Suppliers Qualification & Registry. Petrobras Concepts & Requirements Overview
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- Alaina McDowell
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1 Petrobras Concepts & Requirements Overview
2 Suppliers Corporate Registry Website ( Portal do Cadastro in portuguese) Company Access to Portal do Cadastro at Information: Identification; Contact Information; Scope of Supply; Local Representative; Formal Request Letter Requirements: - Technical Information; - Legal Documents; - Economics (Balance Sheet) - Management; - Helth, Safety & Environment. First Phase Questionnaire Petrobras Analisys Second Phase Questionnaire Petrobras Approval Company Registration in SAP Petrobras Registration Certificate sent to Company
3 Corporate Guidelines Requirements: Legal Tax regularity (only for local companies) Economics Technical Approval References Petrobras Simplified Bidding Procedure Chapter IV (Approved by Presidential Decree 2.745/1998) Petrobras Procurement Manual (MPC) Item (Approved by the Board of Directors) Complementary Corporate Guidelines (since 2005) Requirements: Helth, Safety & Environment - HSE Management & Social Responsibility References Petrobras Mission Operate in a safe and profitable manner in Brazil and abroad, with social and environmental responsibility, providing products and services that meets clients needs and contribute to the development of Brazil and the countries in which it operates. Corporate HSE Guidelines Directive 7 Aquisition of goods and services
4 LEGAL REQUIREMENTS Brazilian companies: Proof of being legally constituted in Brazil Proof of being regular with Brazilian taxes Foreign companies: Proof of being legally constituted in its home country, issued by a Governmental Authority Legal Representative in Brazil (mandatory; with powers to represent the company in the biddings and to receive legal notifications for the company) Commercial Representative (indicated by and linked to the supplier): Not mandatory, but advisable (may be the own company) May be the same or other than the legal representative
5 FINANCIAL REQUIREMENTS Annual Reports with Audited Financial Statements Proof that the company is not bankrupt Bank statement or company declaration by its president or financial director Calculation formulas and acceptance criteria available in the instructions
6 HELTH, SAFETY and ENVIRONMENT Service Suppliers ISO and OSHAS-18001: Certification is not mandatory Petrobras evaluates how the suppliers implement these standards requirements (ranking from 0 to 10 points) Goods Suppliers Similar to the above but restricted to the compliance to legal safety and environment regulations in the country Appplication of these requirements to foreign suppliers are not defined.
7 MANAGEMENT Goods Suppliers - ISO-9001 certification is mandatory Services Suppliers - Compliance to the requirements of ISO-9001 and ranked from 0 to 10 points - certification is valued SOCIAL RESPONSIBILITY Self assessment by the suppliers and ranking by Ethos Institute criteria (not precluding, not applied to foreign suppliers)
8 RQT Category of products - definition (RQT - acronym for the portuguese wording requires [specific] technical qualification ) Those equipments or materials whose performance in the industrial process of Petrobras can threaten continuity, compromise the safety of personnel, facilities and environment, and those products that, included in the industrial process as raw material, can jeopardize the quality of the final product of the Company.
9 TECHNICAL REQUIREMENTS FOR MATERIALS Depending on the material or equipment, the supplier must comply with the following requirements: Tradition (Main Sales, Reference Letters) Facilities for Technical Assistance (Automation Systems, Rotating Machinery, etc) Mandatory Product Certification (API, ASME,...) Other Specific Requirements
10 TECHNICAL REQUIREMENTS SERVICES Depending on services criticality, the supplier must comply with the following requirements: Tradition (List of Services Provided continuity and Reference Letters) List of Equipment relating to services provided; Main personnel curricula vitae Other specific requirements Note: for service companies to render services in Braziliam territory other legal requirements are applicable, such as, for example, registration in our Central Bank and registration in an Official Technical Regulation Council.
11 ISO-9001Certification for suppliers of goods Tradition Ranking for service providers SR Ethos not mandatory Ranking for service providers Qualification for goods suppliers (no ranking) ISO OHSAS Ranking for service providers Declarationfor goods suppliers Mandatory; Disapproval precludes full registry Ranking - but may restrict advanced payments or preclude full registry Technical Legal Economics HSE ISO OHSAS Management & Social Responsibility ISO ETHOS Institute
12 Suppliers Corporate Qualification & Registry Suppliers Registry Website Let us know your capabilities. Upload your documents. Become a supplier of goods and services to Petrobras
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