Workday Wednesday. Episode #16 21 June Please Mute Your Phone/Microphone and Close Your Video Window

Transcription

1 Workday Wednesday Episode #16 21 June 2017 Please Mute Your Phone/Microphone and Close Your Video Window

2 Welcome to Workday Wednesday Chris Longshore

3 Today s Topics Welcome to Workday Wednesday: Chris Longshore System Status: Troy Bettinger Limited Positions in Workday: Jessie Craney Technology Provisioning Policy: Tricia Scherer Report - Job Requisition by Agency: Troy Bettinger General Questions: Workday Wednesday Team Next Time on Workday Wednesday: Chris Longshore

4 System Status Troy Bettinger

5 System Updates in June 2017 SUN MON TUES WED THUR FRI SAT Memorial Day Holiday 30 Close Payroll 31 WW Break Workday Wednesday Close Payroll WW Break Workday Wednesday Close Payroll 1 June KD Out 2 3 Weekly Update 12 Mid-4AM Weekly Update 12 Mid-4AM 15 TCB Out Weekly Update 12 Mid-4AM Weekly Update 12 Mid-4AM Weekly Update 12 Mid-4AM Sandbox Tenants refresh at 7:00 PM MDT on Friday

6 Premonition: Workday 29 Next version of Workday will launch the weekend of 9/8-9/9/2017 Standard Upgrade. No Avoiding It.

7 Recent System Changes New Since Last Time: Default Cost Centers and Funds for Supervisory Orgs (Thanks, Dana!) New Last Time: New Job Change Business Process New Manual Hire Business Process Work In Progress: DPL Onboarding changes Finalizing the Position Clerk Agency Analyst role Updating Location Table Calculating the impact of a tropical storm on a city that is for the most part below sea level.

8 Known Issues 6/7/17 p1 User Issues with Outlook Titles Fix: Expect User should edit their Business Title. Once Manager approves, OIM integration will replace the old title (Supervisory Org) with Agency & Business Title. Must Take Action to Return Worker from Leave Fix: HR Analyst must initiate a Return from Leave Action to bring the worker back. Date is only for record-keeping. Pre-hire Info Loaded in Kronos Before Hire Workaround: Technical fix under consideration. Please remind manager that the appearance of a new employee in Kronos does NOT mean they can start.

9 Limited Positions Jessie Craney

10 Limited Positions Overview: Limited is a worker sub-type on the position (view position restrictions) The position s ends date is located on the Job Requisition/Employee, not the vacant position The ends date is a required field on the Job Req You can only update a filled limited position s ends date, not a vacant ends date in Workday This is processed through Edit Position > Position End Date Extension

11 Job Req/Employee View Job Requisition Employee

12 Creating a Job Req

13 Updating a Job Req Job Change > Edit Job Requisition

14 Updating a Position s End Date Process through Edit Position (filled position) > Position Ends Date Extension

15 Active Directory Account Provisioning Tricia Scherer, IT Governance Manager

16 Active Directory Account Provisioning Tricia Scherer IT Governance Manager, Technology Services Denver Service: 3 years, 6 months, 19 days

17 Active Directory Account Provisioning The formal policy that controls physical and logical access for CCD employees, contract employees, volunteers and contingent workers, who connect to the City s network. No data, network, or badge access will be provided without an Employee Id issued by Workday. Non-employees are contingent workers in Workday Posted on SupportNow: Home > Knowledge Base > Policy > Policy - Active Directory Account Provisioning

18 SupportNow View

19 More to come - Contingent Workers Current available Resources on denvergov.org/workday:

20 Report - Job Requisition by Agency Troy Bettinger

21 Job Requisition by Agency Report Report name: CCD HR HCM 099 Job Requisition Report by Agency Function: Show Open, Filled, Closed and Frozen Job Reqs that have been approved. Shows 18 columns (Partial List): Job Requisition Primary Location Position Supervisory Organization Initiator Job Status

22 Parameters

23 Report has 18 Columns On Screen Report

24 Next Workday Wednesday Wednesday, 28 June Noon Episode #16 Credits: Thanks to the following staff for helping craft Workday Wednesday: Chris Longshore Jessie Craney Karuna Dhingra Marla Trevor Troy Bettinger Special Thanks to: Tricia Scherer Glenn Feit Mark Croteau Wade Balmer Tyson Martens Cassie Schoon