IPRF FIRE SERVICE GAP ANALYSIS OUTLINE

Transcription

1 IPRF FIRE SERVICE GAP ANALYSIS OUTLINE 1. MANAGEMENT LEADERSHIP/ACCOUNTABILITY YES NO a. Is there a Fire Department Mission Statement? b. Is risk management incorporated into your operations/plans/procedures? c. A written Fire Department Occupational Health & Safety Policy? d. Does an Occupational Health & Safety Record Management System Exist? e. Is there evidence of upper management support and commitment? YES NO a. Do you utilize an Incident Command System (NIMS National Incident Management System)? b. Are members trained in proper utilization of NIMS YES NO a. Do you have established SOG'S (standard operating guidelines) for emergency scene operations? b. Are members trained on the SOG'S on a periodic basis? c. Do you conduct an NFPA 1500 Occupational Safety & Health Program Audit d. Do you utilize FOG [Field Operation Guides]? YES NO a. Do you have an active safety committee? b. Is there management and file representation? c Are meetings regularly held and documented? YES NO a. Have safety responsibilities been established for all levels of personnel? b. Is there accountability for safety in performance reviews or other annual evaluations? c. Are there written safety rules? d. Are there written procedures for enforcement YES NO a. Is apparatus maintained in accordance with equipment manufactures and NFPA Standards? b. Are tools and equipment maintained according to manufactures recommendations and in accordance with NFPA Standards? c. Do you have policies that govern safe & effective operation of vehicles and equipment under all conditions? d. Are you enforcing a policy or order requiring the use of seat belts while operating or riding in a motor vehicle? e. Are policies in place that limits distractions to motor vehicle operations? Cell phone use, eating and drinking, smoking, etc. YES NO a. Are accident investigations conducted for member accidents? b. Are the investigations documented? c. Have supervisors been trained in the investigation process? d. Are immediate, basic, and system failures identified? e. Are corrective actions identified and completed? f. Are investigation reports reviewed by the chief or safety committee? g. Is there a lessons learned process used for sharing solutions? YES NO a. Are safety inspections completed that includes the facilities and equipment? b. Are inspections documented? c. Is there a follow up procedure to verify deficiencies are corrected? 1 Fire Service GAP Analysis Outline Rev 2 Sep 2012

2 IPRF FIRE SERVICE GAP ANALYSIS OUTLINE YES NO a. Are physical exams completed in accordance with NFPA 1582? (verify through discussion only) b. Pre hire? c. Annually? d. Return to work? e. Have you established a relationship with a physician who has reviewed your job descriptions? f. For Part time (PT) and Paid on Call (POC), have members received a physical with their primary employer? Is there a process that requires the Fire Service's physician review these members' medical records to verify that members are physically fit to do the job? YES NO a. Is physical ability testing conducted? b. For new hires, do you use a validated physical performance test such as the Candidate Physical Ability Test (CPAT)? c. Do you use annual skill proficiency testing for existing personnel? YES NO a. Do you have a physical fitness policy? b. Do you have a physical fitness program? c.. Do annual physicals include a physical fitness appraisal? d. Were members cleared by a physician for the prescribed exercise program? e. Were members programs designed specifically for them? f. Are there periodic Inspections and maintenance of the equipment in accordance with the manufacturers recommendations? YES NO a. Is there a light/alternate duty/return to work program? b. Have physical demand job descriptions been developed? c. Have you considered using alternate work schedules for members on alternate duty (i.e., 8 hour/5day work schedule)? d. Has a bank of alternate duty jobs been developed? YES NO a. Do you have an up to date list of employee's secondary employment, or primary employment for PT and POC? b. Are the alternate employment work hours and tasks monitored to ensure that it doesn't interfere with member duties? YES NO a. Do you conduct specific safety and health training? BBP, Confined Space/Trench & Shoring, Haz Mat, Hazard Communication (Right to Know), LOTO, Respiratory Protection. b. Is the training program commensurate with members job duties? c. Do you have written JSA's/JPR's or Safe Work Practices? d. Do training evolutions follow expected SOG's or practices? e. Is there a mechanism in place to track licensing renewal dates and training requirement due dates? f. Do you use a qualified person to act as a safety officer during training exercises? g. Are training objectives reviewed before beginning training exercises? h. Do you walk through exercises before beginning drill? i. Do you stretch before practical training exercises? j. Do you follow NFPA standards for training? k. Is training documented in accordance with NFPA 1401 or applicable standards? 2 Fire Service GAP Analysis Outline Rev 2 Sep 2012

3 IPRF FIRE SERVICE GAP ANALYSIS OUTLINE YES NO a. Are there means for safety communications? b. Do you conduct regular safety communications; such as five minute safety talks, tall gate safety meetings, safe lifting, etc.? c. Do you distribute or post safety newsletters, bulletins, articles, etc.? d. Is there a means for employees to communicate safety issues? YES NO a. Has a documented PPE hazard analysis been conducted for in house tasks such as grinding, weed trimming, chemical handling? b. Are employees trained in PPE use, care, maintenance, capabilities, limitations & policy? c. Is safety equipment / PPE provided for personnel for risks per NFPA / OSHA / IDOL requirements? Is quantity sufficient and are spare or replacement parts available> Are members individually fitted for appropriate sizes? d. Is there an inspection program to maintain PPE to NFPA / OSHA / IDOL standards? YES NO a. Do you have written Patient Movement Procedures to control employee injuries? b. Do you train members in safe movement procedures? c. Are the patient movement procedures reviewed and updated when necessary whenever there is a member accident / injury that occurs during patient movement? d. Are members retrained following a member accident / injury that occurs during patient movement? e. Is patient movement equipment regularly inspected and maintained? f. Are limitations known? g. Do you provide stair chairs or other alternate equipment or devices? h. Do you know or have you utilized the IPRF Grant for the purchase of a POWER COT or TRACKED STAIR CHAIR 1. If you have not purchased them, why not? YES NO a. Do you use a vendor to re fill oxygen cylinders? If the answer is yes, questions 16b through 16d are N/A. b. Are you aware of the hazards of oxygen cylinder filling and handling? c. Are adequate precautions in place per USFA / FEMA TR 107 "Fires Involving Medical Oxygen Equipment March, 1999? d. Are compressed gas cylinders secured in the fire house, storage areas and in emergency vehicles? e. Have you considered vendor re filling oxygen cylinders as a safer alternative to in house filling? YES NO a. Do you have the IPRF Loss Control Manual? b. Do you get the IPRF Newsletter? c. Are you aware of IPRF on line training? d. Have you attended IPRF Supervisor's Safety Training Seminars? e. Have you accessed the IPRF website at f. Are you aware of IPRF's Partnerships for Grant awards through IPRF? g. What safety resources did you request last year? h. What safety resources are you/ did you submit for this year? 3 Fire Service GAP Analysis Outline Rev 2 Sep 2012

4 1 Develop evidence of upper management support and commitment? 1 R Develop an Incident Command System (NIMS National Incident Management System)? 1 Develop SOG'S (standard operating guidelines) for emergency scene operations? 1 Develop an active safety committee? 1 Assure there is management and file representation? 1 Establish safety responsibilities for all levels of personnel? 1 Develop written safety rules? 1 Develop written procedures for enforcement 1 Develop policies that govern safe & effective operation of vehicles and equipment under all conditions? 1 R d. Are you enforcing a policy or order requiring the use of seat belts while operating or riding in a motor vehicle? 1 Develop a means for conducting accident investigations for member accidents? 1 Develop a means to assure the investigations are documented? 1 Develop a means to assure supervisors have been trained in the investigation process? 1 Develop a means for investigation reports to be reviewed by the chief and safety committee? 1 R a. Are physical exams completed in accordance with NFPA 1582? (verify through discussion only) 1 R b. Develop requirements for Pre hire exams 1 R c. Develop requirements for Annual exams 1 R a. Do you have a physical fitness policy? 1 R b. Do you have a physical fitness program? 1 R Develop a means to conduct specific safety and health training OSHA Training list as a minimum? BBP, Confined Space/Trench & Shoring, Haz Mat, Hazard Communication (Right to Know), LOTO, Respiratory Protection, etc. 1 Develop SOP / SOG so that there is a means for safety communications? 1 Develop SOP / SOG for conducting regular safety communications; such as five minute safety talks, tall gate safety meetings, safe lifting, etc.? 1 Develop an SOP / SOG for employees to communicate safety issues? 1 R Develop a written a Patient Movement Procedures to control employee injuries? 1 Develop a means to inspect patient movement equipment regularly and to track its maintenance? 1 Develop SOP / SOG so that limitations of equipment are known? Do you know or have you utilized the IPRF Grant for the purchase of a POWER COT or TRACKED STAIR CHAIR If you have not purchase them, why not? 1 Develop an SOP / SOG so that compressed gas cylinders are secured in the fire house, storage areas and in emergency vehicles? a. Are compressed gas cylinders secured in the fire house, storage areas and in emergency vehicles? b. Do you use a vendor to re fill oxygen cylinders? If the answer is yes, questions 16b through 16d are N/A. c. Are you aware of the hazards of oxygen cylinder filling and handling? d. Have you considered vendor re filling oxygen cylinders as a safer alternative to in house filling? IPRF FIRE SERVICE SUGGESTED DEVELOPMENT PRIORITIES 1 f. Are you aware of IPRF's Partnerships for Grant awards through IPRF? g. What safety resources did you request last year? h. What safety resources are you/ did you submit for this year? 4 IPRF Fire Service Suggested Development Priorities 1

5 2 Develop a written Fire Department Occupational Health & Safety Policy? 2 Develop an Occupational Health & Safety Record Management System. 2 Develop documentation which shows members are trained in the SOG'S on a periodic basis? 2 Develop a means for placing limits on distractions to motor vehicle operations? Cell phone use, eating and drinking, smoking, etc. 2 Develop an SOP / SOG for annual skill proficiency testing for existing personnel? 2 Develop a means for members to have annual physicals to include a physical fitness appraisal? 2 Develop an up to date list of employee's secondary employment, or primary employment for PT and POC? 2 Develop written JSA's/JPR's or Safe Work Practices? 2 Develop an SOP / SOG to assure a qualified person acts as a safety officer during training excursuses? 2 Develop a means to distribute or post safety newsletters, bulletins, articles, etc.? Develop an SOP / SOG for documenting a PPE hazard analysis for in house tasks such as grinding, weed trimming, 2 chemical handling? 2 Develop an SOP / SOG for employees to be trained in PPE use, care, maintenance, capabilities, limitations & policy? 2 Develop an inspection program to maintain PPE to NFPA / OSHA / IDOL standards? 2 Develop a means to train members in safe movement procedures? 2 Develop a means to review patient movement procedures and update the procedures when necessary whenever there is a member accident / injury that occurs during patient movement? 2 Develop a means to retrain members following a member accident / injury that occurs during patient movement? IPRF FIRE SERVICE SUGGESTED DEVELOPMENT PRIORITIES 2 5 IPRF Fire Service Suggested Development Priorities 2

6 3 Incorporate risk management into your operations/plans/procedures? 3 Develop documentation which shows members are trained in proper utilization of NIMS 3 Assure meetings are held regularly and documented? IPRF FIRE SERVICE SUGGESTED DEVELOPMENT PRIORITIES 3 3 Establish an accountability system to track safety in performance reviews or other annual evaluations? Develop a means to assure tools and equipment are maintained according to manufactures recommendations and 3 in accordance with NFPA Standards? 3 Develop a means to identify immediate, basic, and system failures. 3 Develop a lessons learned process used sharing solutions? 3 Develop a means for safety inspections to be completed that includes the facilities and equipment? 3 Develop a means to assure inspections are documented? 3 Develop a follow up procedure to verify deficiencies are corrected? 3 Develop a Return to work SOP / SOG? 3 Develop a physical ability testing SOP / SOG 3 Develop a SOP / SOG to validate physical performance such as the Candidate Physical Ability Test (CPAT)? 3 Develop a means to assure training programs are commensurate with members job duties? 3 Develop an SOP / SOG to assure evolutions follow expected SOG's or practices? 3 Develop an SOP / SOG for training objectives to be reviewed before beginning training excursuses? Develop an SOP / SOG for safety equipment / PPE to provided to personnel for risks per NFPA / OSHA / IDOL 3 requirements? Included should be a sufficient quantity and are spare or replacement parts available, and that members are individually fitted for appropriate sizes? 3 Develop an SOP / SOG identifying the hazards of oxygen cylinder filling and handling? Develop a means to assure precautions are in place per USFA / FEMA TR 107 "Fires Involving Medical Oxygen 3 Equipment March, 1999? 6 IPRF Fire Service Suggested Development Priorities 3

7 4 Develop a Fire Department Mission Statement? 4 Develop a means for an NFPA 1500 Occupational Safety & Health Program. 4 Develop a means for assuring corrective actions have identified and completed? IPRF FIRE SERVICE SUGGESTED DEVELOPMENT PRIORITIES 4 4 Established a relationship with a physician who has reviewed your job descriptions? 4 Develop a means to assuring that Part time (PT) and Paid on Call (POC), members received a physical with their primary employer? Include a process that requires that the Fire Service's physician review these members' medical records to verify that members are physically fit to do the job? 4 Develop a means for members to be cleared by a physician for the prescribed exercise program? 4 Develop a means to assure members programs are designed specifically for them? Develop a means for the Inspection and maintenance of the equipment in accordance with the manufacturers 4 recommendations? 4 Develop an SOP / SOG light/alternate duty/return to work program? 4 Develop SOP / SOG for physical demand job descriptions. 4 Develop SOP / SOG for utilizing alternate work schedules for members on alternate duty (i.e., 8 hour/5day work schedule)? 4 Develop a bank of alternate duty jobs. 4 Develop an SOP / SOG to assure alternate employment work hours and tasks do not interfere with member duties? 4 Develop an SOP / SOG to track licensing renewal dates and training requirement due dates? 4 Develop an SOP / SOG so that a walk through exercise is conducted before beginning drill? 4 Develop an SOP / SOG for members to stretch before practical training exercises? 4 Develop an SOP / SOG to assure you are following NFPA standards for training? 4 Develop an SOP / SOG to assure documentation in accordance with NFPA 1401 or applicable standards? 7 IPRF Fire Service Suggested Development Priorities 4