Purchasing. Purchasing. Revision 16. EFFECTIVE DATE : 1- Jun Tokai Eastern Rubber (Thailand), Ltd. Purchasing Section

Transcription

1 Supplier Quality Improvement Manual Revision 16 EFFECTIVE DATE : 1- Jun Tokai Eastern Rubber (Thailand), Ltd. Section Issued By Checked By Approved By 1-Jun-17 1-Jun-17 1-Jun-17

2 PURCHASING SUPPLIER MANUAL CONTENT Description Page 1. Initial Stage 1.1 First visit supplier 1/ Initial order flow 2/ Initial order flow 3/ Quotation standard 4/ Credit and Debit Note 5/17 2. Mass Production Stage 2.1 Raw material purchase flow 6/ Monthly evaluation criteria 7/ New part Notice 8/ Engineering Change Instruction 9/ Mold and Die payment flow 10/ TER's Tooling assets management 11/ Cost reduction 12/17 3. Improvement & Development 3.1 Premium freight control 13/ Supplier visit 13/ Outsource Control 13/ Other Activity 13/17 4. Other 4.1 target / Claim for NG 15/ Calendar year / Relation Documents 17/17

3 1. Initial Stage 1.1 First visit supplier Purpose : To evaluate potential supplier for feasibility survey before business implement. Scope : 6 M + 1E + 1C and feasibility survey. To evaluate potential supplier capabilities by 6M+1E +1C factors, Supplier s system should comply with criteria minimum 80%. Supplier which exceed assessment score and conform to ISO/TS16949 requirements are added to the Approved Supplier List (ASL) First, TER sending supplier first visit record to supplier for pre audit then TER team audit at supplier site base on supplier visit record guideline Sourcing and First Visit Approve Supplier List Innitial order stage Mass order stage - Monthly evaluation criteria - Supplier meeting - Supplier conference Supplier annual audit P.1/17

4 1.2 Initial Order Flow Order 1 SOURCING Supplier Quotation, compare and conclusion, issue BR 2 PURCHASING Send PO 4 SUPPLIER Issue Purchase Requisition 3 W/H Issue Purchase Order (/Tools) Delivery and related documents Issue Good Receive Slip 5 ACCOUNT Payment Top management approved supplier quotation then purchasing issues business request and distribute to related section for the first order of or Tools in each part due to supplier. Supplier must follow TER requirement and deliver part on schedule after that purchasing issues P/O as an official order to supplier. P.2/17

5 1.2.2 Technical Order 3 W/H Issue PR 4 PURCHASING Send TMOS Send PO 1 TECHNICAL Send TMOS 2 SUPPLIER Delivery and Other documents 5 W/H 6 ACCOUNT Issue Good Receive Slip Payment Technical issues Technical Order Sheet (TMOS) and send to supplier as the order information. creates Purchase Order (PO) as an official order to supplier. Supplier must deliver the requested parts to comply with TER's schedule, specification, Quantity, Identification Tag and relate document P.3/17

6 Supplier Quality Improvement Manual 1.3 Quotation standard Purpose : Supplier use this format for submit new quotation. Scope : New quotation and current parts Quotation Evaluation Table Reply Date: Tokai Eastern Rubber (Thailand), Ltd. Supplier TER Supplier Name : Reply By : Issue Approve Check Acknowledge Part Price Tooling Price (KBht) DWG No./ MFG No Model RFQ No. Condition Part No. L/O Condition Model life 2 Total (Bht./pc.) Scrap price (Bht./kg) Scrap weight (kg/pc.) price (Bht./kg) weight (kg/pc.) Total (Bht./pc.) Scrap price (Bht./kg) Scrap weight (kg/pc.) price (Bht./kg) weight (kg/pc.) Total (Bht./pc.) Scrap price (Bht./kg) Scrap weight (kg/pc.) price (Bht./kg) weight (kg/pc.) Total (Bht./pc.) Scrap price (Bht./kg) Scrap weight (kg/pc.) price (Bht./kg) weight (kg/pc.) cost Sub-total Supply Part Cost Sub-total Admin Fee 0.00 Admin Fee 0.00 Admin Fee 0.00 Admin Fee 0.00 Process cost Sub-total Transportation Packing Overhead Sub-total Profit Part price (without tooling) Tooling cost Total Tooling cost Part price (with tooling) #DIV/0! #DIV/0! #DIV/0! #DIV/0! Remark LTA(Long Term Agreement) Production Lead Time Order Purchase P.4/17

7 1.4 Debit and Credit Note PERIOD : **date** TO **date** CODE : XXXX SUPPLIER : XXXX Date Part No Mfg No PO No Doc No Invoice No Qty PO Price PO Amount Correct Price Correct Amount Price Diff CN/DN Amount TOTAL AMOUNT - P.5/17

8 2.Mass Production Stage 2.1 Raw material purchase flow Send MMPP or MDS and PM 1 PC Issue PM + MDS 2 SUPPLIER Price negotiation Send PM chemical PURCHASING IFS in put price Delivery R/M 3 W/H, PC Good Receive Slip Payment follow credit term 4 ACCOUNT Production Control (PC) issues Monthly Purchase Plan (MMPP) and Delivery Schedule (MDS) to supplier. Supplier must ensure that MMPP and MDS from TER are able to follow it, then supplier must confirm quantity and due date to PC. Production control releases purchase order to supplier directly. Supplier delivers to comply with TER requirements. P.6/17

9 2.2 Monthly evaluation criteria SUPPLIER EVALUATION STANDARD (ALL) Delivery Evaluation 45 points Quality Evaluation 45 points Supplier Annual Audit 10 points Monthly 1. Delivery 45 Points 2. Quality 45 Points 3. Supplier Annual Audit 10 Points Total score is 100 points. Supplier should achieved target 90 points each month. Suppliers must be download your result every 26th date of each month and sign acknowledgement back to TER within 5 working dates including copy CAR documents if your score below our standard. Supplier Evaluation Summary Report P.7/17

10 2.3 New part Notice Purpose :To inform new part which TER going to place order to supplier for start mass production. To. New Parts Notice (Mass Production) 初物手配書 MODEL TER MFG.No. Supplier MFG.No. TER 製番 No. Parts Name 品名 New monthly peak volume ピーク数 Customer 客先名 Vehicle 車種 Start of Production 量産時期 /Month Volume in RFQ*1.2 === To be based on arrival timing at TER === Required event sample イベントサンプル Event (TER) Schedule Q'ty Purpose TD0 TM0 TM1 MP Remarks 備考欄 Plant IPP ESIE Approved By Check By Issued By Reply Sheet : Within 5 working days Can Support Follow Event : Yes No Reply By : Date : P.8/17

11 2.4 Engineering Change Instruction Purpose :To inform, confirm a number/sufix and a unit price of changing part scope: After ECI from customer or TER To : ENGINEERING CHANGE INSTRUCTION 品番変更通知書 Note: In case the actual part design is physically changed,ter should issue "Application of issuing PPAP documents" (This notice document can not be used.) No. Model Current TER part number 現行 TER 製番 New TER part number 新 TER 製番 Requested timing for implementation 実施希望時期 === To be based on arrival timing at TER === Comment コメント E.C. No. 設変 No. Issued date 発行日 Approve By Check By Issue By Reply Sheet : Within 5 working days Have to change No Yes Confirm current price/unit Details for change Price Process Tooling Others Reply By Date P.9/17

12 2.5 Mold and Die payment flow In case of supplier makes Mold/Die to produce TER parts. Obligation, TER will purchase those Mold/Die as a company asset. The original purchase order will be sent to supplier directly. The various kind of payment terms must be reviewed and ensured by supplier that has attached relation document correctly. The following payments term and instruction be effect on 1 December 2015 as details. Stage Payment term Concern Section Documentary New Tools 30% after 30 days from receiv ed complete inv oice Copy PO + Inv oice 30% after 30 days from OTS approv ed (100% OTOP) Technical Copy PO + Inv oice + Copy OTS approv al 40% after 30 days from 1st receive Mass Production,QA,PC Copy PO + Invoice + Copy New Part Notice + Copy Inspection data OK 100% + Full layout +Special Tag (Yellow Tag) Modification Tools 100% after 30 days from OTS approv al Technical Copy PO + Inv oice + Copy OTS approv al Additional Tools 30% after 30 days from receiv ed complete inv oice Copy PO + Inv oice 30% after 30 days from Inspection Record Approv al QA Copy PO + Inv oice + Copy Inspection Record Approv al 40% after 30 days from PCN approval(process Change Notice) QA Copy PO + Invoice + Copy PCN approval + Mold agreement w ith photos Code of payment will be mentioned on Tooling PO SMNT01 means S upplier M anual N ew T ools revision 01 SMMT01 means S upplier M anual M odification T ools revision 01 SMAT01 means S upplier M anual A dditional T ools revision 01 P.10/17

13 2.6 TER's Tooling assets management Suppliers who own tooling such as mold, die, jig and fixture which paid by TER. Suppliers must do maintenance follow mutual agreement between TER and suppliers. TER will monitor those tooling by survey or audit at least once a year. TER'S TOOLING PICTURE SUPPLIER NAME : MODEL : TOOLING MARKER NAME : LOCAL LOCATION OF DIE : UNDER BOI ADDRESS : PROCESS : TOOLING WEIGHT : COST : (baht) PART NAME : PART NO. : TOOLING SIZE : (mm.) REMARK : TOOLING PICTURE FRONT SIDE VIEW PART PICTURE LAY OUT PART TER APPROVED BY APPROVED BY SUPPLIER ISSUE BY P.11/17

14 2.7 Cost reduction 16 P.12/17

15 3. Improvement & Development 3.1 Premium freight control Supplier performance shall be monitored delivery schedule that including incidents of premium freight and will consider this data for cost reduction and improvement activities. TER's premium freight format need supplier for monthly record. 3.2 Supplier visit Purpose : Visiting record after visited supplier.(supplier Visit Record) Scope : 6 M management + 1E + 1C (Man, Machine,, Method, Mesurement, Mold, Environmental and Cost) and others (Check sheet same supplier first visit). 3.3 Outsource Control Supplier Manual as minimum standard Other requirement should be agreed by APQP and apply to outsource 3.4 Other Activities To develop supplier management, purchasing has verify activities for suppliers Supplier Audit - Annual supplier audit, Process audit, SPTT audit and others - Quality records retention QCC Activity - Tokai Thailand Improvement Team : TTIT Supplier Meeting and Supplier Relationship - Annual supplier conference, Award, Supplier meeting Visiting Supplier - Supplier Visited Record Other activities - Training and others - Factory tour - CCCF Activity - Thai Labour Standard P.13/17

16 4. Other 4.1 Target Cost reduction of main material minimun 3% 2. Supplier evaluation result 95% 3. Deliver on time 100% (raw material & other) 4. Motivation suppliers to certify to ISO9001: Motivation suppliers to certify to ISO/TS16949: No premium freight 7. Zero accident at supplier 8. Q3 & S3 (Quality and Safety) activities Q1 Quality of Products Q2 Quality of Work Q3 Quality of Life S1 Safety of Mind S2 Safety of Work S3 Safety of Life P.14/17

17 4.2 Claim NG Claim requisition will be using when we found No Good product which effect to our product cost. NG Part(s)/Delivery problem issues Claim Reguisition TER's staff contact Supplier Supplier Check and confirm by signature within 5 working days Immediately Action requires TER's accounting process with credit / debit note P.15/17

18 Supplier Quality Improvement Manual 4.3 Calendar year P.16/17

19 4.4 Related Documents 1 First Visit Record Doc. No TES-BF Purchase Order Doc. No TES-BF Suplier Evaluation Standard Doc. No TES-BY Claim Requisition Doc. No TES-BF Quotation Format Doc. No - 6 Credit and Debit note Doc. No - 7 Tooling Profile Doc. No - 8 New Part Notice Form Doc. No - 9 Engineering Change Instruction Form Doc. No - 10 Tooling Paymnet Condition Doc. No - 11 Doc. No - 12 Doc. No - 13 Doc. No - P.17/17