Welcome to the Workshop on Transit Asset Management Implementation. Today s Topics: Initial SGR Target Setting and Working with MPOs/RPAs

Transcription

1 Welcome to the Workshop on Transit Asset Management Implementation Today s Topics: Initial SGR Target Setting and Working with MPOs/RPAs

2 Workshop Agenda Instructions and Introduction Topic Overview State DOT Perspective Initial SGR Target Setting Washington Department of Transportation Working with MPOs/RPAs California Department of Transportation Overview of FTA Facility Condition Assessment Guide Discussion Questions Q&A and Discussion Among Call Participants Wrap Up and Next Steps

3 Topic Overview Discussion Lead: Sharon Edgar Michigan Department of Transportation

4 Discussion Questions Do you currently have state-of-good repair (SGR) targets? When you set your initial SGR targets, did you have information on the condition for all of your sub-recipients facilities? Have you looked at FTA s Facility Condition Assessment Guide and will you consider using it? How will you or did you involve plan participants in initial target setting? Given what was likely limited condition information available to you to set these initial targets, how much do you anticipate your SGR targets will change when you do this again in 2018 In addition to the TAM Rule, last July, FTA released the final NTD inventory requirements, expanding the NTD asset inventory requirements for Section 5311 and 5310 agencies. Have you started to discuss these new NTD inventory requirements for your sub-recipients?

5 Discussion Questions Does your state plan to reach out to MPOs to discuss the new rules? Please describe how your state s MPOs working together with urban transit agencies on target setting; TAM plans and project prioritization. Section 5311 sub-recipients are not likely in an MPO region. Are (will) you or your rural sub-recipients working with rural, regional planning agencies in the TAM Plan development process, Project prioritization process and/or Initial target setting? Is your transit office interacting with the staff in your state DOT who are responsible for STIP development regarding the rules?

6 State DOT Perspective - Initial SGR Target Setting Don Chartock Washington State Department of Transportation

7 MAP 21- Transit Asset Management MTAP Webinar March 8, 2017 Don Chartock Project Delivery Manager WSDOT Public Transportation Division Robert Gibson Performance Analyst WSDOT Public Transportation Division Hiep Tran Transit Safety and Asset Management WSDOT Public Transportation Division

8 Partnership WSDOT, transit association, MPOs develop & implement TAM Plan Established two subcommittees on Vehicles Maintenance and Equipment and Facility Maintenance Partners include: o Mason Transit Valley Transit o Community Transit Columbia County Public Transportation o Skagit Transit Intercity Transit o Kitsap Transit Jefferson Transit 8

9 Transit Asset Management Background State TAM Program (RCW 36.57A191), July 2003 As a condition to receive public funds, transit agencies must develop and implement TAM Plan. The plan must inventory all transportation system assets within the direction and control of the authority, and provide a preservation plan based on lowest life-cycle cost methodologies. FTA TAM Final Rule (49 CFR 625), October 2016 This provision is required for all recipients or subrecipients of federal financial assistance under 49 U.S.C. Chapter 53 that own, operate or manage capital assets for public-transportation purposes. 9

10 Elements to be Included in TAM Tier I & II 1. Inventory of Capital Assets: All capital assets that a transit provider owns, operates or manages including those acquired without FTA funds. 2. Condition Assessment: Rating of inventoried assets, collected at individual or asset class level. 3. Decision Support Tools: Analytical processes used to make investment prioritization. 4. Investment Prioritization: Ranked list of proposed projects and programs by year of planned implementation. 10

11 Element to be included in TAM Tier I 5. Transit Asset Management and State of Good Repair Policy: Transit providers vision, defining objectives, roles and responsibilities. 6. Implementation Strategy: Operational level process for implementing TAM plan. 7. List of Key Annual Activities: Actions needed to implement TAM plan for each year of the plan s four year horizon. 8. Identification of Resources: Staff time, funding, technology requirements, etc. 9. Evaluation Plan: How TAM activities will be monitored, evaluated, and updated to ensure continuous improvement. 11

12 Key Reporting Element Requirements Inventory report system Lowest life-cycle cost methodologies Graduated preventative maintenance program Maintenance recordkeeping system State of good repair Performance based planning process Safety and security (FTA National Public Transportation Safety Plan, January, 2017) 12

13 State of Good Repair Definition and Goal Setting Definition: The condition in which a capital asset is able to operate at a full level of performance. This means the capital asset is: Able to perform its original designed function. Current condition does not pose a known unacceptable safety risk. Life-cycle investment needs have been met or recovered. SGR Goal Setting: The objective is to set the percentages of: Equipment and rolling stock met or exceeded useful life benchmark. Track segments with performance restrictions by class. Assets with condition rating below 3.0 on FTA Transit Economic Requirement Model (TERM Lite) scale. 13

14 Agency Sets Useful Life Benchmark Useful Life Benchmark (ULB) rolling stock minimum useful life cycle Age and/or mileage. Decision support tools (Performance Measure Criteria) Maintain a percentage of revenue vehicles within the asset class of their ULB. Reporting Collect and report annual transit-asset-inventory data. Analyze asset-inventory data and develop fleet-performance-measurement report. Develop a prioritized capital-replacement ranked list. Investment Prioritization Prioritize capital-asset investments using the capital-replacement ranked list. 14

15 Vehicle Useful Life Benchmark 15

16 Annual Rolling Stock Inventory Report Form 16

17 Facility Inventory Every facility with a replacement value of $50,000 or greater shall be reported. Facilities of a lessor value may be reported at the agency s discretion. 17

18 Facility Inventory Report Elements 18

19 Facility Code 19

20 Subsystems within the Facility 20

21 Facility Condition Rating Scale 21

22 Facility Inventory Form 22

23 Equipment Inventory Every piece of equipment with a replacement value of $50,000 or greater shall be reported on the Equipment Inventory Form. Equipment of a lessor value may be reported at the agency s discretion. 23

24 Equipment Code 24

25 Equipment Inventory Form 25

26 Equipment Condition Rating Scale 26

27 Fixed-Guideway Vehicle Condition Rating Scale 27

28 Performance Measure Analysis Asset Annual Reports used to analyze the condition of the fleet, create a ranked list and prioritize vehicle replacement Agency can use the results to set SGR goal (Target Setting) 28

29 Performance Measure Data 29

30 Sample SGR Goal Setting and Replacement Plan 30

31 Questions, Comments, Discussion Don Chartock Project Delivery Manager WSDOT Public Transportation Division Robert Gibson Performance Analyst WSDOT Public Transportation Division Hiep Tran Transit Safety and Asset Management WSDOT Public Transportation Division

32 State DOT Perspective Working with MPOs/RPAs Brian Travis California Department of Transportation

33 Transit Asset Management California s Approach Caltrans Division of Rail and Mass Transportation Brian Travis 3/8/17

34 New TAM Rule? Time To Inform Stakeholders! How? Letters See MTAP Website Presentations RCTF FTA Webinars CalACT Conferences

35 Step 1 Identify Accountable Executive Tier 1 or Tier II Agency?

36 Step 2 Establish SGR Performance Measures or (ULB s) Set Targets

37 Target Deadline 1/1/17 is a soft deadline All transit providers are strongly encouraged to set targets ASAP so a baseline is developed FTA will not require reporting of Targets until 1/1/2018 Its time to do your homework, but that homework won t start to be collected for about one year

38 Tier I & Tier II Reporting

39 Electronic Grants Management (EGM) It is foreseen that: 5311 Subrecipients Will Upload TAM Plan and Reporting Data Into EGM Caltrans Reports TAM Data to NTD for 5311 Program subrecipients

40 Step 3 Develop TAM Plans

41 California Approach We are Encouraging: 5311 Only Individual, Group Regional or Caltrans Plan 5311 and 5307 Develop Own Plan. Work with FTA 5307 Only Develop Own Plan. Work with FTA

42 Planning Link Required for Tier I and Tier II Providers Transit Providers RTPA s and MPO s must Coordinate TAM Work Plan (OWP work element) among regional/interregional providers Coordinate narrative for TIPs Maintain TAM Plan(s) coordination Coordinate to determine potential links between TAM and NHS performance measures for planning purposes. *TAM Plans are ultimately each providers responsibility*

43 Technical Assistance CalACT Conferences Spring of 2017 Lake Tahoe Fall of 2017 Monterey Spring of 2018 TBD Fall of TDB

44 Contact Information Mark Codey Brian Travis (916) (916)

45 Questions/Comments? Thank you!

46 Overview of FTA Facility Condition Assessment Guide Sharon Edgar Michigan Department of Transportation

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48 Facility and Ownership Types Administrative Facilities: House management and supporting activities General Purpose Maintenance Facilities: A garage or building where mechanics perform routine maintenance and repairs Heavy Maintenance Facilities: A garage or building where agencies may perform engine and other major unit rebuilds Ownership Types For directly operated service: Own Lease it from another public agency Lease it from a private entity For purchased transportation service Is there public or private involvement in the maintenance facility

49 NTD Reporting Federal Register, Vol. 81, No. 143, Tuesday, July 26, 2016 National Transit Database: Capital Asset Reporting/Final Reporting Requirements NTD reporting optional in report year 2017 with full implementation required in report year Section 5310, 5311 and 5307 recipients Administrative and Maintenance Facilities Facility name Street address Square footage Year built or substantially reconstructed Primary transit mode supported. Condition assessment at least once every three years Passenger and Parking Facilities Facility name Street address Square footage Number of parking spaces Year built or substantially reconstructed Primary mode and percent of capital responsibility Condition assessment at least once every three years

50 Facility Condition Assessment Requirements Assess condition of major facility components (and subcomponents) and then aggregate the component level data to obtain an overall condition rating Substructure Shell Interiors Conveyance (Elevators and Escalators) Plumbing HVAC MAJOR FACILITY COMPONENTS Fire Protection Electrical Equipment (Administrative and Maintenance Facilities only) Fare Collection (Passenger Facilities only) Site Component-level conditions are aggregated to obtain an overall condition for the facility Guide recommends you document procedures for performing condition assessments, including procedures for performing inspections, and assuring/controlling data quality These procedures may be subject to a review by FTA

51 Condition Assessment Measure Rating Condition Description 5 Excellent No visible defects, new or near new condition, may still be under warranty if applicable 4 Good Good condition, but no longer new, may have slightly defective or deteriorated components, but is overall functional 3 Adequate Moderately deteriorated or defective components, but has not exceeded useful life 2 Marginal Defective or deteriorated components in need of replacement; exceeded useful life 1 Poor Critically damaged component(s) or in need of immediate repair; well past useful life Good Repair

52 Assessment (Inspection) and Aggregation Assessment/Inspection COMPONENT Structure SUBCOMPONENT Foundations: Inspect walls, columns, pilings, other structural components for sign of decay Basement: Inspect non-foundation and structural components, such as facing materials, insulation, slab, floor unpinnings, crawl space.. Aggregation (Weighting) of Component Conditions into Overall Conditions Recommended approach is Alternative 1 however an agency may use any of the approaches described below. Alternative 1. Weighted Average Condition Overall rating is calculated by weighting each component by the component replacement cost Alternative 2. Median Value Determine the median value for each component and the median value between the different components Alternative 3. Alternative Weighting An alternative approach that is consistent, repeatable, and it yields a single rating value for each facility using the five-point TERM condition scale. For example, use of a factor that serves as a proxy for asset value and/or criticality, Calculation approach and rationale must be documented. Component ratings must be retained in the event an agency changes its aggregation approach and needs to recalculate previouslyreported conditions

53 Condition Rating Descriptions by Component Component A. Substructure Foundation Basement 5 Excellent New construction, no visible defects. 4 Good Minor improvement or superficial repairs needed, can be addressed through routine maintenance. No significant visible damage such as cracking, spalling, sagging, rust, or shifting. 3 Adequate Needs some repair. There may be surface cracking, rust, shifting, and spalling on components. Insulation or drainage may need maintenance. Substructure is cosmetically fair, and functioning as designed; within useful life. 2 Marginal Components need extensive repair at a minimum. They show signs of significant cracking, sagging, rust, shifting, and spalling / decay. Significant insulation or drainage issues may be present. There are no apparent safety issues, however. Components are functional but have exceeded their useful lives. 1 Poor Components show critical defects affecting function, health, or safety. They are visibly in poor condition. They cannot be repaired; must be replaced. They have exceeded their useful life and warrant structural review.

54 Thank you Sharon Edgar Administrator Office of Passenger Transportation Michigan Department of Transportation Direct Line: For a copy of the FTA Facility Condition Assessment Guide.

55 Thank you for Participating in Today s TAM Implementation Workshop For more information, please contact Richard Price, Program Specialist, MTAP Phone: (202) RPrice@aashto.org