JEFF COOPER CHIEF OPERATING OFFICER/EXECUTIVE PASTOR BIBLE BASED FELLOWSHIP 800 IN WORSHIP

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1 Job Descriptions 2016 JEFF COOPER CHIEF OPERATING OFFICER/EXECUTIVE PASTOR BIBLE BASED FELLOWSHIP 800 IN WORSHIP Reports to: Senior Pastor Scope of Responsibility The COO/XP is responsible for assisting in strategy development, tactical execution, business development, staff development and operational performance. General duties include planning, organizing, and directing the church business operations and administration functions. The COO/XP oversees all analysis, planning and forecasting activities relating to church ministries and operations. Additionally, the incumbent will establish policies, processes and procedures to ensure that activities are appropriately tracked and analyzed to support fact-based financial and budget decision-making within the church. The COO/XP is responsible for church administration including financial performance monitoring, accounting, budgeting, office administration, human resource management, security, facilities management, and data and information technology management. The COO/XP works closely with the Senior Pastor to conduct organizational assessments and ensure the organization is appropriately structured and staffed. Qualifications The COO/XP should have a demonstrated successful track record of leading operations with the following qualifications, competencies and skills: Master s degree in business and/or management or related field; Minimum of 10 years of experience in senior management roles; Decisive leadership skills and executive presence including the ability to interact effectively with and earn the trust of varying levels of staff and ministry leadership; High level of integrity and responsibility; commitment to values of mutual respect, team work and support for staff; Preferred experience in church leadership or administration and formal masters level theological training Outstanding management skills, profound business acumen and a proven ability to drive change; These items are for individual use only. Not for sale or distribution

2 Strong analytic skills, sound judgment and a keen sense of diplomacy and discretion; Ability to prioritize, manage and advance multiple tasks and responsibilities simultaneously; Independent thinker who can serve as a sounding board to the Senior Pastor/CEO and collaborate and differ in a respectful and informed manner; Successful in forming and maintaining productive collaborations and in developing consensus while addressing competing needs; Advanced working knowledge of MS Office products (word, excel, outlook); Excellent communication (verbal and written), organizational, project management, interpersonal and conflict resolution skills Duties and Responsibilities Work creatively and strategically with the church administration management team to ensure BBF, Inc. operates efficiently, effectively and according to approved operating plan; Provide leadership and oversight of day-to-day operations in the development, production, promotion and financial aspects of the organizations products and services; Hire, supervise, coach and implement corrective action when necessary to direct reports; Work closely with the Senior Pastor/CEO in planning, evaluating and prioritizing projects, strengthening the organizational structure and growing the church membership; Coordinate the strategic planning process in conjunction with the Senior Pastor/ CEO, recommend the annual operational budget to the CEO and Board for review and approval, manage effectively within this budget and report accurately on progress made and the challenges encountered; Establish operating policies consistent with the CEO s broad policies and objectives and ensure their execution; Oversee all church administration department activities that implement the organization s polices; Implement programs that meet the organization s goals and objectives and ensure all departments and staff have goals and objectives directly related to the overall organization strategy; Create the structure and processes necessary to manage the organization s current activities and its projected growth; Maintain a sound plan of corporate organization, establish policies to ensure adequate staff development and plan for capable leadership succession; Develop and implement procedures and controls that promote communication and adequate information flow within the organization; Conduct staff and various ministry leadership meetings in the absence of the Senior Pastor

3 Elevate synergy throughout the organization by enhancing team building, organization morale, collaboration, individual and team accountability and staff empowerment; Supervise design of hardware and software systems to assist in the smooth and efficient flow of information; Evaluate the results of overall operations regularly and systematically and report these results to the CEO and, when requested, the oversight board; Ensure that the responsibilities, authorities, and accountability of all direct subordinates are defined and understood; Ensure that all organization activities and operations are carried out in compliance with local, state, and federal regulations and laws governing business operations; and Perform other duties as assigned by the Senior Pastor/CEO.

4 LARRY DAVIES EXECUTIVE PASTOR, CALVARY BAPTIST CHURCH 1,200 IN WORSHIP Overview The Executive Pastor is to provide vision support and coordination of all ministries. He will function as the chief administrator of multiple staff. He is responsible for the establishment of priorities and the orderly implementation of approved activities and plans. He is a voting member of the elder board and is a member of the Pastoral Leadership Team. Responsibilities Administration Primarily responsible for leading the search for unfilled staff and volunteer positions. He serves as supervisor for all staff, with the exception of the Pastoral Leadership Team. 6/2017 He serves as supervisor for all non-pastoral staff to ensure that their efforts cohere with the mission of the church and that they have the share of resources they need. Coordination He will coordinate all seminars and conferences related to the further development for church leaders and staff. He will oversee budget planning and monitor financial performance to insure that expenses stay within budget. He will coordinate all activities associated with growth of all ministries and facility expansion until 9/2016. He will coordinate communication of plans and vision to the congregation until 9/2016. He will coordinate any ministries that do not have direct pastoral oversight. Implementation He is a member of the Pastoral Leadership Team, which provides vision planning for all Staff led and Board approved actions. He will oversee the implementation of the PLT actions so that communication, harmony and faithfulness to the vision prevail. He will mentor the appropriate staff as necessary to assure staff cooperation, unity, effectiveness and efficiency. He will monitor the appropriate staff expectations, goals and training. He will assure that all financial reports and activities are managed properly and in a timely manner.

5 Reporting and Reviews The Executive Pastor is accountable to the Elder Board, which reserves the liberty to modify this position description in collaboration with Executive Pastor to accommodate changing conditions and unmet needs. Qualifications Beliefs Knows Christ as personal Savior and Lord and is willing to testify accordingly. Agrees with the Statement of Faith, the Church Covenant, and the Biblical Principles for Christian Living as written in the CBC Constitution. Character Has unchallenged mature Christian character. Has demonstrated ability to work with many different types of people. Has the ability to communicate with sensitivity. Has relationships with his family, associates and friends that honor the Lord. Competency A strong organizer A good people manager Detailed in follow through Able to motivate others, both staff and volunteers. Able to coordinate many ministries to maximize their effectiveness Self motivated Able to develop professional skills in others and in himself Accountable Education and Experience He must have prior full time ministry experience in a local church. An advanced degree from an acceptable seminary or educational institution is preferred.

6 JON HURST ASSISTANT EXECUTIVE PASTOR, EVFREE FULLERTON 3,800 IN WORSHIP Reports to: Direct Reports: Works with: Executive Pastor Employees in the Library & Well Director of Accounting, Assistant Executive Pastor Scope The role is to perform vital work in the Business Office and complete significant projects in the three areas of an Executive Pastor Church Operations, Ministry Strategy & Executive Functions. This person will bring significant business skills that will advance the business office of the church. In the three or four years of on-the-job training, this person will learn the aspects of being an Executive Pastor. Business Office Functions 25% Using skills from ones business life, serve in the business & fiduciary functions of the church: HR & Benefits Oversee and perform HR work in the church. Work with the Executive Pastor in hiring new staff. Work with brokers and bids for employee benefits, assist staff with the benefits. Financial Review and negotiate contracts, signer on accounts, signing checks, financial reporting, budget creation, investment committee, Apartment LLC Board, review invoices & requests Insurance & Legal be the point of contact for all matters for the church. Bids, brokers, carriers & claims interaction. Oversee all insurance policies of the church. Work with vendors. Hone the business operations of The Well. Work with the Finance Team. Special Projects 65% In the context of doing significant projects, the Assistant XP will learn best practices and options for ministry functions. This will cover the three areas of an Executive Pastor Church Operations, Ministry Strategy & Executive Functions. Ministerial Issues 10% Participate in staff meetings and other church gatherings. Perform weddings, funerals, baptisms, communion, etc. Pastor on call one time a month for 2 days. As needed, take classes at Talbot Seminary. Complete all XPastor Certification Courses.

7 KYUNG HO HONG EXECUTIVE DIRECTOR, YOUNG NAK CELEBRATION CHURCH The Executive Director is the chief administrator (operational officer) at YNCC, reporting to the Senior Pastor. The executive director shall serve the church by directing all administrative and operational aspects of YNCC and working with the pastors, staff and lay leadership to ensure that proper and efficient planning, recordkeeping, and administrative operations are carried out in all YNCC ministries. Specific Responsibilities 1. Work with the Executive committee (Senior Pastor, Campus Lead Pastors, Global Missions Pastor, and Executive Director) to understand and compile the long-term mission and goals of YNCC and help in planning processes involving the pastors, staff and lay leaders. 2. Manage Central Team (Media, Finance, HR, Facility, Administrative) to ensure efficient use of our human resources, leveraging and coordinating with our volunteer leaders. Central Team is to provide various operational supports for all the campuses. 3. Represent the church in managing our external, non-ministerial (operational) relationships. 4. Direct the management of church administration including church recordkeeping (e. archival system for official files and notes of historical significance), budget planning, periodic financial analysis, implementing operational initiatives, and providing various reports to MOO, Governance Session, and Executive Committee monthly, quarterly, and annually. 5. Participate in MOO, Governance Session, and Executive Committee meetings ensure central staff is adequately represented and ensure that proper minutes are recorded. Working Relationships 1. Report to the Senior Pastor 2. Member of Governance Session and Executive Committee 3. Works closely with Pastors, Non Pastoral Staff, and MOO 4. Management of Central Team

8 ED KELLY EXECUTIVE PASTOR, BAY AREA COMMUNITY CHURCH 2,000 IN WORSHIP Reports to: Senior Pastor Supervises : All Team Leaders The Staff Team Leader will work under the authority of and be directly accountable to the Senior Pastor. This relationship will be maintained through regular personal interaction with the Senior Pastor. A high level of trust and mutual respect is essential. The Staff Team Leader must complement the ministry of the Senior Pastor, enabling him to maximize his gifts and strengths. Purpose of the Position The Staff Team Leader will function as an extension of the senior pastor s leadership, providing leadership to the church by supervising, equipping, and resourcing staff team leaders to maximize their effectiveness in implementing the vision, mission and strategic plan. He is responsible to hire, fire and oversee the staff so that the staff are missionally aligned with the strategic plan. Basic Qualifications Spiritually Mature: Models the lifestyle of a passionate maturing follower of Christ. Elder Qualified Enthusiastically models God s vision for BACC (missional movement) A multiplier of disciples and leaders who aligns with BACC philosophy of ministry Mature people skills and able to shepherd and develop the staff Servant leader and Team player: A servant who thrives on leading through others. Teachable and approachable Strategic thinker Strong communication Specific Qualifications Loyalty and Chemistry: Must demonstrate a strong loyalty and chemistry with the Senior Pastor and free him to maximize his contribution. Strong manager: Manages in such a way that helps staff set high standards, work effectively with a sense of urgency, and results in a staff team that loves coming to work. Equipping gifts which enable him to develop the staff Administrative gifts which enable him to stay on top of details Strong biblical philosophy of ministry who is able to communicate well so that staff understand why we do what we do and how we implement our direction.

9 Ministry and role evaluation: Able to evaluate the whole ministry of the church in terms of effectiveness to the mission which includes the ability to evaluate ministry leaders effectiveness and role appropriateness. The ability to focus, to make hard decisions, and say to no in a loving/tough manner Strong at conflict resolution. Great Team Builder: Recognizes the power in teams and is committed and competent in building a healthy team that loves working together. Proven ability to lead a large and growing staff team Responsibilities Oversee the church staff, including: Equipping, shepherding, mentoring, directing, and resourcing staff team leaders. Encouraging and fostering the spiritual and personal growth of staff Creating a dynamic, synergistic, fun team characterized by love and unity Planning and facilitating Staff meetings, team leader meetings and retreats Holding staff accountable to establishing and meeting goals. Maintaining an updated organizational chart with job descriptions Regular performance reviews Hiring and assimilation of new staff and dismissal of staff Strategic planning Work with the Senior Pastor, Elders, and Staff Team Leaders in developing longrange strategic ministry plans. The Staff Team leader, under the oversight of the Senior Pastor, is responsible for executing the ministry plan. Establish and maintain an annual ministry planning process inclusive of ministry event planning, master church calendar, and financial plan. Commensurate with the long range plan and objectives, project facilities needs with accompanying strategic plans for construction and financial costs. Communication Responsible for clear and appropriate communication between staff and departments. Works with Senior Pastor to assure clear communication between the Elders and the staff in a timely manner. Financial planning and oversight Works with the Senior Pastor in presenting the church budget to the elders for approval. Responsible for overseeing the budget among staff. Benefits of the Position The opportunity to lead and build a great staff team that is giving their one and only life to fostering a missional movement of Christ followers who are committed to having an irresistible influence for Christ throughout the greater Annapolis area, to serving and resourcing the universal Body of Christ, and to helping foster church planting movements!

10 STEVEN RAGAN EXECUTIVE PASTOR, RIVERSIDE BAPTIST CHURCH Reports to: Lead Pastor Accountable to: Lead Pastor & Personnel Ministry Team Primary Ministry Role The primary role of the Executive Pastor is to ensure that the mission and vision of Riverside Baptist Church (RBC) is executed properly by overseeing the overall church ministry. This includes the management of the finance department, personnel, and overall vision implementation. This position is the staff liaison for: Budget & Finance Team and Personnel Team. Major Duties and Responsibilities 30% Implement and oversee the church financial system. This includes accounts receivables, accounts payable, payroll, 501(c)3 compliance, and long term financial accounts. Managing ministry assistants who assist in accounting tasks and meeting with the Budget & Finance Ministry Team is imperative to this duty. 25% Oversee and manage the church personnel staff. This includes enforcing personnel policies, ensuring a Christ-centered work environment, and evaluating personnel and resourcing needs. Meeting with the Personnel Team is imperative to this duty. 25% Consultation and oversight of all church ministries and their leaders to ensure that all E church ministries align with the overall vision and mission of Riverside Baptist Church. This includes the implementation and execution of vision at the direction of the Lead Pastor or the Pastor s Council. Meeting regularly with the Lead Pastor is imperative to this duty. 10% Oversee and manage the general administration of the church. This includes managing the daily functions of the church office. 5% Provide necessary assistance to the Lead Pastor to fill the pulpit from time to time. This includes active participation in weekly services and special activities sponsored by RBC ministries, whether activities directly or indirectly pertain or affect the Executive Pastor s primary areas of responsibility. 5% Provide ministerial counseling, pastoral care, and evangelistic outreach to church E members, their families, and church prospects. Expectations 1. Keep regular office hours. When job responsibilities carry him outside the boundaries of the office, proper notification should be given to office personnel. 2. Oversee accurate accounting of the church financial system including all assets, liquid accounts, investments, payables, and payroll. 3. Oversee proper maintenance of church facilities and equipment.

11 4. Meet regularly with Budget & Finance, Personnel, and Pastor s Council Teams to manage church business matters. 5. Meet regularly with staff members to ensure that each position is being executed in line with church vision and personnel expectations. 6. Plan with the Budget and Finance Committee the church budget for the year, and supply regular financial reports to the committee for review. This includes communicating with ministry volunteers to monitor spending and make sure it aligns with budget receipts. 7. Plan with the Personnel Committee each job description as well as personnel benefits. This includes handling any personnel issues as directed by the personnel committee. 8. Oversee accurate tracking of personnel benefits and programs (i.e. sick time, vacation time, leave, retirement accounts, insurances, etc). 9. Manage the church personnel in order for the church office to work effectively and efficiently, in the absence of the Lead Pastor and at his discretion. 10. Manage the Ministry Assistant to ensure that all clerical work is efficiently and appropriately handled. 11. Maintain visibility in the community through visits to homes, schools, events and outreach. 12. Provide helpful, timely, Christian assistance to members and staff. 13. Support initiatives of the Riverside Baptist Church body, the staff and committees. 14. Maintain a professional, businesslike appearance both in person and in work environment. 15. Maintain a dependable work record in attendance and timeliness. 16. Present a heart for ministry and a willingness to share Christ with members, volunteers, staff, visitors and the community. 17. Support the Baptist Faith and Message (as amended from time to time) and the practices and beliefs of the Southern Baptist Convention. 18. Perform other duties as assigned by Personnel Committee or Lead Pastor. Knowledge and Skills Experience: Five years to eight years of similar or related experience and supervisory/management experience. Education: A four-year college degree. Degree and ministry related experience is preferred. Degree emphasis in Christian ministries, theology, business, or accounting are preferable. Consideration may be given to candidates who are working toward a degree, or who possess the specific talents and experience required to perform the duties of the Executive Pastor. Interpersonal: Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/or outside the organization. Sensitivity to a spectrum of circumstances and behaviors is expected when dealing with students, parents and the church at large.

12 Other Skills: Knowledge of Biblical principles and related teaching ability, event planning and volunteer recruiting; ability to focus on details without losing sight of the big picture. Ability to effectively manage the general administration of the church including skills in financial management and accounting. Working knowledge of computer system and software. This Job Description is not a complete statement of all duties and responsibilities comprising this position. Employee Signature: Pastor Signature: Personnel Committee Chair Signature:

13 PAUL UTNAGE EXECUTIVE PASTOR, SPRINGHILL PRESBYTERIAN CHURCH 750 IN WORSHIP That all may come to know and enjoy God, His world and each other through Jesus Christ. Position Description refined September 2014 Title: Classification: Benefits: Works with: Authority: Executive Pastor (ordained) Full-Time (50 hours per week) As indicated in staff policies Session Teaching Pastor, Session, Staff, Finance Team, and all ministry teams The Executive Pastor has leadership and supervisory authority over all support and ministry staff, ministries, and leadership development. He works with the Teaching Pastor and Session in providing leadership for the ministry at Springhill Church, so that it fulfills its defined mission, ministry and multisite vision, reflecting our core values. The Executive Pastor will work with the Teaching Pastor and Session to ensure the achievement of ministry goals by: Coordinating leadership to create an overall strategic ministry plan for ministry and multi-site ministry Helping recruit, train and keep highly qualified individuals; training the church leadership to function in their ministry roles Ensuring a high level of communication and teamwork between pastors, staff, session, ministry leaders and the congregation Assisting ministry leaders in developing and implementing plans and goals consistent with the vision of Springhill Church. Qualifications Mature Christian adhering to the Bible and the Reformed, evangelical faith Joyful, flexible, adventurous and trustworthy with a commitment to personal spiritual growth in the knowledge and grace of the Lord Jesus Christ An example in faith and conduct in relationships Seminary degree preferred, with a commitment to life-long learning Outside training in leadership development or similar topics Minimum 5 years experience in local, multi-staff church Multisite experience preferred Commitment to the purpose, vision and core values of Springhill Church.

14 Responsibilities Aspirations 1. He desires that people experience Christ s Kingdom and discover the transformation that only Christ can bring to workplaces, families, neighborhoods, and towns around southwest Montana, Idaho, and Wyoming. 2. He desires that nonchristians in the community are consistently reached for Christ; he hungers for the vision that someone trusts Christ everyday through the people and ministries of the church. 3. He desires that people are grounded in Scripture and are thus being transformed by Jesus, with the goal of mature living like Christ in their community. 4. He desires to develop healthy leadership culture, decision-making, and relations. 5. He desires to partner with others in developing a vibrant, growing, relationallybased church ministry. B. Administration 1. Create and implement organizational structures, policies and procedures that will facilitate multi-site ministry and ongoing operations effectiveness (e.g. ministry structures, communications, personnel, etc.). 2. Form, populate, define and oversee ministry teams. 3. Work with ministry leaders to develop and implement annual budget process. 4. Assist Teaching Pastor in developing a culture of generosity (stewardship and capital campaigns, foundation and estate planning gifts, etc.). 5. Oversee the work of the Business Administrator. C. Church Leadership 1. Oversee the creation, development, and implementation of Springhill s strategic ministry plan for missional and multi-site ministry consistent with our purpose and core values. 2. Create and protect the desired culture of the church and leadership. 3. Coordinate the ministries of the pastors, staff, Session, ministry leaders and the larger congregation so that all are pulling together in the same direction. 4. Assist the Teaching Pastor in clearly communicating vision, goals and plans to program and support staff. 5. Assist the Teaching Pastor in leading staff meetings, Session meetings and others as necessary so that consistency and communication are ensured. 6. Stay abreast of ministry innovations and new vision. 7. Stay abreast of denominational obligations and opportunities to stretch the vision of the EPC and Presbytery. D. Staff and Lay Leadership Development 1. Develop and mentor staff to provide leadership for Springhill Church so they fulfill our purpose statement and reflect our core values. 2. Supervise and evaluate staff effectiveness and reviews. 3. Develop leadership skills and potential in staff and key leaders.

15 4. Recommend salary adjustments, terminations, and the creation of new positions (in counsel with Teaching Pastor and Session) 5. Motivate and mobilize others through identifying strengths/gifts, training to lead, delegating responsibility and maintaining reasonable oversight. 6. Broaden the influence of Springhill s ministry and values by developing leaders outside of Springhill s ministry, both locally and internationally. E. Catalyst 1. Implement vision. 2. Envision and empower new programs/projects consistent with missional and multi-site ministry. 3. Recruit, train and network ministry leaders together to enhance effectiveness, impact and influence for the Kingdom of God. 4. Research and learn of best practices of other churches and organizations. F. Ministry 1. Work with Teaching Pastor to develop pastoral and ministry staff to minister the Gospel to the congregation of Springhill Church and the people of the Valley. 2. Provide leadership in worship, preaching, weddings, funerals and congregational care visits as needed. If ordained, assist in pastoral ministries (weddings, baptisms, etc.). 3. Promote spiritual maturity among the congregants by teaching classes and small groups. 4. Assist in the development and implementation of procedures for capturing guest Review: Reviewed annually.

16 KEITH VESSELL EXECUTIVE PASTOR, FIRST UNITED METHODIST CHURCH Position Summary The Executive Pastor takes the vision of the Senior Pastor and implements it with the ministry staff of pastors, directors, ministers and coordinators. Aspects include: ministry evaluation, goal setting, strategy, development and mentoring. The Executive Pastor is responsible for the overall leadership and direction of church staff and leadership, leading all functional areas in the accomplishment of the church s mission. This includes outreach, arts, pastoral care, small groups, student and children s ministry areas as well as strategic planning, finance, administration, human resources, and operations. While the Senior Pastor builds relationship, mentors and presents vision the Executive Pastor creates the agenda and leads the implement the vision. Professionally, the Executive Pastor will Support the Senior Pastor in the accomplishment of the church s mission through ministry effectiveness evaluation, discernment, decision making, planning and overall direction of church staff. Meet regularly with the Senior Pastor for discipleship, prayer and planning. Attend the Ministry Support Team to bring updates and input for the church s progress. Commit to the vision and become creatively involved in its development. Commit to excellence in all aspects of the ministry. Commit to mobilizing and coaching, so that the ministry remains in the hands of the people. Be an encourager to the Sr. Pastor. Be loyal to the Sr. Pastor. Have a shared philosophy with the Sr. Pastor. Responsibilities: The Executive Pastor will Lead the ministry staff in the establishment and ongoing direction of ministries that effectively reach the church s demographic, insuring the accomplishment of the overall mission. Facilitate the annual strategic planning process including evaluation of ministry performance; review of mission, vision, and core values; development of key objectives and tactics; and establishment of three year goals. Establish and maintain a set of key performance measures (Balance Scorecard) that provide the Senior Pastor and church staff with ongoing visibility of the effectiveness of all functional areas of the church. Develop the leadership structure of the church and oversee its efficiency and effectiveness. Lead church planting efforts including development of a strategy, networking with other church planting focused churches for funding and provision of other needed

17 resources as well as identification, development, and leadership of lead church planters. Ensure that the stated vision and direction of the church is implemented consistently and graciously in the entire church. Direct the hiring of staff and also the formal procedure in dismissing or repositioning of staff. To look for best practices of other churches or organizations. To make recommendations to church staff and/or Ministry Support Team of things that need to be addressed for the future development of the church ministries. To actively engage in an effective personal ministry to the congregation through teaching groups or classes and having individual appointments. To conduct congregational care visits, be available for counseling weddings, funerals, etc. as needed. Success as The Executive Pastor is defined by Streamlined job descriptions, communication and authority paths that maximize personal creativity, strengths, efficiency and effectiveness, while minimizing bureaucracy. The launching of new ministries that are consistent with the church s vision, values and purposes. Smooth and grace filled management of personnel conflicts, organizational transitions as well as various program and ministry challenges. Development and communication of effectiveness metrics. Establishment of church policies and procedures that effectively facilitate the vision. Implementation of new ways of organizing, operating or ministering that will increase the church s impact and influence for the kingdom of God.