PRE-PROPOSAL. CONFERENCE WEB CONSULTANCY SERVICES. Technical Proposal

Transcription

1 PRE-PROPOSAL. CONFERENCE WEB CONSULTANCY SERVICES Technical Proposal By 3 rd November 2 KRA Web Transformation Project Team /03/2017

2 OUTLINE OF THE PRESENTATION Evaluation of Proposals Overall Tender Evaluation Criteria Tender Responsiveness Requirements of the Technical Proposal Comments and Suggestions of Consultants on ToRs Professional and Academic Qualifications Experience of consulting firms Key Areas in the ToRs Q&A Contacts /03/2017

3 EVALUATION OF PROPOSALS Tender Responsiveness Technical Evaluation Financial Evaluation Contract Award Contract Negotiation Project Kick-off /03/2017

4 OVERALL TENDER EVALUATION CRITERIA Criteria Tender responsiveness Weighted technical specifications scores Weighted financial and delivery schedules Maximum Score Mandatory Total /03/2017

5 TENDER RESPONSIVENESS (MANDATORY) 1. Certificate of Registration or Incorporation 2. Duly completed signed and stamped Confidential Business Questionnaire 3. Valid Tax Compliance Certificate 4. Combined Technical and Financial Proposals NOTE: All documents should be submitted as follows: i. One original document (hard) ii. iii. One copy of the original document (hard) One soft copy We recommend that in any part of the documents, where consultants are expected to append their signatures, they should also stamp /03/2017

6 TECHNICAL PROPOSAL (80 MARKS) 1. Technical Proposal Submission Form (template provided on page 28) 2. Firms References (template provided on page 29) 3. Comments and Suggestions of Consultants on the Terms of Reference and on Data, Services and Facilities to be provided by the procuring entity (guidelines provided on page 30; consultants should make reference to the ToRs on page and Evaluation matrix on page17-24) 4. Description of the Methodology and Work Plan for performing the Assignment 5. Team Composition and Task Assignments (template provided on page 32) 6. Format of curriculum vitae (CV) for Proposed Professional Staff (template provided page 33-34) 7. Time Schedule for Professional Personnel (template provided on page 35) 8. Activity (Work) Schedule (template provided on page 36) (Refer to Page 27 36) /03/2017

7 COMMENTS AND SUGGESTIONS OF CONSULTANTS ON TORS Responses should be based on the Terms of References (Page 42-52) The following titles should appear in proposals: Background Information Service Requirements Proposed methodology and Tools Mobilization Period Reporting Duration of the Project Project Plan Potential Issues/Risks Terms of Payment The Evaluation Matrix (page 17-24) provides further information that will be key in scoring proposals /03/2017

8 PROFESSIONAL AND ACADEMIC QUALIFICATIONS Area Lead Consultant Associate Consultant Number of pax: 1 2 Professional Qualifications: Academic Qualifications Digital/Web Strategy development Digital Communication and Branding Change Management Project Management with Risk Management skills Training and Skills Needs Assessment (managerial, technical and creative capabilities related to Website and CMS management and sustainability) Stakeholder Identification, Analysis and Mapping Degree Over 5 years experience Communication and User research Web design and development (both front-end and back-end capabilities) Content Management (Strategies, structures and processes) Diploma Over 3 years experience NB: CVs should be provided as per the format provided on page Certificates relevant to the outlined areas of expertise should also be included Full Score = 30 Cut off Score = /03/2017

9 EXPERIENCE OF CONSULTING FIRMS Over 5 years experience in Digital/Web Consultancy Company profile Reference letter from the bank Organizational Experience: NOTE: 3 Reference sites (clients), their telephone numbers, addresses and contact person Brief explanation of what kind of work was undertaken and the results realized within the last 5 years 1. The Firms References template is provided on page The explanation of work undertaken for each client should be relevant to the services that KRA seeks. 3. Full score: 25 Cut off score: /03/2017

10 EXPERIENCE OF CONSULTING FIRMS Over 5 years experience in Digital/Web Consultancy Company profile Reference letter from the bank Organizational Experience: NOTE: 3 Reference sites (clients), their telephone numbers, addresses and contact person Brief explanation of what kind of work was undertaken and the results realized within the last 5 years 1. The Firms References template is provided on page The explanation of work undertaken for each client should be relevant to the services that KRA seeks. 3. Full score: 25 Cut off score: /03/2017

11 KEY AREAS IN THE TORS Needs Assessment and Gap Analysis of the internal and external environment of KRA. Skills assessment of the project team and staff critical to project implementation. Provide recommendations that will guide implementation of the new solutions. Identify key internal and external stakeholders relevant to project implementation. Scope definition and development of technical and functional specifications. Develop the Business Case and Project Cost Estimates/Budget options. Recommend an internal staff structure with job descriptions relevant to the management of the new solutions. Define and document the Information Architecture for the new solutions. Develop the Content Management Strategy, structure and processes for organizationwide management of the new solutions. Recommend and advise KRA on the optimal web hosting needs and security setups/controls that need to be considered. Recommend and advise KRA on the software and hardware requirements for the new solutions /03/2017

12 KEY AREAS IN THE TORS Advise on the viable approaches that will lead to interfacing of the new Web portal with other business systems. Identify, profile project risks and map out a Risk Management Strategy. Provide a detailed Project Implementation Plan (reference to the Project Milestone Matrix on Page 51 52) Training and Knowledge Transfer NOTE: 1. Full score: 45 Cut off score: The maximum score of the Weighted Technical specifications is /03/2017

13 Q & A /03/2017

14 CONTACTS /03/2017