AGENDA City/County Manager s Technical Advisory Committee

Transcription

1 1. Attendance AGENDA City/County Manager s Technical Advisory Committee Council of Governments Thursday, January 11, :00 AM LOCATION: San Bernardino County Transportation Authority First Floor Lobby - Board Room 1170 W. 3rd Street, 2nd Floor, San Bernardino, CA SCAG Update Hasan Ikhrata, Executive Director, SCAG A general update of activities at SCAG including the 6th Cycle Regional Housing Needs Assessment, grant opportunities, and initiation of the 2020 RTP/SCS. 3. SCAG Local Input and Envisioning Process for the Regional Housing Needs Assessment (RHNA) and 2020 RTP/SCS Kimberly Clark, Regional Planning Specialist, SCAG An overview of the Bottom-Up Local Input and Envisioning Process for the 2020 RTP/SCS and RHNA: In preparation for Southern California s next Regional Transportation Plan and Sustainable Communities Strategy (RTP/SCS) and Regional Housing Needs Assessment (RHNA), SCAG will be engaging with local jurisdictions and subregions to establish an accurate picture of base land use, anticipated population/household/employment growth, resource areas, sustainability practices, and local transit-supportive measures in the region. SCAG will be meeting one-on-one with every jurisdiction to review and update this information with local staff. The deadline for delivering input to SCAG will be October 1, Finalized datasets will then be used to develop potential scenarios for the 2020 RTP/SCS, through a structured and collaborative engagement with local jurisdictions, CTCs, a broad range of stakeholder groups, and the general public. Input from jurisdictions on locally anticipated household and population growth will also be used by SCAG as part of the regional housing need determination process with the California Department of Housing and Community Development (HCD). The timeline for the RHNA process is under development, and will be finalized by Summer Attachment 1 is included for your reference. 4. Council of Governments Funding and Organization Duane Baker, SBCOG A discussion of the services and work plan as well as the funding for the Council of Governments. Attachment 2 is included for your reference.

2 5. City/County Conference Update John Gillison, Rancho Cucamonga Update on the 2018 Conference planning. Transportation 6. SB 1 Local Partnership Program Funding Policies Andrea Zureick, SBCTA SBCTA will receive approximately $6 million annually in Local Partnership Program funds. Staff will begin the process of developing policies for how those funds will be allocated and seeks feedback. Public Comment Brief comments by General Public ADJOURNMENT The next meeting of the City/County Manager s Technical Advisory Committee is March 1, 2018

3 Meeting Procedures and Rules of Conduct Meeting Procedures - The Ralph M. Brown Act is the state law which guarantees the public s right to attend and participate in meetings of local legislative bodies. These rules have been adopted by the Board of Directors in accordance with the Brown Act, Government Code et seq., and shall apply at all meetings of the Board of Directors and Policy Committees. Accessibility - The SBCTA meeting facility is accessible to persons with disabilities. If assistive listening devices or other auxiliary aids or services are needed in order to participate in the public meeting, requests should be made through the Clerk of the Board at least three (3) business days prior to the Board meeting. The Clerk s telephone number is (909) and office is located at 1170 W. 3 rd Street, 2 nd Floor, San Bernardino, CA. Agendas All agendas are posted at 1170 W. 3 rd Street, 1st Floor, San Bernardino at least 72 hours in advance of the meeting. Staff reports related to agenda items may be reviewed at the SBCTA offices located at 1170 W. 3 rd Street, 2 nd Floor, San Bernardino and our website: Agenda Actions Items listed on both the Consent Calendar and Discussion contain recommended actions. The Board of Directors will generally consider items in the order listed on the agenda. However, items may be considered in any order. New agenda items can be added and action taken by two-thirds vote of the Board of Directors or unanimous vote of members present as provided in the Ralph M. Brown Act Government Code Sec (b). Closed Session Agenda Items Consideration of closed session items excludes members of the public. These items include issues related to personnel, pending litigation, labor negotiations and real estate negotiations. Prior to each closed session, the Chair will announce the subject matter of the closed session. If action is taken in closed session, the Chair may report the action to the public at the conclusion of the closed session. Public Testimony on an Item Members of the public are afforded an opportunity to speak on any listed item. Individuals wishing to address the Board of Directors or Policy Committee Members should complete a Request to Speak form, provided at the rear of the meeting room, and present it to the Clerk prior to the Board's consideration of the item. A "Request to Speak" form must be completed for each item an individual wishes to speak on. When recognized by the Chair, speakers should be prepared to step forward and announce their name and address for the record. In the interest of facilitating the business of the Board, speakers are limited to three (3) minutes on each item. Additionally, a twelve (12) minute limitation is established for the total amount of time any one individual may address the Board at any one meeting. The Chair or a majority of the Board may establish a different time limit as appropriate, and parties to agenda items shall not be subject to the time limitations. Members of the public requesting information be distributed to the Board of Directors must provide 40 copies of such information in advance of the meeting, except for noticed public hearings. Information provided as public testimony is not read into the record by the Clerk. The Consent Calendar is considered a single item, thus the three (3) minute rule applies. Consent Calendar items can be pulled at Board member request and will be brought up

4 individually at the specified time in the agenda allowing further public comment on those items. Agenda Times The Board is concerned that discussion take place in a timely and efficient manner. Agendas may be prepared with estimated times for categorical areas and certain topics to be discussed. These times may vary according to the length of presentation and amount of resulting discussion on agenda items.public Comment At the end of the agenda, an opportunity is also provided for members of the public to speak on any subject within the Board s authority. Matters raised under Public Comment may not be acted upon at that meeting. Public Testimony on any Item still applies. Disruptive or Prohibited Conduct If any meeting of the Board is willfully disrupted by a person or by a group of persons so as to render the orderly conduct of the meeting impossible, the Chair may recess the meeting or order the person, group or groups of person willfully disrupting the meeting to leave the meeting or to be removed from the meeting. Disruptive or prohibited conduct includes without limitation addressing the Board without first being recognized, not addressing the subject before the Board, repetitiously addressing the same subject, failing to relinquish the podium when requested to do so, bringing into the meeting any type of object that could be used as a weapon, including without limitation sticks affixed to signs, or otherwise preventing the Board from conducting its meeting in an orderly manner. Your cooperation is appreciated!

5 Attachment 1 1/4/2018 Bottom Up Local Input and Envisioning Process for the 2020 RTP/SCS 2020 RTP/SCS Plan Development Process Input from Local Jurisdictions Input from Partner Agencies (e.g. CTCs) Input from Other Stakeholders Regional Base Case Collaborative Envisioning & New Technology Adoption System Impacts: Transportation & Emissions Outcomes; Sustainability, Housing, and Economic Co Benefits Regional Transportation Plan & Sustainable Communities Strategy 1

6 1/4/2018 Bottom Up Local Input and Envisioning Process Phases and Schedule Concurrent Process: Regional Housing Needs Assessment (June 2017 Fall 2021) Phase 4: Engagement with the General Public on Potential Options for the SCS (Winter 2019 Spring 2019) Phase 3: Regional Collaboration on Scenario Development (Spring 2018 Spring 2019) Phase 2: One on One Outreach and Local Input on Planned Growth (October 2017 October 2018) Phase 1: Regular Technical Consultation (June 2017 Spring 2020) Phase Two: One on One Outreach and Local Input on Planned Growth Transit Supportive Policies Current Plans and Programs Future Transit Supportive Policies Future Plans and Programs 2158 Factors (impacting housing growth) Existing Land Use & Resource Areas Current Population, Households, and Employment Future Transit & Planned Infrastruct. Land Use Future Population, Households, and Employment Present Future Input from Local Jurisdictions Phase kicks off October 31, 2017 and concludes October 1,

7 1/4/2018 Phase 2 Data Package Core Data Elements Land Use Growth Provide Input via SCAG s Data/Map Book or Scenario Planning Model Data Management Site (SPM DM) Housing Units Transportation Administrative Resource Areas Supplemental Data Elements Boundaries (available June 2018) Transit Supportive Policies Sidewalk, Trails, Bike/Ped Volume Data Public Health Data Local Input Survey Other Local Practices & Sustainability Policies Provide Input via Survey Monkey or Hard Copy Survey Bottom Up Local Input and Envisioning Process Guiding Principles SCAG will engage with jurisdictions one on one to establish a regional profile of base land use, population, household and employment growth, resource areas, sustainability practices, and local transit supportive plans and policies. SCAG will also seek input from CTCs on planned transportation infrastructure through the horizon year of the RTP/SCS. SCAG will assess the GHG reduction potential of existing plans and policies in the Southern California region, including the establishment of an RTP/SCS base case that takes into account local land use policies, planned growth, sustainability practices, resource areas, transit supportive plans and policies, and anticipated transportation improvements for the RTP/SCS. SCAG will develop multiple scenarios that explore a range of land use and transportation strategies. These scenarios will illustrate the impact of distinctive policy and investment choices, and will be examined in relation to the base case in order for the Regional Council and Policy Committees to evaluate the merits of regional decisions for the Plan. Feedback on potential GHG reduction strategies will be solicited from local jurisdictions, CTCs, and other stakeholders through regional collaboration prior to inclusion in the draft SCS. SCAG will also engage with the general public to help inform the draft SCS scenarios, in accordance with SB 375 and SCAG s updated Public Participation Plan. The RHNA will be developed in coordination with the RTP/SCS. Input from local jurisdictions throughout the process will be accepted from each jurisdiction s city manager, community development/planning director; at their option, jurisdictions may elect to have the governing body approve local input. 3

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17 Attachment 2 San Bernardino Associated Governments 1170 W. 3rd Street, 2nd Fl, San Bernardino, CA Phone: (909) Fax: (909) Web: San Bernardino County Transportation Commission San Bernardino County Transportation Authority San Bernardino County Congestion Management Agency Service Authority for Freeway Emergencies Date: January 4, 2018 Subject: Council of Governments Funding Minute Action AGENDA ITEM: 25 Recommendation: That the Board authorize that the San Bernardino Council of Governments add Other Monetary Obligations of $194,163 to be divided evenly among each agency for the purpose of supporting Council of Government activities. Background: The Council of Governments (COG) Ad Hoc Committee met on December 6, 2017 to discuss COG funding. With the recent loss of sustaining revenue, the current COG budget exceeds revenue by approximately $881,350. The Ad Hoc Committee reviewed how much additional revenue would be necessary to maintain one full time equivalent (FTE) position dedicated to COG activities. The Ad Hoc Committee also discussed what level of activity could be supported with existing revenue. The COG is expected to collect revenue of $248,545 in Fiscal Year 2018/2019. With adjustments to the budget, COG expenditures are expected to be reduced to $442,708 in Fiscal Year 2018/2019. Expenditure Fiscal Year 2017/2018 Budget Fiscal Year 2018/2019 Budget Salaries $ 220,900 $ 116,384 Fringe $ 226,750 $ 119,468 Indirect $ 368,770 $ 90,056 General Operations $ 315,120 $ 116,800 Total Dedicated COG Expenditures $ 1,131,540 $ 442,708 This level of expenditure will provide for one dedicated FTE for COG activities but requires additional revenues of $194,163. If that additional $194,163 were spread evenly among the 25 members of SBCOG it would equal $7,767 per agency. The Ad Hoc Committee also discussed the impact to the COG of keeping the Fiscal Year 2018/2019 budget within the annual revenue of $248,545. This would require that dedicated staff for the COG be reduced to under ½ FTE. Entity: San Bernardino Council of Governments

18 Board of Directors Agenda Item January 4, 2018 Page 2 It is important to remember that in addition to the annual revenue there is also a fund balance of about $2.4 million. If some of the fund balance is used to offset contract and other operations costs then more funds can be used for staff time. The Ad Hoc Committee discussion included concerns by smaller or more isolated agencies that they received less benefit from a COG and were less interested in increasing what they pay to support the activity. Other viewpoints were that one FTE is not enough to have a robust COG work plan and that even more staffing could be warranted. There was also discussion about a scenario in which sub regions or smaller collections of cities could join together to fund COG activities for their benefit separate from the COG functions supported by all agencies. These separate activities would be overseen by the dedicated COG staff and could utilize contract employees/firms to carry out the work. The COG mission is very broad and is specifically vague. That is the strength of a COG to respond to issues that don t always fit neatly into any other agency s operations or are at a scale that is larger than a single jurisdiction. The COG is the only institution where every city and the County have a seat at the table to deal with a broad range of issues. If SBCOG did not exist there would be no forum to discuss issues like education, the opioid crisis, economic development, regional ambulance contract, or public safety and criminal justice. Those are just a few examples as there are many other subject areas where the COG has facilitated discussion or joint action on issues of concern to more than one of our agencies. The current COG work program includes these Board priorities and ongoing projects: Ontario International Airport Authority (OIAA) Coordinate with OIAA, local and regional governments on ways to assist in the success of the airport. Status: Met with new OIAA management in November Will arrange for presentation to Board in early Economic Development Increase regional collaboration in economic development, encouraging intra-county coordination and sharing of resources for smaller jurisdictions. Status: Have had initial meeting with County EDA. Follow-up will take place in early 2018 to discuss countywide needs and coordination. Public Safety Communications o Facilitate discussion and seek grants to fund studies and improvements for regional public safety communications o Be the regional voice to educate policy makers and assist network communications between agencies Status: Participating with working group of dispatch centers and public safety agencies on needs and work plan. Regional Trails Coordinate development, funding and improvement of regional trails. Status: Assisted County and Fontana with grant funding request. That effort was unsuccessful. Will seek additional opportunities with other agencies. Emergency Preparedness Find new ways for regional collaboration in emergency preparedness. Status: Efforts focused on public safety communications. Tourism Explore opportunities to enhance regional marketing and tourism. Status: No work to date. Will look at opportunities to combine with OIAA and existing countywide efforts. San Bernardino Council of Governments

19 Board of Directors Agenda Item January 4, 2018 Page 3 Opioid Abuse Seek grants for educational materials and programs on the issue and on model ordinances that cities can use to address the issue. Status: In cooperation with the County Department of Behavioral Health presented information on best practices to the Board in November Shared Services Create a platform for the implementation of the sharing of personnel and/or equipment that can be shared across jurisdictional lines. Status: Work to commence in January Speaker s Forum Create/plan a forum and issues or policies to be discussed by experts in the field. Status: Working to incorporate into the SBCOG and SBCTA website by the end of Census 2020 begin preparation for growth forecasting for the 2020 Census. Status: Have provided information to planning staff and city managers on the LUCA process. Helping to inform our agencies of all available technical workshops for updating address lists. Annual City/County Conference planning the logistics and program. Status: Conference scheduled for March 15 16, Broadband Access Work with regional agencies and local jurisdictions to improve broadband access in San Bernardino County. Status: Attended the Inland Empire Broadband Consortium October 4 th and will continue to work toward the implementation of the Inland Empire Broadband Infrastructure and Access Plan. Homelessness Work with County Homeless Coalition to coordinate training of local agency staff. Status: will continue to work with County of San Bernardino to complete the coordination of this training. Forest Management Plan Complete a Forest Management Plan for Cucamonga Canyon and Lytle Creek forest areas. Status: Will continue to work on the Draft Plan for Cucamonga Canyon and will begin work for the Lytle Creek Plan in Grant Writing and Management Contract Maintain a grant writing and management consultant for use by SBCTA and partnerships between local agencies. Status: The current contract will expire in June 2018, and staff will move forward with issuing a call for proposals and creating a new contract. Health in All Policies Community Vital Signs. Status: Work is ongoing for the creation and implementation of county wide goals and processes. Regional Meetings with Neighboring COGS. Status: Met with San Gabriel Valley Council of Governments to discuss regional concerns. Met with WRCOG on joint board meeting health policy agenda. For the most part, these COG work items are finite and they usually do not create an ongoing work program. As tasks are completed, staff capacity is freed up to move on to other projects. Some tasks do involve ongoing work but those efforts are not normally staff intensive and often involve coordinating efforts with other agencies performing the staff intensive work. In the past, the Board has confirmed its commitment to its role as a COG. The question now is how much of a role are the members willing to support. The table below shows the projected mandatory assessment and other monetary obligations paid by each agency for fiscal year 2018/2019 based on the current Board approvals. This amount paid by each agency consists of a mandatory assessment of $115,127 shared and adjusted each year based on population and assessed valuation for each agency and other monetary obligations of $133,419 (approved by the San Bernardino Council of Governments

20 Board of Directors Agenda Item January 4, 2018 Page 4 Board in 2015) shared equally by each member. The table also has columns showing an increase to other monetary obligations by a total of $194,163 to keep one FTE dedicated to COG purposes. There are different ways to split the additional $194,163 needed to keep one FTE dedicated to COG purposes and the Ad Hoc Committee asked that some of those methods be shown. The additional amount could be allocated evenly by agency, by a combination of assessed valuation and population as the mandatory assessment is, or by population only. Below is a table showing the amount each agency would be responsible for under different allocation methods. City FY 2019 Mandatory Assessment and Other Monetary Obligations (current) Add l. $194,163 Allocated Evenly Add l. $194,163 Allocated by Assessed Valuation and Population Add l. $194,163 Allocated by Population Adelanto $6, $7, $2, $3, Apple Valley $8, $7, $5, $6, Barstow $6, $7, $1, $2, Big Bear Lake $6, $7, $1, $ Chino $11, $7, $9, $7, Chino Hills $10, $7, $9, $7, Colton $7, $7, $3, $4, Fontana $15, $7, $17, $19, Grand Terrace $5, $7, $1, $1, Hesperia $9, $7, $6, $8, Highland $7, $7, $4, $4, Loma Linda $6, $7, $2, $2, Montclair $7, $7, $3, $3, Needles $5, $7, $ $ Ontario $16, $7, $18, $15, Rancho Cucamonga $16, $7, $19, $15, Redlands $9, $7, $7, $6, Rialto $10, $7, $8, $9, San Bernardino $14, $7, $16, $19, Twentynine Palms $6, $7, $1, $2, Upland $9, $7, $7, $6, Victorville $10, $7, $9, $11, Yucaipa $7, $7, $4, $4, Yucca Valley $6, $7, $1, $1, County $22, $7, $28, $27, TOTAL $248, $194, $194, $194, The Ad Hoc Committee recommended bringing forward the proposal to approve the additional $194,163 necessary to provide for one FTE dedicated to COG activities and for that amount to be shared evenly. San Bernardino Council of Governments

21 Board of Directors Agenda Item January 4, 2018 Page 5 Financial Impact: This item will increase the amount paid by member agencies to support Council of Government activities by $194,163 beginning in Fiscal Year 2018/2019. Reviewed By: This item was reviewed by and recommended by the Council of Governments Ad Hoc Committee on December 6, Responsible Staff: Duane Baker, Deputy Executive Director Approved Board of Directors Date: January 4, 2018 Witnessed By: San Bernardino Council of Governments