque or D. D. will be not be accepted. 2.4 The amount of earnest money will be refunded to the successful tenderer on deciding about the acceptance or otherwise of the tender or on expiry of the validity period whichever is earlier.

16 16 In case of the successful tenderer it will be refunded on his paying the initial security deposit and completing the tender documents or will be transferred towards a part of security deposit to be paid after awarding of the work. If successful tenderer does not pay the security deposit in the prescribed time limit and complete the agreement bond, his earnest money deposit will be forfeited to the Government. 2.5 Earnest money of the un-successful tenderers will be refunded on their application only after an intimation of rejection of their tender is sent to them or on the expiry of the validity period whichever is earlier. 3. TENDERING PROCEDURES 3.1 Issue of blank tender forms :- Blank Tender Form can be downded from Pre-tender Conference: A pre-tender Conference open to all prospective tenderers will be held on 00/00/0000 at hours in the office of the Chief Engineer,(Electrical), P.W.D., Mumbai wherein the prospective tnderers will have an opportunity to obtain clarifications regarding the work and the tender conditions The prospective tenderers are free to ask for any additional information or clarification either I writing or orally and the reply to the same will be given by the Chief Engineer, (Electrical),P.W.D., Mumbai/ Superintending Engineer, Mumbai (Region) Electrical Circle, P.W.D., Mumbai, in writing and this clarification referred to as common set of conditions shall form part of the tender documents and which will also be common and applicable to all tenderers The tender submitted by tenderer shall be based on the clarification, additional facility issued (if any) by the Department and this tender shall be un-conditional. Conditional tenders will be summarily rejected. (Note: Only those tenderers are allowed in the pre-bid meeting who has completed "Tender download stage" on All the tenderers have to show tender downloaded receipt to the department authority before attending the Pre-bid meeting) IMPORTANT All tenderers are cautioned that the tenders containing any deviation from the contractual terms and conditions, specifications or other requirements and conditional tenders will be rejected. 3.3 MANNER OF SUBMISSION OF TENDER AND ITS ACCOMPANIMENTS :- i) Tender to be submitted in two separate sealed envelopes. ii) Tenderer shall submit the tender and documents in two sealed envelopes as below: Envelope No.1(Documents) :- The first envelope clearly marked as ENVELOPE NO.1 shall contained the following documents. a) Forwarding letter clearly including the documents attached therein submitted in the first cover b) Term Deposit Receipt for a period of 12 months of any Nationalized/Scheduled Bank for the amount of earnest money or certificate of exemption for payment of earnest money. c) Attested copy of acknowledged Income tax Return filed for the immediate preceding financial year

17 17 d) Permanent Account Number of the tenderer issued by the Commissioner of Income Tax. e) Attested copy of valid VAT Certificate form Maharashtra Sales tax Department. f) Attested copy of valid Electrical Contractor License. g) Attested Copy of valid Certificate as a Registered Electrical Contractor in Class "C" & above. h) Directorate, Govt. of Maharashtra fire Services/ Chief Fire Officer, Mumbai Municipal Corporation fire Services Contractor License. i) A Certificate regarding satisfactory completion of minimum one such type of work costing Rs.3.00 Lakh in government building. j) An Annual Turnover certificate from the registered Chartered Accountant of at least Rs.7.00 Lakh for last Three years should be attached. k) Details of the other works tendered for and in hand with the value of the work unfinished on the last date of submission of tender (in form no. I) l) Details of works of Equivalent type and magnitude carried out by the Contractor. (in form no. II) m) Details of technical personnel on the rolls of tender (in form no. III) n) List of Tools, plant and machinery immediately available with the tenderer for use on this work. o) Attested copies of proofs regarding office & Service Centre located within Mumbai/Navi Mumbai/Thane Municipal corporation jurisdiction since last Three years. p) Attested copy of Registered Partnership deed if the tenderer is a partnership firm and power of attorney. q) Attested copy of Company registration certificate if the tenderer is a limited/pvt. Limited firm and power of attorney r) A valid Solvency Certificate in original or attested true copy of Rs. 2 Lakh form the Scheduled/Nationalized Bank i.e. valid for 12 months from the date of release of tender. Important Note: 1) All Xerox copies of certificate/documents etc. should be attested by any Government Gazetted Officer. 2) Please note that omission to attach any document will invalidate the tender Envelope No.2 (Main Tender):- The second envelope clearly marked as envelope No.2 shall contain only the main tender including the common set of condition/stipulations issued by the Department after the Pre-tender Conference. A tender submitted without this would be considered as invalid. The Contractor will have to sign the original copy of the tender papers and the drawing according to which the work is to be carried out. He shall also have to give a declaration to the effect that he was fully studied the plans, specifications, local conditions, availability of labour and materials and that he has quoted his rates with the consideration to all these factors. The tenderer should quote his offer on Schedule B of the tender as item rates or percentage of estimated rates at the appropriate place of tender documents (on page No. 26 ) to be submitted only in envelope No.2. He should not quote this offer anywhere directly or indirectly in envelope No.1. The Contractor shall quote for the work as per details given in the main tender and also based on the detailed set of conditions issued/additional stipulations made by the Departments informed to his by a letter from Chief Engineer/Superintending Engineer after Pretender Conference. This tender shall be unconditional.

18 18 Even though the tenderers meet the above requirement they are subject to be disqualified if they have made misleading or false representations in the forms statements and attachments submitted in proof of the qualification requirements AND/ OR Record of proof performance such as abandoning the works, not properly completing the contract, inordinate delay in completion or work litigation history or financial failures etc. 3.4 SUBMISSION OF TENDER :- i) The two sealed envelopes No.1 and 2 shall be again put together in one common cover and sealed. This sealed cover shall be marked on the left hand top corner Tender for the Work of Est. No. OWD/OW/211 OF Providing Minor Repairs & Servicing to fire hydrant system at P.L. Deshpande, Maharashtra Kala Academy, Prabhadevi,Dadar, Mumbai 28. ii) The full name and address of the Tenderer and the name of the authorized agent delivering the sealed cover containing the tender shall be written on the bottom left hand corner. If submitted by post, the sealed envelope marked as above, shall be enclosed in another cover properly addressed and shall be sent by Registered Post Acknowledgement Due. The date and time for receipt of envelope containing tender shall strictly apply in all cases. The tenderers should ensure that their tender is received by the Superintending Engineer, Mumbai Region Electrical Circle, P.W.D., Bandhkam Bhavan Bldg., 3rd Floor, 25, Marzban Road, Fort Mumbai before the expiry of date and time. No delays on account of any cause will be entertained for the late receipt of tender. Tender offered or received after the date and time is over will either not be accepted or if inadvertently accepted, will not be opened and shall be returned to the tenderer unopened. iii) All Xerox copies submitted in connection with tender shall be attested by any Government Gazetted Officer only. Otherwise their tender will not be considered for further action and envelope No.2 will not be opened. 3.5 OPENING OF TENDERS :- On the date specified in the tender notice following procedure will be adopted for Opening of the tender. Important points to be noted by the Tenderer:- A. i) On receipt of blank tender form the tenderer should ensure that no correction or over writing or erasers is left out to be attested by the Executive Engineer. ii) It should be specifically seen by the tenderer that the rates and place of delivery are entered in Schedule A of the agreement form. iii) The offer in percentage should be written both in words and I figures in the agreement form only on page No. 26. iv) No alterations and additions in the form of tender and in the schedule no addition in form of special stipulations are permitted. If any of these is found, the tender may be summarily rejected. v) The offer shall be inclusive of all taxes, octroi, rates and cesses. vi) In the event of tender being submitted by a firm, it must be signed separately byeach partner thereof and in event of absence of any partner, it shall be signed on his behalf by a person holding a power of attorney authorising him to do so. vii) The tenderer shall be deemed to have studied all plans/specifications terms conditions of the tender and made himself/themselves acquainted with the site conditions, availability of labour, basic materials, water, electricity etc. submitting the