Advance Shipping NOTE (ASN) VDA 4913 v03

Transcription

1 Advance Shipping NOTE (ASN) VDA 4913 v03 Document Change Log Version Date Description Document issued Plant Code List updated Code List for German Plants changed. Segment 715 changed VDA Receiver Code for GA Cambrai fixed Plant Codes Table: Deleted ATF, PSO. Added IGT, ITP _08 (Order Number) Mandatory Segment Removed the list Plant Codes. Referenced to EDI Form New fields notes. Issued by: G.Antolin Distribution: G.Antolin Copyright in this work is vested in G.A. and all information contained in this document is the sole property of G.A. This document must not be reproduced in whole or in part without written consent from G.A.. Information Systems Policy Page 1 of 11

2 1. INTRODUCTION This document provides the specific description of the message. 2. MESSAGE DEFINITION This document provides the definition of a Delivery Note and Transport Information Message (ASN), based on the, to be used in Electronic Data Interchange (EDI) between a G.A. Operating Company and its Trading Partners. This documentation is fully comprehensive and allows the implementation of the VDA 4913 without the necessity for any additional standard related documentation FUNCTIONAL DEFINITION The Delivery Note message is a message from G.A. to a G.A. Supplier giving details for deliveries and transport information. This message may be used as shipping and transport information PRINCIPLES The Delivery Note message is intended to: Specify details based on the delivery. Transmitting and loading packing slip and transportation data. Provide information allowing to G.A. to know the materials flow REFERENCES The content of this message is based on: The message structure as defined by VDA for the Delivery Schedule Message The agreement between the Trading Partners on the data elements to be used, their unique definition, their representation and their values (coded or clear form) as identified in this document. VDA Verband der Deutschen Automobilindustrie.(Association of German Automobile Manufacturers) 2.4. FIELD OF APPLICATION The following definition for Delivery Notice Message in VDA format is applicable for the interchange of delivery notes issued by G.A. for material deliveries to one or more G.A. Operations. Information Systems Policy Page 2 of 11

3 3. MESSAGE DESCRIPTION The VDA4913 is a message, which is sent from a party who is planning to supply products to a GA Plant. The message gives the information regarding details for materials delivery. The information is used to determine material and transport details INTRODUCTION Basic information ASN (Advance Ship Notice) Vendor code The vendor code has been assigned centrally in Grupo Antolin SAP system. The different vendor codes have now been communised: each vendor code consists of a maximum five digit base The receiving plant / Customer Plant Code - All Grupo Antolin plants are identified by a 3-letters plant-code (see Plants Table). - All Grupo Antolin plants have a VDA identification that must be used as Receiver Code in 711_03 Segment (see Plants Table). - All data on the release authorisation refer to plant and part number! - The plant is transmitted in record-type 713, field 11 as a 3-letter code. - It is absolutely essential that in every kind of documentation or data transmission the plant code and the part number are indicated! Information Systems Policy Page 3 of 11

4 Layout Delivery Note Message and Description of the Data Elements with Grupo Antolin Requirements 711 Ver. 03 MANDATORY Description: HEADER ADVICE NOTE AND TRANSPORTATION DATA Field Format: Definition Length O/M Value Notes of 3 M '711' Constant Grupo Antolin VDA 9 M EDI Communications Supplier Plant Code Grupo Antolin Supplier Code Form. See Annex 1 table. 9 M '00000' Supplier Code as determined by Grupo Antolin. The same code received in the releases Transmission Number Old 5 M Number of the last transmission Transmission Number New 5 M Number of this transmission; is incremented by 1 at each transmission Transmission Date 6 M Format YYMMDD Sub-contracted carrier number 8 O Identity number given to a subcontracted carrier by the customer Carrier Number 9 O Number of the carrier of the products Storage Number 1 O Blank 70 O Information Systems Policy Page 4 of 11

5 712 Ver. 03 MANDATORY Description: UNIQUE DATA ELEMENTS OF TRANSPORTATION Field Format: Definition Length C/M Value Notes of 3 M '712' Constant Transport Reference Number Suppliers Plant Code 3 O Carrier/forwarding 14 O agent Carrier Date of goods 4 M Date (YYMMDD) transfer Carrier Time of goods 4 M Time (HHMM) transfer Transport Gross Weight 8 M Reference number of the consignment/cargo 7 M Weight of goods including packaging and/or loading aids (numeric with leading zeros) Transport net weight 7 O Weight of goods including packaging and/or loading aids (numeric with leading zeros) Freight Payment Code 2 O Carrier EDI Code 1 O Number of Packages 4 O Carrier (Transport 14 O partner number) Means of Transport Code 2 M Code in accordance with VDA4913 recommendations Conveyance Number 25 O Code for Item 17 1 O Tariff zone/community 9 O tariff Scheduled Date of 6 O arrival Scheduled Time of 4 O arrival Load Meters 3 O Truck Code 1 O Blank 3 M Information Systems Policy Page 5 of 11

6 713 Ver. 03 MANDATORY Description: UNIQUE DATA ELEMENTS OF ADVICE NOTE Field Format: Definition Length C/M Value Notes of 3 M '713' Constant Delivery Note Number 8 M Shipment Date 6 M Date (YYMMDD) Receiving Location, Unloading Point 5 M Grupo Antolin Plant Code (EDI Communications Supplier Form) or ALM of Shipment 2 M Encoded format Customer Code 4 O Transaction/Order 12 M Order Number Number Procedure Code 2 O Blank 4 O Plant Code Customer 3 M Grupo Antolin Plant Code (XXX). (EDI Communications Supplier Form) Consignment 8 O Goods recipient number 9 O ASN correction code 1 O Storage location 7 O customer Storage location 7 O customer Supplier number 9 O Point of consumption 14 O Release Number 4 O Customer Reference 6 O Blank 19 M Information Systems Policy Page 6 of 11

7 714 Ver. 03 MANDATORY Description: ADVISE NOTE LINE ENTRIES Field Format: Definition Length C/M Value Notes of 3 M '714' Constant Part Number 22 M Identification number Vendor Part Number 22 O Country of Origin 3 M Encoded Format Shipment Quantity 13 M Right-aligned with leading zeroes, 3 decimal places Unit of measure 1 2 M Encoded Format G Grams KG Kilogram KM Kilometer L Litre M Metre M2 Square Meter M3 Cubic Meter MM Millimetres PA Pair SA Set SD Hour ST Piece T Ton Cumulative quantity shipped 13 O Unit of measure 2 2 O TG Tag VAT Percentage 3 O Blank 1 O Item Number Advise Note 3 M Item of a delivery note Production Sequencing Code Heat- Number Requireme nt-code Hazardous material code 1 O 15 O 8 O 8 O Preference Status 1 O Custo 1 O ms goods Lighting 1 O Tax Inventory 1 O Status Engineering Change 2 O affected Blank 8 M Information Systems Policy Page 7 of 11

8 715 Ver. 03 OPTIONAL Description: PACKAGING DATA Field Format: Definition Length C/M Value Notes of 3 M '715' Constant Packaging Code, 22 M Identification number Customer Packaging Code, 22 M Identification number Supplier Number of 13 M Numeric Packages Position Number for 3 M Packaging Quantity in package 13 O Package Serial 9 O Number from Package Serial Number to 9 O Packaging dimensions 12 O Stackability 1 O Storage request number 15 O Label indicator 1 O Packaging Code 1 O Property Code 1 O Blank 1 O Information Systems Policy Page 8 of 11

9 Description: 716 Ver. 03 OPTIONAL TEXT DATA ON ITEM If it is included, the following fields are mandatory: of (716_01) Version-Number(716_02) Text1(716_03) Description: 717 Ver. 03 OPTIONAL SINGLE PACKAGE RECORD FOR ITEM If it is included, the following fields are mandatory: of (717_01) Version-Number(717_02) Single Packaging Number(717_03) Quantity of Delivery 1(717_04) Unit of Measure 1(717_05) Description: 718 Ver. 03 OPTIONAL PRODUCTION NUMBER DATA If it is included, the following fields are mandatory: of (718_01) Version-Number(718_02) Delivery Note Number (718_03) Production Number(718_04) Information Systems Policy Page 9 of 11

10 719 Ver. 03 MANDATORY Description: TRAILER ADVISE NOTE AND TRANSPORTATION DATA Field Format: Definition Length C/M Value Notes of 3 M '719' Constant Counter 711 record type Counter 712 record type Counter 713 record type Counter 714 record type Counter 715 record type Counter 716 record type Counter 718 record type Counter 719 record type Counter 717 record type Blank 59 M Filler SAMPLE MESSAGE: Information Systems Policy Page 10 of 11

11 ANNEXE 1. GRUPO ANTOLIN PLANT CODES GRUPO ANTOLIN PLANT CODES GRUPO ANTOLIN - Plant Plant Code This information full and updated is available in EDI Communications Supplier Form Chapter 6. Grupo Antolin Factories Codes Mailbox Code Mailbox code value depends on Communications and Normative. See Chapter 7.A. MAILBOX SFID Information Systems Policy Page 11 of 11