Federal Transit Administration (FTA) Overall DBE Goal-Setting Methodology

Transcription

1 Federal Transit Administration (FTA) Overall DBE Goal-Setting Methodology for FFY Goal Period Submitted in fulfillment of: Title 49 Code of Federal Regulations Part 26 This analysis is prepared exclusively for NCTD; it is non-transferable and is not to be duplicated.

2 Page 2 of 12 TABLE OF CONTENTS I. INTRODUCTION... 3 II. BACKGROUND... 3 III. FTA-ASSISTED CONTRACTING PROGRAM FOR FFY IV. GOAL METHODOLOGY... 6 Step 1: Determination of a Base Figure (26.45)... 6 Step 2: Adjusting the Base Figure... 8 A. Past DBE Goal Attainments... 8 B. NCTD Bidder s List... 9 C. Disparity Study... 9 D. Other Available Evidence... 9 V. PROPOSED OVERALL DBE GOAL...10 VI. RACE-NEUTRAL IMPLEMENTATION MEASURES...11 VII. PUBLIC PARTICIPATION AND FACILITATION...12

3 Page 3 of 12 I. INTRODUCTION The North County Transit District (NCTD) herein sets forth its Overall Disadvantaged Business Enterprise (DBE) Goal and corresponding federally prescribed goal-setting methodology for the three-year Federal Fiscal Year (FFY) goal period of (October 1, 2016 through September 30, 2019), pursuant to Title 49 Code of Federal Regulations (CFR) Part 26 Participation by Disadvantaged Business Enterprises in U.S. Department of Transportation Programs. The purpose of the DBE goal-setting process is to level the playing field so that DBEs can compete fairly for Department of Transportation-assisted contracts, however, the program must be narrowly tailored in accordance with applicable law. II. BACKGROUND NCTD is a recipient of U.S. Department of Transportation (USDOT), Federal Transit Administration (FTA), funding. As a condition of receiving this assistance, NCTD signed an assurance that it will comply with FTA s DBE requirements. In accordance with Title 49 CFR Part 26 provisions: Participation by DBEs in USDOT Programs, NCTD is required to develop and submit a Triennial Overall DBE Goal for its FTAassisted projects. NCTD herein presents its Overall DBE Goal Methodology for FFY III. FTA-ASSISTED CONTRACTING PROGRAM FOR FFY Table 1 represents NCTD s FTA-assisted contracting program, which consists of projects considered in preparing this goal methodology. These projects, including Construction, Professional Services and Durable Goods contracting opportunities, are anticipated to be awarded during the triennial period: Table 1 Estimated Project Name $ FTA Share Solar Panel/Inverter Maintenance $55,651 Solar Panel Recommissioning $129,811 Rail Facilities Maintenance $5,414,697 Electrical $898,778 Lightpole Maintenance $314,572 Plumbing $898,778 HVAC-R $1,348,168 Landscape/Tree Trimming $224,695 Pest Control $89,878 Elevator Maintenance $314,572 Life/Safety Equipment $314,572 Parking Lot Sweeping $89,878

4 Page 4 of 12 Project Name Estimated $ FTA Share Cont Maint Bus Stops $435,996 Generator Rental $48,000 Materials & Supplies- Building Supplies $50,400 Aux. Parts & Supplies- Farebox $29,184 Ticket Vending Machines Maintenance $1,279,416 Ticket Vending Machines Aux Parts & Supplies $9,216 Ticket Vending Machines Parts Maintenance $192,000 Aux Parts & Supplies- Ties, Spikes, Rails $36,000 Construction: Trackstructure (Rail/Tie/Spike Replacement) $5,881,597 Construction: Drainage/culvert maintenance $2,940,799 Construction: Maintenance of Access Roads $980,266 Professional Services- 1/2 Arborist & 1/2 Erosion Control $32,104 COASTER: Vehicle Mechanical Maintenance $4,150,186 COASTER: Vehicle Parts $4,106,329 COASTER: Vehicle Janitorial/Cleaning $1,483,200 SPRINTER: Vehicle Mechanical Maintenance $2,706,083 SPRINTER: Vehicle Parts $3,075,529 SPRINTER: Vehicle Janitorial/Cleaning $311,760 LIFT Vehicle Mechanical Maintenance $1,038,769 LIFT Vehicle Parts $574,638 LIFT Facility Maintenance $508,334 LIFT Facility Supplies $88,406 FLEX Vehicle Maintenance $73,532 FLEX Vehicle Parts $40,677 FLEX Facility Maintenance $35,984 FLEX Facility Supplies $6,258 BREEZE Vehicle Mechanical Maintenance $7,460,241 BREEZE Vehicle Parts $4,126,942 BREEZE Facility Maintenance $3,650,756 BREEZE Facility Supplies $634,914 BREEZE - Engines and Transmission Rebuilds $640,000 Bus Wash - BREEZE East/West Division Facilities $400,000 Electrical Arc Flash Study $80,000 Fire Alarm Refurbish - COASTER Operations Facility $113,600 Fuel Crane Metering - COASTER Operations Facility $266,400 Information Technology Enhancements $400,000 JD Edwards Reimplementation & Upgrade $2,700,000 Parking Expansion - BREEZE East Division Facility $959,999

5 Page 5 of 12 Project Name Estimated $ FTA Share Service Vehicle Replacement Program $400,000 Support Equipment-Dump Truck $120,000 Support Equipment-High Rail Inspection Truck $80,000 Grade Crossing Replacement Program $800,000 Right-of-Way Drainage Improvement Program $40,000 Right-of-Way Fencing Program $120,000 Turnout Replacement Program $400,000 Washington Wye $960,000 COASTER - Complete Locomotive Overhaul/Tier Upgrade $8,413,594 COASTER - Traction Motor/Main Engine/Generator Rebuilds $843,815 Del Mar Bluffs Stabilization $800,000 $74,618,976 Table 2 provides a summary of the categories of work with estimated cost breakdown for each. Categories of work are groups utilizing comparable North American Industry Classification System (NAICS) codes for purposes of weighting the categories of work based on the engineer s estimates. Table 2: Category of Work/NAICS Description NAICS Code Estimated FTA $ by NAICS NAICS Weight Commercial and Institutional Building Construction $6,774, % Highway, Street, and Bridge Construction $3,921, % Other Heavy and Civil Engineering Construction $6,721, % Electrical Contractors and Other Wiring Installation Contractors $1,398, % Plumbing, Heating, and Air-Conditioning Contractors $2,246, % Other Building Equipment Contractors $343, % All Other Specialty Trade Contractors $120, % Other Concrete Product Manufacturing $36, % Other Commercial and Service Industry Machinery Manufacturing $1,480, % Totalizing Fluid Meter and Counting Device Manufacturing $266, % Motor Vehicle Transmission and Power Train Parts Manufacturing $640, % Automobile and Other Motor Vehicle Merchant Wholesalers $600, % Motor Vehicle Supplies and New Parts Merchant Wholesalers Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers $4,742, % $314, %

6 Page 6 of 12 Category of Work/NAICS Description NAICS Code Estimated FTA $ by NAICS NAICS Weight Hardware Stores $779, % Support Activities for Rail Transportation $24,655, % Other Support Activities for Road Transportation $435, % Other Commercial and Industrial Machinery and Equipment Rental and Leasing $48, % Engineering Services $800, % Computer Systems Design Services $3,100, % Other Scientific and Technical Consulting Services $80, % Facilities Support Services $4,195, % Security Systems Services (except Locksmiths) $113, % Exterminating and Pest Control Services $89, % Janitorial Services $1,794, % Landscaping Service $256, % Other Services to Buildings and Dwellings $89, % General Automotive Repair $8,572, % TOTAL $74,618, % IV. GOAL METHODOLOGY Step 1: Determination of a Base Figure (26.45) 1 To establish NCTD s Base Figure of the relative availability of DBEs to all comparable firms (DBE and Non- DBE) available to bid or propose on NCTD s FTA-assisted contracting opportunities projected to be solicited during the triennial goal period, NCTD followed the prescribed federal methodology to determine relative availability. This was accomplished by assessing the California Unified Certification Program (CUCP) DBE Database of Certified Firms and the 2014 U.S. Census Bureau County Business Patterns Database within NCTD s market area (defined as Orange, Riverside and San Diego Counties) for each of the categories of work defined in Table 2. NCTD s local market area consists of the geographic area where a substantial majority of contracting dollars are expended and/or where the substantial majority of contractor and subcontractor bids or quotes are located. In accordance with the formula below, the Base Figure is derived by dividing the number of ready, willing and able DBE firms identified for each work category by the number of all firms identified for each corresponding work category (relative availability), weighting the relative availability for each work represents Title 49 CFR Part 26 regulatory goal setting methodology reference.

7 Page 7 of 12 category by the corresponding work category weight from Table 2 (weighted ratio), and adding the weighted ratio figures together. Base Figure = (Number of Ready,Willing and Able DBEs) Number of All Ready,Willing and Able Firms weight 100 For the numerator: CUCP DBE Database of Certified Firms For the denominator: 2014 U.S. Census Bureau s Business Patterns Database A concerted effort was made to ensure that the scope of businesses included in the numerator was as close as possible to the scope included in the denominator. The result of the Base Figure calculation is 4.3%, as shown in Table 3 as follows: Table 3 Category of Work/NAICS Description NAICS Code Category Weight DBEs All Firms Weighted Ratio Commercial and Institutional Building Construction % 59 1, % Highway, Street, and Bridge Construction % % Other Heavy and Civil Engineering Construction % % Electrical Contractors and Other Wiring Installation % 38 1, % Contractors Plumbing, Heating, and Air-Conditioning % 21 2, % Contractors Other Building Equipment Contractors % % All Other Specialty Trade Contractors % % Other Concrete Product Manufacturing % % Other Commercial and Service Industry Machinery Manufacturing Totalizing Fluid Meter and Counting Device Manufacturing Motor Vehicle Transmission and Power Train Parts Manufacturing Automobile and Other Motor Vehicle Merchant Wholesalers Motor Vehicle Supplies and New Parts Merchant Wholesalers Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers % % % % % % % % % % % % Hardware Stores % % Support Activities for Rail Transportation % % Other Support Activities for Road Transportation % %

8 Page 8 of 12 Category of Work/NAICS Description Other Commercial and Industrial Machinery and Equipment Rental and Leasing NAICS Code Category Weight DBEs All Firms Weighted Ratio % % Engineering Services % 118 2, % Computer Systems Design Services % 59 1, % Other Scientific and Technical Consulting Services % 74 1, % Facilities Support Services % % Security Systems Services (except Locksmiths) % % Exterminating and Pest Control Services % % Janitorial Services % 24 1, % Landscaping Service % 21 2, % Other Services to Buildings and Dwellings % % General Automotive Repair % 2 1, % Base Figure (i.e., Sum of Weighted Ratios for all Work Categories) 4.3% Step 2: Adjusting the Base Figure Upon establishing the Base Figure, NCTD reviewed and assessed other known evidence potentially impacting the relative availability of DBEs within the market area, in accordance with prescribed narrow tailoring provisions set forth under 49 CFR Part 26.45: Step 2; DBE Goal Adjustment guidelines. Evidence considered in making an adjustment to the Base Figure included Past DBE Goal Attainments and Other Evidence, as follows: A. Past DBE Goal Attainments As historical DBE participation attainments provide demonstrable evidence of DBE availability and capacity to perform, NCTD proceeded to calculate past DBE participation attainments for the three (3) federal fiscal years, for which DBE attainment data is available. The table below reflects the demonstrated capacity of DBEs (measured by actual historical DBE participation attainments) on FTA-assisted contracts awarded by NCTD within the last three (3) federal fiscal years. Table 4 FEDERAL FISCAL YEAR (FFY) FTA DBE GOAL ATTAINMENT % 2013/ % 2014/ % 2015/ % Median DBE Attainment Within the Last Three (3) Years 4.5% The median DBE attainment for the past three years is higher than the Base Figure derived from Step 1; therefore, an adjustment to the Base Figure based on NCTD s past DBE goal attainments has

9 Page 9 of 12 been made. The adjustment is calculated by averaging the Base Figure with the Median DBE Attainment, as shown below. Adjusted Base Figure = Base Figure (4.3%) + Median DBE Attainment (4.5%) 2 The formula resulted in an Adjusted Base Figure of 4.4%. B. NCTD Bidder s List NCTD s Vendor/Consultant and Plan holder databases were assessed to analyze DBE bidders and NCTD s market area. NCTD s database information is consistent with recent disparity study availability and market area findings. NCTD captures bidder information through a web-based system that facilitates the analysis by contract type and corresponding NAICS codes. NCTD does not plan to make an adjustment to the Adjusted Base Figure based on the Bidders List data. C. Disparity Study In April 2013, NCTD commissioned BBC Research & Consulting to conduct a disparity study. This study looked at the procurement history of minority- and women-owned firms for a five-year period between January 1, 2008 and December 31, The primary objective of the study was to update the examination of any disparities between NCTD s utilization of Minority and Women Business Enterprises (MBE/WBE) on its transportation contracts, including those funded by the United States Federal Transit Administration (FTA) and the availability of those businesses to perform that work. The utilization of MBE/WBEs was compared with the availability of MBE/WBEs for contracting work. As part of the disparity study, the utilization of MBE/WBEs on NCTD transportation prime contracts and subcontracts were compared with the percentage of contract dollars that MBE/WBEs might be expected to receive based on their availability for that work. The disparity analysis results indicate that all MBE/WBE groups exhibited substantial disparities either overall or on locally-funded contracts during the study period. The results of the disparity study showed that NCTD could expect to receive 4.8% DBE participation FTA-funded contracts based on DBE availability. This is higher than the Adjusted Base Figure; therefore, an adjustment based on the results of NCTD s disparity study has been made. The adjustment is calculated by averaging the Adjusted Base Figure with the disparity study results, as shown below. Further Adjusted Base Figure = Adjusted Base Figure (4.4%) + Disparity Study Results (4.8%) 2 The formula resulted in a Further Adjusted Base Figure of 4.6%. D. Other Available Evidence NCTD is not in possession of other information that would have an impact on the DBE goal assessment.

10 Page 10 of 12 V. PROPOSED OVERALL DBE GOAL NCTD is currently operating a strictly race-neutral DBE Program. As such, NCTD will meet the maximum feasible portion of its overall goal by using race-neutral means of facilitating DBE participation. The Final Proposed Overall DBE Goal for FFY for NCTD s FTA-assisted contracts is 4.6%. As a part of the prescribed goal-setting methodology, NCTD must project the percentage of its Proposed Overall DBE Goal that can be met utilizing race-neutral and race-conscious measures. Race-Conscious & Race-Neutral Projection NCTD intends to continue to use race-neutral methods to meet the overall DBE goal of 4.6% for FFY in accordance with Title 49 CFR Part RACE-CONSCIOUS & RACE-NEUTRAL PROJECTIONS DBE Adjusted Base Figure 4.6% Race-Conscious Component 0% Race-Neutral Component 4.6% In order to ensure that our DBE program will be narrowly tailored to overcome the effects of discrimination, if we use contract goals we will adjust the estimated breakout of race-neutral and raceconscious participation as needed to reflect actual DBE participation (see 26.51(f)) and we will track and report race-neutral and race conscious participation separately.

11 Page 11 of 12 VI. RACE-NEUTRAL IMPLEMENTATION MEASURES NCTD is currently implementing a number of race- and gender-neutral remedies to outreach and promote the participation of DBEs and small businesses in NCTD s FTA-assisted contracting program. NCTD plans to continue or implement the following race-neutral measures for FFY and will continue to explore other options for consideration based on NCTD s success in meeting its overall DBE goals based on these efforts. NCTD will: Arrange solicitations, times for the presentation of bids, quantities, specifications, and delivery schedules in ways that facilitate DBE and other small business participation. NCTD will also hold conferences, which include a networking component to promote teaming opportunities between prospective prime contractors and the DBE and Small Business contracting community. Configure large contracts into smaller contracts when feasible, which would make contracts more accessible to small business, and would not impose significant additional cost, delay or risk to NCTD. Identify components of the work which represents subcontracting opportunities and identifying the availability of DBE subcontractors to participate in proportion to total available subcontractors. Contractors will be encouraged to consider subcontractors for components of the work for which there is a known supply of ready, willing, and able subcontractors, including DBE subcontractors, in preparing their bids. Provide technical assistance in orienting small businesses to public contracting procedures, use of the Internet, and facilitating introductions to NCTD and other U.S. DOT recipients contracting activities. NCTD will also provide business development assistance and provide DBEs with information and assistance in preparing bids. Plan, participate in, and support training seminars that are beneficial to DBE s. Provide assistance in overcoming limitations such as inability to obtain bonding or financing (e.g., by such means as simplifying the bonding process, reducing bonding requirements, eliminating the impact of surety costs from bids, and providing services to help DBEs, and other small businesses, obtain bonding and financing). NCTD will refer the DBE and Small Business contracting community to the SBA Bonding Assistance Program. Solicit DBEs and other small businesses participation by carrying out information and communication programs on contracting procedures and specific contract opportunities (e.g., ensuring the inclusion of DBEs, and other small businesses, on recipient mailing lists of bidders; ensuring the dissemination to bidders on prime contracts of lists of potential subcontractors; provision of information in languages other than English, where appropriate). Actively promote the Small Business conferences, programs, and support services offered by other agencies that have established DBE and Small Business Programs as a supportive service to help develop and improve immediate and long-term business management, record keeping, and financial and accounting capability for DBEs and other small businesses. Advise its contracting community of the online directory of certified DBEs, found at the California Unified Certification Program website:

12 Page 12 of 12 Advise the contracting community of the available small businesses certified by the California Department of General Services (DGS) and found at the following url: Participate in outreach programs sponsored by the Contracting Opportunities Center of San Diego, and the North San Diego Small Business Development Center that will benefit the DBE program Fostering Small Business Participation 2 NCTD has implemented several strategies to foster small business participation in its contracting process. These include the following: Configuring large contracts into smaller contracts when feasible, which would make contracts more accessible to small business, and would not impose significant additional cost, delay or risk to NCTD; Assisting in overcoming limitations in bonding and financing; Providing technical assistance in orienting small businesses to public contracting procedures, use of the Internet, and facilitating introductions to NCTD and other U.S. DOT recipients contracting activities; Providing outreach and communications programs on contract procedures and contract opportunities to ensure the inclusion of small businesses; Providing business development assistance. Consider race neutral SB goals on DOT funded contracts; Consider contract set asides for SBs on DOT funded contracts VII. PUBLIC PARTICIPATION AND FACILITATION In accordance with Public Participation Regulatory Requirements of Title 49 CFR Part 26, minority, women, local business associations, and community organizations within the market area were consulted and provided an opportunity to review the triennial goal analysis and provide input. NCTD issued a Public Notice on June 2, 2016 on the NCTD website publishing the Draft Proposed FTA Overall DBE Goal-Setting Methodology for FFY 2017-FFY The notice informed the public that the proposed goal and rationale were available for inspection at NCTD s principal office during normal business hours for 30 days following the date of the Public Notice. 2 See Title 49 CFR Part 26 Section Fostering Small Business Participation.