Five Year Project Period

Transcription

1 Five Year Project Period Impacts on Regional Office Impacts on Programs

2 ERSEA Self- Assessment Planning Program Governance Fiscal Management Child and Family Outcomes Human Resources Ongoing Monitoring Communication Recordkeeping & Reporting Facilities, Materials & Equipment

3 ERSEA Self- Assessment Planning Program Governance Fiscal Management Child and Family Outcomes Human Resources Ongoing Monitoring Communication Recordkeeping & Reporting Facilities, Materials & Equipment

4 ERSEA Self- Assessment Planning Program Governance Fiscal Management 5 year Child and Grant Family Outcomes Period Human Resources Ongoing Monitoring Communication Recordkeeping & Reporting Facilities, Materials & Equipment

5 Revisiting Your System for Planning

6 Planning in Head Start Conduct Community Assessment Decide on Goals/ Communicate to Stakeholders Evaluate Progress during Self-Assessment Process Continually Respond With Course Corrections Develop Plan of Action and Budget that Reflect Goals Evaluate Progress through Ongoing Monitoring Implement Plan of Action

7 Program Goals and Objectives Program Goals Statements of what program will accomplish and why it is important Long-range BROAD Beyond current expectations Responsive Organization-wide Aspirational Dynamic Objectives Program and fiscal statements Short-term SMART Specific Measurable Attainable Realistic Timely

8 Fiscal Management System

9 Growing Expectations of Governing Bodies

10 Not every program with weak governance fails, but every program that fails has weaknesses in governance

11 Seven Elements of Five Year Oversight 1. Outcome focused grant applications 2.Effective Governance 3. Assessment of School Readiness Efforts 4. Program data-driven decision-making 5. Continuous program contact 6. Regional office staffing 7. National office briefings

12 Effective Governance Key indicator of program quality and risk mitigation Ensure Boards are engaged and knowledgeable about the program

13 Year 1: Meet with GB and discuss their knowledge about the program and oversight responsibilities; request that they accompany Specialists on classroom visits Year 2: Discuss working relationship with PC; review impacts; request that PC and GB accompany Specialists on classroom visits Year 3: On-site monitoring review

14 Year 4: Review trend data with PC and GB, highlighting improvements and impacts Year 5: Discuss closeout and planning for next 5 yr. cycle OR discuss DRS with PC and GB

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16 Program Governance Monitoring Citations 3% % 6% Conduct of Responsibilities GB/PC Responsibilities 11% 49% GB/PC Composition T/TA 22% GB/PC Conflict of Interest Other n= 265 Source: Head Start Enterprise System, Triennial Reviews, 2/26/2014

17 2014 Federal Monitoring Protocol Asks GB and PC members to give examples of how the T/TA in governance has made a difference in their decision-making.

18 Understanding Governing Bodies When you ve seen one board, you ve seen one board.

19 Governance Readiness Tool Governance Leadership, Oversight Capacity Screener (OHS Product) Governance Training Module Head Start Governing Body and Tribal Council Certification Published April 2013 Published by OHS June 2013 To be posted on ECLKC To be posted on ECLKC Online fillable PDF on ECLKC Describes 15 indicators of highfunctioning governing bodies HS/EHS governing bodies and executive directors complete together Complete tool to identify strengths and readiness to oversee a Head Start program and governance areas where they need improvement or TTA Information used to focus future TTA efforts Notes: Online fillable PDF on ECLKC To be completed by all newly funded HS/EHS grantees, within 60 days of receiving notification of award Assists HS/EHS in building capacity to fulfill Head Start governance responsibilities. Describes HS/EHS governance expectations related to HS Act and regulations Identifies where programs need to focus their start-up efforts to put a HS program governance system in place Notes: User determines their progress on their HS leadership journey; this assessment points them to specific skill-building activities Five e-learning training activities for both Policy Council and governing body members: Fulfill Your Role Ask the Right Questions Make Meaningful Decisions Envision a Better Future Be an Ambassador Each activity outlines key concepts on particular governance-related topics important to governing bodies and Policy Council members Notes: Online e-learning tool for governing body members, executive directors, and HS directors Five self-paced sections that total about 100 minutes Participants receive Certificate of Completion Five sections 1. Embracing HS 2. What Is HS Governance? 3. Legal Responsibilities 4. Fiscal Responsibilities 5. Resources Users are referred to the other governance resources to learn more and build their skills in certain areas Notes:

20 Governance Readiness Tool Results can be used to gain insights into TTA needs of newly funded grantees Link:

21 Governance Leadership & Oversight Capacity Screener Results can be used to gain insights into TTA needs of newly funded grantees Link: ta-system/operations/mgmtadmin/governance/hsgovernance/governanceleade.ht m

22 Governance Online Training Module Your Leadership Path Fulfill Your Role Ask the Right Questions Making Meaningful Decisions Envision a Better Future Be a Head Start Ambassador

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24 Strengthening Data Systems to Measure Impacts

25 Results-Based Accountability How much did we do? How well did we do it? Is anyone better off? # % Trying Hard is Not Good Enough Mark Friedman 25