Innovative HR Practices Payroll Management Manage your workforce with ease and precision

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1 VOLUME: 13 SEPTEMBER 2017 Consultant Review Magazine, 2017 Top 5 Labour Law Consultants Silicon India Magazine Top 25 Global Outsourcing Companies Top 10 Indian LPO s Conference Asia 2015 Excellence in HR Information System Establishment Compliance Management Your Compliance work-simplified Global HR Excellence Award 2013 Vendor Compliance Management Organization with Critical aspects of Vendors Compliance Management for Risk Free Operations... Innovative HR Practices Payroll Management Manage your workforce with ease and precision Payroll Compliance Maximize performance through customized payroll compliance programs Outsourcing and Temp Staffing From Campus to Corporate-Hassle Free Process Recruitment & Talent Management Finding the right fit makes all the difference

2 RECKONER FOR SEPTEMBER 2017 Payment of Stipend to Apprentices on or before Submit PF on or before Pay ESIC on or before Pay PT on or before IN THIS EDITION From the Director s Desk Compliance - Institution of Central Inspection System for Integration of Systems - Certificate of Coverage Payroll - Moving to the cloud gives HR more power Human Resources - IN-HOUSE RECRUITING Karma Konnect Humour

3 From the Director s Desk The month gone by began with the promise of goodness and festivities, and eventually got eclipsed with a rather unfortunate deluge that engulfed the roads, hopes and happiness. With time, the tides turned and the sun regained its lost splendour. Karma suffered its share of the setback too. Our resurgent team came to the fore once again, and like the phoenix we resurrected ourselves. The world of HR moves on as usual. We tried to make Sanwad more specific to HR news and views. However, based on the feedback received we realised how much the lighter sections of our newsletter were being missed. We are happy to bring humour back into Sanwad. Thank you for your feedback, and for allowing us to grow and improve. Best regards, Pratik Vaidya

4 Compliance Institution of Central Inspection System for Integration of Systems The constitution of Central Inspection System(CIS) has been aimed at integrating the Independent Inspection system of the Labour commissionerate. In CIS following Acts/rules under Labour commissionerate, Directorate of Industries Health and safety, Maharasthra state Pollution Control Board and Maharashtra Labour Welfare Board will be considered. All inspection will be directed through CIS Inspection will be schedule online. The inspection duration is as per the category of industries i.e. Monthly, quarterly, Half yearly and yearly. Inspector s visit on rotational basis. Report to be uploaded on CIS system by inspector within 48 hours from the time of inspection. Third party certification / Self certification is allowed for low and medium risk industries. Risk based inspection procedure for various departments. The complete notification is available at Certificate of Coverage Online generation of Certificate of Coverage (CoC) is now active for International workers and employers. The physical form is now discontinued. View the official document at Tamil Nadu Holidays The notification made to the Tamil Nadu National Festivals and Holidays Act allows for the inclusion of special holidays within the scope of the days considered. View the official notification at Jammu and Kashmir 2 notifications issued by the government of Jammu and Kashmir mandate the issuance of the registration certificate in Form C within 15 days, and the issuance of standing orders by the Certifying officer within 45 days. Links of both notifications are provided below: Maharashtra Shops and Establishments With the addition of a new Act, there are several provisions that allow for enhanced benefits to employers and better working conditions for employees. To view a synopsis of the proposed Act along with the complete text, visit

5 Payroll Moving to the cloud gives HR more power Moving to the cloud gives human resources more power and spells a lot of value for chief financial officers, as it means built-in cost. Impact of technology on HR A couple of things are changing in terms of how organisations can use technology and what they expect it to do for HR. In the past there used to be so much focus on business process, but now we are seeing much more focus on how the HR system gives us guidance. One of the biggest transitions that has happened in the last 10 years is the rise of mobile and when you get to the fact that technology is in your pocket and what the tools allow you to do, it changes HR from record-keeping and process management to information. One of the biggest shifts we see happening right now is that as companies think about the digital experience, there is a question about whether this is only mobile or could it be done on any device. India and the Transition Traditionally you would see a big focus on core HR and payroll. Now India is focusing a lot more on employee experience what it s like for the employee to use the system, how employee is empowered through the system... The emphasis is more on better information and better access for the employees. Making the shift to the cloud The first thing is access to technology. In the on-premise world, HR is dependent on IT to do everything whether it is an upgrade or configuration, etc, all this has to go through IT. And IT kind of looks at HR as you are cost centres for the business, not profit centres. Moving to the cloud gives HR the power to say I update when I choose because that s part of the cloud. It gives HR access to newer technology and not wait for permission from IT. More importantly, it has a lot of value because of the predictive nature of the cost. You know how cost is going to be, you know your first implementation, you know your subscription, you can plan for it in advance. You don t have to wait for or budget for, you don t have to think of expenditure because it is a built-in cost and hence better from a planning standpoint. Security on-cloud When we were in on-premise world we were still sending third-party content, where HR data is still being sent to places where you have no idea about security. The question is more visibility and with that comes more responsibility. Control over the process and a reliable partner can help greatly.

6 Human Resources Manpower outsourcing has become a much-talked about phenomenon where recruitment and staffing is concerned. It has proven a viable option for several companies in many situations, and the avenue for outsourcing manpower continues to grow. The decision to recruit a resource on the payroll or look for an outsourced solution can be a tricky one. It depends on several factors including the nature and duration of the job, the resources available at hand, the investment required and the level of expertise the job demands. There are many distinct advantages that both bring, and neither is without failings. Here is what outsourcing and hiring can bring to your company. IN-HOUSE RECRUITING - Fosters progress, since there is active engagement with employees, and free exchange of ideas. Also promotes a better, more collaborative working environment. - The security of a salary and benefits often lend to more sustainable relationships with extended loyalties. The chances of leaving are lower. - Greater security to intellectual property and working solutions owned by the company. - Issues and crises are resolved with greater immediacy. - Proves more attractive when pitching to external audiences like clients and other investors. - Can sometimes be hard to find quality talent required for a job, being more location bound. - Proves to be a longer process with formalities, recruiting and on-boarding. There is also the need to cater to employee benefits as commensurate with norms OUTSOURCING - Resources available for jobs are highly skilled and specialised at their work. There is little training or orientation required - With the avenues available today, finding the right resource for the job is much easier, and works better for companies even if the person is located far away. - This method works perfectly for shorter term projects which are of shorter durations. - Checking for credentials of the resource is difficult, as it can often be highly exaggerated. There is also a risk of exposing intellectual property and confidential information - There may be communication gaps with different working times and styles between the organisation and freelancer. - This usually proves to be a more expensive option since resources charge higher sums for projects.

7 The monsoon apart, it was raining festivities at Karma. And everyone at the office took to the festive spirit with gusto. Whether Independence Day, Janmashtami or Ganesh Chaturthi, we came in with all our colurs, enthusiasm and spirit. Those that pray, eat and celebrate together grow together.

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