Biometric Fingerprint + Card + Pin Based Attendance Terminal

Transcription

1 TENDER FOR Supply and Installation of Biometric Fingerprint + Card + Pin Based Attendance Terminal at BIT MESRA, Ranchi Tender No.: IC/ Tender date: 19 th Dec., 2017 Last Date of submission: 16 th Jan, 2018 Birla Institute of Technology, Mesra Page 1 of 11

2 1. Birla Institute of Technology, Mesra, Ranchi invites tender for supply, erection, installation, commissioning, testing, demonstration and training of Biometric Attendance Server, as per specifications given in the Annexure attached to the Tender. Tender Reference No. Last Date and Time for receipt of Tender Time and Date for Opening of Technical Bid Address for Communication Contact Telephone Numbers, For technical Details Dr. Pyiyank Kumar Opening of Bids IC/ /01/2018 at 1500 Hrs 16/01/2018 at 1600 Hrs As Stated below in the Instructions to the bidders. Technical Bids will be opened on 16 /01/2018, at 1600 Hrs in the Institute s Conference Room in the Main Building. INSTRUCTIONS TO BIDDERS All interested vendors are requested to send their sealed quotation for supply of the above item under two bid systems in the following manner: a) Envelope I: Technical Bid. b) Envelope II: Financial Bid. NOTE: The bid documents are not transferable and the firm s seal and signature of the authorized official must appear on all papers and envelopes submitted. Both the envelops should be sealed, signed, marked and kept in a bigger envelop superscribed with the Tender Reference No. and Tender notice detail as appended hereunder. with the Tender Reference No. and Tender notice detail as TENDER FOR SUPPLY OF BIOMETRIC ATTENDANCE SERVER The Registrar TENDER REF. NO: IC/000716, DATE: 19/12/2017 LAST DATE FOR SUBMISSION:16/01/2018 Till 1500 Hrs. Birla Institute of Technology, Mesra Ranchi From: M/s Contact No: ID: Page 2 of 11

3 Desirable Tender Specification for Biometric Attendance Terminal Sr No. Technical Specification 1 Applications Access Control System & Time Attendance 2 CPU ARM 32 Bit RISC Processor, 800 MHz or above 3 Memory 256MB (Flash), MicroSD card 4GB (min.) 4 RAM 512 MB or above DDR3 5 Event Buffer 500,000 6 No. Of Finger Template Operation Mode Finger, Card, PIN 8 High Quality Scratch Resistance Optical Sensor, Water proof, 500DPI image, identification and verification time Sensor < 1sec, 9 Display Finger Quality of finger Finger Score Registration 10 TCP/IP & Wiegand, POE, USB (for data transfer and Communications Port 2G-3G dongle) 11 Display 3.5" TFT Display with Capacitive Touch Panel Keypad Capacitive Touch Sense 12 Numeric Keypad 14 User capacity and above per terminal 15 Language English 16 LED - 17 Sound Various Beep Indication 18 Power Supply POE/ remote 19 Enclosure Weather and tamper proof enclosure 21 Color Black (preferable) 22 Mounting Wall Mounting 23 Operating Temperature 0 to 50 Degree Centigrade 24 Humidity 20% to 90% 25 Sensor Specification 26 Image Resolution 500 DPI 27 Template Size 384 Bytes 28 Image Size (Pixel) 272 X Sensing Area (mm) 16 X EER/FAR/FRR <0.1% / 0.001% / 0.1% 31 Enrollment time & verification Time < 1 Sec 32 Connectivity All the devices to be connected in the nearest network switch Page 3 of 11

4 2. Biometric Attendance & Access Control Software The Management software should support attendance for staff and students. The Management software should support Automated data exchange between data access control to server and report generation used based report. Emanates data duplication and double entries. accessibility of data export to open format like *.xls/*.pdf..etc. Super User :- Employee List, Shift List, Leave List, Location List, Attendance Muster, Employee Shift Allocation Report, Attendance Report along with man hour and shift details, Leave Details, Out Duty Details, Attendance Regularization Details, Leave Balance report, Employee Absentee Report, Employee Late Come Report, Employee Early Go Report, Employee Weekly off Present List, Employee Holiday Present List, Holiday List. Normal User (Check Own attendance, Holiday List). Web/Windows based application. Password protected with Super User, HR Admin, Normal User login Supports multi/network Based locations. Attendance management system software Capturing & storing employees Bio Metric Finger Print scan pattern in Terminal unit & PC. It shall be possible to configure employee attendance. Creating & editing Employee Finger Print pattern database (Master data entry). Generated attendance data *.xls must be transferred to existing ERP system for salary preparation automatically/ manually. All the machines are to be installed at different location in the campus. The machines will be connected to the nearest network switch. Associated accessories should be mentioned. The devices to be placed in the hostel mess should provide the daily report of the student mess. A biometric lock is to be provided in the Central Instrumentation Facility. Page 4 of 11

5 3. Biometric Attendance Server Intel core i7 16GB Memory loaded and must be supported 4 UDIMM slots, support up to 32GB 1600Mhz DDR3 1TB or above HDD Storage (500Gb root drive) Intel Rapid Storage Controller 12.0 supporting SATA 6Gb/s (2 ports-sata0, SATA1) SATA 3Gb/s (2 ports+ SATA2, SATA3) 4 SATA connectors (for hard drives and optical) Embedded NIC Gigabit Ethernet LAN 10/100/1000 Error Correction Code (ECC) memory; software RAID LCD/LED 18.5 Display Same OEM Windows Server 2008R2 or 2012 Warranty Support 3Years with OEM Authorization Certificate must be required. Database to be provided Bill of Material S.N. items description Qty. 1 Biometric Attendance Devices with POE switch 40 2 Biometric Attendance Software 1 3 Biometric Attendance Server 1 5 Biometric Attendance Network connectivity to the nearest network switch (approx. distance mtrs.) 40 Page 5 of 11

6 SECTION IV: ELIGIBLITY CRITRIA OF BIDDERS & PROCESS OF BID SUBMISSION The Applicants should meet all the below listed criteria to qualify for the participation in the Tender. They need to provide the mentioned documentary evidence to support their qualification as listed below: A. Bid shall be submitted in TWO PARTS, viz. Technical Bid comprising (i) EMD should be in form of DD or a Bank Guarantee in favour of Birla Institute of Technology, Mesra payable at Ranchi (ii) technical details, compliances etc. as enumerated in the tender document & and Financial Bid. The bid should be submitted in properly wax sealed covers indicating the Bid detail. Address of the firm submitting the tender and the officer to whom the tender is addressed, must appear distinctly on both the inner and outer sealed covers, indicating also on each envelop TECHNICAL BID/FINANCIAL BID as may be applicable Mandatory Teams &Conditions: In the part relating to Technical Bid, the OEM/Bidder must provide the followings: - 1. Details of the technical features of the offered equipment and solution vis-à-vis specification complying to tender. 2. Bidder should be an ISO 9001 / / certified company. 3. Authorization certificate, bidder if not manufacturer, to sell the quoted item from the OEM of quoted Items brand specific to this tender, as per the format provided. Note* :- Any document other than case specific authorization, will not be accepted & their bid will summarily be rejected. 4. The bidders are required to enclose copy of GST Registration Certificate. 5. The Bidder should have similar experience in terms of project execution / supply of IT items / similar items only in Government &/or PSU. 6. Bidder must have executed at least one single order for Biometric Attendance System, valued at Rs. 10 lakhs or more, in last five years covering minimum one solution of Security applications. 7. The Bidder should be in existence for at least five years as on Bidder must enclose copy of their Registration Certificate either under Shop & Establishment Act &/or under Companies Act &/or Under NSIC/SSI, as per applicable government rules. Page 6 of 11

7 9. Bidder to enclose Copy of PAN/TIN & GST. 10. Bidder must have his own service office and infrastructure in the state. 11. The quoted brand / OEM (in case of non-indian) should have been into business operation in India, through their sales and service offices in India, for minimum five years as on date of bidding. 12. The quoted product must be BIS certified. 13. Bidder to enclose Technical Literature along with tender. 14. The Technical compliance of specifications should be under signature of respective OEMs and the developer. 15. Bidder should enclose Proof of annual turnover (Audited Balance Sheet) of having average yearly turnover of Rupees five crores in last three financial years (14-15, 15-16, 16-17), with Rupees ten crore Turnover in any one year. 16. Net worth of the Bidder should be positive & The bidding company shall be a profit-making company in each of the last five years. A Letter of Undertaking is required to be submitted. 17. Banker s details of tendering FIRM / Bidder should be clearly mentioned. 18. Bidders are instructed to only use formats provided in the tender document. Use of any reproduced/reformatted format will lead to summarily rejection of bid. 19. The BIT Mesra will strictly adhere to the specifications given in the tender document. All pages of the tender document should be duly sealed and signed by the authorized signatory of the firm. 20. Warranty of the equipment shall be as mentioned in the price bid format item wise. Undertaking by OEM is required along with the Bid. The warranty shall also comply to the service/warranty conditions as enumerated in the tendered specification sheet. 21. Earnest Money (EMD) in the form of BG or Demand Draft or FDR only for Rs 25000/-, in favour of Birla Institute of Technology, Mesra payable at Ranchi. 22. Earnest Money Deposit of the successful bidder will be refunded on receipt of Performance bank guarantee. 23. The offers, which do not fulfill any or all of the conditions prescribed above or found incomplete, are liable to be rejected at Institute s discretion. The Ínstitute reserves the right to reject any or all offers without assigning any reason. 24. The offer will be summarily rejected if there is any deviation from the formats as given in annexure. 25. The decision of the Institute in this regard shall be final and binding on all the vendors. All disputes or differences in connection with or relating to this tender shall be subject to the jurisdiction of the courts at Ranchi only. 26. The envelope containing Financial Bid should include details as per format and each page duly stamped and signed by the authorized signatory of the bidder. 27. Bidders are not permitted to make any amendment / change in the tender format. Any amendment/ change noticed will render the tender as disqualified. 28. Quantity, basic price (against item-wise details of specifications of each of the offered items). 29. Prices of each of the optional accessories, as required by specifications and may be relevant for offered equipment, will have to be specifically stated in the quotation. a) GST should be indicated separately, item wise. b) Installation, warranty, delivery & commissioning charge (including GST), should be included in the basic rate of quoted items, if any. Delivery shall be F.O.R. c) Freight & insurance charge should be included in the unit basic rate of quoted items, as mentioned in the Price bid, if any. Page 7 of 11

8 30. This is a turnkey based tender. Bidder must quote for all items in each schedule. No partial compliance of any terms, specification, etc. permitted. Partial compliance and deviation of any terms and or condition will automatically lead to rejection. 31. In case of discrepancy between unit price and total price, the unit price shall prevail. 32. The enrolment/ registration of the staff and students will have to be done by the successful bidder. 33. AMC for 3 years should be given. 34. Company should provide a performance guarantee of 10% of the Purchase order value valid upto 60 days from the date of completion of performance obligation including warranty obligation. 35. Training of the complete solution should be provided on the site. Other Instructions :- I. Rates: Rates quoted should be on F.O.R. BIT Mesra, Ranchi. II. Validity: Quoted rates must valid for 90 days. III. Delivery: Unless otherwise stated Delivery & Installation of goods will have to be within 45 days from the date of issue of the Purchase Order. All aspects of safe delivery shall be the exclusive responsibility of the OEM/Bidder. Any unjustified and unacceptable delay in delivery beyond the delivery schedule as per purchase order will render the Bidder/Manufacturer liable for liquidated damage at the rate of 0.5% - 1% per week, subject to maximum of 10% beyond which order will be cancelled, EMD forfeited besides recovery of LD. IV. Late and delayed Tenders: Late and delayed tender will not be considered. In case any unscheduled holiday occurs on prescribed closing/opening date the next working day shall be the prescribed date of closing/opening. V. Ground for Rejection of Tender: The tenders are liable to be rejected if any of the fore going conditions are not complied with and must be strictly as per this tender document. The tender should be complete in all respects and duly signed wherever required. Incomplete and unsigned offer will not be accepted. VI. Any loss or damage caused to the article in transit to the centralized delivery location is to be made good by the supplier free of cost within reasonable time. VII. No escalation in respect of materials, labor, freight etc. will be allowed in any shape. VIII. A declaration should also be furnished by the agency that they will supply the original product of the manufacturing company. In case of supply of duplicate product suitable action will be taken against the agency including forfeiture of EMD/ Security Deposit. IX. The rates should be quoted and legibly written both in words and Figures. In case of corrections, the same must be attested by the bidder with full signature; however no overwriting is permissible. X. In case of any discrepancy between words and figures, in financial bid, the rates in words shall be accepted as correct. XI. The Bidder has to sign at all pages of the bidding document and do the page numbering. Sealing and Marking of Bids i. The Bidders shall seal the envelope No.1 Technical envelope and envelope No.2 Financial envelope in separate inner envelopes, duly marking the envelopes as envelope No.1, Technical BID and Envelope No.2 Financial BID. He shall then place these two envelopes in an outer envelope. Both the inner envelopes and the outer envelope should be Page 8 of 11

9 addressed to Address:- Registrar Birla Institute of Technology, Mesra, Ranchi, Jharkhand. ii. The inner and outer envelopes shall bear the words: Biometric Attendance System. iii. Both the inner envelopes shall indicate the name and address of the Bidder. iv. If the outer envelope is not sealed and marked, the tender will be summarily rejected. v. Telex, cable or facsimile bids will be rejected. 4. AWARD OF WORK i. The finalization of the Proposals will be done by a committee constituted by the Institute for this purpose. ANNEXURE I PROFORMA FOR OTHER DETAILS OF BIDDER, MANUFACTURER AND IT S BANK 1. 2.a Name & Full Address of the Manufacturer Telephone & fax No. Office/Works 2.b Telex No. Office/Works 2.c a Location of The Manufacturing Factory Name & Full Address of The Bidder Telephone & Fax No. Office/Factory/Works 5.b Mobile No. 5.c Address Page 9 of 11

10 Financial Details of Bidder 6 Year Average Annual Turnover in (INR) Details of two persons that Institute may contact for requests for clarification during bid evaluation First Second 7 Name Tele No. (Direct) Mobile No. 8 Bank details from where the EMD for Bid Security has been issued: i ii iii iv v vi Name and Address of The Bank For a foreign bank, name of correspondent Bank in India Name of the Contact Person Phone Number/Mobile Fax Number Address Signature and seal of the Bidder. Page 10 of 11

11 ANNEXURE II Check List Sl. No. Name of the Document Page Number a b c d e f g h i j k l m n o p q r s Authorization certificate from the Manufacturer of Products offered, specific to this tender, addressed to The Registrar, BIT Mesra, Ranchi. Technical Specification & Compliance. ISO Certificate of Bidder. GST Tax Registration Certificate of Bidder. Proof of 05 years Proof of similar orders, as mentioned in Mandatory Terms & Conditions. PAN Certificate of Bidder & ITR for three years. Copy of Registration Certificate of Bidder either under Shop & Establishment Act or under Companies Act or Under NSIC/SSI. Proof of Bidder s Service Infrastructure in State. Proof of Manufacturer s service centers in State. BIS Certificate of Products. Proof of Bidder being five years old company. Copy of Balance sheets for last three years. Warranty Confirmation. Earnest Money Deposit or Exemption Certificate. Proof of The devices designed/developed/manufactured in India. Proof of at least five years experience of manufacturer of Biometric Attendance System as on Proof of Registration of The OEM of the Biometric Attendance device in India since last 5 years. The copy of Certificate of Incorporation shall be submitted. Proof of Annual Turnover of the Manufacturer. Page 11 of 11