FILE LAYOUT FOR 855 EDI TRANSACTION (OUTBOUND)
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1 FILE LAYOUT FOR 855 EDI TRANSACTION (OUTBOUND) VERSION 4010 Page 1 of 29
2 OVERVIEW PURPOSE OF TRANSACTION Inbound (Hubbell to Trading Partner) Purchase Order Acknowledgement VERSION Version 1 SUPPLIER Hubbell Incorporated 584 Derby Milford Road Orange, CT HUBBELL ( ) TECHNICAL CONTACT Hubbell Service Desk HUBBELL APPLICABLE STANDARDS ANSI X.12, Versions Electro-Industry EDI-Pro Page 2 of 29
3 VERSION CONTROL Date of Change Segment Changed Element Changed Position Number DESCRIPTION OF CHANGE Page 3 of 29
4 855 LAYOUT HEADER ENVELOPE AREA ISA GS INTERCHANGE CONTROL HEADER FUNCTIONAL GROUP HEADER HEADER AREA ST BAK REF FOB ITD DTM N1 N2 N3 N4 TRANSACTION SET HEADER BEGINNING RECORD REFERENCE NUMBERS F.O.B. RELATED INSTRUCTIONS TERMS OF SALE DATE/TIME REFERENCE NAME ADDITIONAL NAME ADDRESS CITY, STATE, ZIP DETAIL AREA PO1 CTP LINE ITEM / CHANGE DATA PRICING INFORMATION Page 4 of 29
5 PID REF DTM SCH ACK PRODUCT / ITEM DESCRIPTION REFERENCE NUMBERS DATE/TIME REFERENCE LINE ITEM SCHEDULE LINE ITEM ACKNOWLEDGMENT SUMMARY AREA CTT SE GE IEA TRANSACTION TOTALS TRANSACTION SET TRAILER ENVELOPE AREA GROUP SET TRAILER INTERCHANGE TRAILER Page 5 of 29
6 ISA - INTERCHANGE CONTROL HEADER PURPOSE: To indicate the start of an EDI interchange and assign a control number ISA01 AUTHORIZATION INFORMATION M ID 2/2 QUALIFIER ISA02 AUTHORIZATION INFORMATION M AN 10/10 ISA03 SECURITY INFORMATION QUALIFIER M ID 2/2 ISA04 SECURITY INFORMATION M AN 10/10 ISA05 INTERCHANGE ID QUALIFIER M ID 2/2 ISA06 INTERCHANGE SENDER ID M AN 15/15 ISA07 INTERCHANGE ID QUALIFIER M ID 2/2 ISA08 INTERCHANGE RECEIVER ID M AN 15/15 ISA09 INTERCHANGE DATE M DT 6/6 ISA10 INTERCHANGE TIME M TM 4/4 ISA11 INTERCHANGE CONTROL M ID 1/1 STANDARDS IDENTIFIER ISA12 INTERCHANGE CONTROL VERSION M ID 5/5 NUMBER ISA13 INTERCHANGE CONTROL NUMBER M N0 9/9 ISA14 ACKNOWLEDGEMENT REQUESTED M ID 1/1 ISA15 USAGE INDICATOR M ID 1/1 ISA16 COMPONENT ELEMENT SEPARATOR M 1/1 Page 6 of 29
7 GS - INTERCHANGE CONTROL HEADER PURPOSE: To indicate the start of an EDI functional group and assign a control number. GS01 GS02 FUNCTIONAL INDENTIFIER CODE APPLICATION SENDERS CODE M ID 2/2 M AN 2/15 See division conversion sheet below M AN 2/15 GS03 APPLICATION RECEIVERS CODE GS04 DATE M DT 8/8 GS05 TIME M TM 4/8 GS06 GROUP CONTROL NUMBER M N0 1/9 GS07 RESPONSIBLE AGENCY M ID 1/2 CODE GS08 VERSION IDENTIFIER CODE M AN 1/12 Page 7 of 29
8 ST - TRANSACTION HEADER PURPOSE: To indicate the start of an EDI transaction set group and assign a control number. ST01 TRANS. SET I.D. NUMBER M ID 3/3 855 ST02 TRANS. SET CONTROL NUMBER M AN 4/9 Page 8 of 29
9 BAK - BEGINNING RECORD PURPOSE: To indicate the beginning segment for a Purchase Order Acknowledgement. BAK01 TRANSACTION SET PURPOSE CODE M ID 2/2 BAK02 ACKNOWLEDGEMENT TYPE M ID 2/2 AC- ACKNOWLEDGE- WITH DETAIL AND CHANGE AD - ACKNOWLEDGE - WITH DETAIL, NO CHANGE AK - ACKNOWLEDGE - NO DETAIL OR CHANGE AT - ACCEPTED RD - REJECTED WITH DETAIL BAK03 PURCHASE ORDER NUMBER M AN 1/22 BAK04 DATE M DT 8/8 BAK05 RELEASE NUMBER O AN 1/30 BAK08 REFERENCE IDENTIFICATION M AN 1/30 SALES ORDER CREATED IN SAP BAK09 DATE M DT 8/8 Page 9 of 29
10 PURPOSE: To specify identifying numbers. REF - REFERENCE NUMBERS REF01 REFERENCE ID QUALIFIER O ID 2/3 VA REF02 REFERENCE IDENTIFICATION O AN 1/30 VENDOR NUMBER AT CUSTOMER LOCATIO Page 10 of 29
11 FOB - F.O.B. RELATED INSTRUCTIONS PURPOSE: To specify transportation instructions relating to shipment. FOB01 SHIPMENT METHOD OF PAYMENT O ID 2/2 CC - COLLECT PC - PREPAID BUT CHARGED TO CUSTOMER PP - PREPAID BY SELLER PU - PICKUP Page 11 of 29
12 PURPOSE: To specify terms of sale. ITD - TERMS OF SALE ITD01 TERMS TYPE CODE O ID 2/2 CC - COLLECT PC - PREPAID BUT CHARGED TO CUSTOMER PP - PREPAID BY SELLER PU - PICKUP ITD02 TERMS BASIS DATE CODE O ID 1/2 1 - SHIP DATE 2 - DELIVERY DATE 3 - INVOICE DATE ITD03 TERMS DISCOUNT PERCENT O R 1/6 ITD04 TERMS DISCOUNT DUE DATE O DT 8/8 ITD05 TERMS DISCOUNT DAYS DUE O N0 1/3 ITD06 TERMS NET DUE DATE O DT 8/8 ITD07 TERMS NET DAYS O N0 1/3 Page 12 of 29
13 PURPOSE: To specify pertinent dates and times. DTM - DATE/TIME REFERENCE DTM01 DATE/TIME QUALIFIER M ID 3/ DELIVERY REQUESTED REQUESTED SHIP DATE SHIP NOT BEFORE CURRENT SCHEDULE SHIP CONTRACT EXPIRATION NO SHIPPING SCHEDULE ESTABLISHED AS OF CANCELLATION PLANNED RELEASE ACTUAL RELEASE DTM02 DATE M DT 8/8 Page 13 of 29
14 N1 - NAME PURPOSE: To identify a party by type of organization, name and code N101 ENTITY IDENTIFIER QUALIFIER N102 NAME M AN 1/60 N103 IDENTIFICATION CODE O ID 1 /2 QUALIFIER N104 IDENTIFICATION CODE O AN 2/80 M ID 2/3 BT - BILL TO BY - BUYING PARTY ST - SHIP TO VN - VENDOR Page 14 of 29
15 PURPOSE: To specify additional names. N2 - ADDITIONAL NAME INFORMATION N201 NAME O AN 1/60 N202 NAME O AN 1/60 Page 15 of 29
16 PURPOSE: To specify the location of the named party. N3 - ADDRESS INFORMATION N301 ADDRESS LINE 1 O AN 1/55 N302 ADDRESS LINE 2 O AN 1/55 Page 16 of 29
17 N4 - GEOGRAPHIC LOCATION PURPOSE: To specify the geographic place of the named party. N401 CITY O AN 2/30 N402 STATE O ID 2/2 N403 ZIP CODE O ID 3/15 Page 17 of 29
18 PURPOSE: To specify basic line item data. PO1 - PURCHASE ORDER DETAIL LINE PO101 ASSIGNED IDENTIFIICATION M AN 1/30 PO102 QUANTITY ORDERED M R 1/15 PO103 UNIT OF MEASUREMENT M ID 2/2 CODE PO104 UNIT PRICE M R 1/17 PO105 BASIS OF UNIT PRICE M ID 2/2 PO106 PRODUCT/SERVICE ID QUALIFIER M ID 2/2 VC VENDORS CATALOG PART NUMBER UP UPC NUMBER CB CUSTOMERS PART NUMBER PO107 PRODUCT/SERVICE ID M AN 1/48 PO108 PRODUCT/SERVICE ID O ID 2/2 QUALIFIER PO109 PRODUCT/SERVICE ID O AN 1/48 PO110 PRODUCT/SERVICE ID O ID 2/2 QUALIFIER PO111 PRODUCT/SERVICE ID O AN 1/48 PO112 PRODUCT/SERVICE ID O ID 2/2 QUALIFIER PO113 PRODUCT/SERVICE ID O AN 1/48 Page 18 of 29
19 CTP - PRICING INFORMATION PURPOSE: To specify pricing discrepancies to the buyer when the price in the item is incorrect. CTP03 UNIT PRICE O R 1/17 CTP04 QUANTITY O R 1/15 CTP05 COMPOSIT UNIT OF MEASURE O ID 3/3 Page 19 of 29
20 PURPOSE: To describe product in free form format. PID - ITEM DESCRIPTION PID01 ITEM DESCRIPTION TYPE M ID 1/1 F - FREE FORM PID05 DESCRIPTION M AN 1/80 Page 20 of 29
21 PURPOSE: To specify identifying numbers. REF - REFERENCE NUMBERS REF01 REFERENCE ID QUALIFIER O ID 2/3 VA REF02 REFERENCE IDENTIFICATION O AN 1/30 VENDOR NUMBER AT CUSTOMER LOCATIO Page 21 of 29
22 PURPOSE: To specify pertinent dates and times. DTM - DATE/TIME REFERENCE DTM01 DATE/TIME QUALIFIER M ID 3/ DELIVERY REQUESTED REQUESTED SHIP DATE SHIP NOT BEFORE CURRENT SCHEDULE SHIP CONTRACT EXPIRATION NO SHIPPING SCHEDULE ESTABLISHED AS OF CANCELLATION PLANNED RELEASE ACTUAL RELEASE DTM02 DATE M DT 8/8 Page 22 of 29
23 SCH - LINE ITEM SCHEDULE PURPOSE: To specify the data for scheduling a specific line-item. SCH01 QUANTITY O R 1/15 SCH02 UNIT OF MEASUREMENT O ID 2/2 CODE SCH05 DATE/TIME QUALIFIER O ID 3/3 SCH06 DATE O DT 8/8 Page 23 of 29
24 ACK - LINE ITEM ACKNOWLEDGMENT PURPOSE: To acknowledge ordered quantities and specify the ready date for a specific line item. ACK01 LINE ITEM STATUS CODE O ID 2/2 IA Item Accepted ACK02 QUANTITY O R 1/15 ACK03 UNIT OF MEASUREMENT O ID 2/2 CODE ACK04 DATE/TIME QUALIFIER O ID 3/3 ACK05 DATE O DT 8/8 ACK07 PRODUCT/SERVICE ID QUALIFIER O ID 2/2 VP VENDORS PRODUCT NUMBER BP BUYERS PRODUCT NUMBER ACK08 PRODUCT/SERVICE ID O AN 1/45 ACK09 PRODUCT/SERVICE ID O ID 2/2 QUALIFIER ACK10 PRODUCT/SERVICE ID O AN 1/45 Page 24 of 29
25 CTT - TRANSACTION TOTALS PURPOSE: To transmit hash totals for a specific element in the transaction set. CTT01 NUMBER OF LINE ITEMS M N0 1/6 CCT02 HASH TOTALS (TOTAL QTY M R 1/10 ORDERED) Page 25 of 29
26 SE - TRANSACTION SET TRAILER PURPOSE: To indicate the end of a transaction set and provide a count of transmitted segments. SE01 SE02 NUMBER OF INCLUDED SEGMENTS TRANSACTION SET CONTROL NBR M N0 1/10 M AN 4/9 Page 26 of 29
27 GE - FUNCTIONAL GROUP CONTROL TRAILER PURPOSE: To indicate the end of a functional group and provide control number information. GE01 NUMBER OF INCLUDED M N0 1/6 FUNCTIONAL GROUPS GE02 GROUP CONTROL NBR M N0 1/9 Page 27 of 29
28 IEA - INTERCHANGE CONTROL TRAILER PURPOSE: To indicate the end of an interchange and provide control number information. IEA01 IEA02 NUMBER OF INCLUDED FUNCTIONAL GROUPS INTERCHANGE CONTROL NBR M N0 1/5 M N0 9/9 Page 28 of 29
29 Hubbell Divisional Conversion Factors Hubbell Division Divisional DUNS Number Hubbell Power Systems (all divisions) Bryant Electric Premise Wiring Wiring Device Kellems Building Automation Hubbell Canada Raco-Bell Wiegmann Killark Electric Hubbell Lighting (except Progress) Progress Lighting Hipotronics GAI-Tronics Pulsecom ICD Industrial Controls Division Gleason Page 29 of 29
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