PeopleSoft 8.4 Financials Portal Pack PeopleBook

Transcription

1 PeopleSoft 8.4 Financials Portal Pack PeopleBook

2 PeopleSoft 8.4 Financials Portal Pack PeopleBook SKU Fr84CFO-B 0302 PeopleBooks Contributors: Teams from PeopleSoft Product Documentation and Development. Copyright 2002 PeopleSoft, Inc. All rights reserved. Printed in the United States. All material contained in this documentation is proprietary and confidential to PeopleSoft, Inc. ("PeopleSoft"), protected by copyright laws and subject to the nondisclosure provisions of the applicable PeopleSoft agreement. No part of this documentation may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, including, but not limited to, electronic, graphic, mechanical, photocopying, recording, or otherwise without the prior written permission of PeopleSoft. This documentation is subject to change without notice, and PeopleSoft does not warrant that the material contained in this documentation is free of errors. Any errors found in this document should be reported to PeopleSoft in writing. The copyrighted software that accompanies this document is licensed for use only in strict accordance with the applicable license agreement which should be read carefully as it governs the terms of use of the software and this document, including the disclosure thereof. PeopleSoft, the PeopleSoft logo, PeopleTools, PS/nVision, PeopleCode, PeopleBooks, PeopleTalk, and Vantive are registered trademarks, and "People power the internet." and Pure Internet Architecture are trademarks of PeopleSoft, Inc. All other company and product names may be trademarks of their respective owners. The information contained herein is subject to change without notice.

3 Contents PeopleSoft 8.4 Financials Portal Pack PeopleBook Preface Related Documentation...v About This PeopleBook Before You Begin...v PeopleSoft Application Fundamentals... vi Related Documentation... vi Hard-copy Documentation... vi PeopleBooks Standard Field Definitions... vii Typographical Conventions and Visual Cues... viii Pages Used to <process name>... ix Open Source Disclosure... x Comments and Suggestions... x Chapter 1 Introducing the Financials Portal Pack Chapter 2 Using PeopleSoft Financials Portal Pack Pagelets Understanding Financials Portal Pack Pagelets Financials Pagelets Prerequisites Common Elements in this Chapter Setting Chartfield Pagelet Security Page Used for Setting Portal Pagelet Security Setting Security for Pagelets Viewing Actual versus Budget Information Pagelet and Pages Used to View Actual vs Budget Information Viewing Actual vs Budget Personalizing Actual vs Budgeted Using Compare Across Ledgers Detail Page Viewing Bank Contact Information Pagelet and Page Used to View Bank Contact Information Viewing Bank Contacts P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL C ONTENTS iii

4 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Personalizing Bank Contacts Viewing Bank Statement Reconciliation Aging Information Pagelet and Page Used to View Bank Statement Reconciliation Aging Information Viewing Bank Statement Reconciliation Aging Personalizing Bank Statement Reconciliation Aging Viewing Projected Travel Expense Information Pagelet and Page Used to View Projected Travel Expense Information Viewing Projected Travel Expense Using Projected Travel Expense Detail Page Viewing Outstanding and Past Due Balances Common Elements in This Section Pagelets Used to View Outstanding and Past Due Balance Information Viewing Outstanding Balances Viewing Past Due Balances Glossary Index C ONTENTS iv P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

5 PeopleSoft 8.4 Financials Portal Pack PeopleBook Preface This section discusses related documentation. Related Documentation This PeopleBook provides information about your PeopleSoft Financials Portal Pack pagelets. However, additional information describing the applications that enable the PeopleSofts Portal Pack pagelets appears in PeopleBooks specific to those applications. Additional information about portals appears in the PeopleSoft Enterprise Portal PeopleBook. About This PeopleBook This book provides you with the information that you need for implementing and using a Financials and Supply Chain Management 8.4 application. This section contains information that you should know before you begin working with PeopleSoft products and documentation, including PeopleSoft-specific documentation conventions, information specific to each PeopleSoft product line, and information on ordering additional copies of our documentation. Before You Begin To benefit fully from the information covered in this book, you should have a basic understanding of how to use PeopleSoft applications. We recommend that you complete at least one PeopleSoft introductory training course. You should be familiar with navigating the system and adding, updating, and deleting information by using PeopleSoft windows, menus, and pages. You should also be comfortable using the World Wide Web and the Microsoft Windows or Windows NT graphical user interface. Because we assume that you already know how to navigate the PeopleSoft system, much of the information in these books is not procedural. That is, these books do not typically provide step-by-step instructions on using tables, pages, and menus. Instead, we provide you with the information that you need to use the system most effectively and to implement your PeopleSoft application according to your organizational or departmental needs. PeopleBooks expand on the material covered in PeopleSoft training classes. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL P REFACE v

6 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK PeopleSoft Application Fundamentals Each PeopleSoft application PeopleBook provides implementation and processing information for your PeopleSoft database. However, there is additional, essential information describing the setup and design of your database contained in a companion volume of documentation called PeopleSoft Application Fundamentals. PeopleSoft Application Fundamentals contains important topics that apply to many or all PeopleSoft applications across each product line. Whether you are implementing only one PeopleSoft application, some combination of products within a product line, or an entire PeopleSoft system, you should be familiar with the contents of this central PeopleBook. It contains fundamental information such as setting up control tables and administering security. The PeopleSoft Applications Fundamentals PeopleBook contains common information pertinent to all applications in each product line, such as defining general options. If you're upgrading from a previous PeopleSoft release, you may notice that we've removed some topics or topic headings from the individual application PeopleBooks and consolidated them in this single reference book. You ll now find only application-specific information in your individual application PeopleBooks. This makes the documentation as a whole less redundant. Throughout each PeopleBook, we provide cross-references to PeopleSoft Application Fundamentals and other PeopleBooks. Related Documentation You can order printed, bound versions of the complete PeopleSoft documentation delivered on your PeopleBooks CD-ROM and additional copies of the PeopleBooks CDs through the Documentation section of the PeopleSoft Customer Connection website: You can find updates and additional documentation for this release, as well as previous releases, on PeopleSoft Customer Connection ( Through the Documentation section of Customer Connection, you can download files to add to your PeopleBook library. You'll find a variety of useful and timely materials, including updates to the full PeopleSoft documentation delivered on your PeopleBooks CD. Important! Before you upgrade, it is imperative that you check PeopleSoft Customer Connection for updates to the upgrade instructions. We continually post updates as we refine the upgrade process. Hard-copy Documentation To order printed, bound volumes of the complete PeopleSoft documentation delivered on your PeopleBooks CD-ROM, visit the PeopleSoft Press website from the Documentation section of PeopleSoft Customer Connection. The PeopleSoft Press website is a joint venture between PeopleSoft and Consolidated Publications Incorporated (CPI), our book print vendor. P REFACE vi P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

7 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK We make printed documentation available for each major release shortly after the software is shipped. Customers and partners can order printed PeopleSoft documentation by using any of the following methods: Internet From the main PeopleSoft Internet site, go to the Documentation section of Customer Connection. You can find order information under the Ordering PeopleBooks topic. Use a Customer Connection ID, credit card, or purchase order to place your order. PeopleSoft Internet site: Telephone Contact Consolidated Publishing Incorporated (CPI) at Send to CPI at callcenter@conpub.com. PeopleBooks Standard Field Definitions Throughout our product documentation, you will encounter fields and buttons that are used on many application pages or panels. This section lists the most common fields and buttons and provides standard definitions. Field As of Date Business Unit Description Effective Date EmplID (employee ID) Language or Language Code Definition The last date for which a report or process includes data. An identification code that represents a high-level organization of business information. You can use a business unit to define regional or departmental units within a larger organization. Freeflow text up to 30 characters. Date on which a table row becomes effective; the date that an action begins. For example, if you want to close out a ledger on June 30, the effective date for the ledger closing would be July 1. This date also determines when you can view and change the information. Pages or panels and batch processes that use the information use the current row. See Understanding Effective Dates in Using PeopleSoft Applications. Unique identification code for an individual associated with your organization. The language in which you want the field labels and report headings of your reports to print. The field values appear as you enter them. Language also refers to the language spoken by an employee, applicant, or non-employee. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL P REFACE vii

8 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Field Process Frequency group box Report ID Report Manager Process Monitor Run Request ID User ID SetID Short Description Definition Designates the appropriate frequency in the Process Frequency group box: Once executes the request the next time the batch process runs. After the batch process runs, the process frequency is automatically set to Don't Run. Always executes the request every time the batch process runs. Don't Run ignores the request when the batch process runs. The report identifier. This button takes you to the Report List page, where you can view report content, check the status of a report, and see content detail messages (which show you a description of the report and the distribution list). This button takes you to the Process List page, where you can view the status of submitted process requests. This button takes you to the Process Scheduler request page, where you can specify the location where a process or job runs and the process output format. See Process Scheduler Basics in the PeopleTools documentatoin. A request identification that represents a set of selection criteria for a report or process. The system identifier for the individual who generates a transaction. An identification code that represents a set of control table information or TableSets. A TableSet is a group of tables (records) necessary to define your company s structure and processing options. Freeflow text up to 15 characters. Typographical Conventions and Visual Cues We use a number of standard conventions and visual cues in our online documentation. The following list contains our typographical conventions and visual cues: (monospace font) Bold Indicates a PeopleCode program or other program example. Indicates field names and other page elements, such as buttons and group box labels, when these elements are documented below the page on which they appear. When we refer to these elements elsewhere in the documentation, we set them in Normal style (not in bold). We also use boldface when we refer to navigational paths, P REFACE viii P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

9 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Italics KEY+KEY See Also menu names, or process actions (such as Save and Run). Indicates a PeopleSoft or other book-length publication. We also use italics for emphasis and to indicate specific field values. When we cite a field value under the page on which it appears, we use this style: field value. We also use italics when we refer to words as words or letters as letters, as in the following: Enter the number 0, not the letter O. Indicates a key combination action. For example, a plus sign (+) between keys means that you must hold down the first key while you press the second key. For ALT+W, hold down the ALT key while you press W. PeopleBooks provide cross-references under the heading See Also. References below this heading point to other documentation that is pertinent to the immediately preceding documentation. Capitalized titles in italics indicate the title of a PeopleBook; titles in quotes indicate the title of a chapter; titles in normal font refer to sections within the PeopleBook. Here's an example: See Also PeopleSoft 8.4 Enterprise Portal PeopleBook, Handling Portal Administration Data, Maintaining Viewer Roles Note. Text in this bar indicates information that you should pay particular attention to as you work with your PeopleSoft system. If the note is preceded by Important!, the note is crucial and includes information that concerns what you need to do for the system to function properly. Warning! Text within this bar indicates a crucial configuration consideration. Pay very close attention to these warning messages. Pages Used to <process name> In the documentation, each page or panel description in the application includes an introductory table with pertinent information about the page. Not all of the information will be available for all pages or panels. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL P REFACE ix

10 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Page Name Object Name Navigation Usage Name of Page The system name of the panel or process as specified in the PeopleTools Application Designer. For example, the Object Name of the Detail Calendar panel is DETAIL_CALENDA R1. The path for accessing the page or process. Describes how you would use the page or process. Open Source Disclosure This product includes software developed by the Apache Software Foundation ( Copyright (c) The Apache Software Foundation. All rights reserved. THIS SOFTWARE IS PROVIDED ``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE APACHE SOFTWARE FOUNDATION OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. PeopleSoft takes no responsibility for its use or distribution of any open source or shareware software or documentation and disclaims any and all liability or damages resulting from use of said software or documentation Comments and Suggestions Your comments are important to us. We encourage you to tell us what you like, or what you would like to see changed about our documentation, PeopleBooks, and other PeopleSoft reference and training materials. Please send your suggestions to: PeopleSoft Product Documentation Manager PeopleSoft, Inc Hacienda Drive Pleasanton, CA Or send comments by to the authors of the PeopleSoft documentation at: DOC@PEOPLESOFT.COM P REFACE x P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

11 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK While we cannot guarantee to answer every message, we will pay careful attention to your comments and suggestions. We are always improving our product communications for you. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL P REFACE xi

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13 C HAPTER 1 Introducing the Financials Portal Pack The PeopleSoft Financials Portal Pack is delivered through the PeopleSoft Enterprise Portal. The portal pack includes pagelets that provide at-a-glance access to key data from your Financials applications. You can also access Financials applications from the portal. The portal pack is intended to supplement the portal applications with content-rich pagelets for your home page. The pagelets are targeted for multiple roles in your organization, specifically: the C-level executive role (CEO, CFO, and COO), the controller, the financial executive, and the department manager. These roles should all be associated with employees in your organization. The table below lists the pagelets in the portal pack, the enabling application, and the associated permission lists. We deliver roles and permission lists in the Financials Database, and you can use this sample data as an example for configuring your security. Pagelet Enabling Application Permission List Actual vs Budget General Ledger EPCF1300 Bank Contacts Treasury Management EPCF1200 Projected Travel Expense Travel and Expenses EPCF1100 Reconciliation Aging Treasury Management EPCF1200 Outstanding Balances Receivables EPCF1000 Past Due Balances Receivables EPCF1000 When you install the Financials Portal Pack, the pagelets become available to be placed on the Enterprise Portal homepage of authorized users. As pagelets are assigned to specific permission lists instead of specific roles, the system connects your role (assigned at login to your user ID) with the appropriate permission lists to display the pagelets. Click the Personalize Content link to add one or more pagelets, and the Layout link to arrange them on your home page. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL INTRODUCING THE F INANCIALS P ORTAL P ACK 1-1

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15 C HAPTER 2 Using PeopleSoft Financials Portal Pack Pagelets This chapter provides an overview of the PeopleSoft Financials Portal Pack, describes the prerequisites tasks necessary to use the Financial Portal Pack, and discusses how to: Set up portal pagelet security. View actual versus budget information. View bank contact information. View bank statement reconciliation aging information. View project travel expenses. View outstanding and past due balances. Understanding Financials Portal Pack Pagelets PeopleSoft Financials Portal Pack offers a summary look at data that exists in your organization (at that moment), enabling you to make decisions regarding your business operation and management. It includes six pagelets, their supporting pages, and the associated portal registry structures. The pagelets are associated with four PeopleSoft Financials (FDM) products and provide summary level data with links to transactional detail pages. Note. We do not discuss all of the transactional detail pages in this documentation. For information on detail pages, refer to the specific PeopleBook noted in the pagelet s See Also section. As noted by an asterisk (*) and instructional text on specific pagelets, the Amount column displays in thousands. Financials Pagelets The following pagelets display summary information about your organization: Actual vs Budget P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL USING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS 2-1

16 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Bank Contacts Reconciliation Aging Projected Travel Expense Outstanding Balances Past Due Balances In some cases, multiple detail application pages are linked to financials pagelets, enabling access to many layers of information. You can quickly exit these associated detail pages and return to the main Portal homepage by clicking the Home button on the portal navigation bar. Prerequisites To use the Financial Portal Pack, you must install the FDM database on your system. To use the pagelets in the PeopleSoft Financials Portal Pak, you must install the enabling FDM application. For a pagelet s enabling application, refer to the table on the Introducing the Financials Portal Pack page. You must specify pagelet security for each User ID on the Chartfield Pagelet Security page. Note. You must specify the DEPTID (department ID) and OPERATING_UNIT ChartField values for each user ID for users to view pagelet information. For certain pagelets, you must first specify default settings on their personalization page prior to using the pagelet. The system uses these default settings to retrieve the transactional information that appears on the pagelet. You can do this by clicking the Customize pencil image in the upper right corner of the pagelet. See Also Introducing the Financials Portal Pack See the following installation documentation on the PeopleSoft Customer Connection website: PeopleSoft Portal Solutions 8.4 Installation Guide: Portal Solutions, Installing the CFO Portal Solution. PeopleSoft Employee Portal PeopleBook PeopleSoft Portals Applications Fundamentals PeopleBook 2-2 U SING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS PEOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

17 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Common Elements in this Chapter Click the Customize button to personalize the display of a pagelet. If you don t specify values on a pagelet s personalization page, the pagelet does not display any data. Pagelets that do not have customization options do not display this button. Setting Chartfield Pagelet Security Your financial data is sensitive, and certain users in your organization need to access only certain levels of financial information. Use Chartfield Pagelet Security to both: Enable users to view information on the Financials pagelets. Restrict the information displayed to the active user ID. This section discusses how to set up security for pagelets. Page Used for Setting Portal Pagelet Security Page Name Object Name Navigation Usage Chartfield Pagelet Security GL_PE_CF_SEC_PA GE Set Up Financials/Supply Chain, Security, Chartfield Pagelet Security Enable security for the financial pagelets, and restrict the data that appears to only specified department IDs and operating units. Setting Security for Pagelets Access the Chartfield Pagelet Security page. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL USING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS 2-3

18 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Chartfield Pagelet Security page Field Name Each user ID can be associated with certain DEPTID (department ID) and OPERATING_UNIT (operating unit) ChartField values. (Your role determines whether there are few or many IDs or units accessible to your user ID.) For each user ID, and for every department ID and operating unit associated with a particular user ID, you must register the ChartField Value information on this page to enable pagelet access for the user. When you log on to the portal, the information that appears in the pagelets is limited to those specified values. For example, the table below shows ChartField values for DEPTIDs and OPERATING_UNITs associated with a specific user ID. You may want to create a similar table as an implementation guide, noting all user IDs in your organization that require pagelet access and their associated DEPTIDs and OPERATING_UNITs, prior to setting ChartField pagelet security. User ID DEPTID OPERATING _UNIT VP VP VP CALIFORNIA NEW YORK LONDON TOKYO NEW YORK CALIFORNIA LONDON CALIFORNIA VP4 400 CALIFORNIA 2-4 U SING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS PEOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

19 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Viewing Actual versus Budget Information This section discusses how to: View actual versus budget information. Personalize the actual versus budget view. Use the compare across ledgers detail page. Pagelet and Pages Used to View Actual vs Budget Information Name Object Name Usage Actual vs Budget pagelet GL_PE_ACTVBUD View actual amount compared to budgeted amount for a specified time period, and the positive or negative variance. Actual vs Budget Personalization page Compare Across Ledgers detail page GL_PE_ACTVBUD_PRS INQ_COMPRE_PNL Define default display information for the Actual vs Budget pagelet. Specify the ledger data you want to compare by period, and view comparison results. Viewing Actual vs Budget Access the Actual vs. Budget pagelet. Period (ledger names) Variance A specific time period (for example, a month or a fiscal quarter). Click a Period link to access the Compare across Ledgers page and view detailed budget information. Ledger names that are being compared display in all caps format (for example, LOCAL or BUDGETS), and are defined on the Actual vs Budget Personalization page. A maximum of five lines of compared ledgers display. The positive or negative amount between the compared ledger amounts. Personalizing Actual vs Budgeted Access Actual vs Budget Personalization page. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL USING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS 2-5

20 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Actual vs Budget Personalization page Select default display information that defines the source of ledger comparison data for the Actual vs Budget pagelet. Unit Ledgers From: To Period: Percent/Amount Select a specific business you are limited to units associated with your user ID. Specify the actual and budgeted ledgers of the unit that you want to compare. Select a range of ledger time periods for the specified Year. The Actual vs Budget pagelet displays the five highest variance amounts of the indicated periods (if a range of more than five time periods is entered). This field is set to always display the variance between the selected ledgers as an Amount. Using Compare Across Ledgers Detail Page Access the Compare across Ledgers page. 2-6 U SING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS PEOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

21 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Compare across Ledgers page (1 of 2) Compare across Ledgers page (2 of 2) The system uses the information that you specify in the inquiry and Chartfield Criteria sections to compare summary total amounts for the selected Chartfield Account for the ledger for the indicated time period. Note that options set in the inquiry section are derived from options specified on the Actual vs Budgeted Personalization page. If you change fields in the inquiry and Chartfield Criteria section, you cannot save the changes. The results appear at the bottom of the page, with the compared ledgers variance amount. Click a ledger link in the results summary to view detailed line item information for the specified ledger and Chartfield Account. For example, you can compare a department s budgeted amount against the actual total spent by the department. Account The specific account value that appears is the account shared by the two compared ledgers, as determined by the system and any values specified on the Chartfield Pagelet Security. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL USING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS 2-7

22 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Field Name Summ by POSTED_BASE_AMT: Displays amounts in the established base currency of the ledger. POSTED_TOTAL_AMT: Displays amounts in the transaction currency for all ledger balances except those in the base currency. The ledger balance for the base currency shows a total for all the transaction currencies including the base currency. POSTED_TRAN_AMT: Displays amounts in the transaction currency for all ledger balances including those in the base currency. Indicates the specified Chartfield is common to both ledgers. See Also PeopleSoft General Ledger PeopleBook, Reviewing Financial Information, Comparing Across Ledgers PeopleSoft Commitment Control PeopleBook, Setting Up Basic Commitment Control Options, Control Budget Set-Up PeopleSoft Commitment Control PeopleBook, Setting Up Basic Commitment Control Options, Commitment Control Ledgers and Ledger Groups PeopleSoft Commitment Control PeopleBook, Setting Up Basic Commitment Control Options, Control ChartFields Viewing Bank Contact Information This section discusses how to: View bank contacts. Personalize bank contacts. Pagelet and Page Used to View Bank Contact Information Name Object Name Usage Bank Contacts pagelet TR_PE_BANK_CONTACT View contact information for an individual bank contact. Bank Contacts Personalization page TR_PE_BNKCPRS Define default display information for the Banks Contact pagelet. 2-8 U SING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS PEOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

23 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Viewing Bank Contacts Access the Bank Contacts pagelet. You can maintain up to 5 bank contacts for each user ID. Name Click a name link to access the Financial Contacts page, where you can view and update information. If you edit a bank contact, the system stores the changes to that contact in a table specific to the user ID, and only users with that user ID can view the contact information. See Also PeopleSoft Application Fundamentals for Financials and Supply Chain Management PeopleBook, Setting Up Banks and Counterparties, Defining Financial Contacts Personalizing Bank Contacts Access the Bank Contact Personalization page. Bank Contact Personalization page Select up to five contacts to display on the Bank Contacts pagelet. Clicking a Minus icon clears that row and allows you to add a new contact. As contacts are tied to Bank Code, and bank codes are associated to SetIDs, you can only access contacts associated with the setids assigned to your user ID. Viewing Bank Statement Reconciliation Aging Information This section discusses how to: View bank statement reconciliation aging information. Personalize bank statement reconciliation aging information. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL USING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS 2-9

24 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Pagelet and Page Used to View Bank Statement Reconciliation Aging Information Name Object Name Usage Reconciliation Aging pagelet TR_PR_RCNAGE View unreconciled items, grouped by number of days the item has been unreconciled and the total unreconciled amount of each group. Bank Reconciliation Aging Personalization page TR_PR_RCNPRS Define default display information for the Reconciliation Aging pagelet. Viewing Bank Statement Reconciliation Aging Access the Reconciliation Aging pagelet. The page displays three rows of unreconciled transaction information, categorized by Group. Group Count Amount A transaction is grouped by the number of days it has had an unreconciled status. Group categories are 0-30, 30-60, 60-90, and 90+. Click a Group link to access the Bank Statement Inquiry page where you view detailed information for the unreconciled transactions and run an Account Register report. Total number of unreconciled transactions. Total dollar amount of unreconciled transactions. See Also PeopleSoft Application Fundamentals for Financials and Supply Chain Management PeopleBook, Reconciling Statements, Reviewing Bank Statement Information Personalizing Bank Statement Reconciliation Aging Access the Bank Reconciliation Aging Personalization page U SING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS PEOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

25 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Bank Reconciliation Aging Personalization page Specify the Bank ID and Account # (account number) for the unreconciled items that you want to display on the Reconciliation Aging pagelet. Viewing Projected Travel Expense Information This section discusses how to: View projected travel expenses. Use the Projected Travel Expense page. Pagelet and Page Used to View Projected Travel Expense Information Name Object Name Usage Projected Travel Expense pagelet EX_PE_TRVL_EXPENSE View all projected travel expenses for a business unit (based on travel authorizations) and summarized total operations costs. Projected Travel Expense page EX_BU_EXPENSE_INQ View detailed transactional data for travel expenses associated with a business unit. Viewing Projected Travel Expense Access the Projected Travel Expense pagelet. The pagelet displays a maximum of five lines of information. Unit Click a Unit link to access the Projected Travel Expenses page where you can view a summary list of the travel authorizations that make up the total amount. From this summary page, you can drill down into detailed information for each listed travel authorization. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL USING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS 2-11

26 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Amount Status Amounts appear in their original currency, not the default system currency. Travel authorizations are grouped by their approval status (pending, submitted, and approved), regardless of project or billable status. See Also PeopleSoft Expense PeopleBook, Processing Travel Authorizations, Reviewing Travel Authorizations Using Projected Travel Expense Detail Page Access the Project Travel Expense detail page. Projected Travel Expense page Travel Authorization ID Click a link to view request details on the Travel Authorization Summary page, including orginator and approval detail information, and link to other pages regarding the travel request. Viewing Outstanding and Past Due Balances This section discusses how to: View outstanding balance information. View past due balances information. Common Elements in This Section Base Outstanding balances Amount of the outstanding balance without fees or additional late charges included. Any payments owed to your organization regardless of the payment due date U SING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS PEOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

27 P EOPLES OFT 8.4 FINANCIALS P ORTAL P ACK P EOPLEB OOK Past due balances Balances unpaid past a specified payment due date. Pagelets Used to View Outstanding and Past Due Balance Information Name Object Name Usage Outstanding Balances AR_PE_OUTBAL_PAGE View customer accounts with large open balances. Past Due Balances AR_PE_PASTDU_PAGE View customer accounts with collection problems. Viewing Outstanding Balances Access the Outstanding Balances pagelet. Customer Displays up to five customers that have a large outstanding balance. The page displays only corporate customer balances. Click a link to access the Customer Item Inquiry component and view detailed information regarding the outstanding balance. See Also PeopleSoft Receivables PeopleBook, Analyzing Customer Receivables Viewing Past Due Balances Access the Past Due Balances pagelet. Customer Displays up to five customers that have a large unpaid balance past a specified payment due date. The page displays only corporate customer balances. Click a link to access the Customer Item Inquiry component and view detailed information regarding the past due balance. See Also PeopleSoft Receivables PeopleBook, Analyzing Customer Receivables P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL USING P EOPLES OFT F INANCIALS P ORTAL P ACK P AGELETS 2-13

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29 Glossary The terms in this glossary are used among multiple Financials and Supply Chain Management applications. Numbers 401(a)(17) Limits The limitations on the earnings that may be included in the calculation of benefits under qualified U.S. pension plans. 1st Year Amount In PeopleSoft Workforce Analytics, 1st Year Amount is an employee-level compensation amount, totaling the calculations for the first calendar year s worth of accounting periods, in a compensation scenario. A Abend Abnormal End (to a process). ABM (Activity-Based Management) See PeopleSoft Activity-Based Management. ABPS (Activity-Based Planning and Simulation) See Activity-Based Planning and Simulation. Absence An absence occurs when an employee is not at work (absent) during a normally scheduled work period. Absences may be scheduled or non-scheduled, compensated or uncompensated, excused or unexcused. An absence may occur for a variety of reasons like illness, family emergency, civic obligations (e.g. Military duty or jury duty), or vacation. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL G LOSSARY 1

30 Absence Entitlement Element which defines the rules for granting paid time off for valid absences, such as sick time, vacation, and maternity leave. An absence entitlement element defines the entitlement amount, frequency, and entitlement period. Absence Take Element which defines the conditions that must be met before a payee is entitled to take paid time off. Accepted Exception An exception that has been reviewed and validated (see Time Management). Accommodations Accommodations are efforts your organization is able to make for employees or applicants with disabilities, such as purchasing special equipment or making structural changes to a work environment. Account Management In PeopleSoft Demand Planning, a feature that enables you to divide a centrally held corporate forecast into multiple subsections for easier maintenance and management. These subsections are separate databases that can be distributed to account managers for use and updates, then rejoined with the main database at a later date. Account A code for recording and summarizing financial transactions as expenditures, revenues, assets, or liabilities balances. This is a delivered PeopleSoft ChartField, specific use of which is typically defined by the organization during implementation of PeopleSoft General Ledger. Account Type A name for one of the different kinds of accounts used in a PeopleSoft General Ledger, such as Asset, Liability, Equity, Revenue, and Expense. Accounting Class In PeopleSoft Enterprise Performance Management, an attribute that defines how the particular resource would be treated for generally accepted accounting practices. Inventory denotes whether a Resource will become part of a balance sheet account such as inventory or fixed assets, while Non-inventory denotes that the Resource will be treated as an expense of the period during which it occurs. Accounting Date The date that a transaction is recognized as opposed to the date the transaction actually occurred the Transaction Date (although the two dates can be the same). The accounting date determines the period in the general ledger to which the transaction is to be posted. You G LOSSARY 2 P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

31 can only select an accounting date that falls within an open period in the ledger to which you are posting. The accounting date for an item is normally the invoice date. In PeopleSoft Asset Management, the difference between accounting date and transaction date determines whether prior period depreciation must be calculated, and how much. Accounting Date must be later than or equal to Transaction Date. Accounting Entry A set of related debits and credits. An Accounting Entry is made up of multiple Accounting Lines. In most PeopleSoft applications, accounting entries are always balanced (debits = credits). Accounting entries are created to record accruals, payments, payment cancellations, manual closures, project activities in general ledger, and so forth (depending on the application). Accounting Entry Template A user-defined table that controls the use of system-generated accounting lines in the posting processes. Accounting Split Method indicating how expenses are allocated or divided among one or more sets of accounting ChartFields. Accredited Education Education above the high school level completed in a U.S. college, university, or other educational institution that has been credited by one of the accrediting agencies or associations recognized by the Secretary, U.S. Department of Education. Accrual Any hours that employees accumulate for use at another time in the form of earned vacation time or sick leave, for example. Accrual Basis Accounting Accounting that records the impact of a business event as it occurs, regardless of whether the transaction affected cash. Accrual Class Codes Classes or categories of accruals. Accrual Type Defines an accrual such as annual leave or sick leave. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL G LOSSARY 3

32 Accumulate Demand In PeopleSoft Demand Planning, a transfer process function that adds demand quantities for an item to any quantities that already exist for the period. Accumulator Element which allows you to combine several elements. For example, an accumulator could consist of all voluntary deductions, or all company deductions, enabling you to accumulate amounts. It allows total flexibility for time periods and values accumulated. See also Time Administration. Accumulator [Global Payroll] Element which provides a means for storing the cumulative values of defined items as they are processed. As you make payments, take deductions, and perform calculations, you ll use accumulators to track accumulated amounts, or balances. You can accumulate a single value over time or multiple values over time, as your requirements specify. For example, an accumulator could consist of all voluntary deductions, or all company deductions, enabling you to accumulate amounts. It allows total flexibility for time periods and values accumulated. Action In PeopleSoft Deduction Manangement, a task that you perform to obtain information required to resolve a deduction. Action and Conditions A process that defines actions and conditions independently of one another and then combines them to create a complete rule (see Rule Creation). Action Code In PeopleSoft Engineering, a user-defined code associated with an event/action triggered by the implementation of an engineering change order (ECO). Actions could include analyzing an item's existing quantity on hand, scrapping existing inventory, or modifying current documentation. In PeopleSoft Product Configurator, a 2-character code that identifies rule types. For example, FP is the action code for the Finalize Price rule, and CN is the action code for the Condition rule. The rules control the processing path for configured items. Action List An online list of customers who meet predefined credit management criteria. The list also includes appropriate procedures for each action and contact information for the customer. Action Owner In PeopleSoft Deduction Management, the individual assigned a task to obtain information to resolve a deduction. G LOSSARY 4 P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

33 Action Reason The reason an employee s job or employment information is updated. The action reason is entered in two parts: a personnel action, such as a promotion, termination, or change from one paygroup to another and a reason for that action. Action Reason is used by PeopleSoft Human Resources, PeopleSoft Benefits Administration, PeopleSoft Stock Administration, and the COBRA Administration feature of the Base Benefits business process. Active Control A target control requiring that the user validate the budget against the planning targets before submitting it. If the budget totals are not within the tolerance levels, the system indicates that the status is invalid and the user cannot submit their budget until the budget is modified and the amount is within the tolerance range of the planning target. Activity In PeopleSoft Receivables and Deduction Management, an action taken on an item, such as creating an item, unposting an item, or writing off an item. In PeopleSoft Projects, the unit of work that provides a further breakdown of projects usually into specific tasks. Resources are assigned directly to activities within a project, not directly to projects. A self-contained task that is part of one or more business processes. Business process maps display the activities that make up the process. An activity consists of steps representing the pages the user needs to complete and events representing the workflow routings triggered by the user's actions. In PeopleSoft Enterprise Warehouse, the work of an organization and the aggregation of actions used for Activity-Based Costing. Activity Attributes Activity Attributes provide pieces of activity information. For example: capacity and performance, cost drivers, cycle time and performance measures. Activity-Based Costing (ABC) A methodology that measures the cost and performance of activities, resources and cost objects, assigns resources to activities and activities to cost objects based on their use and recognizes the causal relationships of cost drivers to activities. Activity-Based Management (ABM) See PeopleSoft Activity-Based Management (ABM). Activity-Based Planning and Simulation (ABPS) ABPS, a feature of PeopleSoft Activity-Based Management, calculates resource demands, new rates, costs, and activity volumes based on demand forecasts. It converts the new P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL G LOSSARY 5

34 resource demands into new cost requirements at the General Ledger item level to feed as input for budgeting. Activity Driver An Activity Driver indicates the amount of demand there is for a particular activity and it is used to assign cost to cost objects. In some instances, an activity driver may represent the yield of an activity. Activity Fragmentation The part of the Employee Profile feature that provides information about the number of employees that is involved in completing a particular activity on a full or part-time basis. Activity ID A unique 15-character alphanumeric identifier given to each activity within a project. Activity IDs need only be unique within a single project. Activity List In PeopleSoft Pension Administration, a checklist used to monitor pension-related activities. Activity Type A user-definable identifier for grouping activities. Activity Type Also known as Activity Code. A categorization of work effort. Typically work effort is categorized as productive or non-productive; Repair, Maintenance, Enhancement, or Improvement; or Development or Construction. Activity type is usually required to support cost accounting or financial accounting (recording) functions. It may also be required to support some organizational administration requirements such as organizational productivity goals, or employee performance measurement. In some companies, activity type is inferred from job function, work group affiliation, or organization. Activity Use An attribute used to describe the behavior of an Activity as defined within PeopleSoft Enterprise Performance Management. A Primary Activity is an activity that is performed for the purpose of directly generating revenue within the course of business. A Secondary Activity is generally performed in direct support of a Primary Activity such as activities related to human resources or MIS. Actual Base Hours This defines the number of hours that an employee is expected to work within a given period under analysis within PeopleSoft Enterprise Performance Management. Hours worked in excess of Actual Base Hours are generally considered overtime, while hours worked less than Actual Base Hours would illustrate that the employee is working part-time. G LOSSARY 6 P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL

35 Actual Contribution Percentage (ACP) The amount of an employee's after-tax or employer matching contributions made in a Section 401(m) plan on behalf of highly compensated plan participants, divided by the employee's annual compensation, or an amount determined in the same manner with respect to non-highly compensated employees. The Base Benefits business process is set up to perform ACP nondiscrimination tests for Section 401(m) plans. See Nondiscrimination Tests and Highly Compensated Employee. Actual Date Calendar date in which a punch occurred (see Time Reporting). Actual Deferral Percentage (ADP) The amount of salary reduction contributions made by an employee to a Section 401(k) plan for a year, divided by the employee's total compensation for that year. The Base Benefits business process is set up to perform ADP nondiscrimination tests for Section 401(k) plans. See Nondiscrimination Tests and Highly Compensated Employee. Actual Demand In PeopleSoft Demand Planning, an Array of demand by historical period imported from an external system. The demand figures are determined by imported values and typically include shipments, orders booked, orders booked by requested ship date, or shipments. Actual Rates An Actual Rate is the rate that your business currently uses for its business practice. Actuarial Assumptions Any assumptions used to calculate an equivalent benefit for an optional form of payment or an alternative retirement date. Actuarial Valuation A comparison of a pension plan's assets and liabilities. Actuarial Valuation Extract A PeopleSoft Pension Administration data extract containing data that a plan actuary needs in order to determine the plan s assets and liabilities. Address Type A high-level address classification that identifies addresses associated with a Material Issue. Examples include Ship To Address, Bill To Address, and Ship Notification Address. P EOPLES OFT P ROPRIETARY AND C ONFIDENTIAL G LOSSARY 7