Timing Sector Action Considerations Responsibility Engage/Consult Approval/ Clearance. Within one day of IRT deployment. Reflect in Table of Authority

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1 WEEK 1 Timing Sector Action Coideratio Respoibility Engage/Coult Approval/ Clearance 16. Determine IRT members roles, respoibilities and accountabilities [Link HR SSOP and Operatio SSOP] Within one day of IRT deployment. Reflect in Table of Authority 17. Continue regular conference calls with EMT Continued as above. Include forward planning. Include policy implicatio. 18. Decide on appropriate line of communication for programme and technical support 19. Convene dedicated EMT session on integrated programme strategy Given nature of emergency to eure an integrated programme strategy. PD DD to channel coordinated strategic support from Programmes, calling as needed on the PD emergency focal points. Should be timed between CAP and Respoe Plan development. Requires working level coordination in advance. To be repeated as required. 20. Eure inter-agency coordination Emergency Directors Meeting. Engage at the IA level ad hoc briefings/meetings (ECHA/IASC/PC etc.). 21. Plan emergency site visits Start coidering travel to emergency location for OED/ED and/or and relevant EMOPS staff. 8. Agree on UNICEF role in sector/cluster Eure appropriate sector coordination mechanisms are coordination within HCT established (and level of decentralization defined), and UNICEF leadership accountabilities for the respoe are clearly defined and agreed by the HCT. 9. Provide mentoring/support to CCs Provide guidance and advice to country CC. Eure all incoming CC/IM staff have received the latest guidance and tools for CC function. RD EMOPS Chief HFSS as Secretariat to PD Deputy Director, PD Director (prepare session) (convene session) IRT team leader,, CO Rep EMT CO, RO, EMOPS, GCCs EMOPS, GCCs RD EMOPS DD, NY and DD Geneva OED, RO, EMOPS, SD ED CCs, CO Section Chiefs, GCCs, EMOPS, PD GCCs and IM CCs, EMOPS 10. Agree and sign MoU on co-leadership Eure clear division of accountabilities and tasks are defined arrangements and division of respoibilities and agreed in MoU with any co-lead agencies. 11. Prepare initial cluster respoe strategy/pla CO/CC to work with partners to draft cluster/sector strategy, initial targets, respoe pla (to feed into IA Flash Appeal). Eure integration of cross-cutting issues and intersector/cluster linkages. HQ/GCCs to provide technical guidance and feedback on proposed cluster strategy and targets. GCCs, CCs Country level CCs Programme staff, SAG/ partners, Intercluster coordination forum, PD, GCCs 12. Eure CC function adequately costed and included in IA appeal [LINK RM SSOP] Decision should be made and applied coistently across UNICEF led/co-led clusters/aor on whether to have CC costs as a separate project sheet or as a budget line in the sector sheet. CCs, CO Section Chiefs, PARMO, EMOPS 13. Complete / Sector Milestone Monitoring Tool for CC function [LINK Planning SSOP] [TOOL] Tool provides CO senior management and HQ with an oversight on any remaining gaps in fulfilling CC function obligatio. CO M&E team CCs,, CO Section Chiefs, EMOPS

2 itarian 8. Develop and issue Flash Appeal [Link RM Planning, SSOPs] Performance Monitoring and Scoping of overall UNICEF respoe programme strategy and CO Head of scale of contribution to overall respoe to be discussed as part Programmes of FA development process. See key issues and processes in CAP: UNICEF Checklist 2011 for COs, ROs, HQ (Working Document). Eure cluster coordination costs are factored into appeals as well as cross-cutting needs assessment, monitoring and evaluation. Appeal targets to be monitored and revised as necessary. See Target Population Calculator in Respoe Plan Guidance and Template. Important for UNICEF to lobby for framing of indicators to be focused on limited set of high frequency monitoring indicators. See itarian Performance Monitoring: Indicator Guide. CO, RO, EMOPS, PARMO, PFP, PD RO (if CO drafts); itarian 9. Decide on how/ which components (if any) of Planning, previously ongoing Country Programme are Performance deemed critical and can/should be continued Monitoring and during respoe All other activities to be renegotiated with national partners and donors accordingly to allow re-allocation of resources. EMT DRD itarian 10. Decide on how CP results framework will be Planning, re-aligned to accommodate the respoe Performance Monitoring and itarian Planning, Performance Monitoring and Revise programme results structure by creating new PCR/IR(s) in line with the emergency respoe. Required to allow immediate trafer of resources to CO. Decision must balance ease of tracking and reporting on financial implementation agait the Appeal, simplicity for programmatic implementation and coherence in terms of evolution of the CP. 11. Decide on Respoe Plan timeframe To be linked to planned timeframe for Revised Appeal; requires prompt IA agreement. EMT DRD RO, PD, EMOPS, PARMO 11. Assist the design of cluster support within the existing CO structure [LINK Coord SSOPs] Coult with EMOPS cluster leadership on the design of the clusters support system. CO Chief HR PD, EMOPS, CO 12. Review CO staffing structure Assess the existing staff strengths of the CO and identify gaps. CO Chief HR CO, RO, DHR, SD 13. Review SURGE needs for the first three This will include receiving inputs from DOC, Supply, Finance, IT months and all other divisio into the Surge plan 14. Provide CO SURGE assignment clearance form SURGE assignments clearance form should be signed before departure to eure PERs and end of mission handover notes are prepared and submitted to the HR team in the CO. CO arranges travel and payments of DSA for SBP. DHR Chief HR in Emergencies, SBP Geneva and CO Chief HR CO, EMT, DHR, SBP, RO, PD, EMOPS, ITSS, SD CO Programme and Operation Chiefs 15. Establish reporting structure for SURGE staff within existing organigram CO Chief HR DHR

3 16. Establish focal point at CO for security & programme briefings for SURGE staff /SBP deployments DHR gives the web link to the deployment kit to SURGE staff to prepare them prior to departure. CO HR team to designate focal points for CO/programme specific briefings. DHR Chief HR in emergencies, CO Chief HR CO Programme and Operation Chiefs 18. Update the Supply Strategy as part of Eure the Supply Plan is updated by the CO and that re-orders Respoe Plan are in place. 19. Monitor the delivery of the supplies Keep Supply/shipping table updated. Share the information with CO, RO, EMOPS and DOC. CO SL Manager SD, PD, RO, EMOPS SD Emergency CO SL Manager 20. Eure that the CO has adequate understanding of IKA procedures Support proper management of IKA. CO SL Manager SD, PARMO, PFP, EMOPS SD, PARMO, PFP 21. Eure adequate communication to obtain IKA Liaise with PFP, PARMO and DOC to eure adequate SD KMU CO, SD, PARMO, PFP, CO, RO, SD Sr dissemination of needs for IKA goods and services. DOC Emergency 22. Eure that the Supply chain is effective Review CO supply and strategy document. CO SL Manager SD Emergency Make sure that all internal and external reporting mechanisms, RO are in place. 23. Support local or regional procurement Share existing essential supplies standard through neighbouring procurement arrangements. 24. Identify additional staff for SURGE as needed Identify, clear and deploy logistics staff to UNICEF-managed clusters and/or CO if required. Deployments to be coordinated via HR. CO SL Manager, SD Emergency SD Emergency RO CO SL Manager, RO, EMOPS, DHR SD Director 25. Continue updates on Supply and activities in SitReps and updates to OED Eure internal information sharing (AGM, Emergency updates on the board, etc.). Review SD internal strategy. External updates on supply movement and pipeline to EMOPS/RO/CO/DOC. SD SL Manager PCAs/ NGO partnerships 4. Authorize selected NGOs to reprogramme unused cash balances and supplies In line with the revised work plan and budget. UNICEF can commit to refinance original agreed activity on the conclusion of the emergency where applicable. PARMO, PFP

4 PCAs/ NGO partnerships 5. Disburse funds and/or provide supplies to selected NGOs The Head of Office is authorized to disburse funds to implementing partners with Direct Cash Trafers (DCT) outstanding for periods over 6 months but not exceeding 9 months. In exceptional situatio, authorization can be provided by the Regional Director for disbursements to partners with reports outstanding for periods over 9 months. Where required, the Head of Office is authorized to release cash trafers to implementing partners for periods up to six months providing strengthened monitoring and assurance activity and assuming high risk ranking. Where required and applicable, funds can be disbursed to an NGO s offshore account primarily when the NGO does not have a local bank account or local banking facilities are not operational (payment to be processed through the Inter Office payment facility). CO, RO 7. Disseminate information to donors based on common humanitarian advocacy priorities document 8. Develop and issue Flash Appeal [Link and Planning SSOPs] Develop and disseminate key messages to donors. Align fundraising approaches (messages, quality funding, appeal ceilings, etc.) Align funding targets of itarian Action for Children (HAC)/CAP and (PFP/EMOPS) silent or underfunded emergencies list, if they exist. DOC Director, PARMO Director, PFP Director PARMO, CO, EMOPS, RO Scoping of overall UNICEF respoe programme strategy and scale of contribution to overall respoe to be discussed as part of FA development process. See key issues and processes in CAP: UNICEF Checklist 2011 for COs, ROs, HQ (Working Document). Eure cluster coordination costs are factored into appeals as well as cross-cutting needs assessment, monitoring and evaluation. Appeal targets to be monitored and revised as necessary. See Target Population Calculator in Respoe Plan Guidance and Template. Important for UNICEF to lobby for framing of indicators to be focused on limited set of high frequency monitoring indicators. See itarian Performance Monitoring: Indicator Guide. CO, RO, EMOPS, PARMO, PFP, PD, SD 9. Draft and submit CERF (and ERF if available) proposals to HC at country level. Include funding for cluster coordination if needed. CO Head of Programmes RO, EMOPS, PD, PARMO 10. Update Financial Tracking System frequently FTS receives funding information from donors, agencies, NGOs directly, both from field and HQ levels, which can be incoistent. PARMO Emergency Focal Point CO

5 11. Produce funds tracking table containing income, pipeline and pledged data Sectoral gap tracking would be needed if funding is primarily coming in as earmarked. Automation of pipeline and pledge data by sector in central system for PARMO, PFP, CO, RO involved (currently this tracking is a manual exercise). PARMO Emergency Focal Point CO, RO, HQ/PFP 10. Build /strengthen media relatio and assist media in gaining access to emergency scene Journalists will be eager to reach the affected scene. Where possible, offer media a place on an aircraft or truck carrying supplies. Assist journalists get the story out but not at the expee of inference in emergency operatio. Coordinate NC media requests. CO n CO, RO, DOC, PFP 11. Eure visibility Encourage colleagues to make UNICEF s results visible. Eure UNICEF equipment, traport and supplies are prominently marked with the UNICEF name and symbol and where possible encourage staff to wear UNICEF T-shirts, caps, etc. especially during media visits. CO n CO, SD DOC Director 12. Prepare brief country fact sheet Fact sheet should contain essential background information on the country and emergency-affected area, and the impact on children and women. Ideally this would have been done PRIOR to an emergency as part of preparedness. Liaison between Comms and Reports to eure that key messages, information in SitReps and Fact Sheet is coistent and accurate. CO n CP, DOC, PFP 13. Organize video and photo coverage Provide professional video and photo coverage to Internet, Broadcasting and Image Section of DOC. Determine how to FTP video and photos. Coult with field/central ICT about optio. Obtain photo, story and video guidelines in advance. CO n DOC-IBIS, PFP, ITSS 14. Use social media to report on the situation on the ground In close liaison with DOC & PFP, use social media sites to report on the situation on the ground and on UNICEF s respoe. Use of social media should be in line with UN social media guidelines. Prior knowledge would be needed about how to use social media. CO n DOC, RO, PFP itarian Advocacy itarian Advocacy 15. Organize conference call with National Committees Arrange conference call with National Committee to update them on the situation on the ground in support of their advocacy and fundraising efforts. PFP Geneva, n RO, DOC,, EMOPS 1. Draft 2-3 Advocacy Priorities to prioritize specific itarian Outcomes [TOOL] See checklist for advocacy, EMT 2. Establish informal task force 1 focal point nominated by each relevant Division/Office. Chair designated by EMT Task force drafts and eures implementation of Plan of Action. Task force reports back on conference calls. PFP Director,

6 ICT 14. Review and update Office Profile on UNICEF intranet Information on Office Profile is essential for coordination and support. CO ICT manager RCICT CO Operatio ICT 15. Implement file sharing solution File sharing is essential for sharing of hand-over documents and other important files. File sharing solution can be shared drive or if local network sharing not feasible collaborative space on UNICEF Intranet. CO ICT manager RCICT, HQ ITSS CO Operatio ICT 16. Eure fast-track of requests for assignment of and Intranet access for new staff and coultant. As adequate, agree on higher priority ICT SLA for all other service requests by the affected CO. e-saf requests from emergency office to be immediately flagged and prioritized. HQ ITSS Director CO ICT/DHR CO Operatio Security/ OPSCEN Security/ OPSCEN 12. Follow-up on employment status of security recruitment 13. Identify need for respite for surge security Medical clearances. UNLP applicatio. Language and gender suitability. Determine inteity of the emergency and stress levels. Identification of a replacement. CO Security Advisor DHR, HQ Security DHR, RO Security Advisor, Principal Security Advisor Regional Security Advisor, HQ security EMOPS Director