** (This bid cancels and replaces Bid #5098) **

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1 Typed by: DATE Mailing Address: P. 0. Box 1948 Mobile, Alabama {251) brm BuyerP03 CITY OF MOBILE Purchasing Department and Package Delivery: Government Plaza 4th Floor, Room S Government St Mobile, Alabama Please quote the lowest price at which you will furnish the articles listed below BID SHEET This is Not an Order READ TERMS AND CONDITIONS ON REVERSE SIDE OF THIS PAGE BEFORE BIDDING BID NO. DEPARTMENT Commodities to be delivered F.O.B. Mobile to: This bid must be received and stamped by the Purchasing office not later than: lo::\o AM Fridav. December QUANTITY Bid on this form ONLY. Make no changes on this form. Attach UNIT PRICE EXTENSION ARTICLES any additional information required to this form. UNIT ** (This bid cancels and replaces Bid #5098) ** UNIFORMS (FIRE) The City of Mobile is requesting prices for Mobile Fire-Rescue Uniforms per the following specifications. This is a change from the prior uniform bid and will result in a complete redress of the entire department (approximately 400 employees). A store front within five (5) miles of the Police Jurisdiction is required. Definition of a store front: A business with a City of Mobile business license, posted hours like I 0-4, 8-6, etc., a minimum of 5 days per week, (30 hours minimum), and one night until 6 pm or by appointment is required. Must have an inventory of the items that are on the City of Mobile bid. This will allow an entire company to schedule an appointment to measure and outfit that company. City of Mobile employees must be able to try on the garments and be measured and fitted. A minimum of I fitting room with privacy is required. A tailor/seamstress is required for appointment. Store Front is required within 10 days of bid award. Note: Vendors with Purchase Orders with undelivered items outstandin~ over 60 days will not be eligible to bid on these uniforms. Dollars Cents Dollars Cents Page I of 10 TOTAL RETURN ONE SIGNED COPY OF THIS BID IN ENCLOSED ENVELOPE State delivery time within days of receipt of P.O. Firm Name We will allow a discount % 20 days from date of receipt of goods and correct invoice of completed order. Typed Signature By

2 1. All quotations must be signed with the firm name and by an authorized officer or employee. 2. Verify your bid before submission as it cannot be withdrawn or corrected after being opened. In case of error in extension of prices, the unit price will govern. 3. If you do not bid, return this sheet and state reason. Otherwise, your name may be removed from our mailing list. 4. The right is reserved to reject any, or all quotations, or any portions thereof, and to waive technicalities if deemed to be in the interest of the City of Mobile. 5. This bid shall not be reassignable except by written approval of the Purchasing Agent of the City of Mobile. 6. State brand and model number of each item. All items bid must be new and latest model unless otherwise specified. 7. If bid results are desired, enclose a self-addressed and stamped envelope with your bid. (All or None bids only) 8. Do not include Federal Excise Tax as exemption certificate will be issued in lieu of same. The City is exempt from the Alabama and City sales taxes. 9. PRICES ARE TO BE FIRM AND F.O.B. DESTINATION UNLESS OTHERWISE REQUESTED. 10. BID WILL BE AWARDED ON ALL OR NONE BASIS UNLESS OTHERWISE STATED. 11. Bids received after specified time will be returned un-opened. 12. Failure to observe stated instructions and conditions will constitute grounds for rejection of your bid. 13. Furnish literature, specifications, drawings, photographs, etc., as applicable with the items bid. 14. Vendor May be required to obtain City of Mobile Business License as applicable to City of Mobile Municipal Code Section For Business License inquiry contact the Revenue Department at (251) or cityofmobile.org/taxes.php. 15. If a bid bond is required in the published specifications, see below: Each Bid Shall be Accompanied By A Cashier's Check, Certified Check, Bank Draft Or Bid Bond For the Sum Of Five (5) Percent Of The Amount Bid, Made Payable To The City Of Mobile And Certified By A Reputable Banking Institution. All Checks Shall Be Returned Promptly, Except The Check Of The Successful Bidder, Which Shall Be Returned After Fulfilling The Bid. 16. Contracts in excess of $50,000 require that the successful bidder make every possible effort to have at least fifteen (15) percent of the total value of the contract performed by socially and economically disadvantaged individuals. 17. All bids/bid envelopes must have the bid number noted on the front. Bids that arrive unmarked and are opened in error shall be returned to vendor as an unacceptable bid. 18. If successful vendor's principal place of business is out-of-state, vendor may be required to have a Certificate of Authority to do business in the State of Alabama from the Alabama Secretary of State prior to issuance of a Purchase Order. Vendors are solely responsible for consulting with the Secretary of State to determine whether a Certificate is required. See Please note that the time between application for and issuance of a Certificate of Authority may be several weeks. 19. Vendors do not need a City of Mobile Business License or Certificate of Authority from the Alabama Secretary of State to submit a bid, but will need to obtain the Business License and Certificate of Authority, if applicable, prior to issuance of a Purchase Order.

3 BID CONTINUATION SHEET Page of QUANTITY ARTICLES Bid on this form ONLY. Make no changes on this form. Additional in UNIT PRICE EXTENSION formation to be submitted on separate sheet and attached hereto. UNIT t-~~=--.: :_:r-=: +-~:..:_o:~~'-- Oollars Cents Collars Cants Page 2 of 10 Vendor must maintain an inventory of 4 each of the following items and sizes: Shirts: Large, X-Large, 2 X-Large and 3 X-Large; Pants: 32, 34, 36 38, 42, 44, 46, 48, 50, 52, 54 pants. -2 pair each length 30 and 32 each. This will allow several City of Mobile employees to try on for proper fit. Approximate shirt sizes are: a. 5%- Large b. 50%- XL c. 25%-2 XL d. 15%-3 XL e. 5%- other Pricing: Shirt one price for all sizes; Small, Medium, Large, XL, 2-XL and 3-XL and must include the long/tall length. Sizes larger than 3-XL will not be part of this bid award. Shirts and trousers must be available in both men's and women's sizes. Shirts must be available in different sleeve lengths. There shall be no price difference between men ' s and women's uniforms. Vendor is responsible for measuring Mobile Fire-Rescue Department personnel for proper fit and provide hemming to get the proper length. The City of Mobile does not pay for alterations. Alterations to new uniform to be included in bid prices. Uniforms are to be bagged with the employees name and the purchase order number on the outside of the bag. Pertaining to an individual order, no partial order deliveries will be paid until completed. The successful vendor shall provide and install shoulder patches on all uniforms. The left shoulder patch is the standard Mobile Fire-Rescue Department patch. The right shoulder patch is based on specialties within the department (Urban Search and Rescue, EMT, Fire Medic, Hazmat, etc). The right shoulder patch will be specified for each person on the Purchase Order. There will be no more than 5 specialty patches available to personne. Samples of the patches will be made available to the successful vendor and the Mobile Fire-Rescue Department will need to approve the patches before they are installed on new uniform shirts. Patches can be viewed at TOTAL RETURN ONE SIGNED COPY OF THIS QUOTATION IN ENCLOSED ENVELOPE We will allow a discount % 20 days from date of receipt of goods and correct invoice of completed order. READ ABOVE INSTRUCTIONS BEFORE QUOTING Firm Name BY

4 BID CONTINUATION SHEET Page of QUANTITY ARTICLES Bid on this form ONLY. Make no changes on this form. Additional in- UNIT PRICE EXTENSION formation to be submitted on separate sheet and attached hereto. UNIT Dollars Cents Ooll1rs Cants Page 3 of 10 The successful vendor will allow the Mobile Fire-Rescue Department to purchase additional uniform shoulder patches as needed. Please include the price per patch in the uniform bid. The successful vendor shall provide Mobile Fire-Rescue Department T- shirts to personnel as part of the uniform order. The successful vendor shal be able to design and print the shirts. Quantities will be specified on each Purchase Order. The Fire Department will provide an example, but will need to approve the final design by the successful vendor. See attached specifications for Shirts, Trousers, T-Shirts and Shorts. This bid will be awarded for a one (1) year period. At the option of the City of Mobile and the successful vendor, the contract may be extended for two (2) additional one (1) year periods. Fire Department personnel may purchase at their own expense, any item of the uniform at the same price quoted to the City of Mobile plus tax. The successful vendor shall not issue uniform items, except individual Fire Department personal purchases, unless the request is accompanied by written authorization from the Fire Chief and/or the City Purchasing Agent. In othe words, we do not want the uniforms sold to unauthorized people such as regular citizens. Exact quantities to be purchased are unknown. The bid will be awarde~ using the minimum quantity listed for each item. The City of Mobile requires the successful vendor to provide the requested uniform items within 30 days of Receipt of Purchase Order. All vendors must be capable of providing express service within 14 days at the request of the City of Mobile Purchasing Department on an item to item emergency basis. Penalty All orders over 45 days and Emergency orders over 21 days. 20% penalty will be deducted from the total order payment. TOTAL RETURN ONE SIGNED COPY OF THIS QUOTATION IN ENCLOSED ENVELOPE We w ill allow a discount % 20 days from date of receipt of goods and correct invoice of completed order. READ ABOVE INSTRUCTIONS BEFORE QUOTING Firm Name BY

5 BID CONTINUATION SHEET Page of QUANTITY ARTICLES Bid on this form ONLY. Make no changes on this form. Additional in UNIT PRICE EXTENSION formation to be submitted on separate sheet and attached hereto. UNIT r------,--t-=-'-~=.:,.:::..:..:. Dollars Cents Doll1rs Cents Page 4 of 10 If the vendor is more than 45 days late filling a general order, or 21 days!at on an emergency order, said vendor shall be considered in default of the bid and shall be subject to a breach of contract. At 60 days late All purchase orders will be cancelled. The start date for the penalty assessment shall be the next business day after the date of the purchase order. The successful vendor will allow the Mobile Fire-Rescue Department to purchase shoulder patches. Please include the price per patch in the uniform bid. No substitute on any item, except T-Shirt and Shorts. NOTE: Shirt prices must include the price of two (2) patches sewn on as the base price. Button up shirts must have concealed zippers included in the price and installed. SPECIFICATIONS Sworn Personnel 900 Shirt, Short Sleeve, FX Class A Style Duty Shirts, 65% Polyester/35% 3000 Cotton, 5 oz. ComfortTouch, mini Ripstop with repel finish, Navy Blue, Flying Cross, #FX5000. Price: Ext. Price: Shirt, Long Sleeve, FX Class A Style Duty Shirts, 65% Polyester/35% Cotton, 5 oz. ComfortTouch, mini Ripstop with repel finish, Navy Blue, #FX5020. Price: Ext. Price: Pants, FX Class A Style Duty Pants, 65% Polyester/35% Cotton, 6.5 oz Comfort Touch, mini Ripstop, Navy Blue, Flying Cross, #FX Price: Ext. Price: TOTAL RETURN ONE SIGNED COPY OF THIS QUOTATION IN ENCLOSED ENVELOPE We will allow a discount % 20 days from date of receipt of goods and correct invoice of completed order. READ ABOVE INSTRUCTIONS BEFORE QUOTING Firm Name BY

6 BID CONTINUATION SHEET Page of QUANTITY ARTICLES Bid on this form ONLY. Make no changes on this form. Additional in- UNIT PRICE EXTENSION formation to be submitted on separate sheet and attached hereto. UNIT Dollars Cents Dollars Cents Page 5 of I 0 Chief Officers Shirt, Short Sleeve, I 00% Textured Polyester with Visa System 3, White, Flying Cross, 85R7800z. Price: Ext. Price: Shirt, Long Sleeve, 100% Textured Polyester with Visa System 3, White, Flying Cross, 35W7800z. Price: Ext. Price: Pants, 100% Polyester, Weave: Serge, LAPD Blue, Flying Cross, Price: Ext. Price: PT Shorts PT Shorts, Tactical Tech Short, Dark Navy, 10" inseam with hand pockets, or equivalent, Under Armour, # or EquaL SIZES: S-3X Make Model Price: Ext. Price: Job Shirt Successful vendor will be required to embroider MFRD's approved logo on the left chest and the Employee's name (first two initials and last name) on the right chest If applicable, the employee' s rank will be directly above their name, in exact style and color as employee' s name. Letters will be block style and gold in color. An example will be provided to successful vendor. ilio patches on this shirt). Example: (M.W. Smith) Tactical V4 Zip Job Shirt with Canvas Collars & Elbows, Navy Blue Product Code: Price: Ext. Price: TOTAL RETURN ONE SIGNED COPY OF THIS QUOTATION IN ENCLOSED ENVELOPE We w ill allow a discount % 20 days from date of rece ipt of goods and correct invoice of completed order. READ ABOVE INSTRUCTIONS BEFORE QUOTING F irm Name BY

7 BID CONTINUATION SHEET Page of QUANTITY ARTICLES Bid on this form ONLY. Make no changes on this form. Add itional in- UNIT PRICE EXTENSION formation to be submitted on separate sheet and attached hereto. UNIT Collars Cents Ooll rs Cants Page 6 of Tactical lj.t Zip Job Shirt, Navy Blue Product Code: W Price: Ext. Price: PATCHES: See the following and attached Samples: Prices e_er each. QT' 1200 I. Mobile Fire-Rescue Department Shoulder Patch 400C Price $ Ext Price$ Urban Search and Rescue (USAR)- (Urban Task Force) Price $ Ext Price$ ~ 3. EMT Price $ Ext Price$ Fire Medic Price $ Ext Price$ 25-20( 5. Bureau of Fire Prevention Price $ Ext Price$ Hazmat Price $ Ext Price$ Other- Miscellaneous Price $ Ext Price$ TOTAL RETURN ONE SIGNED COPY OF THIS QUOTATION IN ENCLOSED ENVELOPE We will allow a discount % 20 days from date of receipt of goods and correct invoice of completed order. READ ABOVE INSTRUCTIONS BEFORE QUOTING Firm Name BY

8 BID CONTINUATION SHEET Page of QUANTITY ARTICLES Bid on this form ONLY. Make no changes on this form. Additional in- UNIT PRICE EXTENSION formation to be submitted on separate sheet and attached hereto. UNIT t--:-----r-- t----=..:..::...:...::.:..:.::..;:::.:.::. Page 7 of 10 Dollars Cents Dollars Cents Mobile Fire Rescue must approve each patch design. Successful Vendor should begin this process immediately upon bid award. Use Minimum Quantity Listed for Extended Price. T-Shirt % Cotton T-shirt with custom Mobile Fire-Rescue Department logo No Pocket. Navy Blue with screen printing on front and back. Final Design and shirt color will need to be approved by the Fire Department. Example will be provided, but will be similar to attached pictures. MFRD logo will be all white and located on front left chest. Design must match sample provided to successful vendor. Shirt back will be two colors (red and white) and must match sample Provided to successful vendor. Below is an example of the design. TOTAL RETURN ONE SIGNED COPY OF THIS QUOTATION IN ENCLOSED ENVELOPE We will allow a discount % 20 days from date of receipt of goods and correct invoice of completed order. READ ABOVE INSTRUCTIONS BEFORE QUOTING Firm Name BY

9 BID CONTINUATION SHEET Page of QUANTITY ARTICLES Bid on this form ONLY. Make no changes on this form. Additional in- UNIT PRICE EXTENSION formation to be submitted on separate sheet and attached hereto. UNIT r-~..:..:..:_:_:_:.:r-:: +~~~~~- Dollars Cents Doll1rs Cants Page 8 of 10 SIZES: S-3X, GILDAN #5000, HANES 5250 OR EQUAL. ~ake ~odel Price: Ext. Price: Total Extended Bid Price: TOTAL RETURN ONE SIGNED COPY OF THIS QUOTATION IN ENCLOSED ENVELOPE READ ABOVE INSTRUCTIONS BEFORE QUOTING Firm Name By We will allow a discount % 20 days from date of receipt of goods and correct invoice of completed order.

10 BID CONTINUATION SHEET Page of QUANTITY ARTICLES Bid on this form ONLY. Make no changes on this form. Additional in UNIT PRICE EXTENSION formation to be submitted on separate sheet and attached hereto. UNIT t-----,--t---=.:..~.:.:.::_:,=:~ Dollars Cents Dollars Cents Page 9 of 10 Contacts: The successful vendor must have a minimum of2 contacts who can and will answer questions concerning order status and expected delivery. The City requires a weekly reporting on the status of all orders. This can be in the form of an excel spreadsheet listing the PO #, Employee, Date Employee Contacted, Fitting Date, Order Date, Tailor Pick-Up, Date Tailored, Date Employee Contacted for P/U, Pick-Up Date and Invoice #. An example ofthis form is included in this package. Send weekly notification to both richardsonv@cityofmobile.org and anne@cityofmobile.org. Note: This reporting will identify problems with City of Mobile processes, vendor processes, etc., and enable timely correction. The vendor will receive the employee name and contact number with each purchase order. The vendor shall contact the employee to schedul~ the fitting. The vendor is to contact the employee when the uniform is ready to be picked up. The order should be bagged with all items for that employee. The order should be picked up complete. The employee name and the purchase order number must be on the pick-up paperwork and the bag EMPLOYEE SIGNATURE IS REQUIRED. Ifthere is a problem with any order, contact: Vicki Richardson at richardsonv@cityofmobile.org or Anne Foley at anne@cityofmobile.org Sales Representative: Alternate/Back-Up Contact: Contact Phone Number: Store Front Address: How long will it take to accomplish the complete redress? weeks TOTAL RETURN ONE SIGNED COPY OF THIS QUOTATION IN ENCLOSED ENVELOPE We w ill allow a d iscount % 20 days from date of rece ipt of goods and correct invoice of completed order. READ ABOVE INSTRUCTIONS BEFORE QUOTING Firm Name BY

11 BID CONTINUATION SHEET Page of QUANTITY ARTICLES Bid on this form ONLY. Make no changes on this form. Additional in- UNIT PRICE EXTENSION formation to be submitted on separate sheet and attached hereto. UNIT Dollars Cents Dollars Cants Page I 0 of 10 City of Mobile Business License required (see Item 14 on reverse on Page 1). All vendors will be required to provide verification of enrollment in thee-verify program. Additional information may be found at If the successful vendor's principal place of business is out-of-state, vendor may be required to have a Certificate of Authority to do business in the State of Alabama from the Secretary of State prior to issuance of a Purchase Order. Vendors are solely responsible for consulting with the Secretary of State to determine whether a Certificate is required. See: Please note that the time between application for the issuance of a Certificate of Authority may be several weeks. Upon notification, vendor will have I 0 business days to provide The Certificate of Authority and thee-verify numbers to the Purchasing Department before award can be completed. (Vendors will possibly need to pay the expedite fee to meet this requirement because application is not sufficient. We must have a copy of the certificate with your Company ID number). Vendors do not need a City of Mobile Business License or Certificate of Authority from the Alabama Secretary of State, nor the E-Verify for certification to submit a bid, but will need to obtain the Business License and Certificate of Authority verification and/or provide the E-Verify Certification, if applicable, prior to issuance of a Purchase Order. THIS BID WILL BE AWARDED ON AN ALL OR NONE BASIS. The City of Mobile will not accept any exceptions to the terms stated in this bid document. Be sure that you sign page 1 of this bid document. If you have any questions, contact: Anne Foley@ or purchasing@cityofmobile.org TOTAL RETURN ONE SIGNED COPY OF THIS QUOTATION IN ENCLOSED ENVELOPE We will allow a discount % 20 days from date of receipt of goods and correct invoice of completed order. READ ABOVE INSTRUCTIONS BEFORE QUOTING Firm Name BY

12 Cll ~ H ::r: Cll

13 'LEFT SHOULDER PATCH

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19 City of Mobile Fire Department Uniform Weekly Report Data Key The following is guidelines to the City of Mobile Weekly Uniform Report Data Sheet. Records the following on the form as indicated. ~ Purchase Order#: Provided by the City of Mobile- Purchasing Department. ~ Employee: The person who is employed by the City of Mobile Fire Department that will be wearing the uniform. ~ Date Employee Contacted: The date that the vendor contacted the employee. ~ Fitting Date: The date the city employee is fitted or sized ~ Order Date: The date the vendor placed the order with the manufacturer or distributor. ~ Tailor P/U [Picked-Up]: The date the tailor picked up the order. ~ Date Tailored: The date the tailor completes the alternation/patches. ~ Date Employee Contacted for P/U [Pick Up]: The date the vendor contacted the employee that will be wearing the uniform for pick-up of completed uniform. ~ Pick Up Date: The date the employee picked up the completed order. ~ Invoice#: The invoice number created by the vendor.

20 City of Mobile Weekly Uniform Report Date: Page 1 of Date Employee Fitting Order Tailor Date Date Employee Pick Up Contacted Date Date P/U Tailored Contacted for P/U Date Invoice# ----

21 PURCHASING DEPARTMENT MOBILE ALABAMA Potential bidders are responsible to check this site for any ADDENDUMS that are issued. It is the responsibility of the BIDDER to check for, download, and include with their BID RESPONSE any and all ADDENDUMS that are issued for a specific BID published by the City of Mobile. Failure to download and include ADDENDUMS in your BID RESPONSE may cause your bid to be rejected. This is a sealed bid. Any responses faxed or ed will be rejected. This is a sealed bid. Any response must be submitted in a sealed envelope with the bid number and bid opening date on the outside of the envelope. Any response that arrives improperly marked or with no bid number and opening date on the outside of the delivery or express package and opened in error will be rejected and not considered. It is the responsibility of the bidder to insure that their bid response is delivered to and received in the Purchasing Department before the date and time of the bid opening. Be sure to read the Terms and Conditions. All bids are F.O.B. Destination unless otherwise stated. Be sure to sign your bid! Package/Bid Delivery Address: Purchasing Department 205 Government St. Room S408 Mobile, AL (Request First Delivery) City of Mobile I Post Office Box 1827 Mobile, Alabama