Exceptional consignments - Regulations concerning the preparation and management of exceptional consignments

Transcription

1 UIC CDE th edition, March 2016 Translation Exceptional consignments - Regulations concerning the preparation and management of exceptional consignments Transports exceptionnels - Dispositions concernant l étude et l exécution des transports exceptionnels Außergewöhnliche Sendungen - Bestimmungen für die Planung und Behandlung von außergewöhnlichen Sendungen

2 Leaflet to be classified in volumes: II - Freight traffic IV - peration V - Vehicles VII - Fixed equipment Application : With effect from 1. March 2016 All members of the International Union of Railway Record of updates 1st edition, September nd edition, ctober 2009 First issue. Update of leaflet due to the entry into force of the new CTIF. 3rd edition, ctober 2013 Update of leaflet and adaptation in line with GCU Appendix 9. 4th edition, March 2016 Update of leaflet in the light of altered requirements and/or amendments to the GCU. The person responsible for this leaflet is indicated in the UIC Code 502-1

3 Contents Summary Exceptional consignments rganisation, basic regulations Standard evidence for exceptional consignments Management of exceptional consignments Administration manager and transport manager Submission of application by the customer Application for approval Administration of the consignment IM agreement to accept consignment RU/railway agreement to accept consignment Miscellaneous Transport authorisation Loading and preparation for transport Acceptance, marking and carriage Acceptance Marking Carriage Calculation of costs Consignment note Delivery periods, carriage period Problems with carriage, adjustment of the load, transhipment, repair of the wagon so that it is able to run Liability

4 Appendix A - Form for written communications...20 A.1 - Numerical code for approval applications/ handover approvals between RU/IM GECs...20 A.2 - Additional information required in applications to transport vehicles on their own wheels/under their own power...23 Appendix B - Load diagram forming part of an application for an exceptional consignment (template)...26 Appendix C - Marking...27 C.1 - Label for exceptional consignments - Label U...27 C.2 - Label for direction-sensitive exceptional consignments - template...29 Appendix D - Left blank...30 Appendix E - List of responsible offices for exceptional consignments...31 List of abbreviations...32 Glossary...34 Bibliography

5 Summary This leaflet is binding for all UIC railway undertakings involved in the international carriage of exceptional consignments and - defines the term "exceptional consignment"; - governs the approval and authorisation procedure for international transport; - lists the contacts of the individual groups for exceptional consignments and national approval offices. The following basic documents apply for the international carriage of exceptional consignments: - General contract for the use of wagons - GCU; - UIC loading guidelines - volumes 1, 2 and 3; - Convention concerning international carriage by rail CTIF 99; - Uniform Rules concerning the contract for the international transport of goods by rail - CIM (CTIF 99 Appendix B); - Uniform Rules concerning the contract for the use of infrastructure in international rail traffic - CUI (CTIF 99 Appendix E); NB: the CTIF 99 is not yet ratified by all countries. - Agreement governing the reciprocal use of passenger coaches in international traffic (RIC); - Agreement governing International Railway Freight Traffic (SMGS). The preparation and implementation of the carriage of a consignment requires a co-ordinated approach between the railway undertakings (RU), infrastructure managers (IM) or railways involved. Railways in the sense of this leaflet are railway undertakings for which there is no separation into RU and IM. The tasks involved in organising exceptional consignments are to be performed either by the railway, IM, or RU. Individual RUs and IMs can also conclude agreements with one another that deviate from the provisions of this leaflet. This only applies for the exceptional consignments referred to in this leaflet and only for the carriage of consignments between the contractual partners. Special arrangements are laid down in UIC Leaflet for the coding of out-of-gauge consignments in accordance with the outline procedure. The carriage of exceptional consignments on railways with a track gauge of 1520 mm will be governed by UIC Leaflet once the content thereof has been coordinated and agreed with SJD

6 1 - Exceptional consignments A consignment is considered to be exceptional if its external dimensions, its weight or its properties give rise to particular difficulties in relation to the fixed equipment or wagon for anyone involved in the carriage of the consignment, and it can therefore only be accepted under special technical or operating conditions which must be agreed in advance between all RUs/railways (see List of abbreviations - page 32 und Glossary - page 34) involved in the carriage thereof. For exceptions to this rule, (see point page 8) The following are exceptional consignments (also bearing in mind the regulations of the CIM (see List of abbreviations) and the UIC Loading Guidelines): a) Consignments which are not secured in accordance with the UIC Loading Guidelines, Volumes 1 or 2 and which have no equivalent alternative securing systems, e.g. in accordance with the loading examples (information sheets) published on pink paper; b) Consignments which exceed the smallest loading gauge of one of the railways/ims (see List of abbreviations and Glossary) on the route, bearing in mind the restrictions of the loading width according to the UIC Loading Guidelines; c) Rigid load units loaded on two wagons with pivoted bolster/rotary sliding bolster; including barrier/ intermediate wagons; d) Flexible load units loaded on more than two wagons NB: n certain railways such consignments are moved taking into account the loading examples provided in the Loading Guidelines:. For block trains: SZDC (CZ), DB, SBB, ZSR (SK), ProRail (NL), MAV, CFL. For wagonload traffic: DB, SBB. Loaded on three wagons of max. length 36m: RFI (FS); e) Load units which cannot be forwarded to the destination station (see Glossary) without transhipment, if they weigh more than 25 t or are loaded on low-loader wagons (only applies for the transhipment to railways with different track gauges); f) Consignments to be transhipped to a ferry if they do not meet the regulations of GCU, Appendix 14, Part A (see List of abbreviations and Bibliography); g) Wagons with more than 3 axles per bogie, if loaded; h) Railway vehicles, loaded on their own wheels, which are themselves the subject of a freight contract if they bear neither the RIV or RIC marking, the TEN marking (valid in EU Member States) (see List of abbreviations) or the derogation plate in accordance with GCU Appendix 11, Point 2.1 or 2.2; i) Vehicles whose load exceeds the permissible load limit for the class of the line to be negotiated; j) Vehicles loaded in excess of the maximum load limit marked on them (load limit label/additional load limit label) up to the maximum design carrying capacity; k) Loaded vehicles which do not have details of their load limits marked on them;

7 l) Vehicles on their own wheels not authorised by the IM (motive power units, multiple units, trams, civil engineering vehicles, cranes, etc.) which may only be carried under special operational arrangements and with specific approval; m) Vehicles that are overdue for repair 1. Beginning of the invalidity of the maintenance table (Expiration of repair date) Loaded wagon 15 D 14 D > 14 D 6 Months < 6 Months K I + K I + K + EC + U unloaded 15 D 6 Months 6 Months K I + K I + K + R1 + EC + U Empty wagon D = Day(s) K = Form K I = Form I, Certificate of ability to run U R1 = Form U = Form R1 Forms K, I and R1 are explained in the GCU, Appendix 9, Annex Coded load units on approved coded carrier wagons for combined transport that exceed the minimum loading gauge of one of the participating railways/ims on the route, but which run on lines coded for combined transport in agreed combined transport trains, will be carried without further approval. If one of the above conditions is not met then the consignment is no longer considered to be a combined transport consignment and shall be subject to the provisions of this leaflet. 1. Italian network (RFI) only

8 2 - rganisation, basic regulations Each railway/im/ru shall nominate one or more independent groups to be responsible for the technical, operational and commercial management and for the authorisation of exceptional consignments. This group (GEC - see List of abbreviations - page 32) collects the facts and coordinates the management of exceptional consignments The term "GEC" includes each of the groups bearing national responsibility, whether this be the RU (RU GEC), the IM (IM GEC) or the railway (railway GEC). If a railway/im/ru nominates several independent groups, the responsibility of each group must be delimited vis-à-vis that of the others Rules covering the relationships between RU GECs and IM GECs are the subject of the "Contract for the use of infrastructure in international rail traffic" (CTIF 99, Appendix E (CUI) - see Bibliography - page 37) The RU GEC performs the following basic services: - It takes orders from customers for the carriage of exceptional consignments, - It defines the transport conditions (selection of a suitable wagon and suitable loading method and load securing system, etc.) and the delivery deadlines, - It proposes the forwarding route to the next RU, including transit stations, - It issues the approval application to all RUs involved in the carriage of the consignment, to the IM on whose network its own RU has a safety certificate entitling it to operate in connection with an infrastructure usage contract, and for which this RU acts as transport manager (see Glossary), - It issues a handover approval to the participating RUs, - It notifies customers and its own personnel of the conditions for the implementation of the freight contract (transport authorisation). The GECs responsible for the exceptional consignment approval process at the RU, IM or railways are cited in Appendix E - page

9 The IM GEC co-ordinates the activities for the determination and specification of the operational forwarding conditions under the responsibility of the infrastructure manager, checks the completeness and plausibility of the consignment data received from the RU GEC and where appropriate assigns the forwarding number to the consignment. - It checks the assigned forwarding route, - It determines the operational and technical conditions on the basis of information provided by the RU, and announces these, - In the case of border-crossing routes it agrees the operational and technical conditions with the neighbouring RU GECs, - It works out the procedure for notifying operational personnel involved in the carriage of the exceptional consignment of the train run and forwarding conditions, - It prices the infrastructure services The railway GEC performs all tasks that are performed individually by the RU GEC and IM GEC. Each railway adapts the assignment of tasks to suit its own organisational arrangements Separate documents/certificates are required in accordance with point A.2 - page 23 - number 6 for the carriage of vehicles for which there is no authorisation to place in service. According to the TEIV (Regulation concerning the interoperability of the trans-european railway system), authorisation is required from the national safety authority or a notified body for: - Test runs, - Transfer operations if these exceed the permissible maximum loading gauge. Applications to national safety authorities (listed in Appendix E - page 31) can be made by manufacturers, keepers or RUs. Railways without a national safety authority (approval body) issue approval under their own responsibility Any changes to the contacts listed in Appendix E must be notified without delay by the RU/IM/ railway concerned to gas.technik@railcargo.com The IM/railway GECs shall immediately notify all those RU GECs listed in Appendix E ( of all changes that have been made in their area between the dates of issue of corrections to the international regulations and UIC leaflets (Loading Guidelines, Volume 3, UIC Leaflet 502-2, Appendices A and B) Communication between GECs shall generally be in writing. In urgent and exceptional cases this can take place in advance by telephone. All communications should take place in one of the UIC working languages (German, French, or English). The numerical code in accordance with point A.1 - page 20 of this leaflet shall be quoted in such communications Approval or refusal must be provided as soon as possible (within 14 calendar days at the latest). If this timescale cannot be met, all GECs involved in the transport operation shall be notified, stating the reason for the delay and a date by which the situation can be resolved

10 3 - Standard evidence for exceptional consignments Still open

11 4 - Management of exceptional consignments Administration manager and transport manager The RU/railway GEC in whose field of responsibility the transport operation begins is the administration manager and is responsible for the approval and authorisation procedure (see Glossary - page 34) The RU/railway GEC with which the freight contract is concluded is the lead GEC for the transport operation (transport manager). This GEC discusses any errors and claims that may have arisen concerning the transport operation with the customer and hands over his arrangements to any further participating RUs (CIM article 18, 1-5, article 19, see Bibliography - page 37). See also point 10 - page The transport manager must always be notified of the arrangements made at the request of the consignee in accordance with CIM (article 17 3, article 18, 3-5) Submission of application by the customer The application for the carriage of an exceptional consignment shall be made in writing by the consignor to the RU/dispatching railway (see Glossary) Applications must contain at least the following information: - Name and address of the applicant, (see Glossary), - Type of load, dimensions and weight of the payload, - Number of identical units, - Forwarding station,(see Glossary), - Destination station, - Border and handover stations, - RU(s) that is/are to perform the transport operation, - Consignee, - Freight payer (optional),(see Glossary), - Provisional dispatch date. If the payload has a complicated shape, a sketch of the consignment (see Appendix B - page 26) in three views should be attached showing all the critical points for the consignment and the position of the centre of gravity If the sender wants to apply for a particular type of wagon to be used, this should be stated in the application

12 For the carriage of vehicles on their own wheels, additional technical and operating data is necessary, which can be obtained from the vehicle documentation or the vehicle markings. A summary is provided in point A.2 - page Application for approval The RU/railway GEC under whose responsibility the transport operation begins (administration manager) shall check all documents and assemble the "Approval application for an exceptional consignment" (see point A.1 - page 20) The approval application only applies for one consignment with certain dimensions, weight and loading type If several different exceptional consignments are carried together in a group/train, this should be indicated. In this case, a summarised approval application can be made for several consignments under one forwarding number. Exceptional consignments subject to the same forwarding conditions at an IM/railway can be summarised in a single approval application. Exceptional consignments that are subject to special conditions only for the dispatching RU/IM/railway can be handed over to the other RUs/IMs/railways on the route as normal consignments. In such cases, the RUs/IMs/railways participating in carriage do not need to be involved in the approval process; rather, the forwarding number simply needs to be indicated in the consignment note (see Glossary - page 34) and Label U, specifying in addition that it is a "Normal consignment for IM(s)..." (e.g. DB, SNCF) The numerical code specified in point A.1 shall be used in the approval application. This appendix lists all important points for the consignment. In the case of out-of-gauge loads carried in accordance with a particular profile, UIC Leaflet is to be applied and the profile number of the consignment to be indicated. If vehicles are to be conveyed on their own wheels, point A.2 is also to be completed and attached to the exceptional consignment approval application (see point A.1) or the relevant information included in the approval application itself The coordinates of a defined out-of-gauge consignment are considered the critical points The details of the position of the centre of gravity are given in point 19 as specified in Appendix A - page 20 as follows: The figures represent the following (in order): - height above the base of the goods, / /00000 (mm) - distance from the side of the goods in the transverse direction, - distance from the ends of the goods in the longitudinal direction A route is to be planned and proposed by listing the transhipment and handover stations (see Glossary - page 34)

13 4.4 - Administration of the consignment Unless otherwise provided for, the RU GEC shall forward the approval application prepared in accordance with point page 8 to the IM GEC for checking vis-à-vis completeness and plausibility, supplying also, where relevant, the loading sketch in accordance with Appendix B - page 26. Any discrepancies shall be resolved by mutual consultation The IM GEC shall assign the consignment a forwarding number (see Glossary - page 34), unless a forwarding number has been issued by the RU. This forwarding number will be quoted in all correspondence between any parties involved in the transport operation (RU GEC, IM GEC, railway GEC) After receiving the forwarding number for the consignment, the RU or railway GEC that is to conclude the freight contract (administration manager) shall send the "Approval application for an exceptional consignment" to all RU or railway GECs involved in the transport operation. RU, IM or railway GECs which receive an approval application for the carriage of an exceptional consignment shall check whether in view of the parameters quoted the consignment can be transported in the area for which they are responsible IM agreement to accept consignment Each RU GEC involved in the transport operation shall send the approval application it has received to the IM GEC upon whose network the RU intends to carry the consignment (assuming no other rules are in force allowing the RU to decide alone). For the IM or railway GEC at which the coded out-of-gauge consignment is to be carried in accordance with the provisions of UIC Leaflet 502-2, this approval application serves as advance notification of the transport operation (see Glossary - page 34) The IM GEC checks whether the RU which is the transport manager has concluded the infrastructure usage contract (e.g. in accordance with CTIF Appendix E - CUI, Article 5). If it has not concluded this contract the carriage of the consignment is refused The "IM GEC Handover Approval" indicates the conditions for the forwarding of the requested exceptional consignment At least the following are stated in this IM GEC handover approval: - Forwarding number of the transport manager, - Period of validity, - Defined forwarding route, - The forwarding conditions for its own field of responsibility, - The handover conditions for the adjoining IMs or railways, - The costs of the IM GEC's services and for additional and any other services

14 If carriage by the route proposed in the approval application is not possible and there are potential alternatives, the IM GEC shall agree any changes with the RU GEC before issuing a refusal The IM GEC shall send the handover approval to the requesting RU and also to each of the adjoining IM/railway GECs. Exceptions to this rule can be agreed upon bilaterally or multilaterally by the IMs RU/railway agreement to accept consignment The "RU GEC handover approval for the carriage of the exceptional consignment" in accordance with point A.1 - page 20 is a notification by means of which the RUs/railways involved in the transport operation confirm their part in the freight contract to the transport manager. This confirmation by the participating RUs/railways may not take place until the IM GEC handover approval with all technical and operational conditions has been issued. The GECs for all participating RUs listed in point 20b of the approval application also grant one another reciprocal handover approval The freight contract (authorisation) for the carriage of the exceptional consignment may not be concluded unless the handover approvals of all participating RUs have been received Miscellaneous The period of validity of the IM handover approval and RU handover approval must be at least three months and can be restricted to certain periods of time (e.g. specific timetable periods - see Glossary - page 34) If the consignment cannot be forwarded by an RU, IM or railway, the GEC participating in the transport operation must be advised. The reason for the refusal to carry out the transport operation and, where possible, an alternative proposal shall be given (e.g. reduction of the height of the load, loading on another type of wagon, etc.) The processing of the application will be discontinued: - If the RU GEC that made the application withdraws its application, - If one of the RU/IM GECs or railways participating in the transport operation refuses the consignment If the authorisation for an exceptional consignment expires within the time period allotted for the carriage of the consignment due to unforeseen delays to transport operations, the consignment can be carried on to its destination station and may not be refused on the grounds that its authorisation has expired. This overshooting of the allotted time period may not exceed seven calendar days Does not apply at PKP, SNCF, HZ, CFL and ADIF

15 5 - Transport authorisation As soon as the handover approvals have been received from all the GECs participating in the transport operation (RU/railway), the consignor shall receive the "Transport authorisation" The transport authorisation must contain at least: - All forwarding numbers of the GECs involved in the transport operation (RU/railway), - Details of the type, dimensions and weight of the consignment - The period of validity, - Approved types of wagon, - Conditions for the loading of the consignment (e.g. critical points, arrangement of the consignment at time of departure, earthing of the load, submission of further documents, etc.), - Dispatch station, destination station, handover stations, - Information for the marking of the consignment, - Information for the calculation of freight costs Registration of the goods shall be taken to mean that the above conditions are accepted The consignor is responsible for preparing the consignment note If the transport operation is not possible, the consignor shall be advised

16 6 - Loading and preparation for transport The goods may only be loaded on the approved type(s) of wagon and in accordance with the method of loading specified in the transport authorisation The method of loading shall jeopardise neither the goods nor the safety of railway operation; nor shall either of the above be jeopardised as a result of impacts and other movements that occur during normal railway operation. The objects loaded should be fastened safely and securely so that they do not move whilst in transit. For certain goods it is possible to provide for longitudinal displacement, but this should be limited by suitable means. In general, the regulations of the Loading Guidelines apply, provided nothing else has been agreed in writing The consignor may not make any modifications to the wagons provided for the consignment, such as drilling holes, welding on fastenings or burning off parts, etc without the agreement of the keeper The consignor shall arrange for vehicles to be carried on their own wheels as rolling goods without their own power equipment (e.g. tractive units, civil engineering plant, crane wagons) to be prepared for towing. This should be confirmed in writing and this written confirmation attached to the accompanying papers Furthermore, CIM, Article 13 applies

17 7 - Acceptance, marking and carriage (CIM Art. 13, Art. 14, Art. 15) Acceptance The consigning RU is responsible for ensuring that the exceptional consignment matches the transport authorisation. This match should be checked upon acceptance. If it does not fully match the consignment should be refused Marking The satisfactory acceptance of the exceptional consignment shall be confirmed by affixing the "Label for exceptional consignments - Label U" (blue or white, point C.1 - page 27, GCU Appendix 9, Annex 11). Direction-sensitive consignments are indicated in the transport authorisation and are to be marked with the "Label for direction-sensitive consignments" (see point C.2 - page 29) n Label U, the markings and the forwarding numbers of the participating RUs/railways are to be listed in the order of the forwarding route of the consignment. The same applies to the small section for the consignment note (see point page 16). The details of the total weight, load per metre, maximum axle load and the critical points should be copied over from the transport authorisation Labelling with Label U as described under point page 13 is not required: - on block train consignments of accompanied combined transport (RoLa) from terminal to terminal), - on consignments of unaccompanied combined transport (CT) in agreed codified trains, - if agreed between all the RUs participating in the transport operation (transport authorisation) If the "Label for direction-sensitive out-of-gauge consignments" cannot be affixed directly to the payload, it should be affixed to a board which should be fastened to the goods in a suitable manner

18 7.3 - Carriage The RU GEC shall agree with the IM GEC the minimum period for notification before the planned train departure, the forwarding number of the consignment and the trains to be used. The IM GEC shall inform all national infrastructure bodies involved in the train run by means of the forwarding instruction (timetable instruction), as well as neighbouring IMs and the RU executing the carriage (see Glossary - page 34) An exceptional consignment may not be taken on board trains until the forwarding instruction (e.g. timetable), in which the transport date, the trains to be used and the forwarding conditions are set down, has been received. The forwarding instruction is not required if no special forwarding conditions apply. In such cases, the handing-over RU shall send an announcement to the accepting RU/neighbouring railway In the case of cross-border traffic, advance notification should be given of exceptional consignments by the handing-over RU. Specific agreements between individual RUs, IMs and railways are possible If an exceptional consignment is carried by a special train, a certain advance notice period can be stipulated

19 8 - Calculation of costs It is the responsibility of all RUs participating in the transport operation to determine their forwarding price, taking into consideration the forwarding conditions specified for their stretch of line and the costs calculated by the IM If necessary, the IM can report a forwarding price as a total price (freight + IM's costs - see point A.1 - page 20, code 38) on behalf of an RU Each RU can conclude a specific commercial agreement with the customer for the carriage of the consignment. This specific agreement is concluded with the customer on behalf of one or more of the RUs participating in the transport operation

20 9 - Consignment note (CIM Art. 6, Art. 7, Art. 8, Art. 10, Art. 12) nly the holder of the transport authorisation of the dispatching RU or railway may appear as the consignor on the consignment note Field 22 of the consignment note, "exceptional consignment", should be marked with a cross Each RU or each railway involved in the transport operation and the forwarding numbers must be entered in the "Consignor's declarations" field of the consignment note (field 7) The detachable part of Label U must be attached to the top right-hand edge of the paper consignment note. This part of Label U need not be attached to the electronic consignment note If the consignment is to be accompanied, the following note must be entered in the "Consignor's declarations" field of the consignment note (field 7): Accompanied from... to...by... (number) of accompanying persons (names), by agreement with the RU... For each accompanying person, an authorisation for escort is to be produced in accordance with the CIT Handbook for Freight Traffic (GTM-CIT), Section B - Process, 6 Working Sheet 02, "Acceptance for carriage", and the template in Appendix 13 thereof. The escort must be able to produce this authorisation at any time upon request The number of the specific agreement, of the freight quotation or of the tariff requested by the consignor must be entered in the "Commercial conditions" field. Likewise the route, the specified handover stations and the RU entrusted with executing the carriage must be stated

21 10 - Delivery periods, carriage period (CIM Art 16, 1, 4, Art. 22, Art 33, Art a), b), c), d)) The agreed delivery period is the period from the acceptance of the consignment for carriage to the handover to the authorised consignee The carriage period is determined by each RU for its section. The carriage period is stated in the transport authorisation. The carriage period is the time interval between the acceptance of the consignment for carriage (from the consignor or the previous RU) and the handover of the consignment (to the next RU or the authorised consignee) The delivery periods for exceptional consignments may be excluded by the RUs

22 11 - Problems with carriage, adjustment of the load, transhipment, repair of the wagon so that it is able to run (CIM Art. 20, Art 21, Art. 22, Art. 24, Art. 26, Art. 27) If problems occur with the carriage of the consignment it may be necessary to convey the carriage on a different route than that envisaged. In this case, the consignment must once again be processed in accordance with the provisions of point 4 - page 7 of this leaflet It is necessary to suspend an exceptional consignment if: - it is found during the journey that the goods must be adjusted or transhipped, - it is not possible to carry the consignment further, - the train has to be diverted via a line that has not been checked or approved for the transport operation, - the consignment had not previously been recognised and marked as an exceptional consignment. If in combined transport a loaded wagon whose combined transport profile exceeds the dimensions given in the Loading Guidelines (Volume 1 (Tables) or Volume 2 (Loading Guidelines 9.0)) is removed from a combined transport train and cannot be forwarded in another appropriately-coded combined transport train, it becomes an exceptional consignment If a consignment has to be adjusted or transhipped during the journey, the provisions of the GTM-CIT, 05, 05-01, Point 1.2 are to be applied After each adjustment of the load or transhipment of an exceptional consignment, there must be a new acceptance as specified in point page 13. This new acceptance shall be confirmed in the accompanying papers If the new acceptance results in changes in relation to the existing transport authorisation, a new approval application shall be prepared. The RU/railway at which the problem occurred is responsible for this Exceptional consignments shall only be carried further after the new forwarding instruction has been issued

23 12 - Liability CIM, Articles 23 to 25 apply for liability

24 Appendices Appendix A - Form for written communications A.1 - Numerical code for approval applications/ handover approvals between RU/IM GECs Code No. Subject Unit Used in AA HA (RU) HA (IM) 1a Type of goods and NHM-code (see List of abbreviations) X X X 1b Number of the same consignment X X X 1c utline code of consignment X X X 2a 2b Type of wagon: In general, class of wagon and type number as specified in the standard marking. Number of carrying wagons, match wagons, buffer wagons etc. International usability: RIV, RIC, TEN, derogation plate or "none" X X X X X X 3 Wheelbase, bogie pivot pin pitch (a): mm X X X 4 Bogie wheelbase (p), (p 1 ), (p 2 ), (p a ), (p i ) mm X X X 5 Number of wheelsets X X X 6a Length over buffers mm X X X 6b Floor height above top of rail mm X X X 7 Tare weight of wagon t X X X 8 Weight of payload t X X X Total weight t X X X 9 Load per metre t/m X X X 10 Greatest axle load t X X X 11 Length of payload mm X X X Critical points where the loading gauge is fouled: 12a 12b Points A B C D E Transverse distance from the wagon longitudinal axis on Height above top of rail Longitudinal distance from wheelset or bogie pin Dimensions for service irregularities Gauge widening D i or D a in the track curve radius of Total width of track centre (columns ) in the track radius of one the other Side n i n a m 250 m m 250 m mm mm mm mm mm mm mm mm mm mm Half width including any loading tolerance Including any loading tolerance in the length In international traffic columns 16, 17 and 18 need not be filled in

25 Appendices Code No. Subject Unit Used in AA HA (RU) HA (IM) 19 Comments on the critical points - No fouling of the loading gauge - Connect critical points with a straight line or curve - Dimensions of payload - Centre of gravity (as specified in point page 8) - Peculiarities of payload (load securing) X* X* X* 20a Consignor (name and address) X X 20b RU executing the carriage X X X e. g. RU... from... to Dispatch station X X X 22 Destination station If there are several stations at the destination, the destination station must be clearly defined X X X 23a Route requested by consignor X 23b Specific forwarding route X X 24 Carriage in normal freight train, special freight train, with own power equipment V max km/h X X X 25 Customs station nly required if customs are dealt with at neither the frontier station nor the destination station X* X* 26 Harbour loading quay X* X* X* 27a Consignee (name and address) X X 27b Freight payer (name and address) X* X* ther matters 28 a) Indicate regular line class a, heavy wagon class b, b) Reason why the wagon has no RIV/RIC or TEN marking c) Dimensions of the wheelsets and type of suspension if these differ from the GCU, TSI (etc.) regulations d) Properties and class of the brakes if they are not permitted in international traffic e) ther technical details of the vehicle, operating conditions f) Speed for the loaded and empty wagon g) Indicate the values s, hc, and q + w where these deviate from the standard values of s = 0,1, hc = 500 mm, q + w=25 c Forwarding conditions X* X X 29 - Must the load be earthed? - Journey: (hauled, with own power equipment and pilotman) - Position: (behind the locomotive, last vehicle) - Propelling, hump shunting, passing over humps forbidden - Wagon groups not separated -... X* X X

26 Appendices Code No. Subject Unit Used in AA HA (RU) HA (IM) 30 The critical point...of the load is marked with the "direction-sensitive" label and is handed over at handover station... right/left in direction of travel (delete as appropriate) X* X X 31 Note on previous forwarding numbers X X 32 Loading date, delivery date, etc. X* 33 Transport subject to VTU agreement - yes/no - At station.. an inspection is required by.. X* X* 34 Technical and operational conditions for own area of responsibility X* X* 35 Technical and operating conditions for border-crossing line X* X* 36 Carriage period X 37 RU responsible for the freight calculation X 38 IM's cost calculation: - Total bill: - Surcharges and other associated costs X* AA = Approval application HA (RU) = RU GEC approval HA (IM) = IM GEC approval, * = optional a. mandatory for each AA at CFL GI b. applies only in area managed by DB Netz AG for vehicles with six axles or more c. applies only in area managed by DB Netz AG, CFL GI, and ÖBB Infrastruktur AG, where it must be indicated in every AA

27 Appendices A.2 - Additional information required in applications to transport vehicles on their own wheels/under their own power 1. Designation, type and number of vehicle Wagon, tractive unit, crane, civil engineering machine Vehicle travelling on its own wheels/under its own power 2. Technical parameters Numerical code in approval application Number of axles 5 Rolling circle diameter 28 Distance between individual axles 28 Distance between the last axle and the buffers 28 Wheelbase, bogie pivot pitch 3 Bogie wheelbase 4 Wheelbase of the leading axles 4 Length over buffers 6 Vehicle weight Service weight, tare weight Load per metre 9 Axle load 10 Heavy wagon class, if line class exceeded a 28 Smallest negotiable track radius 28 Maximum permissible bending angle (in degrees) when running onto ferry boat flaps 28 Maximum permissible vehicle speed - under own power - when towed To which loading gauge was it built 19 1a 2a 7a 7a

28 Appendices Details concerning the brakes - Is a continuous brake pipe fitted? - Is the air brake equipment operating satisfactorily? 28 - Type of brake, graduated release/direct release - Handbrake/parking brake - Braked weight Does the vehicle have normal traction and buffing gear? 28 Is a match wagon with special and normal traction and buffing gear required? Approval of the vehicle Has a national approval office authorised the vehicle? 28 Does the vehicle have a certificate for its ability to run? Additional details for - Tractive vehicles Removal of coupling rods 28 Fitting of balancing weights 28 Isolation of the transmission 28 Position of the driver's brake valve 28 Condition in which received (last inspection) 28 - Crane wagons Does the vehicle have a second safety device to prevent the twisting of the upper part of the wagon? 28 Condition in which received 28 - Civil engineering machines Permissible trailing load 28 Shunting with compressed air brake 28 Condition in which received 28 NB: If the tractive unit, crane or civil engineering machine is not propelled by its own power equipment the consignor shall certify that it is prepared for towing

29 Appendices 5. perating conditions Can be put into the train - in any position - as the last vehicle - as the rear of the train (if necessary with permissible trailing load) Buffer wagon, accompanying wagon 29 Accompaniment 29 Banking forbidden 29 Special treatment when shunting - Fly shunting and shunting over humps forbidden - Passing over humps forbidden The following bracket positions are permitted - Both directions of travel - nly in the direction of the rear of the train 6. For vehicles without authorisation to place in service, the following documents / certificates are required - Details of dimensions (vehicle shape) - Restriction calculation as specified in UIC Leaflet Coefficients c i and c a (taking into account the gauge clearance and any lateral clearance of the axle-bearing, the bogie pin and the bogie bolster) or lateral displacement and suspension play on straight track and curves with radius R in 250 m and R ex 250 m in accordance with UIC Leaflet Height of roll centre, vehicle tilt coefficient - Demonstration of the strength of the body - Demonstration of the safety against derailment - Demonstration of the strength of the wheelset/axle - Demonstration of the strength of the couplings used - Demonstration of the brakes (when travelling under own power) 28 a. applies only in the area managed by DB Netz AG to vehicles with six axles or more

30 Appendices Appendix B - Load diagram forming part of an application for an exceptional consignment (template) ~ T 1 = 20,97 t T s ~ T 2 = 29,11 t ~ T s ~ T 1 T s T 2 ~ ~

31 Appendices Appendix C - Marking C.1 - Label for exceptional consignments - Label U Sign of the RU Form U Sign of the RU Form U Largest Largest Total load Load per metre Total load Load per metre axle load axle load + 8 t 9 t/m 10 t + 8 t 9 t/m 10 t Sign of the RU.../ No.... Sign of the Ru.../ No / No / No / No / No.... Point A B C D E F G H I J K L M Transverse distance from the wagon longidudinal axis to other one side side Height above top of rail Longitudinal distance from end axle or pivot pin Point Transverse distance from the wagon longidudinal axis to one side other side Height above top of rail Longest distance from end axle or pivot pin 12a mm 12b mm 13 mm 14 mm 15 mm 12a mm 12b mm 13 mm 14 mm 15 mm A B C D E F G H I J K L M Sign of the RU Sign of the RU.../ No....../ No....../ No....../ No....../ No... Detach and stick on the consignment note

32 Appendices Reversee side Sign of the RU Form U Sign of the RU Form U PR PR Total load Load per metre largest axle load Total load Load per metre Largest axle load + 8 t 9 t/m 10 t + 8 t 9 t/m 10 t Signe of the RU.../ No.... Sign of the RU.../ No / No / No / No / No.... Point A B C D E F G H I J K L M N Transverse distance from the wagon longidudinal axis to other one side side Height above top of rail Longitudinal distance from end axle or pivot pin Point Transverse distance from the wagon longidudinal axis to one side other side Height Longest distance above top from end axle or of rail pivot pin 12a mm 12b mm 13 mm 14 mm 15 mm 12a mm 12b mm 13 mm 14 mm 15 mm A B C D E F G H I J K L M N Sign of the RU PR Sign of the RU.../ No....../ No....../ No....../ No....../ No... Detach and stick on the consignment note

33 Appendices C.2 - Label for direction-sensitive exceptional consignments - template r 2 = 56 r 1 =

34 Appendices Appendix D - Left blank

35 Appendices Appendix E - List of responsible offices for exceptional consignments List of responsible offices (RU and IM GECs) for the administration of exceptional consignments, and list of national approval authorities The list of contacts contained in Appendix E is published online at: The list is continuously updated. Therefore, please notify [gas.technik@railcargo.com] immediately of any changes

36 List of abbreviations CIM CIT CTIF CUI CT D a D i EC EU GCU GEC GTM-CIT hc LÜ IM n a n i NHM SJD p Uniform rules concerning the contract governing the international carriage of goods by rail (Appendix B to the CTIF) International Rail Transport Committee Convention on international carriage by rail Uniform rules concerning the contract on the use of infrastructure in international rail traffic (Appendix E to the CTIF) Combined transport Curve widening on the outside of the curve (in millimetres) Curve widening on the inside of the curve (in millimetres) Exceptional consignment European Union General contract of use for wagons Group for exceptional consignments CIT Freight Traffic Manual Height of the vehicle cross-section's roll centre above the top of the rail ut-of-gauge load Infrastructure manager Distance of the external point under consideration from the nearest leading axle or pivot pin (in millimetres) Distance of the internal point under consideration from the nearest leading axle or pivot pin (in millimetres) Harmonised Commodity Code rganisation for cooperation between railways, headquartered in Warsaw Bogie wheelbase (in millimetres) p1, p2 Bogie wheelbase of the leading axles 1 and 2 (in millimetres) p a Bogie pivot pitch in the connection bridge (in millimetres)

37 q RIC RIV RoLa RU s SMGS TEIV TEN TR TSI VTU w Lateral clearance between wheelset and bogie frame or (on single-axle) vehicles) between wheelset and vehicle body UIC Agreement governing the exchange and use of coaches in international traffic UIC agreement governing the exchange and use of wagons in international traffic - replaced in part since by the GCU (with the exception of the loading regulations in Annex II - now "UIC Loading Guidelines") Rolling road Railway undertaking Vehicle tilt coefficient SJD agreement concerning the international carriage of goods by rail German regulation concerning the interoperability of the trans-european railway system ("Transeuropäische Eisenbahn-Interoperabilitätsverordnung" - Federal Ministry for Transport, Infrastructure and Urban Development, Berlin ) Trans-European Networks Programme to better network the internal market and harmonise transport systems within the European Union. Top of rail Technical Specification for Interoperability. Technical rules laid down by the European Commission for interoperable pan-european rail traffic. Agreement on the technical acceptance (upon handover) of agreed trains between RUs. Lateral play between the bogie frame and the vehicle body

38 Glossary Administration manager Advance notification Announcement Applicant Border-crossing route Consignment note Consignor Customs station Destination station A railway undertaking in whose field of responsibility the transport operation begins and which is in charge of the administration with other participating RUs. Report by means of which a dispatching RU notifies all the other RUs involved in the transport operation that the coded out-of-gauge consignment is to be carried using a particular profile. The details of the consignment correspond to those in the approval application. Report by means of which a handing-over RU announces the exceptional consignment to the accepting RU. It contains, at a minimum, the date, hour, authorisation number and the number of the train that is to carry the consignment. The party applying for the organisation of an exceptional consignment. The route section between two stations situated either side of a national border, which are stipulated in the application agreement (see UIC Leaflet 471-1). A document which: - is used for the freight contract, - is filled in by the consignor of the goods, - accompanies the consignment(s) throughout the route, - provides information about the key data of the consignment(s) for the customer/ru/authorities, etc. - serves as an accounting document at the end of the transport operation. UIC member railways/rus use the CIM consignment note. The consignment note is produced in paper format or electronically. The organisation or person entered in field 10 of the CIM consignment note, who gives the forwarding papers to the transport manager. The station at which the customs administration is performed. The customs station can be a border station or another station. The station specified by the consignor in the consignment note at which the carriage of the consignment(s) ends and to which the consignment(s) are delivered. Forwarding instruction (timetable instruction) The timetable instruction is used to announce changes and additions to the network timetable with short-term and/or temporary validity. Timetable instructions for exceptional consignments are called "forwarding instructions". The forwarding instruction is used to announce information such as the forwarding date, the trains to be used and the operational forwarding conditions

39 Forwarding number Forwarding route Forwarding station Freight payer Height of the roll centre IM handover approval Made up of the abbreviation for the RU/railway and the authorisation number allocated by the GEC for a specific exceptional consignment. The planned route for the forwarding of exceptional consignments between the dispatch station and the destination station taking into account technical, operational and commercial aspects. The station to which a consignor hands over a consignment on the basis of the freight contract. The party that concludes a freight contract with the railway/ru for the carriage of a consignment. The height of the point of intersection of the track centre line and vehicle centre (if the vehicle is inclined) above the top of the rail (or running level). A report by means of which an IM notifies the applicant RU of the conditions governing the carriage of the exceptional consignment on its infrastructure. Infrastructure manager (IM) Any public organisation or private company that is authorised to provide railway infrastructure for the operation of freight or passenger rail services, and which undertakes to manage the construction and maintenance of the railway infrastructure. The infrastructure manager also takes charge of the operation of the associated train control and signalling systems, plus the associated equipment for the provision of traction current on each line. Loading tolerance Railways Railway infrastructure Railway undertaking (RU) RU handover approval Transhipment station Transport manager The permissible deviation in width and length specified by the carrier that can arise when the load is loaded on a railway wagon. Railways are public institutions or privately organised companies that perform railway transport services and operate railway infrastructure. The railway infrastructure covers the operations facilities of the railways including the traction current supply lines. Any public undertaking or private company that is authorised to perform freight or passenger rail services on railway infrastructure. A report by means of which an RU notifies all other RUs involved in the transport operation that it accepts the exceptional consignment under the stipulated conditions. The station at which consignments are transhipped from one train to another. A railway undertaking that is responsible for the carriage of the exceptional consignment under the conditions set down in the freight contract