Wisconsin Expo, Inc.

Transcription

1 Dear Exhibitor: Welcome to Lake Geneva and the Your show will be held September 29-October 1, 2015 at the Grand Geneva Resort & Spa. Wisconsin Expo is excited to be selected as your official service contractor. The following pages of this kit include information on the services we provide as well as order forms to fill out. Please read through and let us know if you have any questions. Our goal is to make your participation in this show absolute perfection! Booth Information Each 8 deep x 10 wide booth space will include the following: 8 high background drapes & 3 high side rails 1 2 x8 x30 high table skirted in show colors 1 7 x 44 booth identification sign 2 chairs * No substitutions will be accepted for the provided list above * All electrical orders are handled by the Grand Geneva (form included) Wisconsin Expo additional equipment and services include: Shipping to Warehouse/freight handling Carpet with carpet padding Tables 4, 6 & 8 also have 42 counter height tables Cocktail tables 24, 30 & 36 round Seating chairs & stools Display panels and easels Display installation/dismantle labor **The exhibit floor has standard ballroom carpet. For your added comfort & professional appearance, booth carpet may be ordered from the Chairs, Accessories & Carpet Order Form included in this packet. Please take advantage of our substantial advance order price discounts! All you have to do is submit your order with payment by September 18, 2015 and use the ADVANCE ORDER price. If there are any other services not listed or questions you may have, please call our Exhibitor Services Department at Sincerely, Wisconsin Expo, Inc Visit us at

2 ADVANCE WAREHOUSE ORDER DUE SEPTEMBER 18, 2015 This option allows you the flexibility to ship your materials, i.e. crates, cases, cartons or skids well in advance of the show move-in dates. Your freight will be in your booth prior to general exhibitor move-in. SHIPPING INFORMATION ADVANCE WAREHOUSE ADDRESS 1. All shipments must be sent prepaid. Collect shipments will be *Label each piece of your shipment(s) as follows: refused. Certified weight tickets are required for unloading. TO: (EXHIBITING COMPANY NAME & BOOTH #) 2. Shipments must arrive, at the warehouse, September 10 26, 2015 between 8:00 AM-3:30 PM, Monday thru Friday ONLY. No shipments will be received at the warehouse on weekends or c/o holidays. N113W18750 Carnegie Dr. 3. Please be advised that any shipments sent to the advance Germantown, WI warehouse after the deadline may be refused and redirected to the direct shipping address (carriers such as UPS/Fed-Ex and van lines Receiving Dates : September 10 26, 2015 may not redirect shipments). MONDAY FRIDAY ONLY 8:00 AM - 3:30 PM 4. An additional $150 fee will be assessed to shipments received after the published dates and times listed. 5. Shipments received without receipts, freight bills or specified unit IMPORTANT DATE REMINDERS counts on the receipts or freight bills, such as UPS or van lines, will be delivered to the exhibitor s booth without guarantee of piece First date to ship to ADVANCED WAREHOUSE September 10, 2015 count or condition. WI Expo, Inc. will assume no liability for such w/o added storage fees: shipments. Consignment or delivery of a shipment to WI Expo, Inc., or its subcontractors by an Exhibitor or Shipper on behalf of the Last date to ship to ADVANCED WAREHOUSE: September 26, 2015 Exhibitor will be construed as an acceptance by the Exhibitor of the freight terms, conditions and rates listed. INSURANCE Be sure your materials are insured from the time they leave your company until they are returned after the show. It is suggested that exhibitors arrange all risk coverages riders through your existing policies. WI Expo, Inc. is not responsible for the security of items after they are delivered to each booth or until items are picked up at the booth for reloading at the close of the show. Please take all necessary precautions. DRAYAGE SCHEDULE Rates below include receipt of your freight on straight time, storage at warehouse for up to 10 working days, delivery to booth at the convention site, storage and return of empty containers, reloading of materials on outbound carrier at the close of show. 200 lb. minimum per shipment applies CATEGORY DESCRIPTION / 100 LBS. 200 LB. MINIMUM A B C Crated, skidded, packaged shipments via common carrier ie: YRC, ABF, UPS, FEDEX etc. Special handling shipments-requires additional handling ie: ground unloading, stacked/constricted space unloading, pad wrapped, unskidded Small package Shipments NOT EXCEEDING 30 LBS PER SHIPMENT: (Shipment totaling any number of pieces with a combined weight, not to exceed 30 lbs.,that is received on same day, from same shipper & delivered by same carrier.) Category DRAYAGE PAYMENT CALCULATION Qty Pieces Weight (Min. 200 lbs) $55.00/cwt $ $74.00/cwt $ $37.50 first carton Rate/ 100 lbs Shipment 1 lbs. x =$ Shipment 2 lbs. x =$ Total Due =$ Each additional carton = $10.00 Total Cost NAME OF SHOW: GENEVA CONVENTION / SEPTEMBER 29-OCTOBER 1,

3 Advance Warehouse Shipping Labels WAREHOUSE DEADLINE DATE: SEPTEMBER 26, 2015 WAREHOUSE DEADLINE DATE: SEPTEMBER 26, 2015 TO: EXHIBITOR NAME WISCONSIN EXPO INC. N113 W18750 Carnegie Dr. Germantown, WI BOOTH #: CARRIER: NUMBER OF PIECES TO: EXHIBITOR NAME WISCONSIN EXPO INC. N113 W18750 Carnegie Dr. Germantown, WI BOOTH #: CARRIER: NUMBER OF PIECES WAREHOUSE DEADLINE DATE: SEPTEMBER 26, 2015 WAREHOUSE DEADLINE DATE: SEPTEMBER 26, 2015 TO: EXHIBITOR NAME WISCONSIN EXPO INC. N113 W18750 Carnegie Dr. Germantown, WI BOOTH #: CARRIER: NUMBER OF PIECES TO: EXHIBITOR NAME WISCONSIN EXPO INC. N113 W18750 Carnegie Dr. Germantown, WI BOOTH #: CARRIER: NUMBER OF PIECES 3

4 BOOTH FURNISHINGS ORDER DUE SEPTEMBER 18, 2015 QTY DESCRIPTION Unskirted Tables (all tables are 24 wide) ADVANCED STANDARD Unskirted Table 4 L x 30 H $ $ Unskirted Table 6 L x 30 H $ $ Unskirted Table 8 L x 30 H $ $ Unskirted Counter 4 L x 42 H $ $ Unskirted Counter 6 L x 42 H $ $ Unskirted Counter 8 L x 42 H $ $ Skirted Tables (all tables are 24 wide) Skirted Table 4 L x 30 H $ $ Skirted Table 6 L x 30 H $ $ Skirted Table 8 L x 30 H $ $ th Side Skirted Table 6 L or 8 L x 30 H $ $ Skirted Counter 4 L x 42 H $ $ Skirted Counter 6 L x 42 H $ $ Skirted Counter 8 L x 42 H $ $ th Side Skirted Counter 6 L or 8 L x 42 H $ $ Select skirt color: BLACK BLUE BURGUNDY GOLD GREEN RED SILVER TEAL WHITE TABLE TOP RISERS (all risers are 9 wide) Uncovered Single Step Riser 4 L x 9 H $ $ Uncovered Single Step Riser 6 L x 9 H $ $ Uncovered Single Step Riser 8 L x 9 H $ $ Covered Single Step Riser 4 L x 9 H $ $ Covered Single Step Riser 6 L x 9 H $ $ Covered Single Step Riser 8 L x 9 H $ $ PEDESTAL TABLES Square Short Table 24 W x 18 H $ $65.00 Square Café Table 24 W x 30 H $ $65.00 Square Cocktail Table 24 W x 40 H $ $65.00 Round Short Table 24 W x 18 H $ $65.00 Round Café Table 24 W x 30 H $ $65.00 Round Cocktail Table 24 W x 40 H $ $65.00 Round Short Table 30 W x 18 H $ $72.00 Round Café Table 30 W x 30 H $ $72.00 Round Cocktail Table 30 W x 40 H $ $72.00 Round Short Table 36 W x 18 H $ $72.00 Round Café Table 36 W x 30 H $ $72.00 Round Cocktail Table 36 W x 40 H $ $72.00 LINENS 90 Round Linen (select color) $ $ Round Linen (select color) $ $ *All pedestal tables are designed to be covered with a linen or other table covering. Select linen color: BLACK WHITE Subtotal =$ Sales Tax 5.5% =$ Total =$ NAME OF SHOW: GENEVA CONVENTION - SEPTEMBER 29-OCTOBER 1,

5 CHAIRS, ACCESSORIES & CARPET ORDER DUE SEPTEMBER 18, 2015 QTY CHAIRS & SEATING DESCRIPTION ADVANCED STANDARD Black Plastic Folding Chair $ $ Padded Stool with back $ $ Padded Side Chair $ $ Grey Padded Arm Chair $ $ Executive Chair $ $75.00 ACCESSORIES Chrome Sign Holder (22 x28 ) $ $ Chrome Floor Standing Easel $ $ Floor Standing Literature Rack $ $85.00 Bag Stand $ $ Chrome Stanchions w/ rope $ $ Black Retractable Belt Stanchions $ $ Wastebasket $ $ DRAPE Ft. of 3 high drape, includes hardware $ 8.00/ft $ 11.00/ft Select drape color: BLACK BLUE Ft. of 8 high drape, includes hardware $ 12.00/ft $ 16.00/ft BURGUNDY GREY RED TEAL STANDARD CARPETING 10 X 10 Standard Carpet $ $ X 20 Standard Carpet $ $ X 30 Standard Carpet $ $ X 40 Standard Carpet $ $ Custom Cut Carpet (per square foot) $1.40/ sq. ft $ 1.85 sq. ft Booth size x = sq. ft. CARPET PADDING 10 X 10 Carpet Padding $ $ X 20 Carpet Padding $ $ X 30 Carpet Padding $ $ X 40 Carpet Padding $ $ Custom Cut Carpet Padding (per square foot) $1.04 $1.44 Booth size x = sq. ft. Plastic Covering / Visqueen (per square foot) $.65 $.91 Booth size x = sq. ft. **Booths over 400 sq. ft. must order custom cut carpet. Select carpet color: BLACK BLUE BURGUNDY GREY RED TEAL Custom Plush carpet is available at $3.15 per sq. ft. Please contact us for color options. Custom Plus carpet must be ordered by August 28, Subtotal =$ Sales Tax 5.6% =$ Total =$ NAME OF SHOW: GENEVA CONVENTION / SEPTEMBER 29-OCTOBER 1,

6 INSTALLATION & DISMANTLE LABOR ORDER DUE: SEPTEMBER 18, 2015 DISPLAY LABOR Start time only guaranteed at the start of the working day. Rates are per person per hour with a one hour minimum per person thereafter charged in ½ hour increments. Representative must check in at the service desk to pick up labor and must return to the service desk upon completion of work. Labor must be cancelled 24 hours in advance of start date and time to avoid a cancellation fee of one hour per worker scheduled. Straight Time: 8:00 AM to 4:30 PM Monday thru Friday Overtime: 6:00 AM to 8:00 AM & 4:00 PM to 12:00 midnight Monday thru Friday ALL DAY SATURDAY, SUNDAY & HOLIDAYS Exhibitor Supervised Labor: Requires an on-site representative to supervise the installation and/or dismantle or the exhibit. Wisconsin Expo Supervised Labor: Installation of your exhibit will be completed at our discretion prior to show opening and before the hall must be cleared. Please include setup plans, photos, special instructions and inbound shipping information. Labor Advance Rate Show Site Rate Exhibitor Supervised Labor ST (per person per hour) $ $ Wisconsin Expo Supervised Labor ST (per person per hour) $ $ Exhibitor Supervised Labor OT (per person per hour) $ $ Wisconsin Expo Supervised Labor OT (per person per hour) $ $ INSTALLATION LABOR Date Start Time Qty People Approx. Hrs. Total Hours Per Person Hourly Rate Estimated Total Cost x =$ x =$ =$ =$ DISMANTLE LABOR When scheduling dismantle labor be sure to allow adequate time for empty containers to be returned to your booth prior to scheduling your labor start time. Date Start Time Qty People Approx. Hrs. Per Person Total Hours Estimated Total Hourly Rate Cost x =$ x =$ =$ =$ NAME OF SHOW: GENEVA CONVENTION / SEPTEMBER 29-OCTOBER 1,

7 SELF-STANDING ORDER DUE: SEPTEMBER 18, 2015 QTY DISPLAY PANEL TYPE ADVANCE ORDER ONLY 4 x 8 SELF STANDING VELCRO PANEL (grey) Horizontal Vertical 4 x 8 SELF STANDING TACKBOARD PANEL (grey) Horizontal Vertical 4 x 8 SELF STANDING PEGBOARD (GREY ¼ HOLES) Horizontal Vertical 1 METER SELF STANDING VELCRO PANEL (black) Horizontal Vertical ½ METER SELF STANDING VELCRO PANEL (BLACK) Horizontal Vertical $ $ $ $ $ x 6 VERTICAL WIRE GRID-WALL PANELS (BLACK) $35.00 FLAT SHELVES (WHITE) (used w/vertical 1 meter velcro panels) ANGLE SHELVES (WHITE) (used w/vertical 1 meter velcro panels) $30.00 $35.00 DISPLAY LIGHTS (need to order electrical service) $35.00 Subtotal Sales Tax 5.5% Total $ $ $ NAME OF SHOW: GENEVA CONVENTION / SEPTEMBER 29-OCTOBER 1,

8 CLEANING SERVICES ORDER DUE: SEPTEMBER 18, 2015 While carpet is clean upon installation, to ensure your booth is show ready we recommend ordering vacuuming once prior to show opening. Carpet Vacuuming and shampooing charges are based on the total square footage of your booth (see sq. ft. calculator below for assistance). 80 sq. ft. minimum for vacuuming and shampooing. Exhibit Cleaning rates are hourly. EXHIBIT SPACE SQUARE FOOTAGE = (L) x (W) = square ft. Standard Booth Size: 8 x 10 = 80 square ft. Selection DESCRIPTION VACUUMING ADVANCE STANDARD Booth Vacuuming Once prior to show opening $.36 $.43 Selection DESCRIPTION SHAMPOOING ADVANCE STANDARD Shampoo Carpet Once prior to show opening $ 1.46 $ 1.75 Selection DESCRIPTION EXHIBIT CLEANING ADVANCE STANDARD Exhibit Cleaning Hourly Rate Straight Time $ $ Exhibit Cleaning Hourly Rate Over Time $ Subtotal Sales Tax 5.5% Total NAME OF SHOW: GENEVA CONVENTION / SEPTEMBER 29-OCTOBER 1,

9 WISCONSIN EXPO, INC. PAYMENT AUTHORIZATION FORM September 29 October 1, 2015 Grand Geneva Resort & Spa Lake Geneva, WI To guarantee the services you desire, please fax your order along with the completed credit card authorization form below. We accept checks (payable to ) or credit cards for payments. To keep expenses manageable, for all parties concerned, we prefer payment by company check. Please indicate your intentions below: Yes, we will be mailing a check, along with order(s), to arrive on or before September 18, Please do not process the credit card information listed below. No, we prefer to pay for the indicated services with the credit card information provided. CREDIT CARD AUTHORIZATION Company Name: Booth #: Billing Address: City: State: Zip: Phone: Fax: American Express MasterCard Visa Card Number: Expiration Date: / Card Security Code: Cardholder s Address (if different than above) City: State: Zip: Cardholder s Name (print): Cardholder s Signature: 9

10 The Grand Geneva Resort And Spa Exhibitor Order Form COMPANY NAME: DATE OF EVENT: ORDER SUBMISSION DATE: General Audio/Visual Equipment DVD Player (No Monitor) Qty Days Charge Per Day $75 $ " Flat Screen Monitor $145 $0.00 COMPANY NAME: LCD Projector Package with 6' Screen 32" LCD Display Monitor on cart 55" LCD Display Monitor on Stand Laser Pointer 20 Amp Circuit (single connection only) Power Strip (6-way) Computers and Office Equipment Laptop Computer AV Cart with A/C and 25' VGA 6', 7', or 8' Tripod Screen (screen only) Wireless Mouse Laser Printer - Color Internet - Hard Line Scenic Elements Pipe and Drape (9'-13' wide; 10'-16' tall) Large Sound Systems Custom Orders Custom Lighting Design LED Displays / Video Walls Rigging Printer/Copier Equipment Qty Days Call for Quote Call for Quote Call for Quote Call for Quote Equipment Total Service Charge / Delivery (24% of Total ) $500 $0.00 $250 $0.00 $500 $0.00 $50 $0.00 $35 $0.00 $10 $0.00 STATE: ZIP: $350 $0.00 $75 $0.00 $60 $0.00 $55 $0.00 $250 $0.00 $350 $0.00 $175 $0.00 Charge per Day $ $ $ ADDRESS: CITY: TELEPHONE: FAX: CONTACT NAME: SITE CONTACT Call for Quote ON SITE CELL # Subtotal Tax (5.5%) CUSTOMER INFORMATION ORDERING INSTRUCTIONS BOOTH # NAME OF ROOM $ - DELIVERY DATE TIME Total Due $ - PICKUP DATE TIME 1. Please fill out form (YELLOW boxes only) 2. If you are tax exempt, please forward certificate 3. If you require a technician to operate equipment the labor rate ($75/hr) will apply (5 hr minimum) 4. All cancellations within 48 hours, subject to 50% fee 5. All cancellations the day of the show are subject to full amount of the order to include delivery and tax 6. Price valid for booth events only 7. On-site orders subject to 50% surcharge 8. Exhibit requests must be paid in full before equipment delivery 9. Customer agrees to pay in full for lost, stolem or damaged equipment INSTRUCTIONS / PAYMENT PLEASE RETURN TO: 1. Please type right into the Exhibitor Form. The form will automatically calculate the Totals. 2. To have payment processed, please fill out the Credit Card Authorization Form below. Type into the form, then print it out and sign it. American Audio Visual Center The Grand Geneva Resort and Spa 7036 Grand Geneva Way Grand Geneva, WI P: F:

11 Credit Card Authorization Date of Event Location of Event Event Name Company Name Billing Address Phone No. This is the Final Payment This letter authorizes American Audio Visual Center, Inc. to charge our company credit card, or my personal credit card in the amount of $ The Credit Card Account # Verification Code (if Visa or Mastercard) Last 3 digits on back of card Expiration Date Name as it appears on the card Card Holders Signature Date Below for internal use only Authorization Code 7434 E Monte Cristo * Scottsdale, AZ * Tel * Fax