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2 Let s Think About a Different Way to Recruit Every company recruits differently, AND THAT S A GOOD THING. But if you take a manual approach to recruiting (the kind that involves collecting paper resumes or operating through alone) it could be time to think about a more advanced, efficient way to recruit: with an applicant tracking system (ATS). Today, at least 56% of companies are using modern applicant tracking systems (ATS) to manage their recruiting.1 Here s why you might want to, too icims Hiring Insights

3 Applicant Tracking System Defined Simply put, an applicant tracking system is a type of software that automates, tracks, and organizes your recruiting process electronically. icims Recruit Applicant Tracking System 3

4 Today s Recruiting is Already Complex Recruiting in this day and age isn t easy. Traditional tactics aren t making the grade, because candidates are now in control, jobs need to be filled faster, and there are new aspects of recruiting to address. These changes have challenged a lot of recruiters, in ways seen below. An average of 5+ HOURS PER WEEK related to manual and/or redundant data entry² MORE THAN 30 MINUTES to post a job to all the places a recruiter sources (74% of employers say this is the case)³ 77% of hiring managers saying that RECRUITERS SCREENING IS INADEQUATE⁴ 38% of employers around the globe say it s just plain DIFFICULT TO FILL JOBS.⁵ Recruiters need additional support to stay ahead of the recruitment curve icims Hiring Insights 3. CareerBuilder 4. icims Hiring Insights 5. Manpower Global Talent Shortage Survey

5 That s Where an ATS Comes In Applicant tracking systems are the go-to solution for the majority of today s recruiters because they streamline and simplify the recruiting process. They automate a lot of things that would otherwise take up valuable time, while still giving you the ability to expand and improve your recruiting (such as through savvy career sites that let job seekers apply online). Studies show standardization of recruitment processes result in 25% reduction in time to fill and 30% reduction in cost to fill.⁶ 25% 30% Time to fill Cost to fill 5 6. icims Hiring Insights

6 icims The First-Timer s Guide to Applicant Tracking Systems 6

7 It Lets You Automate Your Process and Save Time Automation can get a bad rap, but there s no question it s a valuable part of recruiting today. Growing companies can t expect to attract top candidates without a sophisticated, flawless recruitment process, and that s where automation can help. THE BENEFIT: When you can automate the parts of recruitment that don t rely on a recruiter s key skill sets, you give them more time to focus on what they do best. For example, an ATS can automate: All of our paper forms are now fully electronic and stored in one place. The time we used to dedicate to preparation, checking, filing, and retrieving files is now fully automated. This was huge for us. Resume and application imports Application confirmation s Your advance or reject s Real-time reporting 7

8 It Makes It Easy to Stay Organized Recruiting has a lot of moving parts. You have multiple job openings, dozens of candidates per job opening, and multiple documents and communications for each of those candidates. THAT S A LOT TO MANAGE. Recruiting As You Like It A lot of ATSs are out-of-the-box, meaning that you re forced to use certain features and ultimately have to change your process to fit around that technology. That is the opposite with icims. With icims, you can configure the technology around your workflow and turn off any unneeded feature. An applicant tracking system can organize all of that for you. With an ATS: Create holistic candidate profiles to access a candidate s resume, screening information, and more from one view. Search your system for candidates, jobs, or candidate skills. Track and store all communications within your platform (so you always know who said what). 8

9 It Helps You Impress and Attract More Applicants Applicant tracking systems make it easier to keep the lines of communication flowing at every stage of the recruiting process (without exhausting your time and energy). Keep in mind: It s a candidate s market and candidates know it, so not responding to all applicants, or having a difficult application experience, just won t cut it. Candidates say only 40% of applications ever receive a response, and only 14% of applicants feel a company has been responsive.7 EASY APPLICATIONS CONSISTENT COMMUNICATION PERSONALIZED ENGAGEMENT SMOOTH SCHEDULING Let candidates apply on their mobile Use templates to stay in touch Automate sends, personalized Make scheduling seamless, with the phones, or use their social media profiles with candidates throughout the by name and job title, to one or ability to view candidate and hiring to complete parts of the application. recruiting process more candidates. manager availability at the same time icims Hiring Insights

10 Measuring Your Success is Simpler When you re dealing with manual resumes or filling positions through chains, measuring the success of your recruiting efforts can be tricky. An ATS, however, already collects thousands of recruiting data points, which you can then report on and learn from. With an ATS, you can keep an eye on the recruiting metrics you care about most. Get real-time updates on things like time to fill and cost per hire, and break that down by department, job, or individual recruiter. User-friendly reporting dashboards make it easy to create and customize these reports. It really is worth it: When recruiters used data to hire, they were: 2x MORE LIKELY to improve their recruiting efforts AND 3x MORE LIKELY to reduce costs LinkedIn

11 It Helps You Fill Jobs Quicker Use an ATS to create different screening questions for each job, or use the same questions for multiple jobs. Some of these questions can be knockout questions, to remove unqualified applicants. Your online application can also have assessments tests embedded right in, to ensure you only have to spend time on candidates that have what it takes. The better your first-stage screening, the more you can focus on the best candidates, and hire more efficiently. An ATS can eliminate 75% of applicants quickly. 9 I immediately know which candidates are worth looking at. Manually going through every resume to find that needle in the haystack used to take hours. Now, I find the best candidates. Also, because I have the pre-screening questions, my phone screens are about minutes shorter per candidate Business 2 Community

12 icims The First-Timer s Guide to Applicant Tracking Systems So you re ready to check out some options? Here s a quick look at how to do it, and what to look for. 12

13 Getting Started on Your Buyer s Journey 1 Pinpoint Your Problems Before vetting, think about what parts of your recruiting you want to improve. Use that to guide your conversations with ATS providers. This is a good time to think about budget, too. 2 Decide: Dedicated Suite or HRIS/ERP? Consider if you want an ATS that s in a dedicated talent acquisition software suite, or that s part of a larger HRIS or ERP solution. A dedicated software suite focuses exclusively on the recruiting lifecycle. An HRIS or ERP solution tackles other parts of HR, like payroll and performance management. Run Through Your Checklist of Specifics 3 Think about how the ATS stacks up in terms of ease of use, the candidate experience, job management, reporting capabilities, and customer service. Can I track the entire recruiting process from one screen? Will a job s workflow let me see the status of each candidate, and where they are in the process? Do I have access to a library of standard reports? 13

14 Getting Started on Your Buyer s Journey Assess Risks An ATS will hold some pretty important information in its system. How does the provider secure it? Get Customer References Ask to connect with the provider s current customers. Find out about their level of satisfaction with the company in a direct phone conversation. You might also want to ask for any customer case studies, too. Ask About Implementation How would the ATS get up and running? What will the provider do, and what leg work will you need to contribute? Tip: Ask if the ATS integrates with any other solutions, like those that specialize in assessments or reference checking. As you build out your recruiting solutions, you ll want to ensure they can all play nice together. Over 90 % of surveyed organizations say integrations with other services and applications is the number one HR software hurdle to overcome MuleSoft

15 Final Thoughts Today s modern applicant tracking systems help growing businesses take their recruiting to the next level, without reducing the role of the recruiter. Use an ATS to organize your workflows, reach more candidates, save valuable time, better measure your success, and most importantly, hire the right people. For more information about buying applicant tracking systems, check out Your Applicant Tracking System Buyer s Guide What are YOU waiting for? 15

16 icims The First-Timer s Guide to Applicant Tracking Systems How icims CAN HELP icims is the leading provider of talent acquisition solutions that help businesses win the war for top talent. icims empowers companies to manage their entire hiring process within the industry s most robust Platform-as-a-Service (PaaS). Built on the foundation of a best-to-market talent acquisition software suite, icims PaaS framework, UNIFi, allows employers to expand the capabilities of their core talent acquisition technology by integrating with the largest partner ecosystem in talent acquisition to help them attract, find, screen, and manage candidates. Offering scalable, easy-to-use solutions that are backed by award-winning customer service, icims supports more than 3,500 contracted customers and is one of the largest and fastest-growing talent acquisition solution providers. To learn more about icims go to today! 16