System Parameters in TrulinX

Transcription

1 Global System Parameters FindLimit DocumentExportPath ReportPath - READ ONLY VendorReportPath - READ ONLY TrulinXReportPath - READ ONLY FaxPrinter - READ ONLY EnableRichTextComments PrintCustItemOnlyOnExtDocs PrintCatalogItemOnly RoundNetPrice ShowItemAlias The maximum number of records that can be returned when using the toolbar find. The default is set to Consult with Support before changing. This is the network location on the server where all documents set to be ed will be stored. When a document is set to be ed, TrulinX will create a PDF file for it and store it in the folder marked at the end of this path. This PDF is then ed to the recipient by the user. This is the network location on the server where all the standard TrulinX Reports -.rpt files - reside. The file kept here contains the framework details responsible for the look of reports in TrulinX. While this field is read only, it can be changed at the Window Share level, provided the folder name remains the same. The network location on the server where all files related to vendor reports will be saved automatically by TrulinX. (i.e. text files generated by point of sales and rebate reports, etc.) This is also where a copy of the price update text file will be saved temporarily when attempting a data import. Example: \\[servername]\vendorreports. While this field is read only, it can be changed at the Window Share level, but the folder name must remain the same. The network path to the server where the Customer Reports folder resides. (Example: \\[servername]\customerreports). This folder is where all reports TrulinX generates will be stored. While this field is read only, it can be changed at the Window Share level, provided the name remains the same. Identifies the name of the Zetafax printer used for faxing. This value is preloaded and is not to be changed. Checking the box will enable the use of rich text (bold, italics, underline) in comments. This will prevent customer part numbers from printing on internal documents. Since not everyone needs to see the customer's part number (such as warehouse personnel), removing the information will clear away unnecessary clutter from their documentation. This check box controls what item number will appear on invoices and packing lists. When checked, the vendor catalog number will appear on documentation and the TrulinX item number will be left off. Controls the number of places after the decimal TrulinX will use for net pricing on all documents. When checked, TrulinX will round the total to two decimal places instead of four. Check the box to show an item's alias on a quote. An item's alias will replace the part number on documentation and is used in the event you do not want customers to see your part numbers, such as with the components of a BOM. Tribute, Inc: Intro to TrulinX 1 Rev. 11/2016

2 EDI System Parameters EDIInvoiceExportPath EDIInboundPOAckPath EDIPOExportPath EDIRemittanceExportPath EDIAckExportPath EnableEDIPO Accounts Receivable AffectAssembly EnableInvoiceCorrectionBookings IncludeBacklogInAR For this field, add the folder location which will store the invoice for the customer. When a sales order is created, if it is set to be sent via EDI, a textfile for the invoice is created. This textfile will be stored in the folder found via the specified path. For this field, add the folder location which will store purchase order acknowledgments sent to you by the vendor. When a vendor sends the PO acknowledgment, it will be saved to the folder from the selected path which TrulinX will draw information from when the EDI Inbound PO Ack Job runs. For this field, add the folder location which will store purchase orders set to be sent via EDI. These POs are created when Purchase Order Print is run on PO's with the Send PO via field set to EDI. When Check Remittance Report is run and the reported data includes references to vendors who are set up to receive remittances via EDI, the Check Remittance data for those vendors will be populated into an EDI Outbound 820 text file stored in a specified location on the network. This field will identify where on the network the location is. For this field, add the folder location which will store the acknowledgment of an order from a customer. When a quote sent via EDI is converted to a sales order, a textfile is created to acknowledge the order. This acknowledgment will be stored in the folder found through the export path. EDI is a means of sending and receiving documentation via computers, replacing faxing, mailing, and ing. Documents are turned into textfiles which are saved to your servers in folders specified by you. Check the box to allow the use of EDI. Contact TrulinX support for recommendations on the preferred locations for EDI textfiles. When you do an invoice correction, you have the option to break down an assembly (if it has a permanent structure) into its individual components. This option sets the default. The month-to-date bookings number does not, by default, include adjustments made by invoice correction. You can turn this option on to have invoice corrections affect bookings. The option only applies when the quantity or sales rep has changed. When deciding whether a customer needs to be put on credit hold, typically, TrulinX will only use the total for all orders that have been shipped to the customer. By checking the box, TrulinX will include the orders that have not been shipped (committed backlog) in the total. If those orders would put the customer on credit hold, TrulinX will do so and you can hold off on sending the order out until invoices have been paid. Tribute, Inc: Intro to TrulinX 2 Rev. 11/2016

3 InvoiceLineCorrectionAffectInventory Show MsgOnInvoice ShowTaxDetailOnInvoicePrint ShowTermsDiscountExplanationOnInvoice Agent Orders AgentOrderAdjustmentBookings AgentOrderProrateSalesByReceivedCommiss ion AgentOrderPrintQuotationHeading General Ledger When you change the quantity on an invoice correction, you choose whether you want to put the inventory back into stock or not. This option controls how that checkbox is defaulted. When checked, TrulinX will always put the inventory back into stock. Users have the option to print a copy of an invoice that has been ed already to a user. When this box is checked, a message will be added at the top of the printed invoice stating it has previously been ed. Users have the option of adding the details for the tax authority to an invoice during printing; this information includes the state, tax authority, description for the authority, and amount of the tax being collected. Check the box and these details will be added to invoices along with invoice corrections and counter orders. When unchecked, the details for the tax line will be left unprinted. There are several different payment terms available within TrulinX which can be selected for customers when the time comes to pay. Check the box to have an explanation of the customer's payment terms listed on the invoice as a reminder of the terms they have with you. The message would look something like this: "*** If paid by MM/DD/YYYY you are eligible for a discount of $XX.XX for a net invoice amount of $YYY.YY." When using Agent Order Commission Receipt Adjustment Transaction to make a commission adjustment, TrulinX will not normally affect the bookings numbers. Check the box to include these booking numbers when using the transaction screen. Check the box if you want to prorate agent sales based on the agent commission receipts received. When the box is unchecked, TrulinX will show 100% of the sales at the time commission is posted. When the box is checked, TrulinX will print QUOTATION on the header of agent orders. This requires the Planned box to be selected and the print option set to Customer. RetainedEarningsAccountNumber The equity account used for reporting retained earnings on the Balance Sheet. The retained earnings account is updated only when the last fiscal period for the year is closed. It is updated by the amount in the YTD net income account, which in turn is adjusted to zero during the closing process. A separate retained earnings balance is maintained for each location. * Note: The retained earnings account should have entries posted to it only when entering beginning balances or at the end of a year, when owner equity entries may be necessary. Tribute, Inc: Intro to TrulinX 3 Rev. 11/2016

4 The equity account used for reporting current year-to-date net income on the Balance Sheet. The YTD net income account is updated whenever an amount is posted to an income or expense account, so that it has a balance YTDNetIncomeAccountNumber equal to the net income. A separate YTD net income balance is maintained for each location. * Note: Because the YTD net income account is updated automatically, no entries should be made to this account. Select this check box to allow the posting of a journal entry designated for a prior period to be posted into that period even after it is closed. The box is AllowPostToClosedPeriod checked by default. Even with the parameter set, you will receive a warning when this occurs. If you check the box, TrulinX will export all transactions in one batch. If GLExportInOneBatch unchecked, TrulinX will only export transactions by transaction source. Check this box to allow for the creation of detailed G/L postings for intercompany receivables and payables. Intercompany mapping is used when you have multiple companies that exist within your business, each with their own balance sheet. Intercompany transactions will group the UseGLIntercompanyMapping different locations within each company into affilliates of the primary company. Transactions between primary companies and their affiliates will work as normal within TrulinX. Transactions between companies will involve each company having two accounts for each other company, one for A/R and one for A/P. Inventory Management System Parameters DistraNetNumber SerialLabelExportPath WarehouseTWOAppPath - READ ONLY WarehouseTWOImportDataPath DistraNet is a network for pooling inventory with other distributors, providing you more available inventory and the possibility of selling primarily dead stock. If you are working with DistraNet, you will add your member number in the field. This will enable a DistraNet tab in Item Maintenance so users can make a DistraNet part number, price, and discount for an item. If you are going to use serial numbers, you have the option to add them to labels to be printed and attached to your inventory. This is the network path for the Serial Number Label export file. This is the location on the server for the WarehouseTWODataImport executable file. This file is executed every time the WarehouseTWO Import Job runs. This information will be added by TrulinX support and should not need changed once it has been added. This is the folder path TrulinX will use for the file of items sent from WarehouseTWO. This is only required for customers using WarehouseTWO. Must be in the following format: \\{servername}\foldername. Tribute, Inc: Intro to TrulinX 4 Rev. 11/2016

5 CreateNewItemsForAllLocs Purchasing ParkerPhastReportPath PurchaseOrderSortOption AutoPrintXferSOPTs AutoReleaseXferSOs ChangePOs EnableGarlockExporting EnableGatesExporting EnablePallCorpExporting EnableParkerPhast PrintCustomerItemOnSourcePO ShowPhoneFaxOnRFQ Outside of Item Maintenance, items can be created through Quote Line Maintenance, Sales Order Line Maintenance, and Work Order Maintenance. These items are added just for the creating location when the box is left unchecked. When checked, TrulinX will add the item to all active stocking locations listed in the Locations tab of the SPC the item is being assigned. Parker Phast is a means of transmitting purchase orders electronically to Parker-Hannifin. This field is where you define the server network location where all PO's with a Send Method of 'Parker Phast' will be saved. This parameter selects the sorting option TrulinX will use for printing purchase orders. You can select between two options: PO, Ship method or Vendor, PO, Ship method. Check the box to have pick tickets for transfer sales orders print automatically when created. Check the box to have pick tickets for transfer sales orders print automatically when created. Check the box to have TrulinX change purchase orders to vendors when the Notification Document Job runs. If the box is unchecked, TrulinX will never change POs to the vendor. TrulinX has the option to export purchase orders in XML format to Garlock. Check the box to make this option available. There are a few more steps required for set up. These instructions can be found in the How To section of the TrulinX help. TrulinX has the option to export purchase orders in XML format to the Gates Corporation. Check the box to make this option available. There are a few more steps required for set up. These instructions can be found in the How To section of the TrulinX help. TrulinX has the option to export invoices and purchase orders to the Pall Corporation. Check the box to make this option available. There are a few more steps required for set up. These instructions can be found in the How To section of the TrulinX help. This enables Parker Phast features in TrulinX, a method of sending purchase orders to Parker-Hannifin. Check the box to allow the use of Parker Phast features within TrulinX. When special ordering or drop shipping an order, you have the option of printing the customer part number on the vendor's purchase order as a reference. Check the box to use this feature, otherwise the customer part number will be left off the purchase order. Customers can send you an RFQ or Request for Quote which you can then send to a supplier so they can give you their pricing. Check the box to have your reply-to phone and fax numbers appear on the RFQ. Tribute, Inc: Intro to TrulinX 5 Rev. 11/2016

6 ReceiveUnprintedTransferPO Quotes and Sales Orders CommissionCostType DaysToSearchForPOForSourcedItem RexrothUniqueID BookAtRelease CreateQuoteCommentForBackorders LocPlannedPO NewPOsPlanned VendPlannedPO When performing a stock transfer, TrulinX requires users to print the purchase order which is then received when the transfer is completed. Check the box if you do not want to be required to run Purchase Order Print before receiving a stock transfer PO. The system allows a commission cost to be used on some TrulinX reports and on the Quote Maintenance screen. When you special order or drop ship an item, the commission cost is always defaulted as the cost on the PO. Use this option to select which cost you want to default where commission cost is used. Options are Average Cost or Replacement Cost. The system can combine items from several sales order lines sourced to the same vendor onto the same PO, instead of creating a new PO for each line. This option determines how far back you want the system to search for a PO to add your sourced item to. If you don't want to combine items onto existing POs, you can choose zero days. This is an ID used by the Rexroth point of sales report. It is part of the text file nomenclature. This ID is provided to the distributor by Rexroth Bosch. If you use blanket orders, this determines whether orders are booked at the time or release, or at the time of entering the order. When a quote is created from a counter order, you can choose to have TrulinX add a comment that will indicate an item is on backorder. Check the box to have this comment appear on quotes. If a customer service rep changes the source on an order to another location, TrulinX will change the purchase order from an actual PO to a planned PO. Check the box to activate this feature. This option is most useful for branch locations which are not stocking locations. By turning on this feature, TrulinX will combine all orders to the stocking location over the course of a day into a single PO which can then be sent to the stocking location. Check this box and TrulinX will automatically turn every new purchase order (regardless of type) into a planned PO rather than an actual PO during creation. This option will have the most value for users that make a large number of purchase orders in a day and need these to be reviewed by a manager for approval. When a customer service rep changes the source on an order to an outside vendor, TrulinX will default to creating a planned rather than an actual PO. Check the box to activate this feature. This is useful if you want to limit the number of purchase orders you send to the vendor during a week. Tribute, Inc: Intro to TrulinX 6 Rev. 11/2016

7 CreateStandingBOM DeleteQuote DisableCreditCardHolds EnableInventorySharing ExcludeBlanketsInBacklog ShowShipToPhoneFaxOnQuote PrintCustItemBeforeComms PrintPromiseDateOnQuote When you create a new bill of material stucture on a quote, the standard behavior is to leave the structure as a one time build. The structure will not be added to the inventory as a new parent item. By checking the box, TrulinX will save the structure as a new parent item in your inventory. If you leave the check box unchecked, you can still override it on an order by order basis. When quotes are converted to sales orders, TrulinX will keep the quote saved for you to reference later. How long the quote is kept will depend on the value added to the Purge date days field of Location Master Maintenance. Check the box to default the Delete Quote check box to checked. When an order is made with payment terms of Credit Card but no card is on file, TrulinX automatically puts the order on hold to avoid possible nonpayment. Check the box to disable this hold and allow the orders to be processed as normal. WarehouseTWO is an inventory sharing company that TrulinX has partnered with. You can use it to make your inventory visible to a wider number of distributors and help avoid dead stock. Check the box to enable inventory sharing fields for WarehouseTWO. This parameter is not connected to DistraNet. If you do blanket orders, this option controls whether or not they should be included in backlog when they are entered. They will always be included when they are released if the box is not checked. You have the option to print contact information (phone and fax numbers) for the customer ship-to on the quote; this information is added to the quote from Customer Ship-to Maintenance. This can be used by sales associates so they can have a printed copy of the customer's quote and their contact information available for a follow-up call. The customer's part number can print on most external documents. This option controls whether that part number prints before or after any line comments you may have entered. Instead of printing the required date on the quote line, you have the option to print the promised date instead. Check the box to use the promise date on the quote. AllowTheCommissionCostToBeRecalculatedF orbillofmaterialswhentheorderisinmodify Mode Commission cost for BOM parent items is calculated when first added to a work order. This cost is also recalculated as components are added or deleted up until the work order is saved. Once the WO is saved, TrulinX will no longer recalculate the commission cost. Check this box if you would like TrulinX to keep recalculating the commission cost whenever the parent item is modified, regardless of whether the record has been saved. Tribute, Inc: Intro to TrulinX 7 Rev. 11/2016

8 RequireContactOnQuote ShowDateOnQuote WarnWhenItemOnOpenOrder AffectLeadTime UpdateSpecialOrderPOLineFromSOLine UseCommissionCostOnPriceCalculator UseCommissionCostOnQuoteAndSO UseTerritorySellingLocOverride System Administration CompanyName - READ ONLY DateMod - READ ONLY SystemID - READ ONLY UserIdMod - READ ONLY Check the box to require a contact be added on every quote. With the box checked, TrulinX will not allow the user to save the record without contact information. Unchecking this box will prevent dates (promise and required) from appearing on quote lines. Without dates on quotes, you can remove some clutter from the page which is most helpful for larger orders. During quote creation, TrulinX can warn the user when an item is added that is already on an open order. The warning won't prevent the user from finishing the quote, it is just meant to inform the user in case they aren't aware of the open orders. When you special order an item, you may not want to affect lead time because special orders are sometimes expedited. This option allows you to choose whether you want the lead time on special order PO lines to affect the item's average lead time. When you change something on a sales order for which you have a special order PO, this parameter will automatically change the purchase order to reflect the changes made to the sales order. If you do choose to use the commission cost, you can have the cost in the price calculator based on the commission cost as well. If you do choose to use the commission cost, you can have the quote and sales order display margins based on the commission cost rather than the average cost. Check the box to allow users to override a selling location on quotes based on the territory. When this box is checked, the Selling location override field will be enabled in Sales Territory Maintenance to allow users to choose the location that can override the selling location on orders. The company name is listed here. Usually set up during initial server setup. The date listed will identify the most recent date a modification was made to System Parameter Maintenance. This is the TrulinX system ID that is used for user licensing purposes, usually set to a 3-character acronym based on your company name. This is set up during initial server setup. The User ID listed will identify the user who last made a modification to System Parameter Maintenance. Tribute, Inc: Intro to TrulinX 8 Rev. 11/2016

9 Warehouse LotAssignmentMethod PickTicketSortOption DefaultToCheckedForPORcvg CycleCountZItems DisableCCOptionsOnShipmentConfirmation EnableBarCode Users who will be working with lot control will need to select the primary default lot assignment method that TrulinX will use. This method can be changed at the item level in Item Maintenance which will override the method chosen here. The methods are as follows: FIFO (first in, first out) - Items from the earliest lot will be used first. If the oldest lot doesn't have enough to fill the order, TrulinX will use what is available in the lot and then take from the next oldest lot. FIFO Complete - Items will be taken from the oldest lot that can complete the order. Lot Complete - Items will be taken from whichever lot can complete the order, regardless of age. Manual - Users will select the lot to pull items from. This parameter chooses the sorting option for pick ticket lines. There are two options: BIN and SOLINE. BIN will sort by bin location. SOLINE will sort by the line number of the sales order. This also works in conjunction with some other system parameters: Print pick ticket BOMs on new page and Print pick ticket footer on new page. This option determines whether all lines on a PO will be checked by default in the Purchase Order Receiving Process screen. If the system parameter is off, all lines returned in the grid will be left unchecked. Z items are not normally included in cycle counts, because by definition, these items are not normally stocked. Sometimes, however, there can be a reason to stock those items. This option allows you to include Z items with on hand quantity to be included in a cycle count. If you do not want TrulinX to accept credit card payments during shipment confirmation, check the box to disable the credit card related fields in Shipment Confirmation Process. The credit card information will need to be on the order by the time it reaches Shipment Confirmation Process. This parameter enables bar coding functionality in TrulinX. Check the box if you are going to be adding bar codes to inventory items. Bar codes can improve the speed and accuracy during inventory counting. Enabling this parameter will activate related fields in Item Maintenance and Physical Inventory Entry Process. By default, the system prioritizes allocation for sales order lines before work StandardReleasePriorityForStandAloneWOC order component lines. This parameter controls whether all work orders omps should be given equal priority with sales orders during allocation. Uncheck the box if you want sales order lines to keep priority over work orders. This enables the Parker PTS functionality in TrulinX. Parker PTS is a means of GenerateParkerPTSLabels tracking the sales of hose assemblies and reporting the information back to Parker-Hannifin. Contact TrulinX support for a full description of what needs to be done for PTS setup. Tribute, Inc: Intro to TrulinX 9 Rev. 11/2016

10 IgnoreTurnaroundBin PreventCommitCustCredHold PrintBarCodeOnPackingList PrintPickTicketBOMsOnNewPage PrintPickTicketFooterOnNewPage PrintPriceOnPickTicket RequireLotAssignment UseLotControl UseRemoteSellingLogoOnPackingList Z class and special order items are placed in the turnaround bin when received on a PO. Because they are not intended for stocking, the turnaround bin segregates them from the rest of the stock. Check the box if you would like Z class and special order items to go to a regular stock bin when received. When a customer is on credit hold, by default the order can still commit inventory and the items will appear on a buy job. If you want to totally prevent inventory from committing anything at all when a customer is on hold, turn this option on. You have the option to print bar codes on packing lists. These bar codes can include various items of information that will translate to bar code readable format. Check the box to turn on this option. There is an additional step that TrulinX support will be required to perform once the parameter is active. If you have multiple bills of material on the same pick ticket, this option controls whether you want each BOM separated onto its own page of the pick ticket. You can create a comment that is set to print on the Pick Ticket Footer. This option controls whether you want the comment to print at the bottom of each page on a multiple page pick ticket. Normally, pick tickets will contain item numbers, but will not have a price since it isn't required for warehouse personnel. If you would like to add item prices to pick tickets, check the box. Check the box if you want to require users to assign items to lots during Purchase Order Receiving Process and Purchase Order Receipt Adjustment Transaction. This feature can be ignored if you will not be using lot control. Lot control is a means of tracking items that are purchased in lots or batches. Checking the box will activate the fields in TrulinX that handle lot control. This box controls which company logo will appear on the packing list sent with an order. When checked, the logo for the selling location will appear. If unchecked, the logo for the location that shipped the item will be used. Tribute, Inc: Intro to TrulinX 10 Rev. 11/2016