SUPERVISION AND MANAGEMENT OF ECD PRACTITIONERS EFFECTIVE SUPERVISON IN EARLY YEARS SETTINGS

Transcription

1 SUPERVISION AND MANAGEMENT OF ECD PRACTITIONERS EFFECTIVE SUPERVISON IN EARLY YEARS SETTINGS BY MR. REX MOLEFE DIRECTOR OF MOTHEO TRAINING INSTITUTE TRUST PRESENTATION FOR CITY OF EKURHULENI: ECD SUMMIT _ 19 OCTOBER 2017

2 INTRODUCTION Effective appraisal and supervision are within the statutory frameworks for the Early Years and Foundation Stage (EYFS) and Common Inspection Framework in Education (CIFE). They are underpinned by the will to promote good practice in supporting staff to identify professional development needs, the desire for development feedback expressed by support staff, and requests for support and guidance from head teachers and managers. Appraisal and supervision are important elements in ensuring positive outcomes for children and young people in a variety of quality settings. They have a crucial role to play in the development, retention and motivation of the workforce. They establish a transparent basis for future development based on evidence driven objectives. Effective appraisal and supervision are powerful processes within which to reflect successes and challenges. Supervision and management is therefore critical for the whole professional development of ECD Practitioners and for the whole improvement in quality ECD service provisioning. procedures complement, identify and demonstrate individual professional contributions to the whole improvement process of the ECD sites and its human resource personnel. All practitioners, whether they are full time, part-time, volunteers, apprentices or work placement students need appraisal and supervision.

3 DEFINITIONS OF APPRAISAL, SUPERVISION AND MANAGEMENT APPRAISAL: is a two way process which looks backwards to analyse past performance and looks forward with a view to improving future performance for the joint benefit of the employee and the organisation. SUPERVISION: This could be on an informal basis i.e. day to day management of individuals and teams by their immediate line manager. This should also be on a formal basis, carried out regularly, with a written record of the discussion. MANAGEMENT: The organization and coordination of the activities of a business in order to achieve defined objectives.... Management consists of the interlocking functions of creating organizational policies, procedures and systems (QMS) and organizing, planning, controlling, and directing an organization's resources in order to achieve the objectives of the ECD Site. The following diagram shows the cycle of effective appraisal/supervision

4 THE CYCLE OF EFFECTIVE APPRAISAL/SUPERVISION

5 KEY ELEMENTS OF EFFECTIVE SUPERVISION. Supervision should provide opportunities to: Discuss any issues-particularly concerning children s development or well-being; Identify solutions to address as they arise; and Receive/provide coaching to improve personal effectiveness. Challenge and be challenged Address actions and follow up

6 KEY ELEMENTS OF EFFECTIVE SUPERVISION (continued) The benefits of supervision for Practitioners: To ensure practitioners are clear and confident about their roles, responsibilities and accountabilities. To reflect on their practice To provide consistency To provide constructive feedback To recognize and value work To promote health and well-being To build confidence and capacity To provide opportunity for an open, individual discussion.

7 KEY ELEMENTS OF EFFECTIVE SUPERVISION (continued) The benefits of supervision for the organisation: To assist the practitioners in understanding the organisation s vision, where it is going in the future and how they can contribute To ensure practitioners have a manageable workload To ensure there is highly effective provision for children, parents and carers To ensure clear communication within the organisation To ensure practitioners meet the organisation s objectives and standards To assist in staff retention To ensure implementation of policies and procedures

8 KEY MESSAGES: It is essential for Early Years settings to have a supervision and appraisal policy/process which: Provides a clear definition of supervision linked to settings vision. Sets clear expectations and boundaries. Specifies, frequency, duration, location and recording. Clarifies confidentiality and access to supervision/appraisal notes. Outlines the importance of supervision/appraisal. Makes clear the roles, tasks, rights of the supervisor and supervisee. Demonstrates how quality supervision and appraisal links to management of staff performance.

9 Agreement: There should be an agreement between the supervisor and supervisee which includes: Frequency of supervision sessions Length of supervision session Location of sessions Main areas for discussion/agenda items Confidentiality issues All supervision meetings should be recorded by the supervisor: To keep a record of what has been discussed To keep a record of any disagreements To contribute to the management of staff performance New employees, apprentices, trainees, volunteers and those practitioners where there is a performance issue may need more frequent supervision. Issues arising from informal supervision may generate a formal supervision meeting. E.g. safeguarding. It is not the existence of supervision that makes a difference but effective supervision.

10 CONCLUSION: It is therefore critical that an ECD Site should have documented systems, policies and procedures which are explicitly outlining how things should be done in a specific ECD Setting. All members of the ECD Site should be familiar with the organizational Quality Management System (QMS) There should be an Organizational Structure (Organogram) in place and everyone within the ECD facility should know their place and roles. For preparation check-list - Supervision process templates, Examples of record of supervision templates, Sample Supervision Policy, EXAMPLE TEMPLATE FOR RECORDING SUPERVISION SESSIONS, Supervision implementation action plan template and formulation of Organizational Policies, please contact Mrs Andrea Sciarapa of ToolsForSchools at: or For training on Supervision and Management, including training on Policy Formulation contact Motheo Training Institute Trust directly.

11 For more information About Motheo Training Institute Trust Tel: / rexmotheo@gmail.com or info@rexmotheo.co.za Visit

12 Thank You! Quality ECD can t wait, because we care care