cy Information Policy Number

Transcription

1 cy Information Policy Number Policy Name Owner Procedure Date Adopted Last Review Next Review Currently Under Review 100 Establishment Chancellor's Senior Executive Assistant No 10/20/1993 6/10/2010 6/10/2015 no 101 Appointment-Terms-Composition Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 102 Qualifications Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 103 Restrictions Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 104 Organizations Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 105 Officers Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 106 Quorum Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 107 Powers and Duties Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 108 Delegated Authorities of the BOT Chancellor's Senior Executive Assistant No 6/10/2010 6/10/2010 6/10/2015 no 110 mission, values, & objectives Chancellor's Senior Executive Assistant Yes 6/1/1993 6/10/2010 6/10/2015 no 125 Powers & Duties of the Officers of the Board Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 126 Meetings of the BOT - Guidelines Chancellor's Senior Executive Assistant No 9/1/1987 6/12/2014 6/12/2019 no 127 Meetings of the BOT - Format Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 128 Exercise of Powers by the Board Chancellor's Senior Executive Assistant No 10/15/1985 4/10/2014 4/10/2019 no 129 Advisory Rep to the BOT Chancellor's Senior Executive Assistant No 10/15/1985 4/10/2008 4/10/2013 no 131 Code of Ethics for the Board Chancellor's Senior Executive Assistant No 10/15/1985 6/12/2014 6/12/2019 no 132 Membership of the BOT Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 133 Orientation of the New Board Members Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 150 SCCD Policies and Procedures Manual Vice Chancellor Yes 10/15/1985 6/10/2010 6/10/2015 yes 151 District Seal Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 152 Tendering and Accepting Gifts for SCCD Chancellor's Senior Executive Assistant Yes 10/15/1985 6/10/2010 6/10/2015 no 153 Tenure Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 154 Contested Case Hearings Chancellor's Senior Executive Assistant No 10/15/1985 6/10/2010 6/10/2015 no 200 Distritc Operations Chancellor's Senior Executive Assistant No 4/6/1981 6/12/2014 6/12/2019 no 201 Equal Opportunity Statement Chief Human Resources Officer No 6/29/1981 2/9/2012 2/9/2017 no 202 District Chancellor's Advisory Group Vice Chancellor No 4/6/1981 4/7/1998 4/7/2003 no 205 Information Technology Security Vice Chancellor for Finance & Technology No 6/12/ /5/ /5/2018 no 210 Environmental Policy Vice Chancellor for Finance & Technology Yes 9/3/ /10/ /10/2018 no 211 Liability Coverage of District VI Officers, Employees, Agents Vice Chancellor for Finance & Technology No 1/4/ /10/ /10/2018 no 212 SCCD Legal Council Chancellor's Senior Executive Assistant Yes 6/10/1975 4/10/2014 4/10/2019 no 215 Equipment and Supplies at Remote Locations Vice Chancellor for Finance & Technology Yes 10/6/ /5/ /5/2018 no 217 Access to Date Base Vice Chancellor for Finance & Technology Yes 4/7/ /10/ /10/2018 no 239 District and Campus Mail Services Vice Chancellor for Finance & Technology Yes 11/1/ /10/ /10/2018 no 240 District Service Guide Vice Chancellor for Finance & Technology No 4/6/ /10/ /10/2018 no 241 District Mailing Service Vice Chancellor for Finance & Technology No 11/3/ /10/ /10/2018 no 243 Traffic Rules and Regulation Vice Chancellor for Finance & Technology No 10/6/ /10/ /10/2018 no 246 Mass Transit Pass Subsidy and Car Pool Vice Chancellor for Finance & Technology Yes 10/5/ /10/ /10/2018 no 249 Drug Free Workplace Chief Human Resources Officer Yes 9/4/1990 7/11/2005 7/11/2010 no 250 Use of Seattle Community College District Vice Chancellor for Finance & Technology Yes 4/6/1981 3/12/2015 3/12/2020 yes Policy & Procedure Tracking.xlsx 1

2 cy Information Policy Number Policy Name Owner Procedure Date Adopted Last Review Next Review Currently Under Review 251 Visitations by External Agencies Chancellor's Senior Executive Assistant No 4/6/1981 6/12/2014 6/12/2019 no 252 Naming SCCD Facilities Chancellor's Senior Executive Assistant Yes 6/7/1995 3/12/2002 3/12/2007 yes 253 Suspended Operations Chief Human Resources Officer Yes 2/17/1987 7/11/2005 7/11/2010 no 254 Access to Public Records Public Information Officer Yes 4/8/1977 7/8/2013 7/8/2018 no 255 Guidelines for Sex and Kidnapping Offender Notification Vice Chancellor for Student Services Yes 1/6/1998 1/6/2001 1/6/2006 yes 256 Establishment of Administrative Code for SCCD Vice Chancellor for Finance & Technology Yes 6/10/1975 1/26/1998 1/26/2003 no 257 Release of Employee Name Lists Chief Human Resources Officer Yes 2/2/1976 4/7/1998 4/7/2003 no 258 District Commercial Activities Vice Chancellor for Finance & Technology No 7/13/1989 4/7/1998 4/7/2003 yes 259 Use of Electronic Resources Vice Chancellor for Finance & Technology Yes 5/5/ /10/ /10/2018 no 260 Voice Mail Vice Chancellor for Finance & Technology Yes 9/5/ /10/ /10/2018 no 265 Cellular Telephone Use Vice Chancellor for Finance & Technology Yes 2/6/ /13/ /13/2019 no 270 Use of Seattle Community College District Facilities by College Vice Chancellor for Finance & Technology Yes 4/14/ /5/ /5/2018 yes Groups and Non-College Groups for First Amendement Activities 271 Children on Campus Chief Human Resources Officer No 4/14/2011 4/14/2011 4/14/2016 no 272 Animals on Campus Vice Chancellor for Student Services No 4/14/2011 4/14/2011 4/14/2016 no 300 Student Services Vice Chancellor for Student Services No 1/9/ /12/ /12/2014 yes 305 Admissions Policy Vice Chancellor for Student Services No 1/9/1984 3/10/2011 3/10/2016 yes 306 Testing Vice Chancellor for Student Services No 5/7/ /12/ /12/2014 yes 310 Official Enrollment Vice Chancellor for Student Services No 1/9/ /12/ /12/2014 yes 311 Student Progress Vice Chancellor for Student Services No 5/7/ /12/ /12/2014 yes 315 Advising Vice Chancellor for Student Services No 5/10/ /12/ /12/2014 yes 320 Counseling Services Vice Chancellor for Student Services Yes 1/9/ /12/ /12/2014 yes 332 Student Short Term Loans Vice Chancellor for Student Services Yes 1/9/1984 5/7/2009 5/7/2014 yes 345 Services and Activities Fees Vice Chancellor for Student Services Yes 1/9/ /12/ /12/2014 yes 355 Student Government Vice Chancellor for Student Services Yes 1/9/ /12/ /12/2014 no 360 Student Leadership Programs & Activities Vice Chancellor for Student Services Yes 1/9/ /12/ /12/2014 no 365 Student Rights, Freedoms, & Responsibilities Vice Chancellor for Student Services No 1/9/ /12/ /12/2014 no 370 Student Complaints Vice Chancellor for Student Services Yes 1/9/ /12/ /12/2014 no 375 Student Conduct Vice Chancellor for Student Services Yes 1/9/1984 4/15/2013 4/15/2018 no 380 Student Records Vice Chancellor for Student Services Yes 1/9/ /12/ /12/2014 no 385 Students' Right to Privacy Vice Chancellor for Student Services No 1/9/ /12/ /12/2014 no 387 Reasonable Accomodations for Students w/ Disabilities Vice Chancellor for Student Services Yes 3/5/ /12/ /12/2014 no 390 Research at Seattle Community College District Vice Chancellor for Student Services Yes 1/9/ /12/ /12/2014 no 280 Fair Use of Copyrighted Works for Education and Research Vice Chancellor for Finance & Technology No 1/9/ /9/ /9/2019 no 400 Ethical Conduct/Conflict of Interest Standards Chief Human Resources Officer Yes 6/6/1995 6/2/1998 6/2/2003 no 401 Appointing Authority Chief Human Resources Officer No 8/8/1977 6/2/1998 6/2/2003 no Policy & Procedure Tracking.xlsx 2

3 cy Information Policy Number Policy Name Owner Procedure Date Adopted Last Review Next Review Currently Under Review 402 Regular Business Hours Chief Human Resources Officer No 9/11/1973 8/28/2009 8/28/2014 no 403 SCCD Holidays Chief Human Resources Officer No 5/14/1984 8/28/2009 8/28/2014 no 404 Affirmative Action Plan Chief Human Resources Officer Yes 3/17/ /9/ /9/2019 no 405 Family and Medical Leave Chief Human Resources Officer No 6/2/1998 6/2/1998 6/2/2003 no 406 Verification of Employment Chief Human Resources Officer No 9/11/1973 5/7/2009 5/7/2014 no 407 Official Communication to Employees Chief Human Resources Officer No 9/11/1973 6/2/1998 6/2/2003 no 408 Performance of Civil Duties Chief Human Resources Officer No 9/11/1973 7/11/2005 7/11/2010 no 409 Employee Performance Evaluation Chief Human Resources Officer No 9/11/1973 6/2/1998 6/2/2003 no 410 Employment of Relatives Chief Human Resources Officer No 4/9/1974 6/2/1998 6/2/2003 no 411 Employees in State Retirement Programs Chief Human Resources Officer No 7/24/1978 6/11/2009 6/11/2014 no 412 Excepted Word Period Chief Human Resources Officer No 9/11/1973 5/7/2009 5/7/2014 no 414 Personnel Records Chief Human Resources Officer Yes 9/11/1973 7/11/2005 7/11/2010 no 415 Staff Development Program Chief Human Resources Officer Yes 4/9/1974 7/11/2005 7/11/2010 no 416 Payment of Unused Sick Leave (Classified Staff) Chief Human Resources Officer No 2/4/1980 1/26/1998 1/26/2003 no 417 Shared Leave Chief Human Resources Officer Yes 9/4/1990 7/11/2005 7/11/2010 no 418 Reasonable Accomodation Chief Human Resources Officer Yes 3/5/1996 7/11/2005 7/11/2010 no 419 Sexual Harassment Chief Human Resources Officer No 10/5/1993 1/23/2015 1/23/2020 no 423 Chronic Communicable Diseases Chief Human Resources Officer No 3/1/1988 3/11/2005 3/11/2010 no 425 Definition of Classified/Support Staff as SCCD Chief Human Resources Officer No 2/7/1977 7/11/2005 7/11/2010 no 429 SCCD Reduction in Force Chief Human Resources Officer Yes 2/2/1981 7/11/2005 7/11/2010 no 431 Transfer/Lateral Movement/Voluntary Demotion Chief Human Resources Officer Yes 2/17/1987 7/11/2005 7/11/2010 no 435 Leave - Classified Employees Chief Human Resources Officer Yes 2/17/1987 7/11/2005 7/11/2010 no 440 Temporary Appointments Chief Human Resources Officer Yes 2/17/1987 7/11/2005 7/11/2010 no 448 Designated Work Schedules Chief Human Resources Officer Yes 2/17/1987 7/11/2005 7/11/2010 no 449 Publication of Pay Scales for Classified Personnel Chief Human Resources Officer No 6/4/1974 6/2/1998 6/2/2003 no 451 Workplace Violence/Hostile Work Environment Chief Human Resources Officer No 6/2/1998 6/2/1998 6/2/2003 no 460 An Agreement Between SCCD & SCCFT Chief Human Resources Officer Yes 2/2/1976 6/2/1998 6/2/2003 no 465 Definition of Administrator Chief Human Resources Officer Yes 12/6/1976 6/2/1998 6/2/2003 no 466 Administrative Job Descriptions Chief Human Resources Officer Yes 12/6/1976 6/2/1998 6/2/2003 no 467 Organizational Charts Chief Human Resources Officer Yes 12/6/1976 6/2/1998 6/2/2003 no 468 Salary Schedule - Administrative Employees Chief Human Resources Officer Yes 12/6/1976 6/2/1998 6/2/2003 no 469 Placement on the Administrative Salary Schedule Chief Human Resources Officer Yes 12/6/1976 6/2/1998 6/2/2003 no 470 Employment Contracts for Administratvie Employees Chief Human Resources Officer Yes 12/6/1976 6/2/1998 6/2/2003 no 471 Termination of Administrative Employment Chief Human Resources Officer Yes 5/3/ /14/ /14/2015 no 473 Sick and Emergency Leave - Exempt Employees Chief Human Resources Officer Yes 12/6/1976 8/28/2009 8/28/2014 no 474 Bereavement Leave - Exempt Employees Chief Human Resources Officer Yes 12/6/1976 8/28/2009 8/28/2014 no 475 Professional Leave - Exempt Employees Chief Human Resources Officer Yes 12/6/1976 8/28/2009 8/28/2014 no 476 Other Exempt Leaves of Absence Chief Human Resources Officer Yes 12/6/1976 8/28/2009 8/28/2014 yes 477 Special program Administrators Chief Human Resources Officer Yes 12/6/1976 6/2/1998 6/2/2003 no Policy & Procedure Tracking.xlsx 3

4 cy Information Policy Number Policy Name Owner Procedure Date Adopted Last Review Next Review Currently Under Review 478 Emeritus - Administrative Employees Chief Human Resources Officer Yes 7/11/1995 6/2/1998 6/2/2003 no 479 Leave Managerial/Professional Employees Chief Human Resources Officer Yes 7/2/1996 6/2/1998 6/2/2003 yes 480 Unpaid Holidays for Reasons of Faith or Conscience yes 481 Whistleblower yes 501 Instructional Calendar Public Information Officer Yes 4/8/1975 8/26/2009 8/26/2014 no 505 SCCD Instructional Programs Vice Chancellor for Instruction Yes 4/8/ /13/ /13/2019 no 508 District Personnel Standards Vice Chancellor for Instruction Yes 2/4/ /13/ /13/2019 no 515 SCCD College Awarded Credit Vice Chancellor for Instruction Yes 1/7/ /13/ /13/2019 no 520 SCCD Grading System Vice Chancellor for Instruction Yes 1/7/ /13/ /13/2019 no 522 Credit Hour Vice Chancellor for Instruction No 4/15/ /13/ /13/2019 no 530 Use of Human Subjects Vice Chancellor for Instruction Yes 9/5/ /13/ /13/2019 no 535 Body Substance Isolation Vice Chancellor for Instruction Yes 10/5/1993 8/26/2009 8/26/2014 yes 601 SCCD Allocation and Management of Resources Vice Chancellor for Finance & Technology NO 9/4/ /5/ /5/2018 no 602 Financial Records Vice Chancellor for Finance & Technology No 5/5/ /5/ /5/2018 no 603 Cash controls Vice Chancellor for Finance & Technology Yes 7/11/ /5/ /5/2018 no 604 Accounts Receivable Vice Chancellor for Finance & Technology Yes 6/6/ /5/ /5/2018 no 605 Student Fees and Distribution Vice Chancellor for Finance & Technology Yes 6/10/ /5/ /5/2018 no 606 Tuition Waiver Vice Chancellor for Finance & Technology Yes 10/2/ /5/ /5/2018 no 607 Taxable Fringe Benefits Chief Human Resources Officer Yes 11/5/1979 3/13/2014 3/13/2019 no 608 District Reserve Vice Chancellor for Finance & Technology Yes 1/16/1978 3/13/2014 3/13/2019 no 620 District Vehicle Use Vice Chancellor for Finance & Technology Yes 3/7/1977 2/13/2014 2/13/2019 no 621 SCCD Purchasing Vice Chancellor for Finance & Technology Yes 5/5/1998 2/13/2014 2/13/2019 no 622 SCCD Equipment Inventory Vice Chancellor for Finance & Technology Yes 5/5/1998 5/15/2014 5/15/2019 no 623 Leasing or Lease/Purchase of Equipment Vice Chancellor for Finance & Technology Yes 5/3/ /10/ /10/2018 no 625 District Surplus Property Vice Chancellor for Finance & Technology Yes 5/20/1975 5/15/2014 5/15/2019 no 628 Acquisition of Service Vice Chancellor for Finance & Technology Yes 7/9/2002 4/10/2014 4/10/2019 no 630 Travel Vice Chancellor for Finance & Technology Yes 7/9/2002 4/5/2013 4/5/2018 no 631 Reimbursement of Employee Travel Expenses from a Non State Vice Chancellor for Finance & Technology No 7/9/ /10/ /10/2018 no Entity 632 Meals and Light Refreshments Vice Chancellor for Finance & Technology Yes 2/4/ /10/ /10/2018 no 640 Records Identification, Retention, and Disposition Vice Chancellor for Finance & Technology No 2/11/ /5/ /5/2018 no 650 District Investment Vice Chancellor for Finance & Technology Yes 9/15/1975 3/13/2014 3/13/2019 no 668 Time and Effort Reporting for Federal Grants Vice Chancellor for Finance & Technology Yes 12/10/2002 1/16/2014 1/16/2019 no 669 Match Reporting for Grants and Contracts Vice Chancellor for Finance & Technology Yes 12/10/2002 1/16/2014 1/16/2019 no 670 SCCD Grants and Contracts Vice Chancellor for Finance & Technology Yes 12/1/1975 1/16/2014 1/16/2019 no 671 Paydays for SCCD Employees Chief Human Resources Officer Yes 6/7/1976 9/10/2009 9/10/2014 no 674 Unemployment Compensation Chief Human Resources Officer No 6/7/1976 9/10/2009 9/10/2014 no 676 Tax Deferred Annuity Plans Chief Human Resources Officer Yes 10/21/1986 9/10/2009 9/10/2014 no 680 Internal Control Vice Chancellor for Finance & Technology No 5/5/ /10/ /10/2018 no 681 Identiy Theft Prevention Finance & Technology Yes 11/12/ /5/ /5/2018 no Policy & Procedure Tracking.xlsx 4

5 cy Information Policy Number Policy Name Owner Procedure Date Adopted Last Review Next Review Currently Under Review 900 Public Information Function Public Information Officer No 4/9/1974 4/7/1998 4/7/2003 no 901 Public Announcements and Comments Public Information Officer No 4/9/1974 4/7/1998 4/7/2003 no 902 Informing Appropriate Public Officials Public Information Officer No 4/9/1974 4/7/1998 4/7/2003 no 903 Representation at Meeting Public Information Officer No 4/9/1974 4/7/1998 4/7/2003 no Policy & Procedure Tracking.xlsx 5

6 Review Start Date Review Process Contact Review Type Notes Cabinet 1st Reading 2nd Reading Posted 1/27/2014 Harrietta Hanson Revised 5/1/2014 Heather Emlund Policy & Procedure Tracking.xlsx 6

7 Review Start Date Review Process Contact Review Type Notes Cabinet 1st Reading 2nd Reading Posted 7/17/2014 Harrietta Hanson Revised 7/9/2014 Rebecca Hansen Revised 5/1/2014 3/25/2014 Heather Emlund Revised 5/12/2014 Policy & Procedure Tracking.xlsx 7

8 Review Start Date Review Process Contact Review Type Notes Cabinet 1st Reading 2nd Reading Posted Charles Sims Policy & Procedure Tracking.xlsx 8

9 Review Start Date Review Process Contact Review Type Notes Cabinet 1st Reading 2nd Reading Posted 3/21/2013 Charles Sims No Changes 5/16/ /27/2014 3/24/2014 Heather Emlund Revised 5/12/2014 6/12/2014 Policy & Procedure Tracking.xlsx 9

10 Review Start Date Review Process Contact Review Type Notes Cabinet 1st Reading 2nd Reading Posted Policy & Procedure Tracking.xlsx 10