XS XS XS X X X X X X X X X X X X X X X X X X X X X X X X X X X XS XS XS X X X X X X

Transcription

1 ER CONTRACTORS CAPABILITY CHART CONTRACTOR DETAILS COMPANY NAME: Echelon Response & Training Inc. ADDRESS: 10 Kenmore Ave. Stoney Creek, ON, L8E 5N1 MANAGEMENT CONTACT: Mark Jasper TEL: FAX: ERAP NO: # ERP MANNED 24-HR. NO: HR. CONTACT (POSITION): Team Leader DATE COMPLETED: Sept BY (NAME & POSITION): Mark Jasper, Director LEGEND: X - Performs operation in house S - Sub-contracted O - Resources from outside area region M Marine; RR Rail; HW - Truck TDG CLASS MODE OF TRANSPORT M RR HW CONTAINERS (T/T,T/C,c,SC,L C,) STAB ILIZA TION (X, S, O, SO) MITIG ATIO N (X, S, O, SO) REME DIATI ON (X, S, O, SO) REMARKS 1 T/T, SC, TC, XS XS XS We hold an explosive transfer License under the MNR. ERAP coverage for some class T/T, T/C, c, Transfer/ flare, ppe, metering and trained personnel. ERAP coverage for some class T/T, T/C, c, Transfer / flare, ppe, metering equipment and trained personnel. 2.3 T/T, T/C, c, Transfer/ dilution/ absorption equipment, ppe, metering, and trained personnel. ERAP coverage for some class Transfer equipment, ppe, metering equipment and trained personnel. ERAP coverage for some class 3. ERAP coverage for some class 4.1. ERAP coverage for some class 5.1. ERAP coverage for some class SC On-site deactivation, ppe, metering equipment and trained personnel. 7 SC, LC, XS XS XS ERAP coverage for some class 7 products. 8 All ERAP coverage for some class 8. 9 Transfer equipment, ppe, metering equipment and trained personnel. Comment [ew1]: T/T = tank truck; T/C = tank car; c = cylinders all sizes; SC = small containers < 454 litres; LC = large container > 454 litres ; = Intermodal THE POSSIBLE RESPONSES ARE: ALL or THE SPECIFIC CONTAINER ABBREVIATIONS. Canadian Emergency Response Contractors Alliance Guide Page 1

2 ER CONTRACTORS CAPABILITY CHART Comment [W2]: Complete the Chart and ensure that this chart is both current and dated. Is the chart complete? Comment [W3]: I Survey Chart and Management Systems 1 Are the capabilities of the ER Contractor shown on the ER Contractor Capability Chart? 2 Are all the capabilities listed on the chart fully documented? 3 Has the chart been reviewed and updated in the last 12 months? 4 Has responsibility for the management and updating of the chart been assigned and documented? 5 Is there a statement of the Company s commitment to Emergency Response, addressing all issues of Health, Safety and the Environment? 6 Is there a manned 24-hour emergency response telephone number and a backup system? 7 Is there an ERAP Plan Number registered with Transport Canada? 8 Describe the health surveillance plan for your employees (e.g. medical fitness, occupational hygiene exposure assessments)? 9 Where are the secondary response locations in the region? (If applicable) 10 Have verifications been completed for these secondary locations? 11 Does your organization meet the following minimum insurance requirements? A Public Liability and Property Damage - $2 million. Include certificates B Environmental - $2 million. Include certificates 12 Is your company in good standing with provincial Workers Compensation Board? Include certificate X ER contractor survey chart is Complete and outlines all capabilities X Survey chart is filled out to its maximum use. X All are documented X Capabilities for modes and classes fully charted. X Reviewed and updated Sept 11, 2007 X X Mark Jasper manages and updates the Standard Operating Guidelines. X Outlined in Echelon s Environmental policy, Code of Conduct and Health and Safety policies. X Outlined in Echelon s Standard Operating guidelines. X Echelon is listed under many ERAP s and has its own # ERP X Sealed medical records for every active individual. Used by EMS if needed during an event. Go / No Go BP Testing. n/a Subcontracted network across Canada and the USA. n/a Subcontracted network across Canada and the USA. X Reviewed Guidelines for documented name of person responsible for managing the updates. X Posted statement dated June 06/07. X Reviewed guidelines noted numbers And called at X Reviewed 3 ERAP s submitted by Echelon. X Reviewed medical form used by Echelon. Procedure documented in Standard Operating Guidelines Pg.14 sec. 4. Canadian Emergency Response Contractors Alliance Guide Page 2 X Sudbury to be verified in future. X We hold $5 million coverage X Elliot Special Risks LP Expires 2008 X We hold $5 million coverage X Reviewed all insurance documents. Expires 2008 X Current letter of clearance available X Dated July 05, 2007 Document all capabilities (e.g. equipment related to class, standard operating... [1] Comment [W4]: The chart must be... [2] Comment [W5]: The Administrator... [3] Comment [W6]: A full and positive... [4] Comment [W7]: A must but requires... [5] Comment [EXW8]: Full documentation... [6] Comment [EXW9]: List the requirement... [7] Comment [EXW10]: List and describe... [8] Comment [EXW11]: Show proof that... [9] Comment [EXW12]: Have copy of policy... [10] Comment [EXW13]: Have copy of policy... [11] Comment [EXW14]: Maintain and records... [12]

3 ER CONTRACTOR CAPABILITY VERIFICATION FORM VERIFIED QUESTION YES NO CONTRACTOR S COMMENT YES NO VERIFIER S COMMENT II - Response Capability 1 Do you document the response activities for incidents? 2 Do you have documented Response Procedures for dealing with all products to which you respond? 3 Does your capability include equipment for communication between: X Outlined in spill notification, work order, invoice site notes, pictures X Outlines in Echelon s Standard operating guidelines. X Reviewed 3 response activities. Reviewed the Standard Operating Guidelines for Class 3 Class 2.1 and Class 8. Reviewed product information as per ERAPS. Comment [EXW15]: Produce examples of documented incidents.... [13] Comment [EXW16]: This may be called Standard Operating Guidelines that would include pre-trip checklist, site... [14] Comment [EXW17]: Produce a copy of documented procedures.... [15] Comment [EXW18]: A The Home Co-coordinator and the incident scene? X Cellular, landlines, pagers, Computer Systems X Reviewed communications at Echelon B Personnel at the scene? X Cellular, 2 way radios, Pager X Radios intrinsically safe. Detail primary equipment and systems.... [16] Comment [EXW19]: 4 Do you have list of resource services (e.g. backhoe, dump trucks, aircraft, and vacuum trucks) in the metropolitan area? 5 Does your capability include licensed waste hauling and/or disposal either by your company and/or sub-contractors? 6 Are you capable of responding to water spills? Please describe. 7 Do you provide documentation to your client after an incident? X Outlined in Echelon s Standard operating guidelines. X ECHELON s License for waste hauling Disposal and sub-contractors X Open water, shoreline containment, creeks, and rivers. We also provide services to ECRC. X Full report with pictures and applicable supporting documentation. Meets and/or exceeds customer requirements. X Reviewed Operations Manual and Standard Operating Guidelines. Appendix #28D X License #A X Contract with McKeil Marine for boats. X Reviewed 3 incidents and documents that are provided to clients. Identify method(s) and quantities of communications... [17] Comment [EXW20]: Produce list of support services.... [18] Comment [EXW21]: Show copies of waste site registration, waste generator... [19] Comment [EXW22]: III Product Information Resources 1 Do you have immediate 24-hour access to current MSDS s or similar product information for all products that may require an emergency response? X CCINFO, 50 online MSDS data banks and clients with service agreements have a copy located in customer file. Additionally we carry most available resources in hard copy. X Reviewed Echelon website for data banks. Describe capability for response to inland waters.... [20] Comment [EXW23]: Describe established process.... [21] Comment [EXW24]: IV - Activation Procedures Canadian Emergency Response Contractors Alliance Guide Page 3 All product hazard information for use in emergency... [22]

4 ER CONTRACTOR CAPABILITY VERIFICATION FORM VERIFIED QUESTION YES NO CONTRACTOR S COMMENT YES NO VERIFIER S COMMENT Comment [EXW25]: 1 Are there documented alerting procedures (flowchart or other) for co-coordinators and response personnel in the event of an emergency? 2 Identify how often emergency response capability is tested in your organization?(may be through exercises or actual responses; see notes below): X Outlined in Echelon s Standard operating guidelines. X Tested through activation - average 3 times per day. X Reviewed flowchart for activation in Standard Operating Guidelines. X Reviewed actual activations 3. **Notes Actual emergency responses that have been documented and debriefed would fulfill the requirements of Question 2. Frequency, in question 2, is subject to the risk relative to the procedure under review. 3 Are logs or records of Emergency Response Exercises kept and are they: A Maintained? X Refer to training and spill logs. X Maintained in spill logs B And is appropriate corrective action taken where necessary? 4 Does the ER Contractor use a checklist to obtain incident information? 5 Do you have current contact lists for: response co-coordinators, emergency team members, clients and government agencies. X Refer to standard operating guidelines X Reviewed correction action form in the Operating guidelines. X Incident information is collected and X Reviewed call sheet recorded on a spill notification report X Outlined in Echelon s standard X Reviewed Echelons contact sheet. operating guidelines with dates of version. 6 Identify your target mobilization time (from call-out to rolling) for incidents requiring immediate response., **(see note): A During regular business hours X 5-60 minutes dependant on the nature of the response. X Reviewed call sheets B Outside regular business hours X minutes. X Reviewed call sheets *** Note: Time to incident is subject to individual contracts, to requirements and weather conditions. V - Training 1 How many of your response personnel are trained to the established ER Contractor s Training Guideline? Team leaders: Team members Incident commander: Support: X All records available for viewing in our training matrix. Our training criteria exceeds the CERCA requirements. X Reviewed 3 training packages; UF6, Sulphuric Acid and NFPA472 refresher. Canadian Emergency Response Contractors Alliance Guide Page 4 Document alerting process to activate the team to a call out is available. Check procedures. Procedures may include a formal call list, flowchart or contact list. Comment [EXW26]: Documentation of exercise results or documentation of actual responses. Identify... [23] Comment [EXW27]: Maintain fully descriptive log or individual... [24] Comment [EXW28]: Maintain records of any corrective action required... and [25] Comment [EXW29]: Provides a copy of the basic form used to record... [26] Comment [EXW30]: Show list that include work and home numbers... [27] Comment [EXW31]: Details times and checks conducted (include actual... [28] Comment [EXW32]: Details times and checks conducted (include actual... [29] Comment [EXW33]: State the number of personnel trained to the guideline... [30]

5 ER CONTRACTOR CAPABILITY VERIFICATION FORM VERIFIED QUESTION YES NO CONTRACTOR S COMMENT YES NO VERIFIER S COMMENT 2 Is the training content documented for each module? X All training nights are documented with attendance sheets, copy of material and copies of tests. 3 Does your organization conduct simulations to exercise your capability on a regular basis? A Table top or simulation at least annually? Note: actual responses can replace the need for a simulation exercise with proper documentation. X Weekly training includes hands on portion, table tops and simulations are done once every 3 4 weeks. X Reviewed 3 training attendance sheets. Class 8 modules contents (Jan/07) X Reviewed table top for Diesel fuel spill. September 27, ** Note: An actual response that has been documented and debriefed could fulfill the 'full scale exercise' requirement. Remediation work does not qualify. VI Equipment 1 Does your company meet the requirements of the 'Basic Equipment List'? 2 Does the list include equipment required to respond to all product & modal shipping combinations of products identified in the capability chart? 3 Do you have programs in place for: X Echelon meets and exceeds the basic equipment list. X Echelon has all equipment needed to respond to all products outlined in the capability chart. A Equipment maintenance and testing? X Refer to Echelon SOG s. All equipment logs are up-to-date. All equipment is maintained and documented on a regular basis. B Ensuring equipment and personnel meet appropriate regulatory requirements? 4 Do you keep testing and maintenance records? X Outlined in Echelon s SOG s. Echelons equipment and personnel exceed the requirements imposed by all regulatory agencies. X No discrepancies noted. Quantities often exceed requirements. X Equipment reviewed fulfils the requirements as listed in the capability charts. X Example; Gas detectors, passport PID tested Sept. 11/07. Diaphragm pump tested April 07, and various hoses. Reviewed trailer weekly checklist. X Reviewed employee 8 TDG cards with no exceptions. Reviewed equipment. A for all emergency equipment? X Completed as per Echelon s SOG s X Vehicles kept off site at Auto dealer. Reviewed records for equipment including trailer weekly checklist. B for transportation equipment? X Completed daily as per Echelon s SOG s. 5 Do you have established decontamination procedures and equipment? X Trailer weekly checklist reviewed and verified equipment. X Outlined in Echelon s SOG s. X Reviewed procedures in SOG SOG for decontamination dated Marc 07/05 and updated Feb. 07/07. Canadian Emergency Response Contractors Alliance Guide Page 5 Comment [EXW34]: Ensure that documentation of training which may include objectives, course material, duration of training lessons, resources needed and test methodology. Produce external training certificates.... [31] Comment [EXW35]: Document simulation (or actual response) including... [32] Comment [EXW36]: Fully documented list that meets the requirements... of [33] the Comment [EXW37]: Check list against... [34] Comment [EXW38]: Show evidence of an equipment testing and maintenance... [35] Comment [EXW39]: Prepare procedures and where required maintain... [36] Comment [EXW40]: Maintain in "one place" all test, inspection and... [37] Comment [EXW41]: Maintain in "one place" all test, inspection and... [38] Comment [EXW42]: Show procedures for decontamination.... [39]

6 ER CONTRACTOR CAPABILITY VERIFICATION FORM VERIFIED QUESTION YES NO CONTRACTOR S COMMENT YES NO VERIFIER S COMMENT VII Marine Chemical Emergency Response Note: This section should be completed by those contractors that provide or wish to provide emergency response services in the marine shipping environment specifically to vessels carrying or using hazardous materials (hazardous and noxious substances or HNS ). Such response may be provided to bulk vessels, container vessels, barges, ferries, etc. while in berth, alongside, at sea or in transit. 1 Does your company provide emergency response to marine HNS incidents in: (a) deep sea operations? na No demand in our area of coverage. (b) coastal operations? X (b) in port or while loading or unloading? X Contractor for ECRC for shoreline cleanup. Specific training provided by ECRC We cover many clients for loading and unloading operations from boat/ barge to on land containment. X Contract May 24/06. X Reviewed invoice and training log. 2 What marine geographic areas do you cover? X Canadian Great Lakes and inland water systems 3 4 Do you have specialized documented procedures for marine HNS emergency response? Do you have boat(s) or other means for accessing vessels not at berth? X X Our standard operating guidelines cover the response to all dangerous goods in any mode of transport. We have contracts with commercial boat operators for on water operations. Do specific training with ECRC. Reviewed contract information. Canadian Emergency Response Contractors Alliance Guide Page 6

7 Page 2: [1] Comment [W3] Wong Document all capabilities (e.g. equipment related to class, standard operating procedures - may be generic or specific to a product or operation). Note: cellular telephones, pagers and driving skills are not to be verified. Review and record findings. Page 2: [2] Comment [W4] Wong and available. The chart must be dated within the last 12 months. Records of review and updating must be kept Report findings. Page 2: [3] Comment [W5] Wong The Administrator with responsibility to manage and update the ER Response Contractor Survey Chart must be identified and available. The person and/or position identified. Page 2: [4] Comment [W6] Wong A full and positive statement of commitment to emergency response addressing all issues of health, safety and the environment. Self explanatory, yes or no? E.g. Mission or policy statement. Page 2: [5] Comment [W7] Wong A must but requires full documentation. Verifier will run a check on this, without prior warning. Verifier will record time of response to simulate a real emergency (state date and time of call back). Provide details such as answering service with call back list or other types of system. Page 2: [6] Comment [EXW8] Full documentation and records of ERAP including the Plan Number. Full documentation of the Transport Canada's verification of the Plan held by the ER Contractor and any required for sub-contractors. Verify and record ERAP number(s) and products covered. Records nature of the Transport Canada letter and report dates. Page 2: [7] Comment [EXW9] List the requirement as per local regulations and where possible have current regulations available, meet provincial OH&S requirements. Check details of health surveillance including currency and frequency. Page 2: [8] Comment [EXW10] List and describe locations and their functions relative to the location under verification. List locations. Page 2: [9] Comment [EXW11] Show proof that verification has been carried out (i.e. capability chart and signed verification). Review and record that document has been provided, signed and dated. Page 2: [10] Comment [EXW12]

8 Have copy of policy available - Certificate of Insurance Verify that certificate is available. Record insurance company and term of insurance. Page 2: [11] Comment [EXW13] Have copy of policy available - Certificate of Insurance Verify that certificate is available. Record insurance company and term of insurance. Page 2: [12] Comment [EXW14] Maintain and records and obtain current certificate from provincial WCB (not to exceed 12 months). Review certificates and record dates. (Note: who the certificates are issued to and currency of certificates may vary from province to province as per regulations. Page 3: [13] Comment [EXW15] Produce examples of documented incidents. Review examples of documented incidents for completeness (e.g. details of initial call, spill action report, work order, job reports, photographs). Page 3: [14] Comment [EXW16] 7/5/ :57:00 AM This may be called Standard Operating Guidelines that would include pre-trip checklist, site safety plan, situation analysis, reconnaissance, damage assessment, static electricity control, transfer of pressure and low pressure commodities, flaring, disposal, etc. Page 3: [15] Comment [EXW17] Produce a copy of documented procedures. Confirm that documentation exists. Page 3: [16] Comment [EXW18] Detail primary equipment and systems. Check that equipment exists and is in working order. Page 3: [17] Comment [EXW19] Identify method(s) and quantities of communications equipment available and functioning. Check that equipment exists and is in working order. Record number of pieces of equipment. Page 3: [18] Comment [EXW20] Produce list of support services. Very that the list exists. Should cover the following basic categories: vacuum trucks, backhoe, dump trucks. Please take note if the previous categories are not covered. Page 3: [19] Comment [EXW21] Show copies of waste site registration, waste generator numbers (where applicable), certificates of approval and licenses for shipping, receiving and hauling of wastes. Note: licenses and related documentation for primary company and for sub-contractors. Page 3: [20] Comment [EXW22]

9 Describe capability for response to inland waters. Review whether company has boats, lifejackets, boom, sorbent pads as a minimum. Page 3: [21] Comment [EXW23] 7/5/ :57:00 AM Describe established process. Verify that process exists. Page 3: [22] Comment [EXW24] All product hazard information for use in emergency response incidents must be available. This includes current MSDS' demonstration that this information is accessible 24 hours a day. Verify 24 hour access to current MSDS and other hazardous information. List sources (e.g. NAERG, AAR Guide, EC Spill Response Manual) Page 4: [23] Comment [EXW26] Documentation of exercise results or documentation of actual responses. Identify specific test of procedures. Review documentation for two exercises or actual responses and evaluate results. Note any obvious shortcomings. Page 4: [24] Comment [EXW27] Maintain fully descriptive log or individual records. Review in detail at least two exercises or two actual incidents that fulfils this requirement. Page 4: [25] Comment [EXW28] Maintain records of any corrective action required and taken. review at least two corrective actions that have been implemented. Page 4: [26] Comment [EXW29] Provides a copy of the basic form used to record details of each call received. Verify that the form exists and check that the form has been used (ask for five completed forms). Page 4: [27] Comment [EXW30] Show list that include work and home numbers (including consideration of weekends and vacations). Alternates should also be listed. Review at least every 6 months, list must be dated. Check for current list. Are all categories of numbers included (home, office,...)? Record date. Page 4: [28] Comment [EXW31] deployed. Details times and checks conducted (include actual incident records). Review 3 incident response logs noting time range of mobilization and identify size of team Page 4: [29] Comment [EXW32] deployed. Details times and checks conducted (include actual incident records). Review 3 incident response logs noting time range of mobilization and identify size of team

10 Page 4: [30] Comment [EXW33] State the number of personnel trained to the guideline and be able to provide training records to support the stated information. See categories above. Verify training records to ensure that stated information. Note: 100% of response personnel must have received at the initial training to meet the criteria of their stated level. A minimum of 80% of the response personnel must have received refresher training as specified in the training matrix and must not be expired by more than 12 months. Page 5: [31] Comment [EXW34] Ensure that documentation of training which may include objectives, course material, duration of training lessons, resources needed and test methodology. Produce external training certificates. Check 5 modules and external training certificates. Note: Some training documentation may be a summary of topics covered and may not be a detailed lesson plan. This should be considered acceptable for the purposes of the verification. Page 5: [32] Comment [EXW35] Document simulation (or actual response) including debrief. Review documentation including corrective actions and debriefings. State the number of simulations/incidents reviewed. Page 5: [33] Comment [EXW36] Fully documented list that meets the requirements of the Basic Equipment List. Check list against actual inventory. Select 10 items to check that includes: PPE, monitoring equipment, containment and recovery equipment. Please note equipment you have verified. Page 5: [34] Comment [EXW37] Check list against inventory. Select 10 items. Page 5: [35] Comment [EXW38] Show evidence of an equipment testing and maintenance program. Verify that program exists and is current. Check status of 3 pieces of equipment and record. Page 5: [36] Comment [EXW39] Prepare procedures and where required maintain records of checks, proof of approval, license and regulations. Also list driver records. Page 5: [37] Comment [EXW40] 7/5/ :58:00 AM Maintain in "one place" all test, inspection and maintenance records. Review completeness and currency of records and check in detail records for at least 3 items. E.g. gas testers, SCBA, Level A suits, fire extinguishers. Page 5: [38] Comment [EXW41] Maintain in "one place" all test, inspection and maintenance records. Review availability of records and if they are current. Page 5: [39] Comment [EXW42]

11 Show procedures for decontamination. Check procedures exist. Do not require individual procedures for each product.