Electronic Data Management - An Integrated EGovernment-Application in the Environmental Field in Austria

Transcription

1 Electronic Data Management - An Integrated EGovernment-Application in the Environmental Field in Austria Franz Mochty Federal Ministry of Agriculture, Forestry, Environment and Water Management Austria Seite

2 Background Basic data on enterprises, sites and - in part - installations are required for various purposes in the economy and administration For internal economic purposes In-company organisation, logistics Procurement and accounting For public administration Applications for permits, granting of permits Record-keeping and reporting obligations At present, logics of reporting, structures and level of detail vary for the different fields of application Companies and authorities have to maintain and - in part - report the same data in different formats for different sectors Seite

3 Legal framework EU, international European legislation involving registration and reporting obligations in the environmental field (non exhaustive-examples) EC Waste Framework Directive EC Waste Shipment Regulation EC Directive on Hazardous Waste EC Landfill Directive and Decision EC Waste Incineration Directive EC Directive on Waste Electrical and Electronic Equipment EC Directive on End-of-Life Vehicles EC Battery Directive EC Regulation on the European Pollutant Release and Transfer Register EC Water Framework Directive EC Directive on the Scheme for Greenhouse Gas Emission Allowance Trading Implementation pursuant to the Kyoto Protocol 1997 (HFC Ordinance) Seite

4 The Austrian Solution: EDM-Environment Electronic Data-Management in the Environmental Field eweee eincineration Emisson-Trading epackaging eshipment eeol-vehicles ebatteries & Accumulators elandfill ewaste-balance Fluorinated Hydrocarbons European Pollutant & Transfer Register ewater Emissions Reg. Project: nationwide Masterdata Registry of installations ehazardous Waste Transport elicence Radiation Sources ZAReg ecompost ecertificate EDM Waste-Management EDM-Environment Seite

5 What is EDM-Environment? An integrated EGovernment application: Replaces conventional paper-based records and reports (including applications submitted to the authorities) through efficient electronic data management in line with international standards (e.g. with regard to barrier-free access for disabled people) in the environmental field Contribution to i2010 An EU policy framework promoting the positive effects of information and communication technologies (ICTs) to the economy, society and personal quality of life Seite

6 What are the objectives of EDM? Reduction of the administrative burden on authorities and companies Integrated comprehensive system for the entire environmental field and thereby optimised utilisation of synergies between different domains Integration with other EGovernment Register (eg Austrian company register) Utilisation of international EDI (Electronic Data Interchange) standards well-established in the economy for messages and unique international identification system (of companies, locations and installations) Single sign-on for all users and all applications Prevention of data redundancy, in particular by a centralised master data management across applications (eras) To the extent possible use of already available data (eg from Procurement and accounting) Seite

7 Project: Electronic Data Management EDM PORTAL Single sign on access to applications Master data registry for epollutant- RELEASE&TRANSFER Reg. eincineration eregistry on RADIATION SOURCES ewater- EMISSIONS REG. Emission-trading efluorated HYDROCARBONS persons and eeol-vehicles ebatteries &ACCUMULATORS elandfill installations eras eweee ehazardous WASTE TRANSPORT eshipment Seite

8 EDM - Strategy No isolated solutions for waste management Reporting obligations also outside the waste management sector Utilisation of existing data from customary documentation (e.g. procurement and accounting) Utilisation of existing developments and experiences from the supply chain (supply chain disposal chain) Utilisation of existing EGovernment registers (eg company register) Administrative simplification at all levels (federal EGov strategy) Harmonised implementation of international EGov requirements No isolated solutions for Austria Implementation of international reporting obligations Standardised communication between the authorities of the Member States (e.g. waste export/import EUDIN = European Data Interchange for Waste Notification System) Taking account of the increasing internationalisation of the economy Seite

9 Basic principles of EDM Implementation of real EDI (Electronic Data Interchange) Electronic interchange of structured data using recognised message standards directly between IT applications with a minimum of human intervention Only structured information - quantified or at least classified can be processed electronically One-time manual input of data into the electronic system where the information is initially collected then only electronic transfer and processing Integration of the entire business processes into EDI adjusted to the economic and technical capacities of the participants Seite

10 Consequences for Implementation Unique data type definitions for all applications Multisectoral data and message definitions Utilisation of internationally unique, cross-sectoral identification system GS1 for all identifiable objects within EDM Global Location Number for companies, locations, installations Global Trade Item Number for types of services, treatment operations, wastes, International standardisation (UN/CEFACT) International co-operation (EUDIN) Transmission options: standardised messages, XML upload, online input depending on communication frequency / data volume / feasibility of integration into the corporate IT system of the companies Consideration already in draft legislation Improved regulatory quality Seite

11 Information Flow with National EDI System EDM EDM-Register variable data public master data master data for authorities manual input via https EGovernment-Register user direct application to application communication paper based transmission input by authority standardized interface data processing by competent authority international data exchange esp. data of waste export / import EU member states Seite

12 Critical factors Risk of different structural and format requirements at EU level Example: registration of battery producers Different identification numbers for the same object have to be managed for different reporting obligations Different approaches even within one and the same sector Lacking understanding of EDI requirements and the need for international standards Promotion of cross-sectoral understanding is necessary Co-operation between administration and business has to be intensified Seite

13 public query Seite

14 locations person adress Commercial Register ID Seite

15 maintainance messages Seite

16 Permits, maintained by competent authority Seite

17 EEE put into market WEEE collected evaluation reports Seite

18 type/name date of delivery status/progress period specified Seite

19 EDM-Environment actual Status 14 applications online > registered companies / persons > locations > installations > messages per year > 20 millions accesses per year Seite

20 Thank you for your attention! Franz Mochty Lebensministerium Austrian Federal Ministry of Agriculture, Forestry, Environment and Water Management Stubenbastei 5, A-1010 Vienna Seite