MINUTE OF MEETING OF THE ARGYLL& BUTE CHP PARTNERSHIP FORUM 21 July at pm Board Room, Aros, Lochgilphead

Transcription

1 Argyll & Bute CHP Committee Date of Meeting: 25 September 2008 Item 14.3 MINUTE OF MEETING OF THE ARGYLL& BUTE CHP PARTNERSHIP FORUM 21 July at pm Board Room, Aros, Lochgilphead Present Apologies In Attendance Kate MacAulay, RCN (Chair) Derek Leslie, General Manager John Dreghorn, Locality Manager, MAKI Ann Helstrip, Locality Manager, Helensburgh & Lomond John Barnett, Clinical Services Manager Peter Cartwright, Lead Nurse, Mental Health Ian Duff, Unison Kath Grunewald, Unison Bill Staley, IT Senior Projects Manager Angela Dewsnap, Senior HR Advisor Nick Putnam, Learning & Development Advisor Jean Kennedy, Unite Linda McMillan, Admin Manager, Cowal Pat Tyrrell, Lead Nurse David Logue, Head of HR David Whiteoak, Locality Manager, Oban, Lorn & Isles Gaye Boyd, Senior HR Advisor Alana Straughan, Clinical Services Manager Alistair Craig, Senior Management Accountant Helen Duthie, Unison Dawn Gillies, Unison Philip Walker, Head of HR, NHS Highland Sylvia Moran, Head of ehealth Joyce Oxborrow, RCN Staff side Rep. Viv Smith, Locality Manager, Cowal & Bute Lorna Low, RCN Liz McMillan, Unison Sheena Clark, Minute Taker Item Action 1 Chairman s Welcome Kate welcomed everyone to the meeting. 2. Apologies Noted as above. 1

2 3. Minute of Previous Meeting Ian Duff advised that Helen Duthie was present at the previous meeting. Long Service Awards should read the NHS Argyll & Highland (not Clyde).. Comments by from Helen Duthie Long Shift Worked During Public Holidays the issue is about staff working overtime on a public holiday, when they should get paid and receive TOIL as per PCS (AFC 2005/6). The 14 hour shifts should be dealt with as a separate issue. With the above amendments, the Minutes were agreed. 4. Matters Arising from Action Notes 1. Lease Car Holders the charge rate applicable to the card is to be clarified. (Item 1a) Staffside Forum will raise the issue of date of commencement of fuel rate increase, i.e. 1 July (Item 1b) to check KM 2. Finance Report circulated. Agenda item. 3. NHS Vacancy Planning Process David to provide Kate with documentation. (Item 2) 4. Action Items Information - noted. DLo RD 5. Mental Health Redesign Update agenda item. 6. List of Policies to be Harmonised discussed later in meeting. 7. Agenda for Change Report agenda item. 8. Agenda for Change Banding Disputes discussed later in meeting. 9. Meeting to discuss Constitution this has been arranged for 13 August Matters Arising from Minutes (comments by from Helen Duthie) 13.1 OU Contracts - Comments have been submitted to Staff side Committee. 5. Finance Update 2

3 Argyll & Bute CHP Committee Date of Meeting: 25 September 2008 Item 14.3 Derek reported on the unspent allocations from 2007/08, mainly due to the late receipt of allocations. Managers have been advised to develop detailed plans to utilise carry-forward funds for 2008/09. Due to difficulties with the transfer and implementation of the budget recording system from GG&C to NHS Highland, the month 3 report distributed to Managers is, in some cases, inaccurate. The month 4 report should accurately forecast the financial position. Anne highlighted the changes to and difficulty in understanding the Monitoring Report. It was agreed that Derek would speak to George to seek clarity on the new report. (Item 3) 6. Mental Health Redesign Update The Project Board Update and June newsletter were circulated. Derek commented that although Phase one, i.e. information gathering by the Consultants, was complete, any contributions and comments regarding the redesign project would still be welcomed. Phase two is currently underway and a series of workshops have been arranged to look at different areas of mental health service provision. Staffside representation at these workshops was encouraged. Phase 3 will be the Options Appraisal which will result in a detailed shortlist of possible designs going to public consultation in the autumn Harmonisation of Policies Update Angela advised that there have been no meetings of the Sub-Group since the Partnership last met. List of Policies previously the list of 2006 had been reviewed, with minimal changes required and the group were happy for the list to be recirculated. After a lengthy discussion around the function of the Harmonisation Group and Sub-Group, it was agreed that Derek would discuss this with David Logue and report back. (Item 4a) Derek asked to be advised of the Policies which have been submitted to the Harmonisation Group. (Item 4b) KM 8. Agenda for Change Angela commented on the circulated report which advised on the current position regarding assimilation of staff. Since the report being issued the figures have been updated to 261 substantive staff and 707 bank staff still to be assimilated. Ian Duff queried the position regarding the calculation of arrears for retirees. Angela will discuss this with Brian Houston. (Item 5a) AD 3

4 Kate advised on Helen s regarding Staff side nominating Kate and Peter Cartwright as trainees for the matching panels. Anne advised that Mavis Gilfillan had also been nominated but had not been contacted. Kate asked if it was possible to participate in review panels by vc. Derek will contact Donald Shiach for clarification of these points. (Item 5b) There was a lengthy discussion on the review process by NHS Highland and two main issues were highlighted : lack of acknowledgement from NHS Highland on receipt of review paperwork lack of explanatory information to staff on notification of an unsuccessful appeal I 9. KSF Ian will contact Donald Shiach to ask him to consider the process for informing staff of the outcome of their review. Consideration should be given to providing a letter of explanation to unsuccessful review applicants to confirm that the Panel did take on board their comments and to explain the reason for the decision. If this information is not provided by NHS Highland, this could result in Freedom of Information requests from staff. (Item 5c) ID Nick summarised the circulated paper which emphasised the requirement for completion and implementation of KSF outlines for all staff. Bill queried whether the numbers reported as being completed were for individual or group KSFs. Nick will clarify this point. (Item 6a) Derek supported Nick s comments and again encouraged managers and their staff to give some prioritisation to the ensure completion. Staff side should advise staff to speak to their managers to ensure submission of their KSF. If no progress is reported deadline targets will be set. Kate highlighted that the KSF team no longer include staff representatives in their communications or meetings. Nick agreed to raise this with the KSF Team. (Item 6b) NP NP 10. Staff Survey Survey circulated for information and comment. The CHP have been asked to look at the questions and highlight any that could be changed to reflect Argyll & Bute CHP needs or any questions staff wish to be included from the A&B CHP perspective. Kate asked that feedback be passed to David Logue and herself. Derek will confirm deadline for comments to be submitted to NHS Highland. (Item 7). 4

5 Argyll & Bute CHP Committee Date of Meeting: 25 September 2008 Item Organisational Change Update Bute no update. Jean raised the issue regarding the availability of funding for the Healthy Living Initiative. Derek advised that a funding request has been submitted to the Scottish Government and a response is awaited. Kate advised that the uncertainty about funding was a concern for staff on a fixed term contract. Kate highlighted the need to take an overview of all staff in terms of potential displacement to avoid inequity occurring around protection for staff under the OC Policy. Derek will speak to Viv regarding information being given to staff. (Item 8a) Cowal Linda asked that the Minutes of the Dunoon Organisational Change Team Meeting of 9 June 2008 be circulated for information. (Item 8b) During discussion, the status of staff on Bengullion Ward was raised. John advised that there is a need to consider whether those staff should be displaced pending redesign of the service. John will discuss with David Logue. (Item 8c) SC JD Mental Health John advised that the Organisational Change Group continues to meet. He has written to advise staff in Lorn Ward that they will not be displaced as a result of the redesign process when the ward moves to MACHICC. 12. AOCB Distribution of Action Notes - noted from Rowena apologising for late distribution of action notes due to her absence. Greater Glasgow & Clyde Consultations Derek reported that responses have been sent from NHS Highland to GG&C, which reflect concerns and comments from the public and staff. - Clyde Maternity Services - Modernising and Improving Mental Health Services Overtime in LIDGH Ian highlighted the issue of substantive nursing staff being advised to join the Bank to enable them to get overtime hours. This is discriminatory against staff as it is only applicable within Lorn & Isles locality. Derek will discuss with David Whiteoak and David Logue. (Item 9) Dates of Meetings 08/09 - after discussion it was agreed that Kate and Derek would revise the dates and a new schedule would be circulated. (Item 10) 5

6 /KM 13. Date of Next Meeting Monday 8 September at 1.30pm (lunch at 1pm) in Boardroom Aros. 6