Version: 2011/07 - al/hf/cm Page 1. Phone.: int Fax: int

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1 Page 1 active logistics AG solution center Industriestr Niederaula Germany Phone.: int Fax: int Data Record for Consignment Data Release 100 Identification in the Package Header Record: BORD512 I General Notes The record types can have any length up to 512 characters. It is necessary to transfer a CRLF symbol at the end of each record. If decimal points are indicated, these fields must contain only numbers between 0 and 9. These fields must not contain blanks, and they are mandatory. If no decimal points are indicated, these are alphanumeric fields. They may contain numbers, letters, special characters or blanks. Field entries must be leftaligned. Alphanumeric fields at the end of a record do not have to be filled with blanks and transferred. It is possible to crop them. In this case, the CRLF symbol may be placed after the last field with record data. Umlauts must be supported; however, avoid using umlauts and the letter ß if possible to ensure compatibility with different systems. Dates must be entered in this format: DDMMYYYY. Currencies must be entered as ISO codes. Record types *99 ( A99, B99,... Z99 ) are generally not specified. They can be used on a bilateral basis.

2 Change History Page 2 Version 2011/07 1. Record Type E10: New record type for additional texts concerning the dangerous goods item 2. Record Type E00: New field for Harmful to the Environment Y/N Version 2011/02 1. Record Type G00: New field for Order Date 2. Record Type E00: New fields for Exempt Quantity, Liters/Net Weight and Qualifier Liters/Net Weight Version 2009/03 1. Record Type A00: Data type qualifier GTW registered. 2. Record Type A00: New test code added. 3. Record Type G00: New direct pick-up code added. 4. Record Type E00: Fields for minor dangers set as DEP, new tunnel limitation code, remarks for description of packaging, additional text for n.a.g. and packaging group / classification code changed. 5. Record Type E00: Two fields added for packaging group and classification code for alternative use. 6. Text changed from see appendix to see code list. Version 2005/06 1. Record type A00: Data type qualifier CLU registered Version 2004/07 1. Record type A10: Lead seals 3 and 4 for each loading unit changed to optional. 2. Record type A10: Lead seal number 1 changed to dep and notes modified. Version 2004/06 7. Record type A00: Product changed to dep. 8. Record type A10: Added two additional lead seal numbers per loading unit. 9. Record type C00: Customs office and customs office of entry en route extended to 8 digits. Mode of transport to border, statistics status, type of business, and domestic mode of transport extended to 3 digits each. 10. Record type G00: Logistics model changed to dep and material group changed to mandatory.

3 11. Record type J00: Notes for total value added tax Page 3 Version 2004/05 1. General notes changed. 2. Record type A00: Transport type changed to status dep. Removed data type ABK from text for sending and receiving depot ID. 3. Record type B00: Waybill and qualifier position swapped. Customer ID field changed to Customer/Partner ID. 4. Record type : Actual weight set to status optional. Number of packages status and packaging type set to dep. 5. Record type E00: Decimal points added for number of packages. 6. Record type G00: Text for pickup times changed. 7. Record type Z00: Notes for number of data records changed; decimal points for date and time of creation changed.

4 II Overview of Record Types Page 4 Record type Description Level Max. Occurrence Mand./Opt. Notes A00 Consignment Data Head mandatory once per file Record A10 Loading unit record dep mandatory with data type STD B00 Addresses 02 Once per consignment for each qualifier mandatory for each consignment, at least B00/SHP and B00/CON must be sent. Each consignment starts with B00/SHP. B10 Communication information 02 Up to 9 times per B00. optional creates a group with B00. C00 Customs information 02 once per consignment optional Consignment positions times per consignment mandatory D10 Customs information for times per optional the item E00 Dangerous goods record times per optional E10 Additional Texts for E times per E00 optional Barcodes and references times per optional G00 Consignment sums 02 once per consignment mandatory H00 Text codes 02 4 times per consignment optional H10 Individual texts 02 9 times per consignment optional I00 Service Types 02 9 times per consignment optional J00 Consignment data sums mandatory with ABH only control sums Z00 Control record mandatory Notes regarding order of record types: Record type A00 contains control information for the other record types and may only occur once. Use record type B00 for different addresses for a consignment. Each consignment starts with record type B00/SHP. Record type B10 contains optional additional address information and must be used for record type B00. The order of the record types must be maintained. The following record types can be used per consignment: B00/B10, C00, consignment positions, G00, H00, H10, I00. You can create a consignment position from the record types, D10, E00, E10 and. Record type Z00 denotes the end of a file.

5 Page 5 Examples for Different Representations Use example 4 if the logic cannot be described within the consignment sections (assigning dangerous goods and barcodes to packages). Example A00 A10 B00/SHP B10 B00/CON C00 D10 J00 G00 H00 H00 H10 H10 D10 E00 E00 E10 E10 Example A00 A10 B00/SHP B10 B10 B00/CON J00 G00 B00/SHP B00/CON B10 G00 H00 H10 H10 I00 I00 Example A00 A10 B00/SHP B10 B00/CON B10 J00 Z00 G00 H10 H10 E00 E00 E00 E00 E00 Example A00 A10 B00/SHP B10 B10 B00/CON B10 E00 E00 G00 H10 H10 J00

6 Page 6 III Description of Individual Record Types Record type A00 Record type A00 mandatory Constant A00 Data type qualifier mandatory STD, KDF, ABH, CLU, GTW Release version mandatory Waybill number mandatory Waybill date (DDMMYYYY) mandatory Transport type dep See code list, mandatory with STD, not used with ABH Product dep See code list, optional with direct transports without central service provider Code list (cooperation) mandatory Codes for code lists used (SYA with System Alliance) Currency mandatory According to ISO Identification of waybill consignor mandatory Customer with KDF, ordering party with ABH, sending depot with STD Identification of waybill consignee mandatory VP with KDF, VP with ABH, EP with STD Freight operator dep Mandatory for data type STD Freight operator country dep Mandatory for data type STD, see code list Freight operator postcode dep Mandatory for data type STD Freight operator town dep Mandatory for data type STD Vehicle license number 1 dep Mandatory for data type STD Vehicle license number 2 optional Routing ID 1 optional If the waybill is sent via a data center, for instance, each entered routing ID contains a copy of the waybill. Routing ID 2 optional Test code optional Test data must be marked with Y

7 Page 7 Record Type A10 Record Type A10 mandatory Constant A10 Loading units No. 1 (LU1) mandatory Lead seal number 1 for LU 1 dep Mandatory if an organisation uses lead seals Lead seal number 2 for LU 1 optional Lead seal number 3 for LU 1 optional Lead seal number 4 for LU 1 optional Loading units No. 2 (LU2) optional Lead seal number 1 for LU 2 dep Mandatory if an organisation uses lead seal numbers and if loading unit 2 is filled Lead seal number 2 for LU 2 optional Lead seal number 3 for LU 2 optional Lead seal number 4 for LU 2 optional

8 Page 8 Record Type B00 Record Type B00 mandatory Constant B00 Qualifier (address type) mandatory See code list Name 1 mandatory Street and street number mandatory Country code mandatory See code list Postcode mandatory Place mandatory Customer/Partner ID dep Mandatory if the number will be used for a central query Name 2 optional Name 3 optional Town area optional International localisation number (ILN) optional Customs ID optional Record Type B10 Record type B10 mandatory Constant B10 Communication type qualifier mandatory See code list Content of communication mandatory

9 Record Type C00 Page 9 Record type C00 mandatory Constant C00 Duty payment type optional Customs procedure optional Customs office optional Country of origin optional See code list Country of origin optional See code list Consignor country optional See code list Destination country optional See code list Destination Land (federal state) optional Country of importer optional See code list Statistics status optional Point of delivery (delivery term town) optional Transit value optional Currency of transit value optional Business type optional Mode of transport to border optional Domestic mode of transport optional Customs office of entry optional Preceding document type optional Preceding document number optional Appendix type 01 optional Appendix number 01 optional Appendix date 01 optional Appendix type 02 optional Appendix number 02 optional Appendix date 02 optional Appendix type 03 optional

10 Appendix number 03 optional Appendix date 03 optional Page 10 Record Type Record type : mandatory Constant Consignment position mandatory Number of packages dep Packaging type dep See code list Number of packages on/in pallets optional Packaging type on/in pallets optional See code list Content of goods mandatory Code and number optional Actual weight optional Chargeable weight optional Length in meters optional Width in meters optional Height in meters optional Cubic meters optional Loading meters optional Number of pallet locations optional

11 Record Type D10 Page 11 Record Type D10 mandatory Constant D10 Consignment position mandatory Product number optional Country of origin optional Raw mass (gross weight without container) in optional kg Fixed load in kg net optional Procedure code optional Customs value optional Currency of customs value optional Statistical value optional Currency of statistical value optional Appendix type 01 optional Appendix number 01 optional Appendix date 01 optional Appendix type 02 optional Appendix number 02 optional Appendix date 02 optional Appendix type 03 optional Appendix number 03 optional Appendix date 03 optional Appendix type 04 optional Appendix number 04 optional Appendix date 04 optional

12 Record Type E00 Page 12 Record Type E00: mandatory Constant E00 Consignment position mandatory GG release mandatory See code list Number of packages mandatory Gross weight in kg mandatory UN number mandatory Description of packaging mandatory Exact description of the packaging type i.a.w. ADR Multiplier mandatory GG database ID dep If a cooperation uses its own dangerous goods database with unique identifiers for each type of dangerous good, an ID and key combination can uniquely identify a dangerous good. Unique key dep See GG database ID Material name/dangerous goods description mandatory Additional text for n.a.g. dep Always with n.a.g.-positions (Special regulation 274 ADR 3.3.1) exact cause of danger Dangerous goods sample (major danger) mandatory Dangerous goods sample (minor danger 1) dep Mandatory if the dangerous goods have MD 1 Dangerous goods sample (minor danger 2) dep Mandatory if the dangerous goods have MD 2 Dangerous goods sample (minor danger 3) dep Mandatory if the dangerous goods have MD 3 Packaging group/classification code dep Must be entered for the respective dangerous goods when declared * Net explosive mass in kg dep Mandatory for dangerous goods class 1 Transport class mandatory Limited amount (LQ) Y/N optional

13 Calculated dangerous goods points optional Page 13 Tunnel limitation code mandatory In the shipping papers in parentheses (...) Packaging group dep Must be entered for the respective dangerous goods when declared * Classification code dep Must be entered for the respective dangerous goods when declared * Exempt quantity Y/N dep Must be entered if required by the respective cooperation. Entry for liters or net weight in kg dep Must be entered if required by the respective cooperation. Qualifiers for classification of positions 413 to dep Must be entered if positions 413 to 421 are filled For liquids, constant LIT. For net weight of solids, constant NGW. Harmful to the environment Y/N dep Yes or No (Y/N). When applicable, this must be expressly listed as harmful to the environment in the transport documents. * If both of these (packaging group and classification code) must be sent separately within a cooperation, then use the separate fields. In the other case, the combination field may continue to be used.

14 Page 14 Record Type E10 Record type E10 mandatory Constant E10 Consignment position mandatory Qualifier for text usage 1 mandatory See code list Any text 1 mandatory Qualifier for text usage 2 optional See code list Any text 2 optional Qualifier for text usage 3 optional See code list Any text 3 optional Qualifier for text usage 4 optional See code list Any text 4 optional Qualifier for text usage 5 optional See code list Any text 5 optional

15 Record Type Page 15 Record type mandatory Constant Consignment position mandatory Barcode mandatory Reference qualifier optional See code list Reference number optional Reference qualifier optional See code list Reference number optional Reference qualifier optional See code list Reference number optional Reference qualifier optional See code list Reference number optional Reference qualifier optional See code list Reference number optional

16 Record Type G00 Page 16 Record type G00: mandatory Constant G00 Consignment number sending depot mandatory Consignment number of original sending depot, pick-up order number with ABH Actual consignment gross weight in kg mandatory Delivery term mandatory See code list Direct delivery Y/N mandatory Pickup date: DDMMYYYY dep Mandatory with ABH, otherwise not permitted Pickup time from: HHMM dep Optional with ABH, otherwise not permitted Pickup time to: HHMM dep Optional with ABH, otherwise not permitted Logistics model dep Mandatory if the consignment is part of a logistics model. See code list for codes. Consignment number for receiving depot optional For additional deliveries (original consignment number of receiving depot) or for initial entry of excess quantity consignments (preliminary consignment number of receiving depot). Consignor ID original waybill dep Always includes the original consignor ID of the original waybill with waybills from HUB Consignee ID original waybill dep Always includes the original consignee ID of the original waybill with waybills from HUB Material group mandatory See code list Goods value optional Currency of goods value optional Chargeable consignment weight in kg optional Cubic meters optional Loading meters optional Number of pallet locations optional Number of additional loading tools 1 optional

17 Packaging type for additional loading tools 1 dep See code list, mandatory if number is filled in Number of additional loading tools 2 optional Packaging type for additional loading tools 2 dep See code list, mandatory if number is filled in Direct pick-up code optional When used Y or N Order Date TTMMJJJJ optional Page 17 Record Type H00 Record type H00 mandatory Constant H00 Text code 1* mandatory See code list Additional text 1 optional Text code 2* optional See code list Additional text 2 optional Text code 3* optional See code list Additional text 3 optional Text code 4* optional See code list Additional text 4 optional Text code 5* optional See code list Additional text 5 optional Text code 6* optional See code list Additional text 6 optional

18 Page 18 Record Type H10 Record type H10 mandatory Constant H10 Qualifier for text usage 1 mandatory See code list Any text 1 mandatory Qualifier for text usage 2 optional See code list Any text 2 optional Qualifier for text usage 3 optional See code list Any text 3 optional Record Type I00 Record type I00 mandatory Constant I00 Service type 1 mandatory See code list Tax code 1 mandatory = not taxable, 1 = taxable Amount 1 mandatory Service type 2 optional See code list Tax code 2 optional = not taxable, 1 = taxable Amount 2 optional Service type 3 optional See code list Tax code 3 optional = not taxable, 1 = taxable Amount 3 optional Service type 4 optional See code list Tax code 4 optional = not taxable, 1 = taxable

19 Amount 4 optional Service type 5 optional See code list Tax code 5 optional = not taxable, 1 = taxable Amount 5 optional Service type 6 optional See code list Tax code 6 optional = not taxable, 1 = taxable Amount 6 optional Service type 7 optional See code list Tax code 7 optional = not taxable, 1 = taxable Amount 7 optional Service type 8 optional See code list Tax code 8 optional = not taxable, 1 = taxable Amount 8 optional Service type 9 optional See code list Tax code 9 optional = not taxable, 1 = taxable Amount 9 optional Service type 10 optional See code list Tax code 10 optional = not taxable, 1 = taxable Amount 10 optional Page 19

20 Page 20 Record Type J00: Record type J00: mandatory Constant J00 Total number of consignments mandatory Total number of packages mandatory Sum of all consignment positions Actual gross weight in kg mandatory Number of box pallets mandatory Sum of all consignments Number of Euro flat pallets mandatory Sum of all consignments Number of additional loading tools (flat mandatory At waybill level, not based on individual consignments pallets) Number of additional loading tools (box mandatory At waybill level, not based on individual consignments pallets) Totals taxable from I00 mandatory Totals not taxable from I00 mandatory Totals of product value COD from I00 mandatory Total of all consignments with service type 100 Totals of customs from I00 mandatory Total of all consignments with service type 102 Totals of import turnover tax from I00 mandatory Total of all consignments with service type 101 Totals of value added tax mandatory Total of all consignments with service type 333 Record Type Z00 Record type Z00 mandatory Constant Z00 Total number of data records mandatory Number of all record types without Z00, PH and PT record Date of creation (DDMMYYYY) mandatory Time of creation (HHMMss) mandatory HH=hours, MM=minutes, ss=seconds

DANGEROUS GOODS PANEL (DGP) MEETING OF THE WORKING GROUP OF THE WHOLE

DGP-WG/09-IP/1 30/3/09 DANGEROUS GOODS PANEL (DGP) MEETING OF THE WORKING GROUP OF THE WHOLE Auckland, New Zealand, 4 to 8 May 2009 Agenda Item 6: Other business DEVELOPMENT OF STANDARDS FOR ELECTRONIC