Purchasing Services Mail Stop SVC East Fowler Avenue Tampa, Florida (813)

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Purchasing Services Mail Stop SVC 1073 4202 East Fowler Avenue Tampa, Florida 33620 (813) 974-2481 Web Site: http://www.usf.edu/business-finance/purchasing/staff-procedures/index.

1 Purchasing Services Mail Stop SVC East Fowler Avenue Tampa, Florida (813) Web Site: May 27, 2016 Invitation to Negotiate No. Entitled: Opening Date: MH Admissions Collateral Material Printing Services June 10, 2016 at 3:00 p.m. Addendum No. 1 Review the following changes/additions/clarifications to Invitation to Negotiate (ITN) No MH Admissions Collateral Material Printing Services to be addressed in submitted proposals: Questions with USF responses begin on the next page.

1. Item 2.02 asks for white foil on white paper which will not show up very well. I would suggest changing the foil color or changing the stock color, maybe to cougar natural.

2 1. Item 2.02 asks for white foil on white paper which will not show up very well. I would suggest changing the foil color or changing the stock color, maybe to cougar natural. Unless you state otherwise, we'll quote specs as given. This is correct white foil stamp on white paper. There is four color printing as well and the white foil stamp is surrounded by a teal printed image and will show up. Here s a small image of the art. The word FUTURE is what is foil stamped in white to give it an added dimension: 2. Who and at what prices were the vendors that produced these pieces the last time printed? Publication Name 2015 Printer 2015 Qty Order Invoice $ Admissions Certificate Designer's Press 15,000 $ Admit Folder Roberts 15,000 $6, Be a Bull Brochure Roberts 15,000 $2, Bullet Points - FL ProCopy 25,000 $3, Bullet Points - OOS ProCopy 5,000 $ Bulls Unite Day Invite Roberts 11,500 $ Bulls Unite Day Program ProCopy 400 $ Bulls Unite Weekend Invite ProCopy 500 $ Campus Visit Brochure Roberts 20,000 $4, Campus Visit Map Roberts 15,000 $1, Counselor's Guide Roberts 2,000 $1, High Ability Schools Fun Facts ProCopy 1,800 $ High School Visit Poster ProCopy 1,000 $ Honors Brochure Roberts 5,000 $1, Hook Book Manatee 50,000 $22, Inquiry Cards Manatee 30,000 $1,016.00

3 Next Steps - FTIC Manatee 15,000 $1, Next Steps - Graduate Manatee 6,000 $1, Next Steps - Transfer ProCopy 12,000 $1, Passport Application Flyer ProCopy 15,000 $1, Provost's Scholars Program Brochure Roberts 8,000 $2, PTK Poster ProCopy 100 $35.00 Stampede To Success Invites ProCopy 70,000 $4, Stampede to Success Poster ProCopy 300 $ Stampede to Success Program ProCopy 750 $ Summer ACE Program Flyer ProCopy 1,000 $ Transfer Admission Requirements Roberts 10,000 $2, Travel Piece FTIC Roberts 80,000 $13, Value Guide Roberts 50,000 $5, If there is a timely job, can we add a line item for bindery, special packaging and delivery to help any vendor? THEY would pay us not USF? Very few people can double gate fold any more. Print and score then we could fold and deliver. No. Per the State of Florida statutes ITN s for printed materials must be 100% produced within your facility. Please see bottom of page 7 of the ITN for full explanation. 4. What are the guidelines for payment of damages? $ per day. We are never late but that could be a huge problem for some. Disregard Item 27 Liquidated Damages on page 9. We will negotiate a cure for USF in the event that USF pays a premium for an expedited order and the time line is not met by the printer. 5. Any translation will be done by USF or is everything in English only? There will be no translation required. All pieces are expected to be in English but if something unexpected comes up, USF will handle any translation needs. Art sent to the print vendor will be final. 6. Will the specification pages 20, 21 and 22 be reissued due to the discrepancy in description and clarity for quantities? Example: 2.06 Campus Visit Brochure - Had we not discussed, we would never have known it was a double gate fold. Example 1.01, Cannot be printed at the same time. Yes, revised specifications will be available on line as an attachment to ITN MH on the USF Purchasing web site which will clarify the separation of multiple runs of the same art at different times, as well as multiple versions of similar art. We will also add the specification for double gatefold on item What about stock substitutions? If we have equivalents for cougar may we submit? Yes, you may submit equivalents but you must specify and provide a physical sample of the substitute stock. Printers must provide a quote for the stock that USF has requested as well.

4 8. Will printer mail any material? No. USF handles all the direct mailing this includes tabbing, inkjetting, variable data and post office paperwork. All items will be delivered to USF. They will either be delivered to a storage unit on the 7 th floor of the Interdisciplinary Sciences Building (ISA) that will require delivery coordination, or they will be delivered to Admissions in the SVC building. Either way, some samples will go to Admissions (SVC) with each delivery. The location will be determined individually with each order at the time of releasing the art to print. Both locations require inside delivery and a jack/cart if the order requires it. USF does not have receivers at these locations to unload trucks. 9. For the items that are printed multiple times, will the same printer be printing each time? Our intention is for the same printer to print each run unless a conflict with meeting deadlines exists. 10. What is the procedure for selecting awarded vendors? Proposals will be evaluated against the evaluation criteria listed in the ITN. The best evaluated vendors will be negotiated with to determine final award. The number of awarded vendors for each lot will be determined through the process to guarantee USF appropriate flexibility in meeting their material and schedule needs. 11. How long is the term of the awarded contract? See Special Conditions Item #55 in the ITN. Initial Agreement is for two years with the option for three, one-year renewals. 12. Do the dimensions given indicate the orientation of the piece? For example, 8.5 X 11 is portrait? Yes, orientation is indicated by the specs, width x height. 13. I did not see bleeds notes? Everything bleeds. Assume four sides, decent coverage on all pieces. 14. On item 2.06, the folding, was that a wrap or what? It is a double gate fold. 15. About delivery for the larger jobs. Will it be dock to dock or will inside delivery be required? It is inside delivery, there is no dock-to-dock for both the ISA and the SVC buildings. You will be required to take the deliverables off the truck and have the equipment required to do so. If delivering to the ISA building, there is a freight elevator. The Admissions Office in SVC is ground level. The Pricing Proposal sheet will be updated to add clarity as to how the orders will be placed and what the runs can be. Refer to USF Purchasing web site for revised Pricing Proposal On the Recommended Gang Print, is there a window for the initial order for all these pieces? We do about 70% of the materials from August through October. Event items are less predictable and are often outside that range.

5 17. Is there any requirements for press OKs or on press approvals or anything like that? We have requested hard copy proofs, but do not require press checks. 18. For your hard copy proofs, do you require a color-calibrated proof? We recognize that most color proofs print on a glossy paper and we have requested an uncoated stock. Therefore the color may vary a little from the color proof to the final piece. Standard coated-touncoated variance is acceptable. 19. Will there be recommendations that the printer can make for using coatings such as varnish? Yes, vendors can recommend an uncoated varnish or aqueous coating be applied to assist with dry times. As long as the addition of the coating doesn t inhibit inkjetting for mailing pieces, which most coatings do not. Please specify if this cost is included in the pricing. See Scope of work E.3. Note: Please note receipt of this addendum by signing and returning with your proposal response Authorized Signature & Date Print Name Company Name

Purchasing Services SVC East Fowler Avenue Tampa, Florida (813)

Purchasing Services SVC East Fowler Avenue Tampa, Florida (813) Purchasing Services SVC 1073 4202 East Fowler Avenue Tampa, Florida 33620 (813) 974-2481 Web Address: http://www.usf.edu/business-finance/purchasing/staff-procedures/index.aspx September 13, 2017 Invitation