PAYROLL SOFTWARE Software Release V 7.5.0
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1 PAYROLL SOFTWARE Software Release V Computer Arts, Inc. is pleased to announce the release of Payroll Release There are a lot of exciting features that will have a positive impact on our users. The following pages detail the enhancements and changes that are included in this revision. Please share this documentation with all Payroll users in your offices. We appreciate the input from our users in helping to prioritize and aid in the development of all of our programs. If you have any questions, please feel free to contact the help desk. Computer Arts, Inc. Help Desk Support (208) local (800) caisupport@gocai.com Don t forget to check our website for additional Payroll information From the CAI Home Page 2. Select Support / Payroll link for documentation and support information November 2016 Payroll Revision v Page 1 of 32
2 CONTENTS SOFTWARE CHANGES CLEARING HOUSE... 4 DEMAND RUNS... 5 DIRECT DEPOSIT... 5 EMPLOYEE PANEL CHANGES... 6 INSURANCE REIMBURSEMENT... 7 LIST CAFETERIA TRANSACTIONS... 7 LIST EMPLOYEE... 8 DISPLAY WARRANT... 9 EMPLOYEE POSITION... 9 RULE 171 TRACKING W WEB TIME CODES WHAT IF FUNCTION REPORT CHANGES 941 REPORT (PR CAI) ACCRUAL BALANCE AMOUNTS (PR , CAI, POWER) ACCRUAL BALANCES (PR033, pr087, pr033c, pr0338b BINGHAM, MINIDOKA) ACCRUAL PAYOUT (PR040PAY BONNEVILLE) ACCRUAL REGISTER DETAIL (PR POWER) BIRTHDAT LISTING (PR OWYHEE) DIRECT DEPOSIT SUMMARY (PR ADAMS) ELECTRONIC PAYMENT STATEMENT (PR OWYHEE) EMERGENCY CONTACT LISTING (PR CLEARWATER) EMPLOYEE ITEM REGISTER DETAIL (PR086det FREMONT) EMPLOYEE YEARS OF SERVICE (PR , BONNER) EMPLOYEE DATA SHEET (PR GOODING) EMPLOYEE LISTING BY TYPE (PR033A CAI) November 2016 Payroll Revision v Page 2 of 32
3 EMPLOYEE MASTER LIST PAY GRADE (PR003PAY NEZ PERCE) EMPLOYEE POSITION HISTORY (PR082A CAI) EMPLOYEE WAGE HISTORY (PR081A CAI) INSURANCE SURVEY REPORT (PR OWYHEE) PAYROLL ITEM SUM BY EMPLOYEE (PR BONNER) PAYROLL REGISTER DETAIL (PR , LATAH, BONNER) PAYROLL TIME WORKSHEET (PR GEM) PAYSTUB (PR500R, PR500RS, PR500R1, PR500RS1, PR500R1S BINGHAM) PAYSTUB WEB EMPLOYEES (PR500, PR500CK1, PR500CK1X, PR500R, PR500R1, PR500R1S, PR500R1X, PR500R2M, PR500R3B, PR500RS, PR500RS1, PR500RX, PR500X BLAINE) SALARY SURVEY (PR GOODING) SALARY SURVEY BY FUND (PR025A OWYHEE) STATEMENT OF WAGES AND BENEFITS (PR , ONEIDA, OWYHEE) TIME AND ATTENDANCE LISTING (PR , ADAMS) TIME EARNED/USED BY CODE (PR CAI) VENDOR REMITTANCE WARRANT (PR044VR BONNEVILLE) W-2 EMPLOYER (PRW2R3, PEW2R3P NEZ PERCE) WAGES AND SALARIES WORKSHEET (PR , 27490, BONNER, GOODING) WEB APPROVAL ROUTING (PRW JEFFERSON) WEB LAW ENFORCEMENT 171 RULE (PRW CAI) WEB TA CROSS REFERENCE (PRW CARIBOU) WEB TA CROSS REFERENCE WITH EMPLOYEE (PRW130EP CARIBOU) WEB TIME BY EMPLOYEE (PRW CLEARWATER) YTD / QTD EARNINGS REPORT BY NAME (PR BLAINE) November 2016 Payroll Revision v Page 3 of 32
4 PAYROLL SOFTWARE CHANGES CLEARING HOUSE 1. SEARCH OPTION (33203 BINGHAM COUNTY) CHANGED THE TAB SEQUENCE TO MOVE TO THE OK BUTTON AND NOT THE CLEAR BUTTON 2. VIEW TIMESHEET (31626 ADAMS, FREMONT COUNTY) ADDED A SUM BUTTON TO THE TIMESHEET VIEW THAT WILL ADD UP THE HIGHLIGHTED ROWS. 3. PREVIEW ACCRUALS BUTTON (34902 PAYETTE COUNTY) GREY OUT PREVIEW ACCRUALS BUTTON ON POSTED RUNS. ONLY ENABLE THE BUTTON ON AN UNPOSTED RUN. 4. NEGATIVE ACCRUAL ERROR MESSAGE (35597 BLAINE COUNTY) SCRIPT IS NOT CALCULATING CORRECTLY WHEN DETERMINING WETHER OR NOT TO DISPLAY THE NEGATIVE ACCRUAL ERROR MESSAGE. FIXED THE SCRIPT. November 2016 Payroll Revision v Page 4 of 32
5 DEMAND RUNS 1. CHECK DATE (20345 GEM) DEMAND RUNS ARE WRITING THE DATE OF THE PAYROLL RUN AND NOT THE ACTUAL CHECK DATE, CHANGED THE CHECK DATE TO BE THE ACTUAL CHECK DATE AND NOT THE DATE OF THE PAYROLL RUN. DIRECT DEPOSIT 1. DIRECT DEPOSIT PRENOTE BUG ( BONNER COUNTY) SCENARIO OF THE PROBLEM EMPLOYEE DIRECT DEOPSIT ON THE SECONDARY ACCOUNT AND A PRENOTE ON THE PRIMARY ACCOUNT AND RECEIVED A CHECK AND A DIRECT DEPOSIT FOR THE SECONDARY ACCOUNT. FIX WILL NO LONGER ALLOW A PRIMARY ACCOUNT TO BE PRENOTE AND SECOND ACCOUNT TO BE ACTIVE. 2. PRINTING OF DIRECT DEPOSIT STUB (34940, 30624, 35461, 35473, POWER, BLAINE, GOODING, ADAMS COUNTY) THE CANCEL BOX WHEN PRINTING DIRECT DEPOSITS DOESN T WORK, IT STILL PRINTS THE DD STUBS. FIXED THE PROGRAM SO THAT IF YOU CHOOSE TO CANCEL PRINTING THE DD STUBS THAT IT WILL NOT PRINT THEM. 3. DISPLAYING THE DIRECT DEPOSIT STUB (11308 CAI) ADD THE ABILITY TO DISPLAY THE DIRECT DEPOSIT STUB FROM THE LIST EMPLOYEE PAYROLL HISTORY PANEL. ADDED A NEW BUTTON ON THE LIST EMPLOYEE PAYROLL HISTORY TO DISPLAY THE DIRECT DEPOSIT STUB. 4. WELLS FARGO NACHA FILE (36575 NEZ PERCE) MODIFY THE HEADER AND FOOTER IN THE UPLOAD FILE FROM 200 TO 220 TO PREVENT ERRORS WHEN UPLOADING TO WELLS FARGO. November 2016 Payroll Revision v Page 5 of 32
6 EMPLOYEE PANEL CHANGES 1. YEARS OF SERVICE (34008 TETON COUNTY) ON A TERMINATED EMPLOYEE THE YEARS OF SERVICE IS NOT CALCULATING CORRECTLY. FIXED THE CALCULATION FOR TERMINATED EMPLOYEES TO USE THE SEPARATION DATE. November 2016 Payroll Revision v Page 6 of 32
7 INSURANCE REIMBURSEMENT 1. INSURANCE REIMBURSEMENT ADD BUTTON (25260, 25262, 34534, NEZ PERCE COUNTY) MOVE THE POSITION OF THE ADD BUTTON WHEN ADDING AN ENTRY. THE NATURAL PROGRESSION CAUSES YOU TO CLICK THE DONE BUTTON WHEN YOU SHOULDN T. LIST CAFETERIA TRANSACTIONS 1. LIST CAFETERIA TRANSACTIONS (10988 CAI) ADD A GROUPING AND TOTAL FOR HEALTH SAVINGS ACCOUNT 2. LIST CAFETERIA TRANSACTIONS (35876 CAI) CHANGE THE AMOUNT FIELDS TO BE RIGHT ALIGNED November 2016 Payroll Revision v Page 7 of 32
8 LIST EMPLOYEE 1. SEARCH PANEL (35830 CAI) - ADD THE ABILITY TO SEARCH FULL TIME AND PART TIME EMPLOYEES 2. SOCIAL SECURITY NUMBER (22750 IDAHO COUNTY) ADD THE SSN BACK TO THE GRID ON THE LIST EMPLOYEE SCREEN (NOTE: IF YOU DON T WANT IT TO SHOW MINIMIZE THE COLUMN OR MOVE IT TO THE FAR RIGHT COLUMN) November 2016 Payroll Revision v Page 8 of 32
9 DISPLAY WARRANT 1. WHO CREATED THE WARRANT (27632) - ADD THE ABILITY TO SEE THE USER ID OF THE PERSON WHO CREATED THE WARRANT. ADDED THE CREATED BY FIELD TO THE DISPLAY WARRANTS PANEL EMPLOYEE POSITION 1. POSITION START DATE (34941 POWER COUNTY) WOULD LIKE TO EASILY BE ABLE TO SEE WHEN AN EMPLOYEE STARTED IN A POSITION. ADDED A NEW POSITION HISTORY BUTTON THAT SHOWS ALL ACTIVITY ON A POSITION. 2. POSITION HISTORY (36451 CAI) ADD THE ABILITY TO SEE THE EMPLOYEES HISTORY ON A POSITION. WHEN IT WAS CREATED, ENDED OR THINGS WERE CHANGED ON THE POSITION. 3. SALARY/WAGE HISTORY (36451 CAI) NEED TO BE ABLE TO SEE WHEN AN EMPLOYEES SALARY/WAGES WERE CHANGED, UPDATED OR CREATED. THE POSITION HISTORY SHOWS BOTH THE HISTORY OF THE POSITION AS WELL AS THE WAGES TIED TO THAT EMPLOYEE AND POSITION 4. ACTIVATING A POSITION (19870 PAYETTE COUNTY) WHEN ACTIVATING AN OLD POSITION MAKE SURE TO CHECK TO SEE IF THE ACCOUNTS ARE ALL STILL ACTIVE ACCOUNTS. IT CURRENTLY LETS THEM ACTIVATE A POSITION THAT HAS BAD ACCOUNT NUMBERS ON IT. November 2016 Payroll Revision v Page 9 of 32
10 LAW ENFORCEMENT RULE 171 HOURS TRACKING 1. TRACK HOURS FOR LAW ENFORCEMENT RULE 171 (35774 CAI) ADDED NEW CONTROL FLAGS TO ENABLE THE IDENTIFICATION OF JOB CODES THAT ARE APPLICABLE TO THE 171 RULE AND ANY HOURS UNDER THIS JOB CODE NEED TO BE COUNTED FOR THE RULE 171. NOTE: THIS FIELD IS USED IN CONJUCTION WITH THE PRW171 REPORT. November 2016 Payroll Revision v Page 10 of 32
11 W-2 1. W-2 EMPLOYER COPY (19516 NEZ PERCE COUNTY) ADD A NEW OPTION TO PRINT A BLANK EMPLOYER W-2 FORM WITH 3 EMPLOYEES PER PAGE LIKE THE EMPLOYEE PRINT OPTION. WEB TIME CODES 1. WEB EMPLOYEE TIME CODE AVAILBILITY (36112 CAI) NEED THE ABILITY TO SEE WHAT WEB TIME CODES AN EMPLOYEE HAS AVAILABLE TO PICK FROM WHEN THEY ARE CREATING A WEB TIME SHEET. November 2016 Payroll Revision v Page 11 of 32
12 WHAT IF FUNCTION 1. WHAT IF CALCULATION (35704 CLEARWATER COUNTY) IF YOU CHOSE THE WHAT IF FUCTION FOR AN ENTIRE MONTH PAY CYCLE IT TRIPLES THE AMOUNTS. CHANGED THE ENTIRE MONTH CALCULATION TO ONLY USE THE FIRST AND SECOND PAY CYCLE. November 2016 Payroll Revision v Page 12 of 32
13 NEW REPORTS AND REPORT ENHANCEMENTS 941 REPORT (PR CAI) 1. UPDATED THE REPORT TO MATCH THE IRS 2015 VERSION, REMOVED SCHEDULE B November 2016 Payroll Revision v Page 13 of 32
14 ACCRUAL BALANCE AMOUNTS (PR , CAI, POWER) 1. ADD GRAND TOTAL FOR ALL FUNDS TO THE REPORT. ACCRUAL BALANCES (PR033, PR087, PR033C, PR0338B BINGHAM, MINIDOKA) 1. ADD THE ABILITY TO INCLUDE OR EXCLUDE PART TIME EMPLOYEES FROM THE REPORT ACCRUAL PAYOUT (PR040PAY BONNEVILLE) 1. NEW REPORT THAT WILL SHOW THE COST TO PAY OUT THE ACCRUAL BALANCE AMOUNTS. November 2016 Payroll Revision v Page 14 of 32
15 ACCRUAL REGISTER DETAIL (PR POWER) 1. REPORT WAS NOT FILTERING IF THEY CHOOSE PART TIME OR FULL TIME, SHOWED ALL NO MATTER WHAT YOU PICKED. BIRTHDAY LISTING (PR OWYHEE) 1. ADD THE ABILITY TO FILTER THE REPORT BY FUND AND DEPARTMENT. DIRECT DEPOSIT SUMMARY (PR ADAMS) 1. ADD AN OPTION TO PRINT COMMISSIONER SIGNATURE LINES November 2016 Payroll Revision v Page 15 of 32
16 ELECTRONIC PAYMENT STATEMENT (PR OWYHEE) 1. WHEN THERE ARE THREE PAYROLL RUNS IN A MONTH BUT ON THE THIRD RUN THERE WAS NOTHING DEDUCTED FOR A PAYROLL ITEM THE ELECTRONIC PAYMENT DOESN T SHOW UP ON THE THIRD RUN EVEN THOUGH THE PAYMENT TO THE VENDOR WAS MADE ON THE THIRD RUN. EMERGENCY CONTACT LISTING (PR CLEARWATER) 1. THE SORT BY FUND AND DEPARTMENT IS NOT WORKING November 2016 Payroll Revision v Page 16 of 32
17 EMPLOYEE ITEM REGISTER DETAIL (PR086DET FREMONT) 1. NEW REPORT THAT LISTS ALL OF THE DEDUCTIONS AN EMPLOYEE HAD WITHIN A CERTAIN DATE RANGE BY VENDOR. DETAILED TRANSACTION OF EMPLOYEES DEDUCTIONS/PAYROLL ITEMS. EMPLOYEE YEARS OF SERVICE (PR , BONNER) 1. REPORT USES THE WRONG FUND AND DEPARTMENT IF THE EMPLOYEES HAS MORE THAN ONE POSITION, MAKE IT USE THE PRIMARY POSITION FUND AND DEPARTMENT. EMPLOYEE DATA SHEET (PR GOODING) 1. ADD THE HOURLY PAY RATE TO THE REPORT 2. FIX THE YEARS OF SERVICE CALCULATION 3. FILTER BY ACTIVE, INACTIVE OR BOTH 4. FILTER BY FULL TIME OR PART TIME OR BOTH NOTE: IF YOU RUN THE REPORT FOR JUST ONE EMPLOYEE CHANGE THE STATUS TO ALL AND THE PART TIME/FULL TIME TO BOTH. November 2016 Payroll Revision v Page 17 of 32
18 EMPLOYEE LISTING BY TYPE (PR033A CAI) 1. NEW REPORT THAT LISTS EMPLOYEES WITH THEIR PAY TYPE (HOURLY, SALARY, NON-EXEMPT) November 2016 Payroll Revision v Page 18 of 32
19 EMPLOYEE MASTER LIST PAY GRADE (PR003PAY NEZ PERCE) 1. NEW EMPLOYEE MASTER LIST TO BE USED WHEN DETERMINING WAGE INCREASES. 2. INCLUDE THE FOLLOWING: EMPLOYEE DOB, PAY GRADE AND POSITION DESCRIPTION. 3. REMOVE THE FOLLOWING: MARITAL STATUS AND FEDERAL AND STATE EXEMPTIONS EMPLOYEE POSITION HISTORY (PR082A CAI) 1. NEW REPORT TO SHOW THE EMPLOYEES POSITION HISTORY. EMPLOYEE WAGE HISTORY (PR081A CAI) 1. NEW REPORT TO SHOW THE SALARY/WAGE HISTORY OF AN EMPLOYEE POSITION. November 2016 Payroll Revision v Page 19 of 32
20 INSURANCE SURVEY REPORT (PR OWYHEE) 1. ADD THE ABILITY TO FILTER BY FULL, PART TIME OR BOTH. PAYROLL ITEM SUM BY EMPLOYEE (PR BONNER) 1. ADD THE ABILITY TO RUN FOR JUST ONE EMPLOYEE NOT ALL EMPLOYEES. PAYROLL REGISTER DETAIL (PR , LATAH, BONNER) 1. ADD THE ABILITY TO SUPPRESS THE NOTES ON THE REPORT. 2. FIX THE NUMBER OF EMPLOYEES TOTAL AT THE BOTTOM OF THE REPORT IT IS NOT ALWAYS CORRECT. November 2016 Payroll Revision v Page 20 of 32
21 PAYROLL TIME WORKSHEET (PR GEM) 1. ADD THE ABILITY TO FILTER BY FUND AND DEPARTMENT. PAYSTUB (PR500R, PR500RS, PR500R1, PR500RS1, PR500R1S BINGHAM) 1. ADD THE EMPLOYER HEALTH COVERAGE CODE V TO THE EMPLOYER PAID ON YOUR BEHALF SECTION OF THE PAYCHECK. PAYSTUB WEB EMPLOYEES (PR500, PR500CK1, PR500CK1X, PR500R, PR500R1, PR500R1S, PR500R1X, PR500R2M, PR500R3B, PR500RS, PR500RS1, PR500RX, PR500X BLAINE) 1. MODIFY THE REPORT TO NOT PRINT DIRECT DEPOSIT PAYSTUBS IF THE EMPLOYEE IS FLAGGED AS A WEB EMPLOYEE. NOTE: THIS OPTION HAS TO BE TURNED ON IN THE WEB CONTROL SO THEY WILL NOT PRINT. November 2016 Payroll Revision v Page 21 of 32
22 SALARY SURVEY (PR GOODING) 1. ADDED THE ABILITY TO FILTER BY FUND AND DEPARTMENT. SALARY SURVEY BY FUND (PR025A OWYHEE) 1. NEW REPORT THAT SORTS BY FUND/DEPARTMENT AND THEN JOB CLASS. STATEMENT OF WAGES AND BENEFITS (PR , ONEIDA, OWYHEE) 1. ADD THE ABILITY TO INCLUDE TERMINATED EMPLOYEE WHO WERE PAID DURING THE DATE RANGE ENTERED IN THE FILTER. 2. MAKE SURE THIS REPORT DOES NOT INCLUDE UNEMPLOYMENT TAX FOR ELECTED OFFICIALS BECAUSE THEY ARE NOT ELIGIBLE FOR UNEMPLOYMENT. November 2016 Payroll Revision v Page 22 of 32
23 November 2016 Payroll Revision v Page 23 of 32
24 TIME AND ATTENDANCE LISTING (PR , ADAMS) 1. ADD A NEW SECTION TO THE END OF THE REPORT THAT LISTS ACTIVE EMPLOYEES THAT DO NOT HAVE ANY HOURS. THIS WILL ALLOW THE ABILITY TO SEE IF ACTIVE EMPLOYEES ARE MISSING HOURS. 2. ONE REPORT THAT SHOWS SALARY AND EXEMPT EMPLOYEES ALL ON ONE REPORT November 2016 Payroll Revision v Page 24 of 32
25 TIME EARNED/USED BY CODE (PR CAI) 1. NEW REPORT THAT LISTS THE TIME EARNED OR USED BY AN EMPLOYEE FOR A SPECIFIC DATE RANGE AND TIME AND ATTENDANCE CODE. November 2016 Payroll Revision v Page 25 of 32
26 VENDOR REMITTANCE WARRANT (PR044VR BONNEVILLE) 1. ADD THE ABILITY TO FILTER AND RUN THE REPORT FOR JUST ONE VENDOR. W-2 EMPLOYER (PRW2R3, PEW2R3P NEZ PERCE) 1. NEW EMPLOYER W-2 REPORT THAT PRINTS 3 EMPLOYEES PER PAGE, CURRENTLY THEY CAN ONLY PRINT TWO PER PAGE. November 2016 Payroll Revision v Page 26 of 32
27 WAGES AND SALARIES WORKSHEET (PR , 27490, BONNER, GOODING) 1. ADD THE FOLLOWING FIELDS TO THE REPORT: HOURLY RATE, CURRENT ANNUAL WAGES. 2. ADD THE ABILITY TO SORT BY FUND OR ALPHA BY EMPLOYEE LAST NAME. WEB APPROVAL ROUTING (PRW JEFFERSON) 1. NEW REPORT TO SHOW THE WEB TIME CARD APPROVAL PATH FOR EACH DEFAULT/FUND/GROUP. November 2016 Payroll Revision v Page 27 of 32
28 WEB LAW ENFORCEMENT 171 RULE (PRW CAI) 1. NEW REPORT TO HELP TRACK AND TOTAL THE LAW ENFORCEMENT HOURS FOR A 28 DAY PERIOD. NOTE: THERE IS SET UP THAT NEEDS TO BE DONE IN ORDER FOR THIS REPORT TO WORK CORRECTLY. NEED TO SET UP THE TIME AND ATTENDANCE CODES AS WELL AS THE JOB CODES THAT ARE 171 TRACKING APPLICABLE. November 2016 Payroll Revision v Page 28 of 32
29 WEB TA CROSS REFERENCE (PRW CARIBOU) 1. NEW REPORT THAT SHOWS THE WEB T/A CODES CROSS REFERENCE CODES, YOU CAN ONLY SEE IT ON THE SCREEN NOW, WANT THE ABILITY TO PRINT THE CODES OUT. November 2016 Payroll Revision v Page 29 of 32
30 WEB TA CROSS REFERENCE WITH EMPLOYEE (PRW130EP CARIBOU) 1. NEW REPORT THAT SHOWS THAT SHOWS WHAT T/A CODES ARE AVAILABLE TO EACH EMPLOYEE. November 2016 Payroll Revision v Page 30 of 32
31 WEB TIME BY EMPLOYEE (PRW CLEARWATER) 1. NEW REPORT TO SHOW THE WEB TIME ENTERED BY EMPLOYEE FOR A SPECIFIC DATE RANGE. November 2016 Payroll Revision v Page 31 of 32
32 YTD / QTD EARNINGS REPORT BY NAME (PR BLAINE) 1. REMOVE THE EIC COLUMN AND ADD AN NEW COLUMN WHICH HAS THE STATE UNEMPLOYMENT WAGES TOTAL TO BE USED TO COMPARE AND DOUBLE CHECK IT WITH THE STATE UNEMPLOYMENT REPORT. November 2016 Payroll Revision v Page 32 of 32
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