How to complete PPG s Raw Material Information Request (RMIR) Form

Transcription

1 How to complete PPG s Raw Material Information Request (RMIR) Form

2 Getting to know PPG PPG is a global company and maintains a long-standing tradition of developing leading-edge technologies, achieving the highest quality standards and meeting customers requirements. Through leadership in innovation, PPG helps customers in industrial, transportation, consumer products, and construction markets and aftermarkets to enhance more surfaces in more ways than does any other company. Because of this global presence, the materials that will be provided to PPG may be transported or incorporated into products that are distributed anywhere in the world. To accomplish this task legally and safely, and for PPG to meet our sustainability initiatives and commitments to Responsible Care, PPG requires information about all of your raw materials and products. 2

3 PPG RMIR Raw Material Information Request Form To approve a Supplier s material for use, PPG requires suppliers to provide the following information related to their material: PPG s RMIR Form Safety Data Sheet(s) (English language and local language where product will be used) Certificate of Analysis Technical Data Sheet, if available This information will be reviewed by PPG, and any questions or inconsistent data will be returned to you the supplier to correct or respond. This is a critical process, because your information is the basis for PPG product stewardship and product use. The purpose of this slide set is to help you understand our RMIR process and reduce the returns and questions between us, so your product may be approved more quickly and efficiently. Let s go through the PPG RMIR. 3

4 Lets Begin. PPG s RMIR form has 5 Parts (labeled A-E) all must be completed A. B. C. D. E. Manufacturer, Distributor and Contact Information Product Information physical properties, storage information, and anti-static packaging requirements Compositional Information fields a complete will indicate listing if of the ingredients in the product as sold to PPG Regulatory Information The RMIR is Excel- Based, and some of the information is inconsistent Attachments Safety Data Sheet, Certificate of Analysis, and Technical Data Sheet 4

5 Part A: Manufacturer, Distributor and Contact Information This will be completed by PPG prior to sending PPG wants to know the product manufacturer as compared to a distributor 5

6 Part A: Manufacturer, Distributor and Contact Information Cont. 6 *Make sure to return this RMIR to the provided

7 Part B: Product Information The Product Information must be consistent with your SDS, Technical Data Sheet or other product information. The RMIR will calculate the Weight Non Volatile Solids and the Weight Pigments based upon the information you enter in the RMIR Composition Section (Part C). You will see a message appear as a reference for you to adjust or correct your entry. The next slide explains more 7 *Make sure the information provided on the RMIR is consistent with your product information (SDS and TDS)

8 What is Binder, Solvent, Binder? PPG s data system requires that each component or ingredient in your product be identified as one of the following types: Pigment Solvent Binder Refer to the definition below and in the RMIR Composition Section (Part C) to guide your data entry. The % Weight Solids and % Weight Pigments in the RMIR Product Information (Tab B) must agree with your entry in the Composition section (Tab C) PPG Definition Component Type Pigment Is usually a solid material component that adds color, tinting or hiding to a coating. PPG s definition of pigments also includes fillers and extenders such as calcium carbonate, talc silica, etc., as well as dyes. Any non-volatile additive that will contribute color or opacity (whether intentional or unintentional) and remain on a dried paint film can be defaulted to the "Pigment" Component Type. Solvent Is a component that contains no solids, evaporates, is generally a liquid and dissolves a solute resulting in a solution. A solvent is usually a liquid but can also be a gas. Any volatile component that will not remain on a dried paint film after curing can be defaulted to the "Solvent" Component Type. 8 Binder Is a resin, vehicle, polymer or additive component that is not a pigment or solvent (may be a liquid or solid). A binder possesses solids and can be considered any component of a liquid that will not evaporate. Any non-volatile additive that does not contribute to color or opacity that will remain on a dried paint film can be defaulted to the "Binder" Component Type.

9 Part B: Product Information The Product Information must be consistent with your SDS, Technical Data Sheet or other product documents. 550 C 9 *Make sure the information provided on the RMIR is consistent with your product information (SDS and TDS)

10 Does the provided Product Information agree with the Composition? The % solids and % pigments values that you enter in the Product Information Section (Tab B) must match the values that are entered in the Composition Section (Tab C). The RMIR will display the information so you can easily compare and correct it if needed. 10

11 Does the provided Product Information agree with the Composition? The % solids and % pigments values provided in the Product Information Section must match the values that are entered in the Composition Section. The RMIR display shows the information matches. Binder + Pigment = % Solids 11

12 Part C - Composition Why does PPG ask suppliers to provide 100% of the composition of raw materials and / or products? 12

13 PPG uses the composition to evaluate the potential hazard of your product (our raw material) used in our facilities and in the products we manufacture and sell PPG requires all of the hazardous and non-hazardous components of the product you supply to evaluate the potential risk Chemical Substances Mixtures Finished Product SDS products PPG Substances & Mixtures 13

14 Part C: Compositional Information It is important to read and understand PPG requirements for the composition Include these substances, even if present in trace quantities 14

15 15 The next several slides will show examples of correct and incorrect information

16 The Composition must equal 100% The RMIR will calculate the total %. The RMIR does not accept ranges. You must select a value. 16

17 How to manage product composition ranges If your product SDS lists ranges, the % listed on the PPG RMIR must be within the range. Here are some examples: Example 1 Incorrect: Component A SDS <20% vs RMIR 20% Correct: Component A SDS <20% vs RMIR 20% Correct: Component A SDS <20% vs RMIR 19% Example 2 Incorrect: Component A SDS 20-30% vs RMIR 31% Correct: Component A SDS 20-30% vs RMIR 30% 17

18 The Composition must equal 100% The RMIR will calculate the total %. The RMIR does not accept ranges. You must select a value. This example is correct. 18

19 The Component Description and CAS# must be correct CAS# is not a valid CAS#. The correct CAS# for manganese trioxide is CAS# is not toluene. The correct CAS# for Toluene is

20 Include all Components Hazardous AND Non-Hazardous PPG is GLOBAL different countries have different definitions of hazardous All Hazardous Components are reported shaded in yellow All Non-hazardous Components are reported. If there are components reported in the Regulatory Information Section of the SDS (typically Sect. 15), be sure these are included in the RMIR composition (Tab B) even if at trace levels. 20

21 Include CAS# if available Provide a general description for proprietary or trade secret components One of the non-proprietary ingredients is reported without a CAS#. The proprietary ingredients are provided with names that are too generic. We must have a descriptive name. 21

22 Has the composition section been completed correctly? All non-proprietary ingredients are reported with a CAS#. The proprietary ingredients are provided with descriptive names and specific percentages. 22

23 Has the composition section been completed correctly? The component type and impurity fields are selected for all ingredients. 23

24 Has the composition section been completed correctly? CAS# is reported on the SDS but is not included on the RMIR. 24

25 All ingredients disclosed on the SDSs are reported on the RMIR English SDS German SDS RMIR Korean SDS PPG expects ALL ingredients or components to be included in the RMIR. If a specific component (CAS#) is included in your product, but is only shown on the SDS for one country, we expect it to be included in the composition. 25 Example: CAS# is only found on the English SDS include it in the RMIR

26 Special Case Substances If one of the following CAS#s are in the provided composition additional information will be needed Additionally petroleum distillates (i.e. naphtha) require EC number Indicate the particle size greater than < or less than > l0 microns Indicate the molecular weight Indicate specific component information (silica) (bismuth vanadate) (silica cristoballite) (quartz) (tridymite) (bisphenol a-epichlorohydrin reaction product) (epoxy resin) (phenol, polymer with formaldehyde, glycidyl ether) (epoxy resin) (propylene glycol) (HDI polymer) (silicon carbide) (glass oxides) (frits, chemical) 26 This information helps develop the hazard classifications and warnings that PPG assigns

27 Part D Regulatory Information PPG is a global company and has an obligation to evaluate raw materials and products against several global regulatory requirements We expect product manufacturers to know the regulatory status of the products they market and sell In some cases, the regulatory status will determine if PPG can use your product globally or if its use is limited to a region, country, application, or not to be used The following slides will provide an overview of the Chemical Inventory Information which is included in Part E 27

28 Part D: Regulatory Information Use the drop down selections Listed Not Listed Exempt Not Determined Registered (Europe) Pre-registered (Europe) Listed in DSL (Canada) Listed in NDSL (Canada) Currently there are 10 Chemical Inventories included on the RMIR We require the status for ALL locations 28 *If the status is exempt be sure to put a comment explaining why Example: Naturally Occurring Substance

29 How to complete the Regulatory Section Please be aware that the blue underlined Country/Regions in the RMIR are actually links to the individual chemical inventories. These links can be used to help you determine the status of each component in the composition of the product you intend to sell to PPG. If any component is not listed for a specific country or region, the raw material should be reported with an overall status of Not Listed on the RMIR. If your investigation does not lead you to a clear determination, for the product you sell to PPG, use the Not Determined status. PPG expects your company to know the product you are selling and to be aware of the chemical inventory status. 29 The chemical inventory status entered on the RMIR should agree with information provided on your product SDS or other documents. You can find additional guidance in the Raw Material Information Requests: Frequently Asked Questions (FAQ) (insert link here).

30 Part E: Attachments Be sure to attach all relevant documentation English SDS SDS of any intended use location COA TDS 30

31 How to know which locations SDS are required for Please pay attention we will provide the locations we need SDSs for If you do not receive this , communicate with your PPG contact for more information 31

32 Product Information 100% Composition Manufacturer and/or Distributor Information Regulatory Completed RMIR The PPG Raw Material Management Team and your PPG contact will work with you to resolve any questions. However your material will not be qualified until all issues are resolved. 32

33 Avoid these common RMIR questions and errors for fast and efficient processing: 1. Incorrect/invalid CAS numbers 2. Composition does not total 100% 3. The composition on the RMIR is different than what is declared on the SDS 4. Components on the SDS are not declared on the RMIR 5. CAS # or concentration differences declared for the same product on the SDS for different regions 6. Inconsistent/missing regulatory status 7. Inconsistent/ missing documentation 8. The % solids provided disagrees with the % solids calculated from the composition 9. The % pigments provided disagrees with the % pigments calculated from the composition 10. The component type and impurity fields are often left blank 11. The presence of Regulatory Notifications (SNUR/SNAC) and Biocides are rarely reported 12. The most current RMIR form is not used 33

34 PPG s Material Qualification Process PPG is a global company and has established requirements to help ensure that the materials we purchase and use in products have current and complete information (from the RMIR and product safety data sheets- SDS). Once your material is qualified, you are required to provide updated information if there are changes to the Safety Data Sheet, your product classification, chemical inventory status, or raw material specifications. Refer to the Supplier s Toolkit for more details (link) 34

35 Please Complete the RMIR following these instructions as well as the FAQ (insert link). Review the RMIR Example (insert link) Feel free to contact PPG if you have any questions. Thank you! 35