GS1 US Data Hub Product Create/Manage User Guide

Transcription

1 GS US Data Hub Product Create/Manage User Guide

2 Table of Contents Product Create/Manage 03 Product Packaging Levels 04 Creating a New Product and UPC-A Barcode. 05 Product Detail Page 06 Manage Products (Additional Information Tab).. 0 Product Detail (Barcode Tab - UPC-A).. Creating a New Product Using the Clone Feature...3 Creating Sales Collateral.. 6 Creating an Inner Pack or Case... 8 How to Create a Mixed Case.. 9 How to Create a Display Shipper. 4 Creating an ITF-4 Barcode for a Case. 9 Creating a Barcode with Application Identifiers... 3 How To Export Your Product Information.. 36 Editing and Viewing Product Information Manage Products Page (All Tab)..39 Manage Products Page (Reserved Tab) Manage Products (Draft Tab) 4 Manage Products Page (PreMarket Tab). 4 Manage Products Page (In Use Tab). 44 Manage Products Page (Archived). 46 Manage Products Page (For Reuse/Retracted Tab).. 48 Product Detail (Hierarchy Tab) 50 Manage Products (History Tab) 5 /8/9

3 Product Create/Manage Users of GS US Data Hub Product are able to reference this User Guide for help in creating and managing product information. Information includes how to create base items (such as the retail unit) and also higher levels of packaging such as inner packs, cases, and pallets. To have a product ready for use in the marketplace, certain steps are followed: Complete a product detail record including basic product information Assign a GTIN to that item Select In Use as the item s status Generate the barcode (if required) In addition to the information contained in this guide, help is presented within GS US Data Hub onscreen, within the Help Center, and using the guided WalkMe overviews. To understand the lifecycle of a Product as it moves through the supply chain and how GS US Data Hub supports this, view the Lifecycle of a Product User Guide located in the Help Center. 3

4 Product Packaging Levels See below for a full list of available product packaging levels: Packaging Level Description Each Inner Pack The lowest level of the item hierarchy intended or labeled for individual resale. Generally this is the consumer unit sold at check out or online. This item would be assigned a GTIN- (U.P.C.). For example, a bottle of aspirin, T-shirt, box of cereal. Intermediate package of multiples of the same trade item or a predefined assortment of trade items. An inner pack may or may not be sold at POS. For example, a shelf display used to sell eaches, such as protein bars or candy. Case Mixed Case Pallet Mixed Pallet Display Shipper Case as Each A standard shipping unit that contains eaches (packaged either individually or grouped as an inner pack). All of the items in a case must have the same GTIN. For example, 4 red T-Shirts. A mixed case contains more than one type of each, and must contain more than one GTIN. For example, red T-shirts and blue T-shirts. A shipping unit that contains either cases, inner packs, or eaches. It must contain one GTIN regardless of the number of items in the grouping. For example, 4 cases of diet soda shrink wrapped together. A shipping unit that can contain any combination of cases, inner packs, and/or eaches and must contain more than one GTIN. For example, cases of diet soda and cases of regular soda shrink wrapped together. A shipping unit that is a self-contained display. It can contain a single type of each or multiple types of eaches. For example, a summer promotional display containing ketchup, mustard, and mayonnaise. Case as Each is designed for goods that are shipped as a case, but the contents of the case are NEVER offered for sale on their own. Used by industries, such as foodservice, that need to designate the case as its lowest orderable unit. The contents inside are neither assigned GTINs, nor are they sold at checkout or online. For example, 5 lb. pack of bulk mushrooms. This packaging level is not used for multipacks of soda, energy bars, or other items which are retail units and whose contents have GTINs assigned. 4

5 Creating a New Product and UPC-A Barcode Use this Quick Start Guide to create a new consumer product, auto assign it a GTIN, place to In Use status and create the UPC-A barcode for retail sale. How to Create a New Each GTIN How to Create a UPC-A Barcode. From the menu bar, click Product. Click Create 3. Fill in the required fields: Product Description, Brand Name, Product Industry. Click the Barcode tab for the newly created product (NOTE: For the Barcode tab to display, a GTIN needs to be assigned and the product needs to be in the In Use status) 4. Leave Each for the Packaging Level 5. Leave the box unchecked that indicates that the item is a variable measure product 6. Leave the box checked that indicates that the item can be purchased by the consumer (this means your product is intended to be scanned at checkout or online) 7. Click Save 8. Click the Auto Assign GTIN button. This moves the item to a PreMarket state. 9. If your company has more than one prefix, you will be prompted to choose which prefix you want the tool to use for this GTIN. Otherwise, skip to the next step 0.Scroll to the bottom of the screen and locate the Status field. Select In Use from the drop-down menu.click Save.The Status Change to In Use dialog box opens 3.Click Continue. Application Area defaults to the General/Retail Grocery. No change needed 3. Barcode Type defaults to UPC-A. No change needed 4. Size defaults to the target barcode size. If needed, choose a different size to better fit your packaging 5. Click Preview Barcode to view the barcode, download the barcode image, or print to selected Avery labels. Alternatively click Export Barcode Definition to save barcode definitions to your computer to share with your print vendor 6. When finished, click Product from the menu bar to return to the main page 4.The product is now created and In Use NOTE: HINT: A guided WalkMe is available to help new users navigate the product creation process for the first time This guide is intended for products that are not variable measure product. Refer to the Help Center visual aid How to Create a Variable Measure Product for information. 5

6 Product Detail Page To understand the Product Detail Page, see below for field and button descriptions: Product Description Describes your product. There is a 00-character limit. Avoid the use of certain characters that are known to cause processing delays. Characters include the pipe " " and line breaks "CR/LF". Brand Name Indicates the name of the product line used with consumers. There is a 75-character limit. SKU - Internal product identifier of your stock keeping unit here. Product Industry The primary industry where the product is sold. Packaging Level Packaging configuration assigned to the item (see page 4 of this document for more information) Is this item variable measure? check this box for a non-consumer trade item that fluctuate by weight, volume or count. E.g., case of chicken parts. For more information see the Working with Variable Measure Trade Item User Guide located in the Help Center. Can this item be purchased by the consumer? check this box for a consumer trade item that can be bought at a store or online. TIP: Access help anytime by clicking the located onscreen. Click and drag the help window anywhere on the screen. Click the x to close the help window. 6

7 Product Detail Page (continued) Auto Assign GTIN Used to create the next GTIN in sequential order from the designated GS Company Prefix. Assign GTIN from Reserved Used to select a specific GTIN from your reserved GTINs and assign it to a specific product. Assign GTIN Manually Used to type the desired GTIN yourself and assign it to a specific product. You will need to calculate the check digit. For help, visit GTIN - The 4-digit representation of the Global Trade Item Number as it would be stored in a database. The field will be grayed out until a GTIN has been assigned. GTIN- (U.P.C.) - The -digit Global Trade Item Number as it would be used with a UPC-A barcode. The field will be grayed out until a GTIN has been assigned. Assigning a GTIN to a Draft record, moves the item to a PreMarket state. 7

8 Product Detail Page (continued) See below for GTIN Assignment Options: GTIN Assignment Option Auto Assign GTIN Description Creates the GTIN in sequential order from the designated company prefix. If your company has more than one prefix, you will be prompted to select the prefix to use. Dialog Box Assign GTIN from Reserved Select a specific GTIN from your reserved GTINs and assign it to this product. Assign GTIN Manually Type the desired GTIN in yourself and assign it to this product. 8

9 Product Detail Page (continued) 3 3 Status - this is where you select the next product lifecycle state of the product (see the GS US Data Hub Product Lifecycle User Guide located in the Help Center). Statuses are as follows: Draft - A GTIN has not been assigned. Although initial product information has been entered, you may not have finalized the information yet and can still make changes. A GTIN must be assigned prior to the item being placed to PreMarket status. PreMarket: Product record assigned a GTIN before the status is changed to In Use and it is placed for sale in the market. In Use - GTIN is assigned to the item and is ready to be used in the marketplace. It is now subject to all of the GS GTIN Management Standard. Archived: Product record that is no longer sold in the market. The product record and its GTIN are permanently attached to each other. An Archived product may be restored to InUse. HINT: A guided WalkMe is available to help new users navigate the product creation process for the first time Cancel - Allows you to not save the entered information. Sales Sheet - Pulls information from the data you re looking at and produces a Word document that can be edited and reformatted. For example, adding your company logo, changing the font, etc. Clone - Copies the descriptive information about this product as a new draft product. For example, if you are creating hand soap in multiple fragrances, using the clone feature is an easy way to replicate the product. Delete - Permanently removes a draft product. Save Prompts the storage of the currently entered information. IMPORTANT: Once the next life cycle state is selected and saved, products cannot go backwards through the life cycle. For example, once an item goes from Draft to PreMarket, the item cannot go back to Draft (see the GS US Data Hub Product Lifecycle User Guide located in the Help Center). 9

10 Manage Products (Additional Information Tab) Once product details are saved, use this tab to enter optional information about the product. Entering details here will provide a more complete description of this product to others using the Share feature. See below for table descriptions: Column Heading Dimensions Weight Country of Origin Comments Photo Description Instructions for measurement can be found in the GS Package Measurement Rules located at Net is the weight of the product itself. This does not include the product s container packaging. For example, the weight of the soup you pour out of the can. Gross is the weight of the product plus the weight of its container or packaging. For example, the weight of the soup contents plus the can. The country of manufacture, production, or growth where an article or product comes from. This can also represent the location for goods entirely obtained in a single country or the country in which the last substantial transformation of the goods occurred. Transformation is defined as grinding, chopping, or mixing different products/ingredients together to create a new item. For example, let s say the trade item is a pizza. The tomato sauce and dough come from the US, the cheese from Italy, and the completed pizza made in Canada. This field would be populated with Canada. Enter any additional information needed for this product. Attach a picture of the product or any other pertinent image. These images are low resolution and cannot exceed MB. 0 The indicates the product has an approved image.

11 Column Heading Enhanced Product Information Sub-brand Name Product Description Short Label Description Net Content - Count Net Content Unit of Measure Global Product Classification Description GS US Certified Content Providers (CCPs) work with brand owners to validate product information in GS US Data Hub The indicates the product has approved content. Second level of brand. Can be a trademark. It is the primary differentiating factor that a brand owner wants to communicate to the consumer or buyer. A free form short length description of the trade item that can be used to identify the trade item at point of sale. Allows for the representation of the same value in different languages but not for multiple values. A literal reproduction of the text featured on a product s label in the same word-by-word order in which it appears on the front of the product s packaging. This may not necessarily match the GTIN description as loaded by the supplier into the GTIN description field in GDSN. Allows for the representation of the same value in different languages but not for multiple values. The amount of the trade item contained by a package, as claimed on the physical label of the package. In case of multi-pack, indicates the net content of the total trade item (0, 4,.nnn). May be represented in whole numbers or up to four decimals. The type of measure representing the amount of trade item contained by a package, as claimed on the physical label of the packaging. Allows for the representation of the same value in different units of measure (oz, lb, ton, kw, etc.) Learn more about Global Product Classification here:

12 Product Detail (Barcode Tab - UPC-A) This visual aid provides an overview of the Barcode tab. Use this tab to create the barcode after a product is created, the GTIN is assigned, and the status is changed to In Use. 3 In Use (NNNNNNNNNNNNNN) Displays the name and GTIN of the product selected for barcode creation. 3 Available Selections: Application Area Where the barcode will be scanned. The list of available application areas is based on your product details. Barcode Type The selected barcode symbol. May include UPC-A, ITF-4, GS- 8, GS DataBar stacked Omnidirectional, and GS Data Matrix barcodes Sizes The size of the barcode symbol. Choices default to the most likely options based on the application area and the barcode type you selected. Buttons: Preview Barcode - View and download your barcode symbol. Export Definition- Download the barcode symbol specifications as a worksheet to be shared with GS Standards Professional print vendors. TIP: Once created, use the available buttons to preview the barcode, print to Avery labels (UPC-A only capability) or share with your print vendor(s).

13 Creating a New Product Using the Clone Feature If you have an item that is similar to one already entered, you may save time by using the Clone feature. Clone can reduce the risk of manual entry error by copying the information already entered for an item. To Clone a product, complete the following: Click Product > Manage. Locate the product you want to clone and click the Description hyperlink. The Product Detail page opens. In this example, we will be cloning Eric s Dark Chocolate Cookie. 3

14 Creating a New Product Using the Clone Feature (continued) From the Product Detail page, click Clone. The Confirm Cloning of Product dialog box opens. Click Continue. Clone will copy the following product fields: Product Description, Brand Name, Product Industry, Packaging Level, Dimensions, Weight, SKU, and Comments. NOTE: When using the Clone feature, the words Copy is added to the end of the Product Description. Update the product description accordingly. 4

15 Creating a New Product Using the Clone Feature (continued) Product Description, Brand Name, Product Industry, Packaging Level, Dimensions, Weight, SKU, and Comments are duplicated. Change the appropriate fields to create your new product. Note: Once you modify a field an * will appear after the product name above the Product Details tab. Click Save. You can choose to assign the GTIN now or later by selecting either Auto Assign, Assign GTIN From Reserved, or Assign GTIN Manually. The last step is to change the Status from PreMarket to In Use when ready to communicate to your customers. From the drop-down, select In Use and press Save. Both products with their respective GTIN s are now active. 8 5

16 Creating Sales Collateral You can create a Product Sales Sheet to distribute to your customers for new product introductions or updated product information. To create a Sales Sheet, complete the following: Click Product > Manage. Locate the product you want to make a Sales Sheet for and click the Description hyperlink. The Product Detail page opens. In this example, a sales sheet will be created for Eric s Chocolate Chip Cookies. NOTE: Sales sheets are documents that can be customized by adding additional selling copy or your company logo. 6

17 Creating Sales Collateral (continued) From the Product Detail page, click Sales Sheet. The Sales Sheet will download to your Downloads folder as a Microsoft Word file. Note: Depending on your browser settings this may differ. Optional: Customize your sales sheet by adding additional sales information, your company logo, or an image of the product. 7

18 Creating an Inner Pack or Case Use this Quick Start Guide to create an Inner Pack or Case and assign it a GTIN. How to Create an Inner Pack. From the menu bar, click Product. Click Create 3. Fill in the required fields: Product Description, Brand Name, and Product Industry 4. Select Inner Pack for the Packaging Level 5. Leave the box unchecked to indicate the item is not a variable measure product 6. If appropriate, check the box that indicates that the item can be purchased by the consumer (this means the inner pack is intended to be scanned at checkout or online). Otherwise, leave unchecked 7. Click Save 8. Now that your new inner pack information is saved, it is time to assign the contents and create the GTIN. Click Add Contents 9. On the Add GTIN to Container dialog box, click to highlight the item(s) to add to the inner pack 0. Click Add to Container. Click in Quantity and enter how many eaches will go into this inner pack. Click to accept the quantity 3. Click Auto Assign GTIN. This moves the item to a PreMarket state. 4. If your company has more than one prefix, you will be prompted to choose which prefix you want the tool to use for this GTIN. Otherwise, skip to the next step 5. Select In Use from the Status drop-down 6. Click Save 7. The Status Change to In Use dialog box opens 8. Click Continue. The status is now changed to In Use. How to Create a Case. From the menu bar, click Product. Click Create 3. Fill in the required fields: Product Description, Brand Name, and Product Industry 4. Select Case for the Packaging Level 5. Leave the box unchecked to indicates the item is not a variable measure product 6. Leave the box unchecked to indicate the item cannot be purchased by the consumer 7. Click Save 8. Now that your new case information is saved, it is time to assign the contents and create the GTIN. Click Add Contents 9. On the Add GTIN to Container dialog box, click to highlight the item to add to the case 0. Click Add to Container. Click in Quantity and enter how many eaches or inner packs will go into this case. Click to accept the quantity 3. Click Auto Assign GTIN. This moves the item to a PreMarket state. 4. If your company has more than one prefix, you will be prompted to choose which prefix you want the tool to use for this GTIN. Otherwise, skip to the next step 5. Select In Use from the Status drop-down 6. Click Save 7. The Status Change to In Use dialog box opens 8. Click Continue. The status is now changed to In Use. 8

19 How to Create a Mixed Case A Mixed Case contains more than one type of each, and must contain more than one GTIN. For example, adding multiple types of cookie boxes into one case. To create a Mixed Case, complete the following: 3 Click Product > Create Fill-in the required fields: Product Description, Brand Name, Product Industry and select Mixed Case for Packaging Level. Leave the box unchecked to indicate the item is not a variable measure product and it will not be purchased by the consumer. Click Save. 3 9

20 How to Create a Mixed Case (continued) Since a Mixed Case is a container, click Add Contents to select the item(s) that will go inside. The Add to Container dialog box opens. Click the appropriate item(s) for this mixed case. In this example, two different cookies were highlighted. Click Add to Container. 0

21 How to Create a Mixed Case (continued) Enter the quantity for each item(s). Click the in the Qty field to enter how many eaches will go into this Display Shipper. Click to accept the quantity. The system will display a progress wheel center and bottom right corner of the screen. indicating it s Processing in the Once complete a green Save Product Quantity change successful will appear in the top right corner of the screen.

22 How to Create a Mixed Case (continued) Now that your product is created, it s automatically saved as a Draft and further edits can be made as needed. Before the item can be placed to PreMarket status, a GTIN must be assigned. Complete the following to assign a GTIN: 0 0 Assign a GTIN. Click the appropriate action: Auto Assign GTIN, Assign GTIN From Reserved, or Assign GTIN Manually. In this scenario, we are going to Auto Assign the GTIN. The GTIN is Assigned. This moves the item to a PreMarket state. Note: If your company has more than one prefix with available assignment capacity, the Automatic GTIN Assignment dialog box opens. Select the appropriate Prefix for this GTIN. Click Assign GTIN.

23 How to Create a Mixed Case (continued) Now that the mixed case has a GTIN, the final step is to change the status to In Use and it s ready to be communicated to your customers A 4 digit GTIN is auto assigned to the mixed case. Since this item will not be sold at a store or on-line, the GTIN- is not applicable. Select In Use from the Status drop down. Click Save. The Status Change to In Use dialog box opens. Click Continue. The product is now created and In Use. 3

24 How to Create a Display Shipper A Display Shipper is a shipping unit that is used as a display which can contain a single instance of a GTIN or more than one unique instance of a GTIN. For example, a summer promotional display containing ketchup, mustard, and mayonnaise. To create a Display Shipper, complete the following: 3 3 Click Product > Create Fill-in the required fields: Product Description, Brand Name, Product Industry and select Display Shipper for Packaging Level. Leave the boxes unchecked to indicate the item is not a variable measure product and it will not be purchased by the consumer. Click Save. 4

25 How to Create a Display Shipper (continued) Display Shipper is a container, click Add Contents to select the item(s) that will go inside. The Add to Container dialog box opens. Click the appropriate item(s) for this display shipper. In this example, two different cookies were highlighted. Click Add to Container. 5

26 How to Create a Display Shipper (continued) Enter the quantity for each item(s). Click the in the Qty field to enter how many eaches will go into this Display Shipper. Click to accept the quantity. The system will display a progress wheel center and bottom right corner of the screen. indicating it s Processing in the Once complete a green Save Product Quantity change successful will appear in the top right corner of the screen. 6

27 How to Create a Display Shipper (continued) Now that your product is created, it s automatically saved as a Draft and further edits can be made as needed. Before the item can be placed to PreMarket status, a GTIN must be assigned. Complete the following to assign a GTIN: 0 0 Assign a GTIN. Click the appropriate action: Auto Assign GTIN, Assign GTIN From Reserved, or Assign GTIN Manually (see next page for more on GTIN Assignment options). In this scenario, we are going to Auto Assign the GTIN. The GTIN is Assigned. This moves the item to a PreMarket state. Note: If your company has more than one prefix with available assignment capacity, the Automatic GTIN Assignment dialog box opens. Select the appropriate Prefix for this GTIN. Click Assign GTIN. 7

28 How to Create a Display Shipper (continued) Now that the display shipper has a GTIN, the final step is to change the status to In Use and it s ready to be communicated to your customers Select In Use from the Status drop down. Click Save. The Status Change to In Use dialog box opens. Click Continue. The product is now created and In Use. 8

29 Creating an ITF-4 Barcode for a Case One option for the barcode of a case is the ITF-4 barcode. This barcode carries the GTIN and cannot carry production information such as batch/lot or expiration date. Check with your trading partner to determine their barcode requirements. Click Product > Manage. Click the Description hyperlink text of the product you want to create a barcode for. This will take you to the Product Detail page for that product. In this example, we will be creating an ITF-4 barcode for the case of Eric s Famous Cookies. NOTE: UPC-A, ITF-4 and certain DataBar barcodes carry the GTIN only. They do not carry Application Identifiers (AIs) to carry production information. See pages 3-35 of this document for more information on how to create barcodes using AIs. 9

30 Creating an ITF-4 Barcode for a Case (continued) From the Product Detail page, click Barcode. The Barcode tab is where you select barcode options. The options include: Application Area - Where the barcode is going to be scanned. The list of available choices is based on your product details. To create an ITF-4, be sure Non-Retail or Non-Healthcare & Is in General Distribution (Shipping/Receiving or transport) is chosen Note: Choices will present appropriate barcode size(s) in accordance with the GS General Specifications. Barcode type Select ITF-4 from the drop down In this example, drop-down choices include: ITF-4 and GS-8. Note: Since barcodes are pre-determined based on packaging level and application area, you may see additional or fewer options using other setups. Size - Select the size of the barcode symbol. Choices default to the most likely option based on the application area and the barcode type you selected. 30

31 Creating an ITF-4 Barcode for a Case (continued) Once you ve made all your selections, click Preview Barcode. 6 The Preview Barcode screen appears with your newly generated barcode. Now you can choose to do any of the following: Download to Open/Save image as a PNG file. Export Barcode Definition to download the barcode symbol specifications to an Excel spreadsheet to be shared with your GS Standards professional print vendors to print your barcode. Return to Barcode to make changes or exit out of this screen. 3

32 Creating a Barcode with Application Identifiers Application Identifiers allow manufacturers to include additional product information, such as net weight, batch or lot number, expiration date etc. in the barcode. To create a Barcode with Application Identifiers, complete the following: Click Product > Manage. Click the Description hyperlink text of the product you want to create a barcode for. This will take you to the Product Detail page for that product. In this example, we will be creating a GS-8 barcode using the Aspirin Single Pack case. NOTE: UPC-A, ITF-4 and certain DataBar barcodes carry the GTIN only. They do not carry Application Identifiers (AIs). 3

33 Creating a Barcode with Application Identifiers (continued) From the Product Detail page, click Barcode. The Barcode tab is where you select barcode options. The options include: Application Area - Where the barcode is going to be scanned. The list of available choices is based on your product details. Choices may include: General Retail/Grocery (Cash register or check out), General Retail & General Distribution (BOTH Check-Out and Shipping/Receiving), Retail Pharmacy (Over-The-Counter Medication), Non- Retail or Non-Healthcare & Is in General Distribution (Shipping/Receiving or transport). Note: Choices will present appropriate barcode size(s) in accordance with the GS General Specifications. Barcode type - Select the type of barcode symbol for this product. Choices default to the most likely option based on the application area you selected. In this example, drop-down choices include: ITF-4, GS-8, or GS DataMatrix. Note: Since barcodes are pre-determined based on packaging level and application area, you may see additional or fewer options using other setups. Size - Select the size of the barcode symbol. Choices default to the most likely option based on the application area and the barcode type you selected. When creating a barcode, only certain barcodes are able to generate Application Identifiers (AIs). In this example, we are using the GS-8 Barcode Type. 33

34 Creating a Barcode with Application Identifiers (continued) 6 A B C 6 The Application Identifier section allows you to customize your barcode. A B C Application Identifiers AI (0) GTIN is automatically generated from the selected GTIN. Note: (0) is the AI for GTIN. Additional Application Identifiers section allows you to add more AI s to the barcode (i.e. Batch or Lot Number, Product Date, Packaging Date, Best Before Date, Expiration date, etc.). Click Select an AI and type ** to see all available AI s. In this example, Production Date was used. Enter the corresponding info under Application Identifier Value (e.g., choosing ** Production Date (YYMMDD), you would fill in a date such as 900 (representing January 0, 09). 34

35 Creating a Barcode with Application Identifiers (continued) Once you ve made all your selections, click Preview Barcode. The Preview Barcode screen appears with your newly generated barcode. Now you can choose to do any of the following: Download to Open/Save image as a PNG file. Export Barcode Definition to download the barcode symbol specifications to an Excel spreadsheet to be shared with your GS Standards professional print vendors to print your barcode. Return to Barcode to make changes or exit out of this screen. 35

36 How To Export Your Product Information GS US Data Hub allows you to export your product information. You can export all product information to a spreadsheet or apply filters to view only certain product information onscreen by completing the following: 3 Click Product > Manage. Optional Apply a filter (or multiple filters) to narrow the number of products displayed onscreen in the data table. You may enter at least 3 consecutive characters in the filter. For date field, you can also enter ranges using greater than > or less than < symbols. 3 Click Export All Products from Table. 36

37 How To Export Your Product Information (continued) Confirm your export selections by clicking the Continue button. The onscreen message advises that the export request was successfully submitted and will be accessible in the Export Center. 6 Click the Export Center icon to access your exports. Note: Download experience will vary depending on your Web browser. 37

38 Editing and Viewing Product Information Use this Quick Start Guide to edit and view your product information. How to Edit Product Information How to Add Additional Product Information.From the menu bar, click Product.Click Manage 3.Locate your item in the product table and click on the Description hyperlink in the table.complete steps -3 under How to Edit Product Information.Click the Additional Information tab. Enter optional information such as Dimensions, Weight, Country of Origin, Comments or a Photo 3.Click Save How to View Hierarchy Information 4.This will take you to the Product Detail tab. Enter the necessary changes. Note: Detail availability will depend on the current status for your product. For example, PreMarket will provide more editable fields than an In Use product 5.Click Save. Note: For In Use products, changes must be allowed per the GS GTIN Management Standard. To view contents of higher level of packaging such as cases and pallets, complete the following:.complete steps -3 under How to Edit Product Information.Click the Hierarchy tab How to View Shared Product Information.Complete steps -3 under How to Edit Product Information.Click the Sharing tab 3.By default the product is shared with all Product View/Use subscribers. How to Edit Draft Product Information Using Edit Mode.Complete steps - above.click the Draft tab 4.For more on Sharing Product Information, refer to the Product Share User Guide located in the Help Center. How to View Product Information Changes.Complete steps -3 under How to Edit Product Information.Click the History tab 3.Click the Edit Mode button 4.Locate your item(s) in the product table and click into the Brand and/or Description columns to make changes 3.View the table to see what information about your product changed, when the change took place and who in your company made the change 5.Click the Exit Edit Mode button when finished 38

39 Manage Products Page (All Tab) Use this tab to view all products regardless of status. Create new product(s), import, and export your product information from the table. See below for field and button descriptions: Action Buttons Use the buttons to complete the following actions: + Add New To create a new product from the selected Company Prefix. Import Products To start the process of importing product definitions from a system generated spreadsheet. See the Working with Product Import Templates User Guide located in the Help Center for more information. Export All Products From Table To download a spreadsheet showing all products in the Manage table. Records per Page To customize your page view (select from 0, 5, 50 or 00 GTIN records to display). Data Table - Displays your entered GTINs. Note: view is based on how many records per page/search criteria selected. Use the sort and filter fields to quickly find specific GTIN information. Navigation Use the available navigation features to complete the following: Sort Use the up and down arrows ( ) to sort GTINs by that column. This symbol indicates which column your information is sorted by ( ). Filter Enter specific GTIN information in any field cell to quickly find information matching that criteria. 39

40 Manage Products Page (Reserved Tab) Use this tab to view only GTINS with Reserved status. These are GTINs that you have set aside to assign at a future date. See below for button and table descriptions. filter filter filter filter Buttons Use the available buttons to complete the following actions: + Add New To increase the number of GTINs you have reserved for future assignment. Select All To highlight all the records in the table. Deselect All To de-highlight all the records in the table. Remove Selected To return selected GTIN(s) to the auto-assignment pool. Data Table - Displays information as follows: Prefix The GS Company Prefix used to create the GTIN of a product. The column will be blank for products that have not yet been assigned a GTIN (i.e. Draft). GTIN The 4-digit representation of the Global Trade Item Number as it would be stored in a database. Date Reserved The date the GTIN was placed into the reserved status. Reserved By - The user in your company who placed the GTIN into the reserved status. 40

41 Manage Products (Draft Tab) Use this tab to view only products with Draft status. Products in this status do not have GTIN assigned and although initial product information has been entered, you may not have finalized the information yet and can still make changes. See below for button and table descriptions: Buttons Use the available buttons to complete the following actions: Select All To highlight all the records in the table. Deselect All To de-highlight all the records in the table. Edit Mode Make changes to "Brand" and "Description" information quickly. Press the "Exit Edit Mode" button upon completion. Delete Permanently remove the product detail record from your product list Data Table - Displays information as follows: Brand The name of the product line used with consumers. Description The text that describes your product to a buyer. Clicking on the description takes you to the product detail page for that product. SKU Internal product identifier of your stock keeping unit. Packaging Level The packaging configuration assigned to the product (e.g., Each, Case, Pallet, etc.). Prefix The GS Company Prefix used to create the GTIN of a product. The column will be blank for products that have not yet been assigned a GTIN (i.e. Draft). Last Modified Date - The last modification date of the product. 4

42 Manage Products Page (PreMarket Tab) Use this tab to view only products with PreMarket status. These are products that have GTINS assigned but have not yet been placed In Use to enter the marketplace. You may work with a Certified Content Provider to enhance the product information for PreMarket items. See below for button and table descriptions: Buttons Use the available buttons to complete the following actions: Select All To highlight all the records in the table. Deselect All To de-highlight all the records in the table. Update status to In Use a PreMarket item is moved by the brand owner to In Use to show it is ready to enter the marketplace as an active item. The product detail record and the assigned GTIN remain together indefinitely. Assign/Review Enhanced Content To assign or review enhanced content when working with a Certified Content Provider. Data Table - Displays information as follows: Brand The name of the product line used with consumers. Description The text that describes your product to a buyer. Clicking on the description in blue takes you to the product detail page for that product. GTIN The 4-digit representation of the Global Trade Item Number as it would be stored in a database. 4

43 Manage Products Page (PreMarket Tab) (continued) Data Table - continued: SKU Internal product identifier of your stock keeping unit Packaging Level The packaging configuration assigned to the product (e.g., Each, Case as Each, Case, Mixed Case, Inner pack, Display Shipper, Pallet, Mixed Pallet). Prefix The GS Company Prefix used to create the GTIN of a product. The column will be blank for products that have not yet been assigned a GTIN (i.e. Draft). Last Modified Date - The last modification date of the product. 43

44 Manage Products Page (In Use Tab) Use this tab to view only products with In Use status. These are products that have GTINS assigned and are ready to be used in the marketplace. Once products are In Use, they are subject to all of the GS GTIN Management Standard. See below for button and table descriptions: Buttons Use the available buttons to complete the following actions: Select All To highlight all the records in the table. Deselect All To de-highlight all the records in the table. Share Products For a shortcut to the share page so you can share product information with others. Update status to Archived - an InUse product is withdrawn from the marketplace including its GTIN. The product detail record and the assigned GTIN remain together indefinitely. Assign/Review Enhanced Content To assign or review enhanced content when working with a Certified Content Provider. Data Table - Displays information as follows: Brand The name of the product line used with consumers. Description The text that describes your product to a buyer. Clicking on the description in blue takes you to the product detail page for that product. GTIN The 4-digit representation of the Global Trade Item Number as it would be stored in a database. 44

45 Manage Products Page (In Use Tab) (continued) Data Table - continued: SKU Internal product identifier of your stock keeping unit Packaging Level The packaging configuration assigned to the product (e.g., Each, Case as Each, Case, Mixed Case, Inner pack, Display Shipper, Pallet, Mixed Pallet). Prefix The GS Company Prefix used to create the GTIN of a product. The column will be blank for products that have not yet been assigned a GTIN (i.e. Draft). Last Modified Date - The last modification date of the product. 45

46 Manage Products Page (Archived Tab) Use this tab to view only products with Archived status. These are products that have been withdrawn from sales. The product detail record and the assigned GTIN remain together indefinitely. These along with sharing permissions can be restored to In Use state. Archived product records cannot be modified but the product record details may be cloned (copied) and will become a new draft record. Archived product records are only viewable by the Brand Owner. Third party subscribers cannot view Archived product records. Buttons Use the available buttons to complete the following actions: Select All To highlight all the records in the table. Deselect All To de-highlight all the records in the table. Update status to In Use an Archived item is moved by the brand owner to In Use to show it is returning to the marketplace as an active item. Data Table - Displays information as follows: Brand The name of the product line used with consumers. Description The text that describes your product to a buyer. Clicking on the description in blue takes you to the product detail page for that product. GTIN The 4-digit representation of the Global Trade Item Number as it would be stored in a database. 46

47 Manage Products Page (Archived Tab) (continued) Data Table - continued: SKU Internal product identifier of your stock keeping unit Packaging Level The packaging configuration assigned to the product (e.g., Each, Case as Each, Case, Mixed Case, Inner pack, Display Shipper, Pallet, Mixed Pallet). Prefix The GS Company Prefix used to create the GTIN of a product. The column will be blank for products that have not yet been assigned a GTIN (i.e. Draft). Last Modified Date - The last modification date of the product. 47

48 Manage Products Page (For Reuse/Retracted Tab) Use this tab to view only products with For Reuse/Retracted statuses. For ReUse: Pool of GTINs withdrawn from sales prior to /3/08. After an industry defined holding period, GS US Data Hub returns the GTIN to the Available pool for assignment to new products.* Retracted: Pool of GTINs previously assigned to PreMarket products that the Brand Owner determined to not sell. GS US Data Hub returns the GTIN to the Available pool at the end of a month holding period.* *excludes GTINs assigned to regulated healthcare items. These may never be reassigned. Buttons Use the available buttons to complete the following actions: Select All To highlight all the records in the table. Deselect All To de-highlight all the records in the table. Update Status to Available - Data Hub will move the GTIN to the Available Pool on the GTIN Available date. You will not need to use this button to take action unless you have overridden the date of a record marked For Reuse. IMPORTANT: If any of the selected products are part of a hierarchy, all upper level GTINs should also be marked Available. These GTINs will no longer be associated with that product and will not be part of any search result. 48

49 Manage Products Page (For Reuse/Retracted Tab) (continued) Data Table - Displays information as follows: Status Identifies the GTIN Product Lifecycle state of the item. Note: A status of Retracted cannot be updated to Available by the Brand Owner. Brand The name of the product line used with consumers. Description The text that describes your product to a buyer. Clicking on the description takes you to the product detail page for that product. GTIN The 4-digit representation of the Global Trade Item Number as it would be stored in a database. SKU Internal product identifier of your stock keeping unit. Level The packaging configuration assigned to the product (e.g., Each, Case as Each, Case, Mixed Case, Inner pack, Display Shipper, Pallet, Mixed Pallet). Prefix The GS Company Prefix used to create the GTIN of a product. The column will be blank for products that have not yet been assigned a GTIN (i.e. Draft). GTIN Available Date- The date when the GTIN of an item marked For Reuse can be made available again. Note Data Hub will move the GTIN to the Available Pool on this date. You will not need to take action unless you wish to override the date of a record marked For Reuse. 49

50 Product Detail (Hierarchy Tab) The Hierarchy tab displays how the current product is used in different packaging configurations and their relationship. See below for button and table descriptions: Locate the product and click the Description hyperlink. Click the Hierarchy tab. Table descriptions below: Parents/Ancestors Displays higher packaging level(s) that contain the selected trade item and their relationships. In the above example, the selected Eric s Dark Chocolate Cookies case of 4 is found within Eric s Famous Cookies Cookie Pallet. Hierarchy Shows the contents (i.e., the next lower packaging level) for the selected product. For pallets, this could show cases. For cases, this could be the individual trade item (each). Children/Descendants Displays lower packaging level(s) contained in the selected trade item grouping and their relationships. In the above example, the selected Eric s Dark Chocolate Cookies case of 4 contains the trade item, Eric s Dark Chocolate Cookies 50

51 Manage Products (History Tab) Use this tab to view audit record of all changes made to a product. This view is different for users who have create and manage privileges versus users that can only view/use the information. Audit details will be displayed after you save the draft the first time. See below for table descriptions: Column Heading Field Name Original Value New Value Modified Date/Time Description Lists the attribute in the product record that has been changed. The initial information for this attribute. The changed information for this attribute. When the information changed for this attribute. Modified By Which user in your company who made the change for this attribute. NOTE: GS US Data Hub Product view/use subscriber will only see history for In Use products and no detail about the specific user that made the changes. 5