UC Green Building/Clean Energy Presidential Policy 2006 Implementation Status Report

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1 I a the University will set a goal for all new building Achieve 100% participation 1) Received agreement from all Utilities to provide SBD projects, other than acute-care facilities, to outperform the required provisions of the California Energy Code (Title 24) energy-efficiency standards by at least 20 percent of new projects in savings by Design (SBD) process analysis for all UC projects 2) Formed SBD users group from campus D&C staff. Held SBD training sessions at UCSF, UCSC, UCSD, UCD and the UC/CSU facilities conference 3) Exceeding Title 24 training courses provided on 4 separate dates and attended by all campuses 4) Receiving annual reports from utilities on projects registered in SBD I b The University of California will design and build all new buildings, except for laboratory and acute care facilities, to a minimum standard equivalent to LEED 2.1 Certified rating. To set up a process to certify LEED equivalency to Regents for all projects starting their planning process as of July 1, ) Received and approved campus baselines for seven campuses. Remaining three campuses will certify buildings through USGBC process I c Campuses will strive to achieve a standard equivalent to a LEED TM Silver rating or higher, whenever possible within the constraints of program needs and standard budget parameters Study the feasibility of adopting standard equivalent to LEED silver rating as UC policy 1) Merced, Santa Barbara, and Irvine have adopted LEED Silver standard 2) Of the 27 projects currently under the Policy, four have a proposed LEED Silver rating and eight propose a UC Silver rating. The remaining 11 are targeting a UC certified rating. Recent market escalations have affected the ability of projects to support higher ratings I d the University of California will design and build all Develop system for 1) Evaluated Labs21 environmental performance criteria new laboratory buildings to a minimum standard integrating Labs21 criteria scoring system and incorporated into UC Green Building equivalent to a LEED 2.1 Certified rating and the into new lab design. Work Policy Application Guide Laboratories for the 21 st Century (Labs21) Environmental Performance Criteria (EPC), as appropriate. The design process will include attention to energy efficiency for systems not addressed by the California Energy Code (Title 24). with USGBC in development of LEED for Labs 2) Received commitment from LBNL to assist with this effort 3) Held six Labs21 trainings for UC PMs, including an advanced course, and piloted a technical assistance training program through Labs21 with the Santa Cruz campus I e Any proposed exception from this standard may be requested administratively during preparation of the PPG. Any exception proposed after approval of the PPG will be treated as a scope change and processed in accordance with standard University procedures I f Further study will be conducted before a similar sustainable design policy for new acute-care facilities is adopted I g Any significant renovation projects involving existing buildings will also apply sustainability principles to the systems, components and portions of the building being renovated No exceptions have been requested at this time, all project are striving to achieve at least an equivalence of "Certified" level Approach to feasibility study for a policy in this area is under discussion in relation to the upcoming UCSF hospital project 1) Developed green building guidelines for renovation projects I h In consultation with the campuses, the Office of the President will develop an internal evaluation and certification standard based on the LEED and Labs21 measures I I Although the University certification standard of equivalency to LEED Certified will be internal, campuses may choose to pursue external certification through the LEED process, augmented with Labs21 criteria as appropriate for laboratory systems, in lieu of the internal process for a given project Develop a UC Green Building Application Guide 1) Application Guide developed, sent to campuses for comment and to guide baseline submittals 2) UCOP met in person with all campuses to review application guide and to explain baseline requirements Assure all projects subject Merced, Santa Barbara, and Irvine have declared that they to Green Building policy are will pursue certification through USGBC certified either internally by UC or through USGBC and that mandatory measures are in place Page 1

2 I j The measures required by this policy will be incorporated into all new building projects, other than acute care facilities, submitted for first formal scope and budget approval after the start of Fiscal Year ) Twenty-seven projects have had their budgets approved after the start of Fiscal Year and are listed along with their green building targets in Attachment II to 2006 Annual Report to Regents I k To the extent feasible within approved funding, campuses are encouraged to apply sustainability principles to all projects currently in design. 1) Developed list of past/current projects - 53 projects have included green building targets, including 29 seeking LEED certification I l The University planning and design process will include explicit consideration of lifecycle cost along Develop a consistent lifecycle cost analysis process 1) Using SBD to do lifecycle cost analysis on projects with other factors in the project planning and design for new design/retrofit process, recognizing the importance of long-term operations and maintenance in the performance of University facilities. projects to be utilized in decision making to determine operating and maintenance cost implications of design choices I m The University will explore the development of a standard methodology for sustainable policies and standards for facilities management of existing buildings, including assessing the LEED Existing Building (LEED -EB) evaluation tool being developed for this purpose. These policies and standards will address aspects of building cleaning, maintenance, and operation to include factors such as chemical usage, indoor air quality, utilities, and recycling programs To develop a program for sustainable facilities management for UC campuses 1) Submitted joint comments with UCSB, UCB, UCD on LEED-EB review draft 2) UCSB completed pilot project, received LEED Silver in Dec. '05; UCOP completed project, submitted application in Dec. '06 3) LEED-EB trainings have been held twice each at UCSB and UCSC, and once each at UCB and UCI; LEED-EB sessions were also organized at the '05 and '06 sustainabilit conferences 4) Secured outside funding and hired a LEED EB intern for UCOP pilot project 5) Formed systemwide Sustainable Operations Working Group 6) Drafted policy guidelines to require each campus to complete one LEED-EB pilot project by July 2008, and to create a plan to certify all major campus buildings as resources allow I n The University will work closely with the US Green Building Council, Labs21, the US Department of Energy, the US Environmental Protection Agency, State government, and other organizations to facilitate the improvement of evaluation methodologies to better address University requirements. Additionally, the University will work with the US Green Building Council to develop a selfcertification tool for University use To present coordinated information, review and program development needs to USGBC and other entities involved in environmental sustainability efforts. To maximize resources available from outside sources to support UC s sustainability policies and practices 1) Coordinated with USGBC to offer the first LEED-EB trainings in the country at UCSB and UCB (free), providing input to USGBC staff on UC concerns and interest 2) UCOP, UCSB, UCB, and UCD submitted comments on final LEED EB draft 3) Held Energy Star plaque dedication and kick-off meeting for accessing federal resources in Attended by officials from EPA, DOE, LBNL 4) Signed Partnership Agreement with DOE to join ReBuild America program and access free technical and consulting advice. Secured funding for a graduate student intern 5) Secured participation from EPA and Alameda County Waste Management Authority to provide expert assistance i Strategic Sourcing efforts 6) Closely coordinating with the state's implementation of the Green Building Executive Order 7) UCSB and UCM are two of 13 pilot participants in USGBC's Portfolio Program to jointly developed procedures to certify an organization's entire portfolio of buildings quickly and cost effectively. Other pilot partners include Starbucks, Bank of America, and the U.S. State Department Page 2

3 I o The University will use its purchasing power to Integrate green 1) DOE-funded demonstration dorm rooms with energy star promote the availability of resource-efficient, energy-procuremenefficient, initiatives into rated appliances and green personal care products opened water-efficient, recycled-content, and UC s strategic procurement at UCB in Oct. '05; several other campuses are now rapidly renewable content products for building materials, subsystems, components, equipment, and supplies program following this model and UCB has expanded to also include a demonstration student apartment 2) Expert environmentally preferable purchasing consulting arrangement with EPA in 2005 launched the integration of sustainability into strategic sourcing program 3) Organizing entire track on Environmentally Preferable Purchasing at annual sustainability conferences 4) Sustainable Procurement Coordinator position created at UCSB, assisting with systemwide efforts 5) UC initiated pressure that has convinced EPA to develop an Energy Star rating for lab-grade refrigerators and freezers; expected to be developed in ) Formed systemwide Sustainable Purchasing Working Group 7) Drafted policy guidelines for environmentally preferable purchasing p The University will work with regulatory agencies and other entities to speed the development, approval, and implementation of products and technologies that improve energy efficiency and support sustainable design, construction, and operating practices To gain acceptance and certification of new energy efficient fume hood design 1) Testing of low flow fume hoods by outside testing firm completed in May and results are being reviewed by UC wo team in preparation for presentation to CALOSHA. Draft report is completed I q The University will develop a program for sharing of best practices To provide campuses tools to meet Green Building/Clean energy policy and to provide sharing of best practices amongst campuses. 1) Offer numerous best practices seminars at annual sustainability conferences 2) Hold monthly system-wide sustainability conference calls 3) Solicit, select and hand out Best Practice Awards in special ceremony at annual sustainability conferences 4) Used utility energy funding to create a position to document Best Practice Awards. Created a Best Practice Awards website in conjunction with the Green Building Research Center at UCB I r The University will incorporate this policy into existing facilities-related training programs, with the aim of promoting and maintaining the goals of this policy same as q, plus integrate training with PMI programming 1) Offered free training courses at regional sessions across state on each of the following topics: Exceeding Title 24; Labs 21; and HVAC Design & Procurement; Integrated Building Design; LEED for Project Managers; Lighting Design; Monitoring-Based Commissioning; Commissioning for New Construction; Building Controls and Energy Efficiency; itron Control System; and Using LEED-EB for Campus Buildings 2) Offering ongoing professional development of staff through Building Operator Certification program Page 3

4 II a The University will implement a systemwide portfolio Develop analysis tools and 1) Developed template for clean energy assessment. Met approach to reduce consumption of non-renewable resources for campuses to with all campuses in Spring 2004 to review Clean Energy energy. The portfolio will include a combination of strategically plan their cleanstandard and reporting requirements energy efficiency projects, the incorporation of local energy portfolio in renewable power measures for existing and new compliance with the Clean facilities, green power purchases from the electrical Energy standard grid, and other energy measures with equivalent demonstrable effect on the environment and reduction in fossil fuel usage... Since each campus s capacity to adopt these measures is driven by technological and economic factors, the campus will need to reevaluate their energy measures mix on a regular basis... 2) Most campuses submitted draft strategic implementation plan 3) Campuses required to produce a "top 20" energy consuming building report in order to receive energy efficiency funding 4) UCD is piloting a comprehensive plan for monitoringbased commissioning b The University will strive to achieve a level of gridprovided electricity purchases from renewable Meet the California Renewable Portfolio 1) Currently, campuses taking service from SCE, PG&E and Riverside muni meet this goal sources that will be similar to the State s Renewable Standard of 20% renewable2) Formed renewable energy advisory committee with Portfolio Standard, which sets a goal of procuring 20 content in electricitly experts - Ryan Wiser and Bill Golove - from LBNL percent of its electricity needs from renewable sources by The University will initiate progress towards this objective in 2004 by purchasing 10 percent of grid-supplied electricity from renewable sources, subject to funding availability, and will track progress annually toward achievement of the 2017 goal of 20 percent. supplied from the grid. 3) Direct access contract from 6/05-12/05 included 15% eligible renewable energy content; Contract for first half of 2006 includes 16% 4) Direct access contract for 2007 includes 17% eligible renewable energy content for the first two quarters and 18% in quarters three and four c With a goal of providing up to 10 megawatts of local Install 10 MW of renewable 1) Solar site assessment completed at UCB by MBA renewable power by 2014, the University will develop a strategic plan for siting renewable power projects in existing and new facilities. The plan will include demonstration projects for photovoltaic systems and other renewable energy systems, such as landfill gas fueled electricity generation or thermal energy production. The strategic plan will include criteria for evaluating the feasibility of a variety of projects, such as incorporating photovoltaic systems in replacement roofing projects and in new buildings, as well as forecasting the accommodations necessary for eventual installation of photovoltaic systems... power at campuses in the next decade students 2) Participation of UCSC, UCSB and UCOP in submitting sites for CPA 3rd party finance pilot program 3) UCOP worked with UCSF Mission Bay new parking structure project which incorporates solar PV array with 3rd party financing 4) Best practices session on solar PV at UC sustainability conference 5) Created standard contracts and RFP template for thirdparty funded solar on UC campuses; first pilot at UCI will open bids in early 2007 d With a goal of reducing systemwide non-renewable energy consumption, the University will develop a strategic plan for implementing energy efficiency projects for existing buildings and infrastructure to include operational changes and the integration of best practices.... As with renewable energy projects, the University will develop funding sources and establish a program for financing retrofit projects. The initial goal for energy efficiency retrofit projects will be to reduce systemwide growthadjusted energy consumption by 10 percent or more by 2014 from the 2000 base consumption level. The University will strive to achieve even greater savings as additional potential is identified and funding becomes available. Reduce campus energy consumption by 10% compared to a FY 99/00 base on a BTU per sf basis 1) Received approval for $22 million in funding through utilit incentives for energy efficiency projects 2) Fiscal year data indicates a reduction in energy consumption of 3 percent systemwide compared to base year , and a 5 percent reduction when normalized for the increasing percentage of complex space Page 4

5 e The University will continuously evaluate the feasibility of other energy-saving measures with equivalent demonstrable effect on the environment and reduction in fossil fuel usage. In particular, campuses will evaluate transportation services, including fleet vehicles, Transportation Demand Management (TDM) programs, public transit, and on-campus housing goals. f The University will develop a variety of funding sources and financing alternatives for energy efficiency, renewable energy, and clean energy projects that will enable campuses to be flexible in addressing their energy needs. Develop an energy project delivery system including funding and financing sufficient to fund efficiency and renewable projects required to meet clean energy goal 1) funds being approved for potential use on energy efficiency projects 2) Preliminary discussions on linking deferred maintenance to energy efficiency projects 3) Applied for and received authorization for additional energy Partnership program funding through CPUC g The University will pursue marketing of emissions credits as a means to bridge the cost-feasibility gap for green power projects Develop additional funding incentives for development of clean energy projects by marketing project emissions credits Student research project at UCB conluded that currently emissions credits will not provide significant economic incentive for renewable power projects III a In implementing a most efficient and effective economic and environmental strategy for campus fleets, campuses shall implement practicable and cost-effective measures, including, but not necessarily limited to, the purchase of the cleanest and most efficient vehicles and replacement tires, the use of alternative fuels, and other conservation measures. With the goal of measuring all campus fleet vehicles fuel consumption reduction, campuses will collect and report to the Office of the President fuel consumption for ) Implement practicable and cost-effective measures related to a most efficient and effective economic and environmental strategy for campus fleets. 2) Purchase the cleanest and most efficient vehicles 3) Purchase the cleanest and most efficient replacement tires 4) Use alternative fuels 5) Other conservation measures 6) Report campus vehicle fuel consumption 1) Promulgated guidelines through outreach to campus Fleet Services and Transportation and Parking staff; Sustainable Transportation Working Group was founded and convened. 2) UC is being represented on the statewide Department of General Services Advisory Committee on fuel efficient vehicle purchasing by Sherry Lewis of UCLA Fleet Services. 3) Working to identify cleanest and most efficient replacement tires. 4) Several campuses now use biodiesel, CNG, and electrics; UCOP hosted a UC biodiesel topic meeting; 2006 UC/CSU/CCC Campus Sustainability Conference included a session on alternative fuels; UCOP staff attended SCAQMD's Biodiesel Forum; UCOP is tracking and distributing information about grants related to alternative fuels. 5) UCLA is performing a vehicle utilization study aimed at right-sizing the campus fleet. 6) Fuel consumption reported in text of Annual Report to Regents. Used California Climate Action Registry reporting year and fuel types. III b Campuses will be encouraged to collect data on Average Vehicle Ridership (AVR) of commuters. AVR is defined as the number of trips to campus divided by the number of automobiles used for those trips (AVR = trips/# automobiles). Campuses may use this data to set goals for reduction of fuel consumption. AVR data may also be used in conjunction with transportation mode split data to develop maps of distance zones surrounding the campus, and to model each zone s proportionate share of various commuting modes (e.g., percentage of bicycle or single-occupancy vehicle trips within 0-2 miles from the central campus core). 1) Collect AVR data for commuters at each campus. 1) AVR data collection methods discussed with Transportation and Parking Managers from all campuses at their annual meeting; UCLA, Riverside, and Irvine currently collect AVR for reporting to SCAQMD; Davis has hired a PhD student to prepare the campus AVR; 2006 UC/CSU/CCC Campus Sustainability Conference included a session on AVR methods; In process of evaluating a systemwide approach. Page 5

6 III c The Senior Vice President, Business & Finance has 1) Sustainable 1) UCLA Fleet Services is representing UC on the statewide made a written request to major automobile manufacturers expressing both the University s Transportation Working Group will work with State Department of General Services Advisory Committee on fuel efficient vehicle purchasing. commitment to work with industry to provide vehicle agencies to facilitate the and fuel choice, and the expectation that industry will provide these choices to the fullest extent possible. The Sustainability Group will continue to work with State agencies to facilitate the purchase and use of LEV, ZEV, and alternative fuel vehicles by the campuses, and to find solutions for purchase and use of LEV, ZEV, and alternative fuel vehicles by the campuses, and to find solutions for increasing the availability of an affordable supply. increasing the availability of an affordable supply. III d Using the time period as a baseline, campuses will strive to increase the percentage of low (PZEV) or zero-emission vehicles (ZEV) by 50% by the year , or to increase the number of PZEV and ZEV vehicles by 20% by the year , whichever is more feasible, and/or to convert campus vehicles to 50% non-carbon based fuel by year ) Increase % and # of PZEV or ZEV vehicles by 50% by , and/or 2) Convert 50% of campus vehicles to non-carbon based fuel. 1) Working to collect data for % and # of PZEV and ZEV in base year and ; An existing source of this data has been identified and will be reconciled as needed to match th Regents' reporting requirements. 2) Working to collect data for number of campus vehicles using non-carbon based fuel in base year and III e The University will work with regulatory agencies 1) Collaborate with 1) UCOP staff working to identify regulatory barriers; 2006 and other entities (e.g., regional transit agencies, air regulatory and other Sustainable Campus Conference included a session on quality management districts) to speed the agencies to to speed the alternative fuels; UCOP staff attended SCAQMD's Biodiesel development, approval, and implementation of development, approval, and Forum; UCOP staff collaborating with US EPA Region 9 programs and technologies that support the goals of implementation of programsstrategic Planning and Partnership Office on alternative sustainable transportation as related to the increased use of biodiesel or other alternative fuel and technologies that support increased use of fuels; UCOP is tracking and distributing information about grants related to alternative fuels; Irvine performing tests of sources. biodiesel or other alternativenox emissions reduction equipment in biodiesel-fueled fuel sources. shuttle buses. III f The University will continue to facilitate the sharing of best practices within the University and among other educational institutions. In particular, the University will continue to participate in Transportation Sessions at the annual UC/CSU/CCC Campus Sustainability Conference, building on the success of transportation information the annual UC/CSU/CCC shared at the 2005 Conference. Campus Sustainability Conference. 1) Share best practices 1) UCOP established and awarded Sustainable within the University and Transportation Awards in two categories: University-owned among other educational transportation and Transportation Demand Management; 7 institutions. of the 10 UC campuses have earned EPA s Best 2) Continue to participate in Workplaces for Commuters designation, based on their Transportation Sessions at Transportation Demand Management Programs. 2) UC and other educational institutions participated in the Transportation Track of the 2006 UC/CSU/CCC Campus Sustainability Conference; UCOP staff chairing the Transportation Track of the 2007 UC/CSU/CCC Campus Sustainability Conference. 3) Monitoring extensive UC academic research in the area. III g The University will develop a mechanism for ongoing involvement of undergraduate and graduate students in efforts toward achieving sustainable campus transportation. The means may include but are not limited to undergraduate and graduate internships and/or scholarships for relevant conference attendance. The Office of the President will begin funding an internship for one to two students in Academic Year and continuing until Academic Year or longer. At that time, the program s results will be reviewed and the Senior Vice President, Business and Finance will determine whether or not to extend the program. 1) Develop a mechanism for ongoing involvement of undergraduate and graduate students in efforts toward achieving sustainable campus transportation. 2) The Office of the President will fund an internship for one to two students in Academic Year and continuing until Academic Year or longer. 1) The Sustainable Transportation Working Group includes student representation, and is a mechanism for ongoing student involvement; UCOP staff hosted a meeting with students to discuss their ongoing role in Sustainable Transportation implementation at the 2006 UC/CSU/CCC Campus Sustainability Conference. 2) UCOP created a Sustainable Transportation Student Internship, and hired a student for Page 6

7 III h Within three years of issuance of these guidelines, each campus will implement a pre-tax transit pass program to facilitate the purchase of transit passes 1) By 2009, each campus will implement a pre-tax transit pass program to 1) Some campuses currently implement a pre-tax transit pass program; A systemwide opt-in contract is available to campuses. by University employees, or will establish a universal facilitate the purchase of access transit pass program for employees. transit passes by University employees, or will establish a universal access transit pass program for employees. III i The University will pursue the introduction of carshare programs at each campus for all eligible program participants, where available. In conjunction with this effort, campuses will engage in advocacy efforts with local transit districts to improve routes in order to better serve student and staff ridership. 1) Introduce car share III j To the extent practicable, campuses will develop a business-case analysis for any proposed parking structure projects. IV On an annual basis, the President will provide a report to The Regents detailing the impact of the University s sustainability efforts on the overall capital program, University operating costs, energy use, and campus transportation resources. The University s sustainability guidelines will be subject to continuous review. The guidelines will be reexamined every three years, with the intent of developing and strengthening implementation provisions and assessing the influence of the guidelines on existing facilities, new capital projects, plant operating costs, fleet and transportation services, and campus accessibility, mobility, and livability. The University will provide means for the ongoing active participation of students, faculty, administrators, and external representatives in further development and implementation of the Policy on Green Buildings, Clean Energy and Sustainable Transportation Resources. programs at each campus 2) Campuses to engage in advocacy efforts with local transit districts to improve routes in order to better serve student and staff ridership. 1) Car share programs are currently in place at 6 of the 10 campuses; UCOP staff working to develop a systemwide op in contract; UCOP held a car share topic meeting; A car share session was presented at the 2006 Transportation an Parking Managers Meeting. 2) Ongoing. 1) Campuses will develop a 1) UCOP testing a draft business case analysis format. business-case analysis for any proposed parking structure projects. 1) Prepare annual green 1) see item (a) above building/clean energy implementation status report for the Regents Page 7