EUROPEAN COMMISSION Job Description Form. Job description version1 (Active) Job no in DEVCO.R.2 Valid from 07/02/2018 until

Transcription

1 EUROPEAN COMMISSION Job Description Form Job description version1 (Active) Job no in DEVCO.R.2 Valid from 07/02/2018 until Job Holder Name Job Profile Position CONTRACT AGENT FGIV Job title Internal Control Officer - Audit Task Manager Domains Generic domain EXTERNAL COOPERATION and DEVELOPMENT Intermediate domain Specific domain AUDIT, CONTROL and INSPECTION Job Family Audit, Inspection and Control Sensitive job No Overall purpose Under the supervision of the Team Leader, contribute to the implementation of DEVCO's Audit and Verification Plan and pillar assessments. 08/02/ / 6

2 Functions and duties + AUDIT, CONTROL and INSPECTION - Contribution to the implementation of the Annual Audit Programme Preparation of the Annual Audit Plan, following a risk-based methodology and using the results of the risk assessment in order to determine the need for an audit and to establish specific audit objectives and scope Contribution to the reporting on its implementation Organising the briefing of the external auditors, providing instructions to the auditors during their assignment and coordinating the overall audit process Analysing contracts selected for audit, preparing terms of reference for financial and systems audits and for verification missions to International Organisations Analysing audit and verification mission reports and providing comments to the Auditors Liaising as appropriate with International Organisations and with other auditees in all stages of the audit process + PROCUREMENT and CONTRACT MANAGEMENT - Operational management of audit contracts Managing the tender and contracting process for external audits and verification missions Approval of audit reports Operational role for the payment of audit contracts + INFORMATION and DOCUMENT MANAGEMENT - Archives, CRIS, Audit Module Responsible for the filing of dossiers under his/her competence. Verify and update relevant content in CRIS and the Audit Module Ensure the correct use of ARES and of the Audit Module + AUDIT, CONTROL and INSPECTION - Methodological development, support and advice Promote the quality and methodological coherence of the audit activities within the DG including by making relevant proposals to Management Propose guidelines in relation to specific audit objectives Contribute, in close cooperation with the operational directorates, to the establishment of the procedures and modalities to be applied for external audits Assist to update the intranet pages 'Audit & Control' Provide presentations and training related to the work of the unit + EXTERNAL AUDIT - Relations with international organisations and development agencies Audit Task manager for pillar assessments in the context of indirect management. Monitoring and reporting on verification missions of operations implemented by pillarassessed entities. Ensure coordination with other Commission services on control-relations with pillarassessed entities. Update regularly overviews on pillar-assessed entities. Helpdesk for operational directorates and EU Delegations on questions on pillar assessments. 08/02/ / 6

3 Job requirements Experience + BUDGET and FINANCE, LAW, ECONOMICS, AUDIT, CONTROL and INSPECTION Job-Related experience: at least 3 years Qualifier: essential Considéré comme essentiel: des études universitaires complètes de trois années au moins sanctionnées par un diplôme; ou, lorsque dans un État membre de l Union européenne, l accès à une profession de niveau de groupe de fonctions IV se fait par un examen d État, une formation professionnelle ou toute autre procédure équivalente (notamment, les professions d expert-comptable et d auditeur, ou les professions militaires ou policières), l autorité habilité à conclure les contrats d'engagement (AHCC) peut accepter de reconnaître ce titre comme étant assimilé à un diplôme universitaire. La formation universitaire doit être, de préférence, en lien avec les domaines suivants: économie, finance, business administration et droit. Languages Listening Reading Spoken interaction Spoken production Writing English C2 C2 C2 C2 C2 French C1 C1 C1 C1 C1 08/02/ / 6

4 Knowledge BUDGET, FINANCE, CONTRACTS and ACCOUNTING FINANCE, FINANCIAL ENGINEERING and SERVICES Financial analysis methods and tools BUDGET and FINANCE Budget requirements, allocation and reporting Financial circuits Preparation of financial dossiers Rules and procedures relating to grants PROCUREMENT and CONTRACT MANAGEMENT Rules and procedures concerning calls for proposals, calls for tenders, contracts, task letters Rules and procedures relating to the preparation of contracts AUDIT, CONTROL and INSPECTION INTERNAL AUDIT Financial control and audit environment in the Commission OPERATIONAL and ADMINISTRATIVE SUPPORT and RESOURCES ORGANISATION and ADMINISTRATION of SUPPORT OFFICES Administrative rules and procedures of the Commission HUMAN RESOURCE MANAGEMENT REMUNERATION, RIGHTS and OBLIGATIONS Code of good conduct IT TOOLS for SPECIFIC APPLICATION AREAS IT tools for FINANCE, BUDGET and CONTRACTS and ACCOUNTING ABAC Workflow (Accrual Based ACcounting) Accounting information systems CRIS (Common Relex Information System) Saisie Budget CRIS (Common Relex Information System) Saisie FED IT tools for OFFICE AUTOMATION Excel Outlook Word IT tools and systems for INTERSERVICE CONSULTATION and COORDINATION INSTITUTION-LEVEL COORDINATION and CONSULTATION INTER-SERVICE COORDINATION and CONSULTATION Inter-service consultations and their procedures INTER-INSTITUTIONAL RELATIONS Administrative rules and procedures of the institutions of the European Communities Committee meetings in EU Institutions Inter-institutional procedures EXTERNAL RELATIONS EXTERNAL COOPERATION and DEVELOPMENT EUROPEAN DEVELOPMENT FUND (EDF) 08/02/ / 6

5 Competences Analysing and Problem Solving Ability to conceptualise problems, identify and implement solutions Numeracy Communicating Capacity to present issues to an audience Drafting skills Delivering Quality and Results Capacity to act upon problems Ability to work in a proactive and autonomous way Eye for detail / Accuracy Prioritising and Organising Planning capacity Resilience Perseverance Working with Others Ability to work in a team Job Environment Organisational entity Type: Size: Gender balance (within the entity): Unit more than 25 balanced team Presentation of the entity: The Directorate General for International Cooperation and Development is responsible for designing EU development policies and for the implementation of the Commission's external aid instruments Job related issues [ ] Atypical working hours Missions [ ] Frequent, i.e. 2 or more missions / month [ ] Long duration, i.e. missions lasting more than a week Workplace, health & safety related issues [ ] Noisy environment [ ] Physical effort / materials handling [ ] Work with chemicals / biological materials [ ] Radioprotection area [ ] Use of personal protective equipment [ ] Other 08/02/ / 6

6 Other 08/02/ / 6