EDMOND PLANNING COMMISSION 20 S. Littler, Edmond, Oklahoma Tuesday, October 18, :30 p.m.

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1 City of Edmond NOTICE OF PUBLIC MEETING The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please allow at least 48 hours prior to the scheduled meeting. Contact the ADA Coordinator by phone: , TDD: , or ADAcoordinator@edmondok.com. Notice: Members of the Planning Commission will gather prior to the regular meeting in the Planning and Public Works Building, Room #127 beginning at 4:55 p.m. this time for dinner. No Planning Commission business will be discussed or acted upon at this time. This is an informal gathering and members of the public and press are welcome to attend. Meals will only be provided to members of the Planning Commission and staff. AGENDA EDMOND PLANNING COMMISSION 20 S. Littler, Edmond, Oklahoma Tuesday, October 18, :30 p.m. CITY COUNCIL WORKSHOP 1. Call to Order: 2. Approval of Minutes: October 4, Case # Z Public Hearing and Consideration of Edmond Plan Amendment from Single Family Dwelling District and Single-Family Dwelling Planned Unit Development to Commercial Planned Unit Development for Las Palomas at Saratoga Farms Event Center generally located east of Santa Fe Avenue, a half-mile north of Covell Road. (CAM Women s Production, LLC) 4. Case #Z Public Hearing and Consideration of Rezoning from A Single-Family Dwelling District and A Single-Family Dwelling District Planned Unit Development to Commercial Planned Unit Development for Las Palomas at Saratoga Farms Event Center generally located east of Santa Fe Avenue, a half mile north of Covell Road. (CAM Women s Production, LLC) 5. Case #U and #SP Public Hearing and Consideration of Specific Use Permit, to include a Site Plan for Faith Bible Church for a an addition to the existing church located at 600 North Coltrane Road. (Faith Bible Church) 6. Case #SP Public Hearing and Consideration of Site Plan approval for Country Inn & Suites Hotel, located on the east side of Kelly Avenue, one-quarter mile south of 15th Street. (Dale Jackson) 7. Case #U and Case #SP Public Hearing and Consideration of Specific Use Permit to include a Site Plan, to replace an existing cell tower with a tower located at 3840 East 2nd Street. (U.S. Cellular)

2 8. Case# SP Public Hearing and Consideration of Site Plan approval to include a ground sign variance, Case #VA for a Chick-fil-A Restaurant located on the west side of Shoppes at Fox Lake. (Chick-fil-A) 9. New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.) 10. Adjournment.

3 Planning Commission 2. Meeting Date: 10/18/2016 From: Bob Schiermeyer Department: Planning/Zoning RE: Approval of Minutes: October 4, 2016 Information Minutes Attachments

18 Planning Commission 3. Meeting Date: 10/18/2016 From: Bob Schiermeyer Department: Planning/Zoning RE: Information Case # Z Public Hearing and Consideration of Edmond Plan Amendment from Single Family Dwelling District and Single-Family Dwelling Planned Unit Development to Commercial Planned Unit Development for Las Palomas at Saratoga Farms Event Center generally located east of Santa Fe Avenue, a half-mile north of Covell Road. (CAM Women s Production, LLC) Item was continued to the October 18, 2016 Planning Commission meeting at the request of the applicant. 1. Infrastructure: Water is generally available and along Santa Fe. This use will require city water and that will be extended by the developer. The owner was not planning to sub-divide the property or provide a plat. All the easements would be provided and there would be site plan approval. There is sufficient land for a septic tank or aerobic system, whichever is approved by DEQ. No lagoon or alternate sewer treatment is appropriate. 2. Traffic: Parking is available for 180. A traffic study is not anticipated. The Driveway Separation Standards have been met and there will be a deceleration lane on Santa Fe. The City Standard is for sealed surface paving and where the fire truck and garbage trucks are needed the sealed surfacing needs to be substantial enough for the weight of the trucks. An alternative surfacing is being requested for the parking lots. The Engineering Department is familiar with this request and does not support it. The developer wants to install a right turn lane to pull into the driveway. The Engineering Department has suggested a widening lane along Santa Fe along with the right-of-way required by the Transportation Study. 3. Existing zoning pattern: North Immediately surrounding the property A Single-Family South Immediately surrounding the property A Single-Family East Immediately surrounding the property A Single-Family West Immediately surrounding the property A Single-Family 4. Land Use: North Single-Family South Single-Family East Single-Family West Single-Family 5. Density: N/A 6. Land ownership pattern: North Mrs. McNeill owns all the surrounding property. South Mrs. McNeill owns all the surrounding property. East Mrs. McNeill owns all the surrounding property. West Mrs. McNeill owns all the surrounding property. 7. Physical features: Previously used as a horse farm. 8. Special conditions: None 9. Location of Schools and School Land: The nearest school would be Cross Timber Elementary on Kelly Avenue

19 between Sorghum Mill and Coffee Creek. 10. Compatibility to Edmond Plan: Do to the scale of the project and the open space around the site, it is very compatible. 11. Site Plan Review: Required. Las Palomas PlAm Attachments

24 Planning Commission 4. Meeting Date: 10/18/2016 From: Bob Schiermeyer Department: Planning/Zoning RE: Information Case #Z Public Hearing and Consideration of Rezoning from A Single-Family Dwelling District and A Single-Family Dwelling District Planned Unit Development to Commercial Planned Unit Development for Las Palomas at Saratoga Farms Event Center generally located east of Santa Fe Avenue, a half mile north of Covell Road. (CAM Women s Production, LLC) Item was continued to the October 18, 2016 Planning Commission meeting at the request of the applicant. Attorney Randel Shadid is representing Cheri McNeill in requesting a 13 acre PUD for an event center. This use would generally be an E-1 level Commercial Use. The owner wants to allow for any office, restaurant, or retail sales as a part of the PUD. Mrs. McNeill owns a larger tract of land around this project and also lives on the property. Saratoga Farms Addition is located to the east, Mitch Park is located to the south, Kanalys North Country is located to the west. There is substantial open space between this use and the nearest home in the Saratoga Addition. The parking for the facility is located east of Santa Fe and a new drive approach will be required on Santa Fe with a deceleration lane. The event center is anticipated to seat 350 people, there will be indoor and outdoor activities. There is an existing barn on the property and the new building is immediately south of the barn. City water will be extended for this use. This is a very compatible use as to location. Since the last meeting the PUD has been amended: Hours of operation (7 days a week for activities. Available 7:00 a.m. to 11:00 p.m. for outdoor activities and 7:00 a.m. to 1 a.m. for indoor activities. The driveway will be gated on Santa Fe Avenue (this will have to comply with the fire department requirements, for a gated access) One ground sign will be provided for on Santa Fe Avenue. The detail will be provided with the site plan. Alternate surfacing for the road is not being requested. We will construct the driveway from Santa Fe to the facility in hard surface paving per the City of Edmond requirements. The only place we are requesting an alternate surface is on the parking lot only. The plan is to match the look of the existing barn with metal siding and with some stone veneer. The City water will be extended for fire service with the appropriate fire hydrants and the DEQ Standards for septic tanks or aerobic systems will be used for waste water treatment. Las Palomas at Saratoga Rez Attachments

36 Planning Commission 5. Meeting Date: 10/18/2016 From: Bob Schiermeyer Department: Planning/Zoning RE: Information Case #U and #SP Public Hearing and Consideration of Specific Use Permit, to include a Site Plan for Faith Bible Church for a an addition to the existing church located at 600 North Coltrane Road. (Faith Bible Church) Planning Department: 1. Existing zoning Basic zoning is A Single Family Dwelling there have been numerous Specific Use Permits approved for the property 2. Setbacks The nearest setback to the south is 117 feet and the setback to the east is 79 feet, which is the same as the existing building. The nearest setback to Coltrane Road is 185 feet. There are no new buildings to the north. All of the new construction is to the south of the existing church. 3. Height of building Two buildings are two story and one is a single story. 35 feet to the plate of the roof line and another 10 feet to the ridge of the roof line. A tower located at the entry is 52 feet. 4. Parking No new parking is required, since the building is an educational building. The parking is based on the seating in the sanctuary. There are five handicapped parking nearest the new building construction. 5. Lot size 387,522 square feet 6. Lighting Plan No new light poles are planned. 7. Signage No new signage is planned. 8. General architectural appearance The building is a combination of brick and EIFS. The addition has a pitched roof with composition shingles. Color rendering has been provided. Some of the exterior is limestone veneer. The church owns nine acres. The setbacks are substantial for the two story building. The new building will be constructed in the open area on the southwest portion of the site, with another addition in the southeast portion. 9. Sensitive borders Thunderhead Hills is located to the south, Deer Crossings is located to the north and east. The setbacks are compliant treating this as a commercial building. Fencing is located along the south and the east. Lighting and Dumpster Standards are will not change from what has already been approved and constructed. 10. Mechanical equipment The roof is pitched. There is no mechanical on the roof that can be observed. 11. Fencing/screening Fencing is located on most of the east and the south elevations. Pedestal Oil Company operates a well on the east side of the property. They have a requirement that no fence could be within 100 feet of the well head. This is why there is no fence there and using the oil company standard there will not be a fence. The requirement could remain in the event that the well is plugged someday. Engineering Department: 12. Driveways, access management and paving No new driveways on Coltrane Road.

37 13. Water and wastewater plans Water and sewer have been connected for service. 14. Drainage, detention and grading Plans have been previously approved. Building and Fire Code Services: 15. Applicable Building Code, Fire Code All restrooms inside classrooms must be accessible. Fire sprinklers are required. The building is to be equipped with an automatic sprinkler system Ensure the fire department connection is within 100ft of a fire hydrant The fire control room shall be equipped with exterior access only Dimensions-Fire apparatus access roads shall have an unobstructed width of not less than 20 feet, the closest edge of which must be at least 10 feet from the building, except for approved security gates in accordance with Section 503.6, and an unobstructed vertical clearance of not less than 14 feet. Surface-Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be surfaced so as to provide hard surface all-weather driving capabilities. Such access roads shall be complete before construction progresses to the first use of combustible materials. Grade-Fire apparatus access roads shall not exceed eight percent in grade. Access road width with a hydrant-where a fire hydrant is located on a fire apparatus access road, the minimum road width shall be 26 feet, exclusive of shoulders. Landscaping/Urban Forestry: 16. Lot area = 387,522 sf % required = 10 This landscape plan replaces the one that was approved with SP The new plan includes a survey of existing trees, as well as new plant material that will be planted around the addition. Landscaped area required: 38,752.2 SP Landscape area: 102,819 Frontage area required: 19,376 SP Frontage area: 45,000 Total PU required: 3,100 SP Total PU: 4,080 PU within frontage required: 1,550 SP PU within frontage: 1,901 Evergreen PU required: 1,240 SP Evergreen PU: 2, Solid Waste No change in the solid waste pickup but no additional dumpster. The location is in the southeast portion of the property. 18. Electric Edmond Electric will serve. Faith Bible SUP SP Attachments

40 Planning Commission 6. Meeting Date: 10/18/2016 From: Bob Schiermeyer Department: Planning/Zoning RE: Information Case #SP Public Hearing and Consideration of Site Plan approval for Country Inn & Suites Hotel, located on the east side of Kelly Avenue, one-quarter mile south of 15th Street. (Dale Jackson) There are no changes in the original site plan approved March 17, The site plan approval does not include building code compliance. In 2017 a new building code will be adopted and all the standards that apply to that will be required. This also applies to fire codes. Mr. Jackson has done the Hundred Oaks plat separate from the site plan. Grading plans, drainage plans, utility plans, sidewalk and driveway paving plans may need modification from the 2015 approval and will have to be brought current to fully qualify for a building permit through the Building and Engineering department. Approval of the site plan does not guarantee automatic building permit approval. Planning Department 1. Existing zoning F-1 Light Industrial. 2. Setbacks The front setback is 76 feet from the property line on Hundred Oaks Drive. The west setback is 74 feet from the property line and the east setback is 77 feet from the property line. The lot to the west next to Kelly Avenue is 416 foot wide from the west boundary of the subject lot. At this time this meets the separation that is required for the bar usage inside the hotel. 3. Height of building Three stories at 37 feet, but to the tallest point of the roof, it is 45 feet. Height allowed is 45 feet. 4. Parking The building contains 83 rooms, 93 parking spaces are provided. The use does contain a bar in addition to the Hotel space the project is not over parked. The building contains 46,971 square feet. 5. Lot size 119,096 square feet or 2.73 acres. 6. Lighting Plan The light poles do not exceed 24 feet including the base. There are no homes within three-quarters of a mile from this site. 7. Signage One monument sign is allowed, 6 feet tall, 42 square feet. The wall signs are expected on three sides of the building. No variances to size. 8. General architectural appearance The exterior is partial stone and fiber cement siding. The roof is a standing seam metal on the taller part of the building. Most of the roof is flat. Wall mounted air conditioning units flush with the windows will be the primary mechanical. Vents are still provided on the roof to meet the Building Code rules. Renascent Hospitality LLC, was planned as the original operator. Mr. Jackson is the owner and the person that will follow through with the building permit. 9. Sensitive borders N/A 10. Mechanical equipment Some equipment is on the roof and screened by cement paneling; otherwise units are wall mounted.

41 11. Fencing/screening N/A, except for the dumpster enclosure. Engineering Department 12. Driveways, access management and paving The Hundred Oaks plat has been accepted. Two drive approaches will be allowed on Hunters Oak Drive. 13. Water and wastewater plans Water and sewer are adjacent to the lot because the plat has been completed. 14. Drainage detention and grading The drainage is located offsite and is still being completed, since the location was not directly on the platted property. Building and Fire Code Services Applicable Building Code, Fire Code Fire Sprinkler- The building will be and is required to be fire sprinkled. Fire Hydrant & Locations Approved Fire Department Access- Approved. Radius at corners will be modified as discussed with Satish with Eagle Consultants Fire Flow 2875 GPM; This area will support the required fire flow Gates None shown or approved Landscaping/Urban Forestry 15. Lot area = 119,096sf % required = 12 Landscaped area required: 14, SP Landscape area: 47,921 Frontage area required: 7,146 SP Frontage area: 22,628 Total PU required: 1,143 SP Total PU: 1,170 PU within frontage required: 572 SP PU within frontage: 635 Evergreen PU required: 457 SP Evergreen PU: Solid Waste Department Bob Masterson Solid Waste Superintendent has reviewed the plans. The dumpster enclosure is screened and is very accessible by the Solid Waste vehicles. 17. Edmond Electric Department - Edmond electric will serve with the appropriate easements. Country Inn & Suites SP Attachments

57 Planning Commission 7. Meeting Date: 10/18/2016 From: Bob Schiermeyer Department: Planning/Zoning RE: Information Case #U and Case #SP Public Hearing and Consideration of Specific Use Permit to include a Site Plan, to replace an existing cell tower with a tower located at 3840 East 2nd Street. (U.S. Cellular) Tracey Malone with Faulk and Foster is representing U.S. Cellular to replace the existing stealth designed cell tower located at the Holiday Inn Express & Suites at 3840 East 2 nd Street. The reason for the new tower is to use new equipment and antennas which are slightly larger than the existing equipment. There will be no change in the height of the tower which is 127 feet tall. The antennas are enclosed within the tower structure. That is why it is a stealth facility. In addition when the City Council approved this tower in March 22, 2004 the company was required to fly the American flag on the tower. U.S. Cellular is ready to continue that standard. The property is zoned E-1 General Commercial which allows a cell tower. Since the approval in March 22, 2004 and the fact that this tower had the stealth requirement and flag requirement a reconsideration is required. Those are not automatic standards although a cell tower is a permitted use in E-1 General Commercial. This issue was reviewed with the city attorney. The U.S. Cellular staff will require a 30 day performance evaluation which requires two poles to be on the property for at least that 30 day period. There is no intent of this request to keep both towers. U.S. Cellular SUP SP Attachments

60 Planning Commission 8. Meeting Date: 10/18/2016 From: Bob Schiermeyer Department: Planning/Zoning RE: Information Case# SP Public Hearing and Consideration of Site Plan approval to include a ground sign variance, Case #VA for a Chick-fil-A Restaurant located on the west side of Shoppes at Fox Lake. (Chick-fil-A) Planning Department: 1. Existing zoning F-1 Light Industrial 2. Setbacks Front setback is 75 feet from the front property line, side setback to the south is 18 feet, west setback is 157 feet, and the setback to the north is 129 feet. Chick-fil-A is not planning to purchase any of the land. There has been no lot split to divide the property. So the setbacks are measured from the leased boundary. 3. Height of building 24 feet 4. Parking 60 parking space. The building is 5,010 square feet. 5. Lot size 69,509 square feet or 1.60 acres 6. Lighting Plan Lighting plan has been provided. The overall height of the pole and base cannot exceed over 24 feet. The pole is shown at 25 feet on the plans. This will need to be modified for compliance. 7. Signage 12 foot tall and square feet, which will be the same size of Taco Bell. The base will need to be brick matching the building. The sign cannot be placed in the utility easement. The four wall signs do comply with the allowed size. There can be no light trimming the building silhouette along I General architectural appearance Red and tan brick referred to as Red Velour and Silverstone. The roof is flat and the HVC is screened by the parapet wall. 9. Sensitive borders N/A 10. Mechanical equipment Located on the roof screened by the parapet wall. 11. Fencing/screening None required, except for the dumpster enclosure, which is required to be brick matching the building. Engineering Department: 12. Driveways, access management and paving No new driveways are planned. Driveways are shared by the plat improvements. 13. Water and wastewater plans Water and sewer are being connected for service. 14. Drainage, detention and grading Drainage detention has been provided for by the plat. Building and Fire Code Services:

61 15. Applicable Building Code, Fire Code The building will be equipped with an automatic fire sprinkler system and fire alarm system. The fire department connection shall be located within 100ft of a fire hydrant, or an additional fire hydrant shall be added. The fire department connection shall be easily accessible to fire apparatus and protected from other vehicles. Fire department vehicle access is determined in accordance with the IFC and Title 17 of the Edmond City Ordinance. Access is acceptable for this project. The surface of the fire department access roads shall be in accordance with the IFC and Title 17. The surface of these roads shall be designed and maintained to support the imposed loads of the fire apparatus. The roads shall be cement or asphalt and provide all-weather access. These access roads shall be complete before the project reaches the point that combustible materials are stored or used. The grade of the fire apparatus roads shall not be greater than 8 percent in accordance with Title 17. Landscaping/Urban Forestry: 16. Lot area = 69,509 sf % required = 0 Landscaped area required: 0 SP Landscape area: 17,893 Frontage area required: 4,692 SP Frontage area: 4,692 Total PU required: 1,501 SP Total PU: 1,675 PU within frontage required: 751 SP PU within frontage: 751 Evergreen PU required: 601 SP Evergreen PU: Solid Waste Dumpsters will be located on the west side of the building. 18. Electric Edmond Electric will serve. Chick-fil-A SP Chick-fil-A sign Attachments

# 7 ) UN MY PLACE HOTEL SPECIAL USE PERMIT PUBLIC HEARING

# 7 ) UN MY PLACE HOTEL SPECIAL USE PERMIT PUBLIC HEARING # 7 ) UN-53-16 MY PLACE HOTEL SPECIAL USE PERMIT PUBLIC HEARING STAFF REPORT To: Planning Commission Meeting date: September 14, 2016 Item: UN-53-16 Prepared by: Marc Jordan GENERAL INFORMATION: Applicant: